Newsletter 1

Charisma Productions Gazette Volume 3, Issue 10 October 2011

I N S I D E T H I S I S S U E

1 Meeting Management

1 Effective Meetings Produce Results

2 Meeting Management Cont-

3 Effective Meetings Cont-

4 From Our It Department

5 From Our Executive Chef

6 First & 10 Bar ‘N’ Grill

Meeting Management: Deal With Competing Conversations Tips for Working with People at Work

Teamwork Charisma Productions Network

Want to develop effective working relationships with people at work? Effective interaction by people in business meetings can contribute to effective work relationships. Effective group meetings manage the interaction of difficult people holding competing conversations. Off-topic conversations between two or more group members waste time, inhibit group progress, and limit the contributions of individuals to the team meeting as a whole. They are distracting for meeting participants who want to participate in all team interactions. Additionally, competing conversations in several small groups, even when on-topic, deprive team members of the insight or knowledge the members of the team are discussing. Whether you are the meeting leader or a group member, you can use the following ideas to bring the group back together when group members are holding more than one discussion at a time.

Recommendations for Meeting Management of Competing Conversations

Effective Meetings Produce Results: Tips for Meeting Management Ensure Results by Planning Before the Meeting

Charisma Productions Network People spend so much time in meetings that turning meeting time into sustained results is a priority for successful organizations. Actions that make meetings successful require management before, during, and after the meeting. If you neglect any one of these meeting management opportunities, your meetings will not bear the fruit you desire from the time you invest in meeting. Take these twelve meeting management actions to guide meeting attendees to achieve expected, positive, and constructive outcomes. Before the Meeting to Ensure Effective Meetings Actions before the meeting establish the groundwork for accomplishing meeting results. You can do all of the needed follow-up, but without an effective meeting plan to start, your results will disappoint you. Plan the Meeting Effective meetings that produce results, begin with meeting planning. First, identify whether other employees are needed to help you plan the meeting. Then, decide what you hope to accomplish by holding the meeting. Establish doable goals for your meeting. The goals you set will establish the framework for an effective meeting plan. As Stephen Covey says in the Seven Habits of Highly Effective People, "Begin with the end in mind." Your meeting purpose will determine the meeting focus, the meeting agenda, and the meeting participants. Make Sure You Need a Meeting Once you’ve developed your meeting plan, ensure that a meeting is the appropriate vehicle for accomplishing the set goals. To schedule and hold a meeting is expensive when you account for the time of the people attending. So, make efforts to determine that a meeting is the best opportunity to solve the problem, improve the process, or make an ongoing plan. You may find that you can accomplish the meeting goals with an email discussion or by distributing and requesting information through the company newsletter.

Charisma ProduCtions network 805-241-0566

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Newsletter 2

Use non-verbal communication. Look steadily at the participants for a moment. Raise your eyebrows while looking or wave to the participants. Stop the person who has the floor for a minute while the other participants rejoin the group. Ask a question. Call on one of the group members participating in the competing conversation. With a brief summary of the discussion occurring in the meeting as a whole, ask for his opinion. Ask him to share his ideas with the rest of the people in the meeting. Say, "I believe we'd all be interested in your thoughts on this issue, John." Verbally intervene. Directly ask the group members participating in the competing conversation to rejoin the group discussion, without using sarcasm or anger. Say, "I'm afraid we're missing good ideas when everyone is talking at once. I know I can't keep track of all these thoughts." Establish a group signal. The group signal reminds participants to hold one discussion at a time. One that works effectively is to make a non-verbal time out sign followed by holding up one index finger to indicate, one meeting. Conclusion. People spend hours of their work week attending meetings. Effective meeting management preserves their time. Managing competing conversations in meetings builds positive work relationships. Co-workers feel that their time and contributions are valued and respected when interpersonal relationships in meetings are well managed.

Informative, Inspiring and Empowering Let Charisma Productions Network become your one-stop solution for all your corporate meeting, events and conference needs.

805-241-0566 www.cpnevents.com

Newsletter 3

Make sure the meeting is needed and not just convenient for you – you’ll get better results from attendees.

Ensure Appropriate Participation at the Meeting

If a meeting is the appropriate means to accomplish your goals, check with the participants who must attend for the meeting to succeed. The needed attendees must be available to attend the meeting. Postpone the meeting rather than holding a meeting without critical staff members. If a delegate attends in the place of a crucial decision maker, make sure the designated staff member has the authority to make decisions – or postpone the meeting.

Distribute and Review Pre-work Prior to the Meeting

How many meetings have you attended that started out with the meeting facilitator passing out a ream of handouts or projecting a Microsoft PowerPoint slide for discussion? Frustrating? You bet. The meeting becomes a group read-in, hardly productive for goal accomplishment. You can make meetings most productive and ensure results by providing necessary pre-work in advance of the actual meeting. Providing pre-work, charts, graphs, and reading material 48 hours before a meeting affects meeting success. The more preparation time you allot, the better prepared people will be for your meeting.

Documentation that will help you achieve the meeting goals can include reports; data and charts such as competitive information, sales month-to-date, and production plans; Microsoft PowerPoint slides that illustrate key discussion points; and minutes, notes and follow-up from earlier or related meetings and projects. Pre-work distributed in a timely manner, with the serious expectation that attendees will read the pre-work before the meeting, helps ensure meeting success.

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Newsletter 4

From Our IT Department

IT TIPS

Move between web links Use Tab and Shift Tab to move between links on a web page and press Enter to follow the selected link.

Change the clock Double click on the clock on the Taskbar to change the time and date shown.

Save web video clips To download video clips embedded on a web page, in Firefox right-click the page and select View Page Info then click the Media tab. Select the video file and click Save As.

Check hard disk space Double click on the My Computer icon on your Desktop and right-click on your hard disk (usually drive C). Click Properties to see the amount of disk space left on your computer.

Create a web shortcut Right-click on a web page in your browser and select Create Shortcut to place a shortcut link on your desktop.

Newsletter 5

From Our Executive Chef

Grilled Salmon with Creamy Pesto Sauce

Ingredients

• 4 (4 ounce) salmon fillets

• 2 tablespoons olive oil

• 4 ounces PHILADELPHIA Cream Cheese, cubed

• 1/4 cup milk

• 2 tablespoons pesto

• 1 tablespoon finely chopped fresh parsley

Directions

• Heat grill to medium heat.

• Brush both sides of fish with oil. Grill, skin-sides down, 10 min. or until fish flakes easily with fork.

• Meanwhile, cook cream cheese and milk in saucepan on medium heat 2-3 min. or until cream cheese is completely melted and sauce is well blended, stirring constantly. Stir in pesto.

• Serve fish topped with sauce and parsley.

Newsletter 6

Football Season is here and again we look forward to great food, great friends, and most importantly great football. This season we will be checking out the great sports bars around the country. This edition we have found a great sports bar in Surfside Beach, South Carolina. It is the First & 10 Bar ‘N’ Grill. The new owners have promised to bring everyone the finest in sports entertainment and food in the surrounding beach area. So if you are looking for great sports and let’s not forget the great drinks, food and meeting new friends who also love a good time check it out.

First & 10 Bar ‘N’ Grill 1880 Highway 17 Business

Surfside Beach, South Carolina 843-839-5006

http://www.firstandtenbarngrill.com

Newsletter 7

THANK YOU FOR YOUR SUPPORT We wish to thank our readers and our clients for their support and feedback helping to continually grow the Charisma Productions Network. We look forward to continue providing you with successful stress-free events. We appreciate hearing from all of you and strive to improve our articles and hope to have something for everyone at one point or another. Please send us suggestions for topics you would like to read about or if you have an article that you would like to share we’ll be happy to post It.:

Please send all comments, suggestions and or articles to:

info@cpnevents.com

Charisma Productions Network

805-241-0566 Website: www.cpnevents.com

info@cpnevents.com