CENTER, PATCHOGUE, NEW YORK, THURSDAY, DECEMBER 21, … · eastern suffolk boces regular meeting, james hines administration center, patchogue, new york, thursday, december 21, 2006

EASTERN SUFFOLK BOCES REGULAR MEETING, JAMES HINES ADMINISTRATION CENTER, PATCHOGUE, NEW YORK, THURSDAY, DECEMBER 21, 2006

AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent V. Visitors VI. Executive Staff Reports

(Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services (Interim) D. Associate Superintendent for Regional Services E. Assistant Superintendent for Human Resources

VII. Unfinished Business

A. Board Policies – Second Reading and Adoption (Supporting Information - Policy)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby adopts the following policies:

Policy

Number Policy Title 1410 Formulation, Adoption and Dissemination of Policy 1440 Non-Discrimination 4481 Allegations of Financial Improprieties/Fraud or Wrongful Conduct 5112 Use of Electronic Communications and Telecommunications Equipment 5120 Equal Employment Opportunity 5121 Harassment Prohibition

Policy

Number Policy Title 5352 Family and Medical Leave Act 6210 Student Conduct and Discipline 6212 Student Suspension 6214 Students Rights and Responsibilities 6216 Student Use of Electronic Communications and Telecommunications

Equipment 6230 Interrogation and Searches”

VIII. Agenda Review IX. Minutes/Financials/Personnel/New Business – Consent Agenda

A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”

B. Recommended Acceptance of Audit Committee Meeting Minutes (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the November 29, 2006 Minutes of the Audit Committee Meeting.”

C. Recommended Acceptance of Regular Board Meeting Minutes (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the November 29, 2006 Minutes of the Regular Board Meeting.”

D. Recommended Acceptance of Financial Reports (Supporting Information) RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports:

• Treasurer’s Report for October 2006 • Receivables Report for October 2006 • Schedule of Bills for October 2006

• Budget Amendment and Budget Transfers Report for October 2006 • Budget Status Summary Report for October 2006”

E. Recommended Approval of Bids Rescind and Re-Award Bid #006-38: Printing of Camera-Ready Materials Opening Date: February 16, 2006 Term of Contract: March 29, 2006 through March 29, 2009 (Supporting Information – Bid Recommendation Memo, Disclosure Form)

The Purchasing Office previously solicited bids for the printing of camera-ready materials. Bid specifications were developed in collaboration with the Communications Office staff. The current awarded vendor, Bradley Marketing Group, can no longer hold their prices for item #24 as listed below as they submitted incorrect prices due to their clerical error; holding these prices would cause them a hardship.

RESCIND AWARD Item

# Item Description Vendor Amount Reason Vendor Amount

24

Highlights Newsletter Qty 3000

Bradley Marketing Group $579

Vendor bid incorrectly

Courier Printing Corp. $1,282

24





24





RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds the award for the above referenced items from Bradley Marketing Group of Hauppauge, NY, for Bid #006-38: Printing of Camera-Ready Materials, and awards these items to the next lowest responsible bidder meeting specifications, Courier Printing Corp. of Deposit, NY as indicated in the above analysis.”

Reject Bid #007-30: Floral Art Supplies Opening Date: November 9, 2006 (Supporting Information – Bid Recommendation Memo)

The Purchasing Office solicited bids to procure floral art supplies for various BOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 299 items. Bid packets were distributed to four vendors as a result of advertising and direct solicitation. No bids were received. Since no bids were received, the Purchasing Office contacted the vendors who did not submit a bid. Based upon these discussions, the vendors indicated that they will submit a bid upon receipt of a new bid packet.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #007-30: Floral Art Supplies.”

Award/Rescind/Reject Cooperative Bids (Supporting Information – Bid Recommendation Memos, Award Reports, and Disclosure Forms)

As the lead agency for the Cooperative Bidding Program, all program bids require BOCES Board approval.

RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “BOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law § 119-0 and Education § 1950; and

WHEREAS, BOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by BOCES possession of a duly adopted resolution by each of their governing boards; and

WHEREAS, BOCES has solicited, duly received, and opened Bid #2006-007: Custodial Supplies (Term of Contract: January 21, 2007 – July 21, 2007 with an option to extend the term of the contract for two additional years in six-month increments), Bid #2006-020: Tank Testing, Repair and Cleaning, pursuant to the terms of the Program; and

WHEREAS, BOCES has analyzed and determined the lowest responsible bidders for the above referenced bids;

THEREFORE, BE IT HEREBY RESOLVED, that on behalf of those Program Participants, BOCES awards the items indicated on the award report for Bid #2006-007: Custodial Supplies to the vendors as follows and as described in detail in the supporting information.

Vendor

Number of Items Recommended for

Award All Flag & Flagpoles, Inc. East Setauket, NY 5 Amity Vacuum Inc. Amityville, NY 149 Appco Paper & Plastic Corp. Island Park, NY 4 Bergo Janitorial Supply Inc. Farmingdale, NY 11 Borax Paper Products Bronx, NY 20 Borda Products, Inc. Bronx, NY 7

Vendor

Number of Items Recommended for

Award Burke Supply Co., Inc. Brooklyn, NY 17 Calico Industries, Inc. Annapolis Junction, MD 44 Central Poly Corp. Linden, NJ 9 Emerald Island Supply Company, Inc. Medford, NY 2 Essential Maintenance Franklin Square, NY 11 I Janvey & Sons, Inc. Hempstead, NY 6 Industries f/t Blind of New York State, Inc. Albany, NY 6 J. Frankel Dist. Brooklyn, NY 11 New Paper & Chemical Lindenhurst, NY 28 Ocean Janitorial Supply, Inc. Islip Terrace, NY 10 Pyramid School Products Tampa, FL 37 Unipak Corp. Brooklyn, NY 2 United Supply Systems Syosset, NY 2 W. W. Grainger Bohemia, NY 3 No Bids Rec’d / No Award 4

WHEREAS, BOCES solicited bids to procure Tank Testing, Repair, and Cleaning for the Eastern Suffolk BOCES Cooperative Bidding Program. Bid packets were distributed to five vendors as a result of advertising and direct solicitation. No bids were received.

BE IT FURTHER RESOLVED, that on behalf of those Program Participants, BOCES rejects Bid #2006-020: Tank Testing, Repair and Cleaning.”

F. Recommended Approval of Grants and Specially Funded Projects

(Supporting Information – Grant Summary)

These grants and specially funded projects have been reviewed programmatically by the Research & Planning Office and fiscally by the Department of Business Services.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves

the acceptance of new grants and grant adjustments as indicated in the last column of the following table:

2006-2007 Grants – Fiscal Approval

Division Total Budget

Previous Budget

New Budget/ Increase

Previous 2006-07 Total $ 9,892,232 VATEA II, Basic Grant Project #8000-07-0014 7/1/06-6/30/07

Educational Services

$972,311 972,311

Mobile Outreach Parent-Child Home Program 9/1/06-6/30/07

Regional Services

10,000 10,000

Employment Preparation Education 7/1/06-6/30/07


3,500,000 3,500,000

2006-07 Total To Date $14,374,543” G. Recommended Approval of Personnel Report

(Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report: 1. Leaves of Absence

(a) Certificated

(b) Civil Service

2. Resignations (a) Certificated

(b) Civil Service

Terminations

(a) Certificated (None) (b) Civil Service

3. Change of Status

(a) Certificated (None) (b) Civil Service

4. Probationary Appointments (a) Certificated

(b) Civil Service 5. Appointments (a) Certificated (None) (b) Civil Service 6. Tenure Appointments (a) Certificated Permanent Status (b) Civil Service 7. Special Appointments

(a) Per Diem Substitutes (b) Hourly/Per Diem Workers (c) Additional Assignments (d) Casual Employees (e) Adult Education”

New Business

H. Recommended Approval of Professional Services Contracts

The following Professional Services Contracts have been reviewed and are recommended for approval by the Associate Superintendent responsible for the division seeking the services.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following professional services contracts:

2006-2007 School Year

Consultant Division Service Dates Amount Expenses Arnitz, Maureen

Management Services

Eight-hour seminars of instruction for school bus driver instructors to prepare them for teaching the

2/1/07-6/30/07

$350/team instructor or

$400/ individual instructor/

seminar, not to exceed

$400/seminar

Not to exceed $60/seminar

(lodging), $50/seminar (travel), and $50/seminar

(miscellaneous expenses


Consultant Division Service Dates Amount Expenses 2007-08 school year refreshers for school bus drivers

pursuant to the terms of the

grant)

Bailey, Patricia

Management Services

Eight-hour seminars of instruction for school bus driver instructors to prepare them for teaching the 2007-08 school year refreshers for school bus drivers

2/1/07-6/30/07




$400/seminar





grant)

Bastable, Virginia


Best use of teaching practices training in regard to mathematics for teachers and administrators

12/22/06 -

6/30/07

$1,000/day Not to exceed $175/day

(lodging) and $500/day

(travel)

Becker, David

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Bell, Ronald Management Services


2/1/07-6/30/07




$400/seminar





grant)

Berchtold, Clifford

Management Services

Eight-hour seminars of instruction for school bus driver

2/1/07-6/30/07




(lodging), $50/seminar (travel), and


Consultant Division Service Dates Amount Expenses instructors to prepare them for teaching the 2007-08 school year refreshers for school bus drivers


$400/seminar

$50/seminar (miscellaneous

expenses pursuant to the

terms of the grant)

Chautauqua Transporta-tion Service

Management Services


2/1/07-6/30/07




$400/seminar


(lodging), $50/seminar (travel), and

$150/seminar (miscellaneous

expenses pursuant to the

terms of the grant)

Chudd, Ira Management Services


2/1/07-6/30/07




$400/seminar





grant)

Clarke, Judith

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Concepts by Clinton Inc., dba CBC Media


Radio and television advertisements promoting the Adult Education Program's winter semester

12/8/06-1/6/07

Various rates as shown on

Exhibit A, not to exceed

$11,000

none

Costanzo, Lucio


Training for teachers and administrators

12/22/06-6/30/07

$750/day for professional

development

none


Consultant Division Service Dates Amount Expenses on the use of various instructional practices including cooperative learning, differentiated instruction, and constructivism

training more than 4 hours in one day & $400/day for professional

development training less than 4 hours

in one day

DeMais, Michael A.

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Dixon, Andrew

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Dratz, Martin L.

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Finalyson-Schueler, Ted

Management Services

Eight-hour seminars of instruction for school bus driver instructors to prepare them

2/1/07-6/30/07






(miscellaneous


Consultant Division Service Dates Amount Expenses for teaching the 2007-08 school year refreshers for school bus drivers

$400/seminar expenses pursuant to the

terms of the grant)

K.I.D.S. Ltd. Management Services


2/1/07-6/30/07




$400/seminar





grant)

LaMarca, Joseph

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Martucci, Lee A.

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Milgate, Robert L.

Management Services


2/1/07-6/30/07




$400/seminar





grant)


Consultant Division Service Dates Amount Expenses Miller, Mary L.

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Minihan, James

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Neder, Carolyn

Management Services


2/1/07-6/30/07




$400/seminar





grant)

Phi Delta Kappa International


Training on "Curriculum Management Audit" and "Conducting Classroom Walk-Throughs to Maximize Student Achievement"

12/22/06 -

6/30/07

Various rates as shown on Schedule A

$60/participant (participant materials)

PLF Consultants, Inc.

Management Services

Eight-hour seminars of instruction for school bus driver instructors to prepare them

2/1/07-6/30/07






(miscellaneous


Consultant Division Service Dates Amount Expenses for teaching the 2007-08 school year refreshers for school bus drivers

$400/seminar expenses pursuant to the

terms of the grant)

Pupil Transporta-tion Safety Institute

Management Services


2/1/07-6/30/07




$400/seminar


(lodging), $150/seminar

(travel), and $50/seminar



grant)

RL Education Systems

Management Services

Assistance and consultation services on scoring, data analysis, and professional development

12/22/06-6/30/07

$750/day none

Smith, Kevin

Management Services


2/1/07-6/30/07




$400/seminar


(lodging), $150/seminar

(travel), and $50/seminar



grant)

Torres, Virginia

Management Services


2/1/07-6/30/07




$400/seminar





grant)”

I. Recommended Acceptance of Professional Services Contracts

Item #63 of the Organization Meeting agenda, as approved on July 5, 2006, authorizes the Purchasing Agent to execute contracts “for the purchase or lease of goods and/or services for amounts up to $20,000 per vendor, per year, where competitive bidding is not required and where the budget contains adequate appropriations to cover such obligations; and a report concerning the contracts and/or agreements shall be made at the next Board meeting after execution of such contracts and/or agreements.” A report of the contracts and/or agreements that were approved by the Purchasing Agent follows.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following report of professional services contracts that were approved by the Purchasing Agent:


Consultant Division Service Dates Amount Expenses Dynamic Measure-ment Group

Regional Services

Workshop on how to develop a system-wide review in comprehensive Reading First assessment plans to be held at Five Towns College

10/5/06 $3,500/day, not to exceed

$3,500

Not to exceed $261 (lodging)

and $706 (travel)

Hollyrock Entertain-ment


Master of ceremonies and sound system for the Model Schools Program - Celebration of Technology on January 5, 2007

1/5/07 $975/day, not to exceed

$975

none

Rothstein, Harriet L.

Regional Services

Coordination of "library" services for the Reading First Research and Resource Center to fulfill the requirements of Reading First staff to assist funded districts with scientifically- based reading instructional

12/1/06-6/30/07

$50/hr., not to exceed

$15,000

none


Consultant Division Service Dates Amount Expenses programs

Whimple, John


"Fingerprinting" workshop for BOCES "Conference for Kids" at Suffolk County Community College

5/23/07 $200/day, not to exceed

$200

none

Woodson, Jacqueline


Keynote speech on the importance of teaching literacy and experiences of being a successful author at the 17th Annual Literacy and Learning Conference at the Huntington Hilton in Melville, NY

3/23/07 $2,550/day, not to exceed

$2,550

Not to exceed $175 (lodging)

and $925 (travel)”

J. Recommended Approval to Declare Property as Surplus and Authorize Disposal

The Department of Capital Asset Management has submitted the following list of property, which they have determined to be obsolete/outdated technology, broken/irreparable, or excess inventory. These items are from various programs and have no known immediate use by Eastern Suffolk BOCES. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby declares the following property as surplus and authorizes the disposal of the property in accordance with Board policy:

Asset # Qty Description Condition 000813 1 Bar Code Maker Broken/Irreparable 000826 1 IBM Driver Broken/Irreparable 000827 1 Receipt Machine Broken/Irreparable 000942 1 Panasonic VCR Broken/Irreparable 001767 1 Hewlett Packard Laser Jet III Printer Surplus 8799 1 Credit Card Swiper Broken/Irreparable 8952 1 Hand Scanner Broken/Irreparable 011193 1 RCA VCR Obsolete 011212 1 Hitachi VCR Broken/Irreparable 011214 1 Hitachi VCR Broken/Irreparable

Asset # Qty Description Condition 011217 1 RCA VCR Obsolete 012049 1 Power Mac Desktop Computer Obsolete 012088 1 Power Mac Desktop Computer Obsolete 012089 1 Power Mac Desktop Computer Obsolete 22210 1 Dell Monitor Ultrascan p990 Surplus 29606 1 HP Laserjet Printer Obsolete 32969 1 Dell Monitor D1025TM Surplus 33321 1 Dell Monitor Broken/Irreparable 35886 1 Apple 720 Monitor Obsolete 35901 1 Apple 720 Monitor Obsolete 42261 1 Dell Monitor Broken/Irreparable 43100 1 Dell Optiplex Desktop Computer Obsolete 43470 1 Dell Optiplex Desktop Computer Obsolete 43515 1 Dell Monitor M770MM Surplus 43786 1 Dell Optiplex Desktop Computer Obsolete 43789 1 Dell Optiplex Desktop Computer Obsolete 44718 1 Overhead Transparency Broken/Irreparable 48628 1 HP Laserjet Printer Obsolete 49729 1 Film Strip Projector Broken/Irreparable 50470 1 Dell Monitor Obsolete 51150 1 Dell Optiplex Desktop Computer Obsolete 51177 1 Dell Monitor Obsolete 51572 1 Dell Monitor Obsolete 84779 1 Dell Monitor M1028L Surplus 1000580 1 Otiplex Gx1 Desktop Computer Obsolete 1000581 1 Otiplex Gx110 Desktop Computer Obsolete 1001440 1 Dell Dimension Desktop Computer Obsolete 1001467 1 Dell Optiplex Desktop Computer Obsolete 1001493 1 Dell Dimension Desktop Computer Obsolete 1001574 1 Dell Dimension Desktop Computer Obsolete 1 60 inch Table Surplus 1 Book Shelf Surplus 1 Dell Monitor Obsolete 1 Dell Monitor Obsolete 1 Dell Monitor Broken/Irreparable 1 Dell Monitor Obsolete 2 Dell Monitors Obsolete 1 Hewlett Packard Power Adaptor Obsolete 1 Keyboard Obsolete 1 Keyboard Broken/Irreparable 4 Keyboards Obsolete 2 Keyboards Obsolete 1 Oak Desk Surplus 1 Printer Table Surplus 2 Printer Tables Surplus 1 Speakers Obsolete 1 Viewsonic Monitor Obsolete 1 Washing Machine Broken/Irreparable”

K. Recommended Approval for Students and Staff to Visit the Make-up Designory

School Recommendation is made to approve the attendance of 47 students and 4 adults from the Edward J. Milliken Technical Center to visit the Make-up Designory School in New York City on January 29, 2007.

The Make-up Designory is a post secondary school that trains students to work in fashion, film, and television. This trip will help further educate the students who are interested in finding employment in the make-up artistry field. The cost to the agency is approximately $768.40 for one school bus. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the Senior Cosmetology Program at the Edward J. Milliken Technical Center to visit the Make-up Designory School In New York City for one day on January 29, 2007.”

L. Recommended Approval for Students and Staff to Attend an Environmental Education Program Recommendation is made to approve the attendance of students and staff from the North Country Learning Center @ Samoset to an Environmental Education Program at the Frost Valley YMCA in Claryville, New York from Wednesday, May 1, 2007, to Friday, May 4, 2007. There will be 30 students and 7 staff attending. This trip will provide the students with the opportunity to experience an outdoor education program. Students will build self-esteem, motivation, self-awareness, and physical ability. Students from North Country have been participating in this educational program at Frost Valley since 1985. The cost of the lodging, food, and all activities are paid for by the students. The only cost to the agency is $2,373 for a coach bus. The required funds to cover the cost of the bus were appropriated for in the 2006-2007 school year budget. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the North Country LC @ Samoset to attend an Environmental Education Program at the Frost Valley YMCA in Claryville, New York from Wednesday, May 1, 2007, to Friday, May 4, 2007.”

M. Recommended Approval for Students and Staff to Attend the New York State Theatre Conference Recommendation is made to approve the attendance of one teacher, one administrator, and six students from the Senior Dramatic Arts Program at the Brookhaven Technical Center to attend the New York State Theatre Conference, sponsored by the New York State Theatre Education Assocation, in Kerhonkson, NY from Friday, January 5, through Sunday, January 7, 2007. This conference will allow our students the opportunity to audition for various colleges, theatres, and summer stock and participate in workshops presented by both educators and those in the

industry. These activities are directly related to the work-based component of the Dramatic Arts Program.

The cost to the agency is as follows: Transportation cost for one van for January 5 - January 7 $1378.60 Cost for lodging & meals for one teacher and one administrator $ 650.00 Total cost $2,028.60 RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of one teacher, one administrator and six students from the Senior Dramatic Arts Program at the Brookhaven Technical Center to attend the New York State Theatre Conference, sponsored by the New York State Theatre Education Association, in Kerhonkson, NY, from Friday, January 5 through Sunday, January 7, 2007.”

N. Recommended Approval for Students and Staff to Tour the Connecticut Culinary Institute

Recommendation is made to approve the attendance of students and staff from the Islip Career Center to tour the Connecticut Culinary Institute in New Hartford, CT, on Wednesday, March 14, 2007. There will be 18 students and 3 staff members in attendance from the Islip Career Center. This trip will allow our senior students the opportunity to tour the Connecticut Culinary Institute and meet with financial aid and admissions representatives for probable admission to this fine school.

The Islip Career Center and the Brookhaven Technical Center have arranged to visit the Culinary Institute together and will travel on the same bus. Board approval was already received for students and staff from the Brookhaven Technical Center at the November 29 Board Meeting. The Culinary Institute will make bus transportation arrangements and the cost will be split between the Culinary Institute and Eastern Suffolk BOCES. The only cost to the agency for this trip is still $525 for bus transportation which was also approved at the November 29 Board Meeting. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the Islip Career Center to visit the Connecticut Culinary Institute in New Hartford, CT, on Wednesday, March 14, 2007.”

O. Recommended Approval for Students and Staff to Visit the “BODIES” Exhibition Recommendation is made to approve the attendance of 40 students and four adults from the Harry B. Ward Technical and Academic Center to visit the "BODIES" Exhibition at the South Street Seaport in New York City on Wednesday, March 14, 2007.

The "BODIES" Exhibition will enable our students the opportunity to view preserved specimens in various states of dissections to better understand the forensic section

of the curriculum. Students will also see the negative effects of obesity and smoking and will view an up-close look inside the skeletal, muscular, respiratory, and circulartory systems of the human body. The cost to the agency is approximately $1,017 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the Clinical Medical Assisting and Criminal Justice Programs at the the Harry B. Ward Technical and Academic Center to visit the "BODIES" Exhibition at the South Street Seaport In New York City for one day on Wednesday, March 14, 2007.”

P. Recommended Approval of an Agreement with BidNet® (Supporting Information – Agreement and Form of Disclosure) This agreement with BidNet® will allow BOCES to participate in the Long Island Municipal Bid System as managed by BidNet®. BidNet® provides technical and customer support for the system. The agreement will be in effect for one year with the option to renew for two years in one-year increments. There is no cost to BOCES.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with BidNet® which will allow BOCES to participate in the Long Island Municipal Bid System at no cost to BOCES for a term of one year.”

Q. Recommended Approval of an Agreement with the State University of New York at Stony Brook (Supporting Information – Agreement) This agreement with the State University of New York at Stony Brook (SUNY @ Stony Brook) will enable occupational therapy/physical therapy students from the university to receive clinical fieldwork experience at BOCES. The agreement will be in effect for one year with the option to renew for two additional years in one-year increments. There is no cost to BOCES.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with the State University of New York at Stony Brook, which will enable occupational therapy/physical therapy students from the university to receive clinical field work experience at BOCES for a one-year term.”

R. Recommended Approval of an Agreement with the Council for Unity (Supporting Information – Agreement and Form of Disclosure) This agreement with the Council for Unity is for the gang prevention program, in which the council will provide training and curriculum to school districts participating

in this service through the BOCES Student Assistance Service. This agreement shall commence on December 28, 2006 and shall terminate on June 30, 2007.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with the Council for Unity for their gang prevention program commencing on December 28, 2006 and terminating on June 30, 2007.”

S. Recommended Approval of an Agreement with St. John’s University (Supporting Information – Agreement) This license agreement with St. John’s University is for the use of the first floor in the mansion and the grounds at the Oakdale Campus located at 500 Montauk Highway, Oakdale, New York. The facilities will be used by the BOCES Department of Educational Support Services on January 23, 2007 through January 26, 2007 for the regional scoring of English Language Assessments for Grades 3-5 at the cost of $500 per day for a total cost of $2,000.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the license agreement dated November 6, 2006 with St. John’s University for the use of the first floor in the mansion and the grounds at the Oakdale Campus on January 23, 2007 though January 26, 2007 at the cost of $500 per day for a total cost of $2,000.”

T. Recommended Approval of an Agreement – Tenant Estoppel Certificate with the Crooked Hill Road Building Corp.

(Supporting Information – Agreement)

BOCES leases space located at 35 Crooked Hill Road, Suite 100, Commack, New York, from Crooked Hill Road Building Corp. for the Employee Assistance Program. Crooked Hill Road Building Corp. is refinancing the building and the financing company is requesting that they submit a Tenant Estoppel Certificate, which confirms BOCES’ lease with Crooked Hill Road Building Corp. and confirms the commencement/termination dates, yearly rent, and operating expenses.

RECOMMENDED MOTION: “BE IT RESOLVED that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Tenant Estoppel Certificate for the space that BOCES leases from Crooked Hill Road Building Corp., located at 35 Crooked Hill Road, Suite 100, Commack, New York.”

U. Recommended Approval of an Agreement with Lessings (Supporting Information – Agreement and Form of Disclosure)

This agreement with Lessings is for catering, including a continental breakfast and a hero with salads for lunch, for the participants that will be conducting the regional

scoring of the English Language Assessments for Grades 3-5 at St. John’s University on January 23, 2007 through January 26, 2007.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with Lessings for catering at St. John’s University on January 23, 2007 through January 26, 2007.”

V. Recommended Approval of an Agreement with St. John’s University

(Supporting Information – Agreement)

This license agreement with St. John’s University is for the use of the Oak Room in the mansion and the grounds at the Oakdale Campus located at 500 Montauk Highway, Oakdale, New York. The facilities will be used by the BOCES Department of Educational Support Services on December 14, 2006 for New York State Alternate Assessment training at the cost of $250. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the license agreement dated December 6, 2006 with St. John’s University for the use of the Oak Room in the mansion and the grounds at the Oakdale Campus on December 14, 2006 at the cost of $250.”

W. Recommended Approval of an Agreement with Lessings

(Supporting Information – Agreement and Form of Disclosure)

This agreement with Lessings is for catering, including a continental breakfast and a hero with salads for lunch, for the participants attending the New York State Alternate Assessment training at St. John’s University on December 14, 2006.”

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with Lessings for catering at St. John’s University on December 14, 2006.”

X. Recommended Approval of a Resolution

Eastern Suffolk BOCES has completed an investigation pursuant to Board policy. It was determined that it was necessary to engage an independent attorney to conduct the investigation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby recommends that Deborah A. Shapiro, Esq. be retained effective October 13, 2006 at a rate of $290 per hour for this purpose.”

Y. Board Policies – First Reading

(Supporting Information – Policies)

Policy Number Policy Title

2410 Code of Conduct 6215 Student Conduct on School Buses 7120 Students with Disabilities (Section 504 of the Rehabilitation Act of 1973) 7152 Misuse/Abuse of Software and/or Electronic Communication Systems

(Delete)

X. Additional Items - Separate Vote XI. Presentations and Reports to the Board

XII. Board Commentary XIII. Adjournment

Documents

CENTER, PATCHOGUE, NEW YORK, THURSDAY, DECEMBER 21, … · eastern suffolk boces regular meeting, james hines administration center, patchogue, new york, thursday, december 21, 2006