Event Name

DateLocations (s)Planner/PrimeDescription

Purpose

TimeNumber of GuestsVIPs

Activity Person Responsible Due DateEstablish Planning and appoint chair

Hold planning meeting to discuss goals and detailsEstablish Responsibilities

Determine funding and budget sourcesReserve date and key attendeesDetermine and reserve venueDetermine quest list, request alumni dataCreate/order invitations and organise who will record this dataMeeting to discuss publicityDraft programme agendaDetermine on-site registration proceduresBook caterers and discuss menu.Contact vendors for equipmentMail invitationsRequest necessary licensesArrange photographerApprove final programme agendaMeet with vendors as a follow upPrepare event signageReview staffing arrangementsMeet on site with all staff to confirm responsibilitiesMeet with caterer on sight to confirm arrangementsSend caterer final countPrint programmes, name badges, seating charts, place cards etc.Confirm arrangements with vendorsContact caterer to confirm all arrangementsConfirm Security arrangements