Change adds up Accounting for Community Collaboration

Change adds up

Accounting for

Community Collaboration

Today’s Activities

Ask questions as they form.

1CICSC’s Story

2Local Accounting Challenges

3Our Next Steps

Collaboration: SFU CED Course in Golden: Jun 2013, Dec 2014GCRS Staff Mtg: Jul 2013Food Bank et. al.: Jul 14H&SS: Sep 13“Spaces” with Nancy Gale: Nov 6Seniors with Nancy Gale: Nov 7Age Friendly Community Plan: Many Mtgs. 1 Plan.

COTR/Older Worker ProgramH&SS Accounting: Dec 15Youth Centre: Summer 2014

Collab between GFCS & GCRSVital Signs: Summer/FallLIG: Fall 2014

Living Wage, Food Recovery, Healthy Brain LifestyleH&SS: Nov 2014CT/CED/GAI Discussions: Winter/Spring 2015

Communication: Convening through events like this

Coordination: Supporting groups that want to get togetheri. Sport 4 Life, Trails Meetings, Faith-Based, Community Conversations, etc.ii. SFU CED Course in Goldeniii. Lunches – GFBS & Social Servicesiv. Guest speakers – Jill Zacharias, Revelstoke SDCv. Workshops – For you to determine!

Communication Coordination Collaboration

What other “wheels” are out there?- Revelstoke Social Development Coordinator- Jasper Community Team- Castlegar Social Development- Constellation Model

What are we trying to do?Improve…- Decision-making- Resource allocation- Community Development

Opportunity to Combine Initiatives

Prototyping on the Two Curves Theory: Community Team & GAI

Notice of end of Tripartite Agreement (June 4, 2012)

End of GAI Tripartite Agreement (Dec 31, 2013)ID Lack of Non

Profit Alignment, Support (Nov 2010)

EDSV Committee

Community Coordination SFU CED Course in

Golden (Jun 2013, Dec 2014)


Community Team Models

CBT CIP/AAP, Community-Directed Funds, etc.

GAI Staff Departures

GAI Community Profiles

Vital Signs 2011

LIG (Nov 1, 2014)

GAI Assets, Building, Funding Model, Awareness

Community Team

New GAI

Vital Signs 2014

CTChild & Family

Youth

Adults

Seniors

Health & Social

Services

Arts, Culture, Heritage & Events

Sports & Rec Trails

Education

Business Organizat

ions

Government

Funders

Other

The Challenge:• Sustainable Resources for

coordination of initiatives• GAI framework has them

Age Friendly Community Plan (Jul 2014)

Stewar

d Hospice

Compost

Transition

Networks

Communities of P

ractice

GAI HomeSeekers/Migration & Investment Marketing Strategy 2011

Prototyping on the Two Curves Theory: Systems in a Community

Harvest

Stewar

d Hospice

Compost

Transition

Networks

Communities

of Practi

ce

TransitionI. Name

II. Connecting

III. Nourishing

IV. Illuminating

System of Influence

System of Influence

Future Opportunity/Challenge

Time

Dev

elop

men

t

I. NameNetworks

May last for a month or for generations.



1CICSC’s Story


3Our Next Steps

Central Interior Community Services Coop Nancy & Susan’s Story

Working better. Working together.

1



1CICSC’s Story


3Our Next Steps

2 Local Accounting Challenges

You. Me. Us. Everyone.

Finance/Accounting

• GCRS, GFCS, GFBS, GWRC, GDCF• Consolidated statements for 2012, 2011…

– Showed us where funds come from and spent– Rent, insurance, telecommunications

• What have we done with it?• Should we build a consolidated ‘anything’ again?

– Income Statement– Balance Sheet

3. My organization is a:

Response Chart Percentage Count

Charity 8.3% 1

Society 58.3% 7

Business 8.3% 1

Coop 0.0% 0

Other, please specify... 25.0% 3

Total Responses 12

4. My role is:


Chair 16.7% 2

Treasurer 8.3% 1

Executive Director or GM 25.0% 3

Bookkeeper 25.0% 3

Payroll 0.0% 0

Accountant 0.0% 0

Manager 16.7% 2

Frontline Staff 0.0% 0

Volunteer Director 0.0% 0


Total Responses 12

5. Type of role:


Charity 8.3% 1

Society 58.3% 7

Business 8.3% 1

Coop 0.0% 0


Total Responses 12


Volunteer 16.7% 2

Contractor 33.3% 4

Part-time staff 8.3% 1

Full-time staff 41.7% 5

Total Responses 12

6. Hours you personally per week on accounting/bookkeeping:

• Average: 12.4• Range: 0 - 40

7. Hours you personally per week on payroll:


8. What is the greatest strength of your organization's accounting/bookkeeping/payroll:


Consistency 9.1% 1

Reliability 9.1% 1

Customizable 9.1% 1

Standard 0.0% 0

System fits our organization perfectly

27.3% 3

Easy to report to funders/government

0.0% 0

Easy for our staff & board to understand

18.2% 2

Great staff 9.1% 1

Great volunteers 18.2% 2

Total Responses 11

9. What is the greatest challenge with your organization's accounting/bookkeeping/payroll:


Consistency 25.0% 2

Reliability 0.0% 0

Customizable 0.0% 0

Standard 0.0% 0

System doesn't fit our organization

25.0% 2

Difficult to report to funders/government

37.5% 3

Difficult for our staff & board to understand

12.5% 1

Need more qualified staff 0.0% 0

Need more qualified or engaged volunteers

0.0% 0

Total Responses 8

10. Accounting software used:


Simply Acccounting 45.5% 5

AccPac 0.0% 0

Quickbooks 27.3% 3

Sage 9.1% 1

Excel 36.4% 4

Custom solution 0.0% 0


Total Responses 11

Response Quickbooks Online POS sytem specific to golf courses PMO program run through GCRS QuickBooks Online QuickBooks Online

11. Payroll software used:


ADP 0.0% 0

Ceridian 9.1% 1

Excel 27.3% 3

Custom solution 0.0% 0


Total Responses 11

Response no payroll Quickbooks Online Sage paymate - our accountant uses paymate Paymate Acclaim no payroll requirements at this time Quickbooks Onlne QuickBooks Online

12. Fiscal Year End date:


December 31st 33.3% 4

March 31st 33.3% 4

June 30th 0.0% 0

September 30th 8.3% 1


Total Responses 12

ResponseDifferent for each organizationOctober 31July 31st

13. Estimated total annual revenue for 2014:

• Average: $282,304• Range: $3,630 - $1,300,000• Total: $2,540,740

Response60000

64800082110

13000003630

50000265000

32000100000

14. Revenue Sources by percentage (%):

Variable Response

Provincial government There are 6 response(s) to this question (not exportable to PowerPoint).

Federal government There are 6 response(s) to this question (not exportable to PowerPoint).

Fee for service There are 8 response(s) to this question (not exportable to PowerPoint).

BC Gaming There are 6 response(s) to this question (not exportable to PowerPoint).

Grants There are 8 response(s) to this question (not exportable to PowerPoint).

Donations There are 8 response(s) to this question (not exportable to PowerPoint).

Other There are 4 response(s) to this question (not exportable to PowerPoint).

15. Describe your reporting requirements:


Hourly 9.1% 1

Daily 27.3% 3

Weekly 18.2% 2

Monthly 63.6% 7

Quarterly 27.3% 3

Annually 36.4% 4

Total Responses 11

16. Do the same people that write proposals, complete final reports?


Yes 33.3% 4

No 25.0% 3

Sometimes 41.7% 5

Total Responses 12

17. Type of Annual Financial Statements produced:


None 40.0% 4

Notice to Reader 20.0% 2

Review Engagement 30.0% 3

Audited FS 20.0% 2

Total Responses 10

18. What is your organization's readiness for change?

Response8787

108

1088

1010

5


19. What are you really good at and enjoy doing?Response Chart Percentage Count

Accounting 41.7% 5

Bookkeeping 41.7% 5

Planning 83.3% 10

Administration 66.7% 8

Strategy 50.0% 6

HR 16.7% 2

Reporting 50.0% 6

Staff development 25.0% 3

Leading 41.7% 5

Following 0.0% 0

Collaborating 50.0% 6

Working independently 66.7% 8

Working in a team 83.3% 10

Design 16.7% 2

Fundraising 8.3% 1

Grant writing 0.0% 0

Total Responses 12

20. What would you rather not do, if given the choice?Response Chart Percentage Count

Accounting 36.4% 4

Bookkeeping 36.4% 4

Planning 0.0% 0

Administration 0.0% 0

Strategy 0.0% 0

HR 18.2% 2

Reporting 27.3% 3

Staff development 0.0% 0

Leading 0.0% 0

Following 9.1% 1

Collaborating 0.0% 0

Working independently 9.1% 1

Working in a team 0.0% 0

Design 27.3% 3

Fundraising 63.6% 7

Grant writing 45.5% 5

Total Responses 11

Discussion

• What are the opportunities/models?• Who are the other stakeholders?• What’s next?

Accounting Alignment Action PlanGoal & timeline Actions –What will be done? Who

will do it?Requirements – What will be required to meet the goals and effectively employ

actions?

Indicators of Success Updates – When, who

Social Service Alignment Project

GFCS, GCRS, GFBS, GWRC making structural changes to make their service delivery model better

Specific, local, sector data

A local model for service alignment

Sep 2015 – start process; completed in 2017 (9 mths of exploration, then implementation); Caleb & Christina & 4 NFPs

Arts, Culture & Heritage

Tami to research/contact Approval, time, meeting space/time

Identify opportunities Sep 2015; Tami

Sports & Rec (Sports for Life)

Connie to make contact(s) Meeting space/time Go/No go Sep 2015; Connie

EDs & Bookkeepers Meetings

Pull together EDs & bookkeepers to discuss accounts

ID common items & unique reporting needs

Protocol, routing. Grant-writing requirements understood. Budget prep & reporting is easier.

Sep 2015; Steph



1CICSC’s Story


3Our Next Steps

Change adds up

Accounting for


Documents

Change adds up Accounting for Community Collaboration