CFIA Plant Health E-Cert Project Client To Government (C2G)

CFIA Plant Health E-Cert Project

Client To Government (C2G)

11th UN/CEFACT FORUMin Stockholm! 24-28 September 2007

Phytosanitary Certification

IssuePhyto

Applicationfor exportinspection

Contact RPOor

InternationalPhyto. Issue

Section (IPIS) -PPD in Ottawa

ConsultPQIR

ElectronicData

Is allinformationpresent?

Yes Canrequirements

be met?

Arrangeinspection

Canproduct becertified?

Obtaininformation

from appropriatesource

Arethere

contradictionsbetween

sources ofinfo?

No

No

In from exporterand the

appropriateIPIS officer in

Ottawa

No

InformExporter anddo not issuephyto. cert.Inform RPO

Determinemissing

information

Requestmissing info.from exporter

No

Yes

YesAdditionalInformationRequired?

Yes NoNo

IsForeign PQIR

available?

Yes Yes

IPIS = International Phytosanitary Issue Section PPD = Plant Protection DivisionRPO = Regional Program Officer

Yes

Can IPPSnegotiate new

importrequirement

Yes

RPO - informIPIS in Ottawa

No

E-Cert PlantHealth

1.0 ReceiveApplication

1.1 Requestfor an

Inspection

1.2 Requestfor a

Certificate

Seed Potato, Cert #

1.3 Requestfor Inspection

andCertificate

1.4 RequestSearch ofFPQIR

1.5 RequestFPQIRUpdate

from certificate

from inspector

1.6 RequestClient

Registration

1.7 RecieveBulk

Requests

2.0 RecordInspection

2.1 Recordfacility / siteinspection

2.1.1CGC elevator inspection

2.1.2 Flour Mill Inspection

2.2 Recordcommodityinspection

2.3 Recordtreatmentinspection

3.0 PerformLab Test

3.1 RequestLab Test

External lab

CFIA lab

Local lab

3.2 RecieveLab TestResults

4.0 IssuePhytosanitary

Certificate

4.1 IssueExport

Certificates

4.1.1 IssueElectronicCertificate

4.1.2 IssuePaper

Certificate

4.1.3Re-Issue

PaperCertificate

4.1.4 UpdateClient fromCertificate

4.1.5 Issuere-export

certificates

4.1.6 IssueCertificate,3rd party

4.2 Issuedomesticmovementcertificates

5.0 MaintainClient

5.1 Add /Verify Client

5.2 UpdateClient

5.2.1 MaintainClient

Contacts


Address


Association

5.2.4 MaintainFacility

Productionarea

5.3 MaintainPH Program

5.3.1 MaintainPlant Health

Program

5.3.2Register

Client in PHProgram

5.3.3 RecordProgram

Inspection /Audit

6.0 MaintainFPQIR

6.1 UpdateGeneral

Requirement

6.2 UpdatePoints of

Entry

6.3 UpdateList of

RegulatedPests

6.4 UpdateCommodity

ImportRequirement

7.0 Search /ReportE-Cert

Information

7.1 Search/ReportFPQIR

General import requirement

List of Regulated Pests

Point of Entry restrictions

FPQIR summary

FPQIR detail

by treatment

by chemical

7.2 Search/ReportClients

by CFIA employee

by CFIA Office

by Commodity

by Program

by Region

by client activity

by client status

7.3 Search /Report onCertificates

Cert by status

Cert by Commodity

Cert by Destination Country

Cert by Employee

Cert by Region

Cert by non-compliance

by chemical

by treatment

7.4 Search /Report

Inspections

by exporter

current inspections

expired

with certificates

without certificates

7.5 Search /ReportTasks

by task owner

by task status

by task type

7.6 Search /Report

Programs

by program activity

8.0 ManageTasks

8.1 MaintainEmployee

8.2 Selectand Assign

Task

8.3 ManageTask

ACO task

CFIA Lab task

Client task

External Lab task

FLU task

Inpsector Task

Management Task

9.0 MaintainFinances

9.1 AccountsRecievable

9.2 Invoicing

9.3 MaintainPricing

10.0 MaintainScience

Data

10.1 MaintainStandard

Data

Commodity Master

Chemical List

Pest Type

Pest Master

10.2 DefineMitigationStrategy

Hosts

Regulated Pest

Treatments

Inspections

Lab Tests

10.3 MaintainSurvey

10.3.1 CreateSurvey

10.3.2 Select/Add Client

Sites

10.3.3 Select/ Add Wild

sites

10.3.4RecordSurveyResults

11.0 MaintainSystem Data


(Client)

CFIA office


(FPQIR)

Locations

Commodity Class

Characteristic

11.3 MaintainSystem Data(Certificates)

11.4 MaintainSystem Data(Inspectons)

valid periods

11.5 MaintainSystem Files

(IT)

Country

End Use

Province

Address Type

Client Status Type

Client type

12.0 SystemFunctions

12.1Commonfunctions

Exit

Add Attachment

Print

Reference Lookup

Login

Logout

main menu

12.2 SystemAdministrtor

functions

Maintain Passwords

Maintain Users

12.3 Integratestand-alone

data

12.3.1Downloadclient data

12.3.2Upload

certificate data

12.3.3Upload

inspectiondata

13.0ElectronicExchange

13.1 C2Cexchange

13.2 C2Gexchange

13.3 Issuenon-compliance

notice

E-Cert Plant Health Export

Decomposition Diagram

Aug 17 2007

E-Cert C2G main modules

•Inspection requests;

•Phyto requests;

•Inspection and Phyto requests

•FPQIR requests

•Client Registration requests;

Application

Inspection• Commodity inspection;

• Report

• Commodity re-inspection;• Report

• Facility inspection;• Report

• Treatment inspection;• Report

• Requests laboratory testing on commodity from Inspection screen.

•Request lab tests•Main internal CFIA laboratories

•External lab (accredited);•Enter external lab results;

•Local lab;•Maintain local lab results

•Receive lab test results;•Authorize Phyto issuance

Lab test

Certificate issuance (Paper and Electronic)

•Issue Phytosanitary Certificate;

•Issue Third party Certificate;

•Issue Re-export Phytosanitary

•Certificate;

•Issue Domestic Certificate

•Add Clients

•Update Clients

•Etc.

•CID project (Client Identity Data)

•Client Core Requirements

Client Management System

The Client Identity Data project

The purpose of this project is to solve CFIA client identity definition, management and maintenance issues in the short, medium and long term, through the gathering and validation of business requirements, development of functional requirements and the design and development of a solution.

Vision of client identity data management for the future …

Lab Sampling

(STS)

Inspection(MCAP)

Registration/Licensing

(CMS)

Domestic

Consistent

Unique

Reliable

Accurate

Export

Financial(SAP)

ConsolidatedReporting

Client Data

One record per client

Share data

Between systems

What is a client?

What is a client?

An entity that CFIA interacts with for the purpose of carrying out activities related to the Acts and regulations under CFIA’s responsibility.

Where is financial/legal responsibility assigned?

The entity that is responsible for the Plant, Animal, Food Product, at the time that a payment is due or a situation occurs that requires CFIA interaction.

Client Data Requirements

Clients must be identified as businesses, individuals or governments.

Clients must be identified to eliminate possibility of duplicates.

Clients must be identified as domestic or foreign.

Clients must be identified as engaging in domestic/import and/or export activities.

Domestic business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.

Foreign business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.

Domestic clients (individuals) must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.

CORE DATAClient ManagementBusiness Number

Registration

Licensing

REPORTING

SYSTEM INTERFACEManage Client Data

PLANNINGFor: Sampling

Projects& Work Planning

MAPPING

GIS Locations: Buildings,

Land Masses, Forests, Aquatic Sites

Contacts

By Program: FishBy Function: importBy process: Ready to EatBy Org.; Area, Region

Consultation GroupsNational / International

Lists

Program Data

SPRINT / LSTS IMS / ICTS

AnalysisClient Identity Data ….. Future Use

Plant health Export programs

•Plant health Programs

• Canadian Nursery Certification Program (CNCP);• Peat bog;• Export Grain Elevators• Etc.

•Enrol Client in Program;

•Maintain Client in Program;

• Maintain Foreign Requirements as:• Web links• External documents• Direct databases information

• Add / update Foreign requirements;• Add/ update Treatment manual;• Add/ update Lab testing requirements;• Receive / answer requests for Foreign

legislations requirements from field offices.• Link Country / Continent to requirements.

Foreign Plant Quarantine Import Requirements;

• Report FPQIR• General requirements• List of regulated pests• Point of entry;• Etc..

• Report on Clients• By offices;• By commodities;• By program;• Etc.

• Report on certificates• Report on inspections• Report on tasks;• Report on programs.

Report capacity

Task management;

• Maintains tasks;• Assign task to employee;• Manage tasks;

• Authorized Certification Officials (ACO) task;• CFIA Lab task;• Client task;• External Lab task;• Foreign Legislation Unit task;• Inspector task;• Etc.

Maintain Science and Finance data

• Finance;• Connect E-Cert system to Finance module.

• Maintain Science data;• Plants names;• Pests names;• Foreign pest lists;• Pests hosts lists;• Presence / absence of pests in Canada.

E-Cert G2G main modules

• System data; (common data)• System functions

• Common functions• Exit• Add• Etc.

• Administration functions• Stand alone data;

• Electronic exchange (G2G)

Thank you

Contact Information:• Patrice Sinave - Business Manager, Plant

Health Information Systems; Canadian Food Inspection Agency

• email: [email protected]

Documents

CFIA Plant Health E-Cert Project Client To Government (C2G)