Chapter Officer’s Meeting

September 17, 2013

Agenda

• Opening Remarks - Bill• Approval of Minutes – Andrea• Officer One-Pagers

– Vice Chair – Joe– Treasurer – Tonya– Membership – Donna– Chapter Programs – Roger– Marketing – Sandra & Whitney– Web Master – Jennifer

• Special Topics

Mid-South Chapter Goals

• Provide education and networking through F2F and virtual venues– Host Monthly Chapter Meetings (10 meetings/yr)– Conduct one meeting/quarter outside of HSV– Conduct Monthly Officers Meeting– Government and Commercial focus

• Grow Membership– 2013: From 18 to 36– 2014: From 36 to 72– 2015: From 72 to 144

• Grow Corporate Sponsorships– 2013: From 0 to 5– 2014: From 5 to 10– 2015: From 10 to 15

• Establish partnerships with Universities & Associations– e.g., UAH, FIT, Vanderbilt, PMI, NCA

• Create, maintain, and grow a professional Chapter Website• Broaden awareness of APMP by issuing at least one Press Release per quarter

SPAC 2013

• Who is going?• Need volunteers!

• Obtained permission to insert flyer about Mid-South Chapter– Geographic Area– Web Site– Next Meeting– Who to stuff?

Obtained Book Donations

• Shipley Guide• Business Development

Institute• Billion Dollar Graphics

– 24 Hour Company

• Use as Door Prizes & Speaker Recognition

Vice Chair - Update

• APMP Focuses on Winning– Everything at APMP is geared to help your team increase business by winning more

proposals. When your Company sponsors, you can expect the following at a minimum:– Access to best practice information when you need it– Access to the best talent pool in the industry through our local Job Bank– Recognition on APMP – Mid South Chapter website and promotional materials as a

corporate sponsor– Logo with link to corporate website on Chapter Page (stand alone site not APMP site)– Logo and name recognition at regular meetings (Corporate sponsor slide to thank

sponsors)– Corporate Sponsor Spotlight at a meeting – a 3 minute max presentation during

networking portion of meeting – One time per year for Corporate Sponsors– One free dinner per year

• APMP – Mid South Chapter Corporate Sponsorships are only $250 on an annual and open date basis.

• Five (5) PAID Sponsors

Planning Chair Action StatusActions Status Notes

Research /recommend three locations to conduct monthly Chapter Officer’s meeting

IR&T, 5030 Bradford DrAR, 555 Discovery DrRFCU Meeting Rm., 220 Wynn

Research and recommend three locations to conduct monthly Chapter meetings

AR, 555 Discovery Dr (catered),Rosie’s South Parkway (20 min),Amerigo, Nashville (10 min)

Contact Speakers and baseline schedule

Robin Davis – 11/5, David Alan Smith – 12/3, TBD – 1/7

Plan third meeting in November November 5th, 5:30 – 7, Nashville @ Amerigo, “Communication Strategies that Improve Interpersonal Effectiveness”, Robin Davis, Salad, Pasta, Dessert, Tea/Soft Drinks/Coffee

Plan fourth meeting in December December 3rd, 5:30 – 7, AR, “Is it a Program Manager or a Proposal Manager? No its a Capture Manager!” David Alan Smith, Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Salad, Tea/Water

September 3rd Presentation Feedback

Name: Translating Capture Data into Your Final Proposal, Hamby

Date: 9/3/13

4 = Consistently 3 = Frequently 2 = Sometimes 1 = Seldom 0 = Never

MATERIAL 4 3 2 1

Met my expectations 8 2

Was organized in a logical way 9 1

Included good examples and illustrations 9 1

Will be useful to me in doing my job 7 3

PRESENTER: 4 3 2 1

Explained the material in a clear and concise manner 8 2

Was knowledgeable about the subject 9 1

Was enjoyable to listen to and demonstrated enthusiasm 8 2

Comments:

Very informative for me

Great enthusiasm. Enjoyed!

What I appreciated most about this presentation:

Good refresher! Excellent consolidation of the many areas needed in the process. Learned some new techniques.

Pace, enthusiasm, energy

Good theme throughout. Good food for thought.

Experience, relevant discussion.

Hands-on experience, been there done that

Good discussion about division of responsibilities between authors and proposal managers on storyboards.

How can we improve?

96% A

Amerigo Venue

Membership – Donna HambyMembership Metric

Current Membership 36

Michelle Stough from Kratos joined last week, but now is not listed with our chapter

June July Aug Sept Oct Nov Dec0

5

10

15

20

25

30

35

40

APMP Mid-South Membership(As of 9/15/13)

Membership Actions Current APMP Members

• Contacted Lauren at APMP to get new APMP member list for those who live in our geographic area – received new list and contacted – 3 members with no affiliation– 2 members with NCA Chapter– 6 members in Georgia Chapter– 3 members in Florida Chapter

• From SPAC Registration List contacted – 3 people in Birmingham, 1 is member of Georgia, other 2 not

members but from same company

• Initial and revised lists from APMP have been scrubbed and we have deleted all those who do not live in our Chapter Area.

Membership Actions Non-APMP Members

• Sent letter to 27 non-APMP members inviting them to the September monthly meeting and to join Mid-South Chapter– 3 attended the meeting– 3 others emailed me they were busy and wanted to continue to receive emails and

invites.– 2 requested the charts

• 7th Annual Rocket City GovCon Symposium– Reproduced 1 page flyer on our Chapter – Thanks Whitney!– Set up table with flyers and APMP Business Cards– Answered questions, handed out info

• Leads – 2 or 3 people said they would like to join• 1 person is actually in Atlanta area and may join Georgia Chapter• Dr. Stephen Granade would like to present to the group and will most likely join – this is good since

Dynetics has a proposal center with artists, editors, and proposal managers here in Huntsville

• Mid-South Sept Meeting was on the KickStart Calendar – continue to send those to Hugh Stanley

Membership Actions Non-APMP Members

I have some names and need emails for invites and need more names to invite to future meetings.

• Carolyn Key• Mike Kelley• Leigh Christian, Amtec• Jeff Gronberg, deciBel• Curtis Spurling• Doug Haynes• Gabriel Mena, enLogica• Ken Lyle, ERC• Chad Leathers• Dan Bodeker, SAIC• Carolyn Tevepaugh, Water Oak• Byron Butler, Consultant

• Tangela Owens, Alutiiq• Mark See• Mike Weesner, Alutiiq• Linda Dykes, S3• Irene Applegate, Total Solutions Inc• Carol Coffey, enGenius Consulting• Rick Driesbach, GATR• Ronald Dickerson, Boeing• Frank Wrabel, Boeing• Mark Rossmeisl, Boeing• Melissia Meeks, URS• Mary Duskin, URS• Jennifer Swann, TBE• Joe Denton, Magnolia River• Cassandra Gideon, VT Group

Potential Member List

• Started Potential Member List. We need to determine where we maintain this list, how members can add to it, who is going to contact potential and follow up on all these actions.

• Suggest each member be able to invite their friends to join, instead of Membership/Marketing sending out a mass email. We may get more members to join with a personal invite, and we need to track who is sent invites, so that people do not keep getting invites if they do not want to join.

Membership Next 30 Days

• Leverage LinkedIn to promote membership (see next slide)• Obtain new APMP rooster from Lauren and determine

which members have not been invited to join the Mid-South Chapter and invite them to transfer their membership DONE

• Invite 50 new members using the New Member Letter and referrals from current chapter members (44 have been invited)

• Get Mid-South Chapter Meetings on all local and Nashville networking calendars – newspapers, HAMA in Huntsville… added to KickStart, HATS Calender

Membership – Linked In Group

• Currently have 21 members in the Group• Sent invites to Chapter members that have not joined

LinkedIn Group To increase exposure on Linked In• Members need to post discussions, links to interesting

articles, etc.• Members to invite others to join the group who are not

APMP members• Members can post status about Mid-South Chapter in

their Activity Section

Marketing• Continuing Research of Press Release Options• Budget for Advertising and Marketing Media• Social Media

– We have LinkedIn– Implement Facebook and Twitter Accounts

• Free Marketing

• Info@apmp-midsouth.org email setup– Enable us to have a generic email for social media and email invites

• Mail Chimp– Email advertisements

• Hugh Stanely- Kickstart– All press releases and events added on Kick Start

• Digital Calendars– Plugin Events & Chapter Meetings

• Need remaining Officer Signatures• Establish / distribute responsibilities between Marketing Chairs for

communications• Biweekly calls at a minimum

APMP Mid-South

Treasurer – Tonya Maurice

Beginning Balance 547.92$

ReceiptsSponsorship: $1,000.00Receipts: Sept 3 Meeting $180.00

Total Receipts 1,180.00$

DisbursmentsFood 220.00$ Supplies 20.95$ Gift Card 25.00$ 265.95$ CC Charge 7.56$

Total Disbursements 273.51$

Balance 09.17.2013 1,454.41$

Financial Statement

Cash Credit Card TotalSponsorshipsDecosimo $250.00Clean Harbors $250.00Proposals to Go $250.00Boeing $250.00

$750.00 $250.00 $1,000.00

Meeting 09.03.2013Members 7@$15 105.00$ Members 1@$15 15.00$ Non-Members 3@20 60.00$

165.00$ 15.00$ $180.00

Detail of Receipts

Treasurer – Tonya Maurice

When do we want to cut off online registration?

Treasurer – Tonya Maurice

Developed first draft of budget Set up Eventbrite account with online registration

– Used their CC service rather than PayPal. (2.9% + $.30 (PP) vs 3%(Eventbrite)) Began creating registration page for November meeting Reconciled bank statement

Next Steps : Finish budget Finish and publish registration page for November meeting by Oct 1

Webmaster – Jennifer Hamaker

Websites Sponsors Updated – Still holding on adding Proposals To Go (Teresa indicates they are in the middle of a logo redo) and Aerojet Rocketdyne as sponsors

Website Statistics: 87 Website Visits Over the Past Month (8/15 – 9/15)

Information Needed:

Need meeting minutes information to post!

Pictures taken at last meeting – Please send and I’ll add to both sites!

Bios – missing Tonya’s picture, please send

Continue to feed me additional information to post – I will try to work all requests within one week of receipt!