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CHIPPEWA FALLS AREAUNIFIED SCHOOL
DISTRICT
2008-2009
PROPOSED
BUDGET
BUDGET PROCESS
BUDGET PROCESS
NOVEMBER• ENROLLMENT PROJECTION FOR NEXT YEAR
• 5-YEAR BUDGET FORECAST
• WORK ON FUTURE PROGRAM/FACILITY NEEDS
• MONITOR CURRENT BUDGET
• USE STRATEGIC PLANNING PROCESS TO GUIDE FUTURE ACTIONS
BUDGET PROCESS
DECEMBER• ESTIMATE NEXT FISCAL YEARS REVENUE LIMIT• ESTIMATE CATEGORICAL AID AND LOCAL
REVENUES• DEVELOP BUILDING ALLOCATIONS• PREPARE BUDGET MATERIALS FOR SITES
(CATALOGS, ORDER FORMS, INFORMATION PACKETS, ETC.
• BID DOCUMENTS FOR SUPPLIES AND EQUIPMENT DEVELOPED AND SENT OUT
BUDGET PROCESS (CONT)JANUARY
• BIDS RECEIVED FOR SUPPLIES• FINALIZE BUILDING ALLOCATIONS• MEET WITH BUILDING ADMINISTRATORS TO
REVIEW BUILDING ALLOCATIONS• DISTRIBUTE BUDGET MATERIALS TO BUILDING
ADMINSTRATORS• REVIEW & UPDATE REVENUE LIMIT WORKSHEET• BEGIN PLANNING FOR A BUDGET REDUCTION (IF
NECESSARY)
BUDGET PROCESS (CONT)FEBRUARY
• BUILDING ADMINISTRATORS MEET WITH DEPARTMENT HEADS, TEAMS AND STAFF TO BEGIN SITE BUDGET PROCESS
• GATHER STAFF INPUT INTO BUDGET • CONSIDERATION OF SITE TEAM (REACh)
STRATEGIC PLANNING GOALS BASED ON DISTRICT ACHIEVEMENT GOALS
• FORMS DISTRIBUTED AND NEEDS ANALYZED• CENTRAL OFFICE REVIEWS MAINTENANCE/
OPERATION COSTS AND PROJECTS NEW YEAR COSTS
BUDGET PROCESS (CONT)MARCH
• REVIEW & UPDATE REVENUE LIMIT WORKSHEET• BEGIN NEW YEAR STAFFING PROCESS• SITE BUDGET MATERIALS COMPLETED• SITES SUBMIT BUDGETS TO CENTRAL OFFICE• PROJECT SALARY & FRINGE BENEFIT COSTS FOR
PROPOSED STAFFING PLAN• INPUT BUDGET DATA• STAFFING PLAN PRESENTED TO THE BOARD FOR
APPROVAL
BUDGET PROCESS (CONT)
APRIL
• CONTINUE TO INPUT BUDGET DATA
• SUMMER MAINTENANCE PLANS BUDGETED
• SUPPLY ORDERS PREPARED
• MAINTENANCE BUDGET FINALIZED
• FIRST DRAFT OF PROPOSED BUDGET PRESENTED TO THE BOARD FOR APPROVAL
BUDGET PROCESS (CONT)
MAY
• UPDATE REVENUE LIMIT WORKSHEET
• PUBLIC FORUM ON REDUCTIONS (IF NECESSARY)
• BOARD FINALIZES REDUCTIONS
• PURCHASE ORDERS PREPARED FOR SUPPLIES
• BUDGET ADJUSTMENTS MADE AFTER REDUCTIONS (IF NECESSARY)
BUDGET PROCESS (CONT)
JUNE• ANALYSIS OF CURRENT YEAR BUDGET AND
ITS IMPACT ON NEW BUDGET
• DEVELOPMENT OF BUDGET HEARING BOOK
• PURCHASE ORDERS SENT OUT
BUDGET PROCESS (CONT)
JULY/AUGUST/SEPTEMBER• PREPARATION OF BUDGET PUBLICATION• PREPARATION OF BUDGET HEARING
BOOK• FINAL REVIEW AND CLOSE OUT OF
CURRENT BUDGET• AUDITORS FINAL CLOSE OUT OF CURRENT
YEAR• AUDIT REPORT
BUDGET PROCESS (CONT)
SEPTEMBER/OCTOBER• PUBLICATION OF PROPOSED BUDGET
• SUBMISSION OF 2007-2008 AUDIT
• ANNUAL BUDGET HEARING
• THIRD FRIDAY MEMBERSHIP NUMBER
• OCTOBER EQUALIZED VALUATION
• CERTIFICATION OF EQUALIZATION AID
• ADOPTION OF FINAL LEVY
TOTAL BUDGET $50,022,114.13
EXPENDITURESEXPENDITURES
How General Fund Dollars are Spent
Special Ed Transfer$4,756,766
10%
Other$1,937,377
4%
Fringe$12,870,434
26%
Salaries$21,511,944
43%
Purchased Services$7,238,101
14%
Non-Capital Equipment$1,707,492
3%
Budget
UNKNOWNSUNKNOWNS
• THIRD FRIDAY MEMBERSHIP COUNT THIRD FRIDAY MEMBERSHIP COUNT
• STATE EQUALIZATION AID STATE EQUALIZATION AID
• EQUALIZED VALUATION OF DISTRICTEQUALIZED VALUATION OF DISTRICT
• FINAL ALLOWABLE LEVYFINAL ALLOWABLE LEVY
• COMPUTER AID ADJUSTMENTCOMPUTER AID ADJUSTMENT
•BIENNIAL BUDGET PROCESS?BIENNIAL BUDGET PROCESS?
BUDGETING CHANGES
• OLD• THE DISTRICT
DETERMINES ITS EDUCATIONAL NEEDS AND LEVIES THE AMOUNT OF MONEY NECESSARY TO MEET THOSE NEEDS.
• NOW• THE DISTRICT
DETERMINES WHAT REVENUES ARE AVAILABLE AND TRIMS ITS NEEDS TO FIT WITHIN AVAILABLE REVENUES
REVENUE LIMITS
REVENUE LIMIT FORMULA
BASED ON FORMULA WHICH
INCLUDES
– PRIOR YEAR BASE
– 3 YEAR ENROLLMENT AVG
– $274.68 PER STUDENT INCREASE THIS YR ONLY
– STATE AID
– TRANSFER OF SERVICE
UNCERTAINTIES
– 3RD FRIDAY MEMBERSHIP
– FINAL STATE AID BASED ON ANNUAL REPORTS OF ALL SCHOOL DISTRICTS
– EQUALIZED VALUATION
– 2008 EXEMPT COMPUTER PROPERTY VALUATION
– COMPUTER AID
REVENUES
REVENUES ARE
GENERATED FROM
LEVY, STATE AID, LOCAL $
AND FEDERAL AID
$50,022,114.13$50,022,114.13
District Revenues
State Aid$30,623,598
61%
Local Taxes$17,776,153
36%
Other$475,642
1%
Federal Aid$1,146,721
2%
REVENUES
$30,623,598 STATE SOURCES
» State equalization Aid
» State categorical Aid
» Transportation Aid
» Library Aid
» Special Project Grants
STATE EQUALIZATION AID
2007-2008
$28,576,418
2008-2009
$30,046,584
REVENUES (CONT)
$17,776,153 LOCAL SOURCES
» LEVY
» INTEREST INCOME
» GATE RECEIPTS
» RENTALS, FEES, ETC.
REVENUES (CONT)
$1,146,721 FEDERAL AID
» TITLE PROGRAMS
» ESEA-NCLB
» CARL PERKINS
» ATOD PREVENTION
2008-2009 LEVY
$18,004,872
+6.82%
Increase of $1,228,800
TAX RATE
$7.56
+2.39%
TAX RATETAX RATE
COMPARISONCOMPARISON
2007-20082007-2008 2008-20092008-2009
$ 7.38$ 7.38 $ 7.56$ 7.56
$ 6.94 FUND 10$ 6.94 FUND 10 $ 7.25 FUND 10$ 7.25 FUND 10
$ 0.30 FUND 30$ 0.30 FUND 30 $ 0.18 FUND 30$ 0.18 FUND 30
$ 0.14 FUND 80$ 0.14 FUND 80 $ 0.13 FUND 80$ 0.13 FUND 80
$100,000 HOMETAX IMPACT
• TAX OF $756• Increase of $18• 2.39%
QUICK FACTS
• Expenditures • Revenues• State Aid• Tax Levy• Revenue Cap• Equalized Value• Mill Rate
• 6.15%• 5.56%• 4.89%• 6.82%• 6.17%• 4.52%• 2.39%
QUESTIONS?QUESTIONS?
DISCUSSION?DISCUSSION?
