Chapter: 3

Organizing for Productivity

Understanding Your Part in Productivity

Know your company by asking question:Who was the founder? When was the

company founded?How many people work there?Who own the company now-a single

person, Partners, or Stock holders?

Understanding Your Part in Productivity

How many stock holder are there?What goods (service) does it produce

(Provide)?Who are it competitors?Which products or service are the most

profitable?

Understanding Your Part in Productivity

What does your department do ?What does your manager do? What are

his or her goals?Who is your manager boss?How do you help your department

achievement its goals?

Know Your Manager’s Responsibilities

Planning involves determining goals and methods for one or several employee.

Organizing usually follows planning.Direct involves motivating oneself and

others to complete various tasks set.Controlling keep everyone’s effort on

target

Know Your Organizational Chart

Vice-President, Production

Vice-President, Marketing

Vice-President,

Finance

Vice-President,

Human Resources

Functional Functional divisional divisional structurestructure

PresidentPresident

President President CadillacCadillac

PresidentPresidentBuickBuick

PresidentPresidentPontiacPontiac

PresidentPresidentChevroletChevrolet

Product Product Divisional Divisional StructureStructure

ManagerManagerRegion IRegion I

ManagerManagerRegion IIRegion II

ManagerManagerRegion IIIRegion III

ManagerManagerRegion IVRegion IV

Geographical Geographical divisional structuredivisional structure

Ten Tips for Developing a Good Working Relationship with Your Manager

1. Visualize your manager’s job.

2. Be reliable

3. Know your stuff

4. Anticipate

5. Take charge

Ten Tips for Developing a Good Working Relationship with Your Manager

6. Don’t be a pain

7. Communicate

8. Be your own toughest critic

9. Don’t have too many “new ideas’’

10.Stretch yourself

Gain Your Manager Confidence

Follow directions Accept criticism Keep information confidential Continue to work despite interruption Communicate well verbally Maintain a professional appearance

Gain Your Manager Confidence

Work well under pressure Be flexible and adaptable Be a team member Work alone in a nontraditional office setting Be creative and able to understand

technological processes Base decisions on careful analysis of data

Writing Your Job Description

Make a list of your duties Submit the list to your manager for

review; perhaps the two of you will need to discuss and clarify the list.

Draft a revised job description.

Writing Your Job Description

Follow the draft closely for one to three months.

Make any necessary changes after the trial period and further discussion with your manager.

Office Design

Some offices employ only assistant : other have one thousand or more office professionals. Each office type has its advantages and disadvantages .

Office Design

Semiprivate office In small office, you may work in a

semiprivate area. The typical one- to three-room suite is

likely to be filled with traditional office furniture (desk, work table, file cabinet, and a small computer system.

Semiprivate office

You will be close to material and equipment ,but that very compactness could produce the feeling of Overcrowding, Conversation Difficulty, Numerous of interruption and Personality Conflict. On the other hand if the temperaments are compatible, a small office can be pleasant and productive.

Office Design

Open-space office with movable partitions:

A new office can be created simply by rearranging partitions. This system offers great flexibility.

Open-space office with movable partitions

Modular furniture is used because it is easy to move and makes good use of available space.

Some organization “pipe in “ soft music to contribute to the sense of privacy these open-space offices require

Green office

Placing green plant in your office is not only soften the institutional look but also act as noise barriers.

Lighting

Good lighting help people work faster and more accurately; poor lighting can lead to health problems, errors, and absenteeism.

Fluorescent ceiling lights, white design to light an entire room uniformly, can be extremely uncomfortable due to glare on desk. Task lights and ambient fixture produce softer light.

Furniture

Ask These question before buying furniture: Will it fit in with the other furniture in the

office? How much space will it take up? Is it easy to move? Is it worth the money?

Furniture

Is it well constructed?Is it already assembled? If not, is it easy

to assemble Can it be adjusted to individual or office

needs?

A Healthy office environment

Comfortable temperature and clean air contribution to employees’ well-being

Noise control is crucial to concentration.Attractive colors can also enhance

comfort.