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IM-23-1 ReportBRAMPTON City Council
The Corporation of the City of Bramptonbramptonca FlOWef City
Date August 5 2014 BRAMPTON CiTY COUNCIL
File D50IC pate- ^pfe^^ (g-jggy Subject 2013 Ice Storm Cleanup
Emergency Equipment and Contracted Services Costs
Contact Rob Gasper Acting Director Parks Maintenance and Operations Maintenance and Operations Division 905-874-6624
Overview
This report will serve to update Council on the procurement of services for the ice storm response and recovery In particular emergency assistance method of payment and the procurement method conducted
December 21 2013 weather conditions created a situation where ice buildup on trees and electrical equipment caused significant damage and wide spread loss of power
Due to the nature and size of the infrastructure loss Planning and Infrastructure Services staff requested assistance from outside agencies and private service providers to clear streets in order to restore power By December 27 2013 approximately 50 contracted crews were working to clear all roads sidewalks and school routes through parks
By January 21 2014 to acquire contracted services informal bid calls were
issued when competitive processes were established and work commenced In April 2014 amendments were completed on existing landscape maintenance contract purchase orders to provide debris removal services
In June 2014 requests to begin procurement were approved by Council for tree and stump removal as well as a tree replacement tender for work to begin in the fall of 2014 to remove trees and stumps and begin replacement of the trees Staff reported to the Executive Leadership Team on July 17 2014 that the total cost was estimated at $17 million This amount continues to increase at the time
of this report
Of the $17 million paid approximately $15 million was paid to contractors $12 million of which was paid through cheque requisition approvals As of August 1 2014 contract services for ice storm cleanup are complete and only existing contractors with blanket purchase orders were kept on
XW-232
Recommendations
1 THAT the report from Rob Gasper Acting Director of Parks Maintenance and Operations dated August 5 2014 to the City Council Meeting of September 10 2014 re 2013 Ice Storm Cleanup Emergency Equipment and Contracted Services Costs (file D50IC) be received
Background
Brampton homes hydro equipment streets and parks suffered significant damage from an ice storm which passed through Brampton on December 21 and December 22
2013 Situations of total destruction occurred throughout all areas of the City where larger trees were present Major damage also occurred to older areas of the City where hydro is supplied by above ground wires
The initial response focused on clearing major road surfaces for emergency crew access as well as repairs to hydro equipment so that power could be restored to local residents and businesses To assist with the massive scope of this project Planning and Infrastructure Services with the assistance of the Brampton Emergency Management Office began sourcing contractors and municipal assistance from areas across Ontario
By Friday December 27 2013 City crews were being assisted by approximately 50 contracted crews specializing in tree related works and large equipment operation To manage this work force a deployment and command centre was established at the 129 Glidden Road facility Internal and external crews working 10 to 12 hour shifts were deployed from this location
Current Situation
This report describes a chronology of how emergency contract services for the ice storm clean-up were acquired and the related costs from December 22 2013 through to August 12014 Appendix A attached summarizes the contractor resources hired for the scope of work and timeline for each of the four phases related to the ice storm emergency management response and clean-up efforts In late January 2014 contractors and volunteers were notified that food and lodging would no longer be provided as we had completed the emergency and safety response periods and would be entering into the cleanup phase Informal bids were issued with new specifications to establish non-emergency rates These new rates took effect in early February 2014 These invoices were continued to be paid by cheque requisition until August 1 2014
XM-23-3
As of July 17 2014 cleanup of debris was estimated at $17 million and the amount continues to increase Of the $17 million paid approximately $15 million was paid to contractors Of that $12 million was paid through approved cheque requisitions and the balance through existing contracts and salaries
Also at the beginning of the ice storm three chippers were required from Vermeer Canada and payments issued by cheque requisition Vermeer held their pricing to the rate established during a previous tender from September of 2013
In April existing blanket purchase orders were amended to increase funds to cover clean-up costs These amendments were for existing contractors (BP Landscaping Lima Gardens Landscaping Forever Green Landscaping and Clintar Landscaping) to continue clean-up efforts in order to begin our grass cutting contracts as debris was still on boulevards and throughout our parks A competitive process was conducted for sod and additional debris clean-up and was awarded to Cornerstone Landscaping These contracts continued to the June 22 2014 deadline from the Province Some were
extended to continue the ice storm response until August 1 2014 at which time these contractors were no longer required as Phase 4 had been completed
In June 2014 Council approved two Requests to Begin Procurement one for tree removal and stumping and the second for tree replacement These are now in the tender process with Purchasing for award in September in order to continue with Phases 5 and 6 of the ice storm recovery of tree removal stumping and then replacement
Corporate Implications
Financial Implications
The City estimated a total cost of $81 million that includes the first four phases cost of approximately $31 million for the response and recovery plan and a further $50 million for Phase 5 and 6 for tree canopy repair and replacement
There is uncertainty with respect to the eligibility of the phase 5 and 6 work for assistance through the Ontario Ice Storm Assistance Program The program also stipulates a cut-off date of June 22 2014 for incurring storm related expenditures Staff has reported that the City has incurred approximately $17 million storm costs as of mid-July This means potentially over $60 million may not be covered by the Provincial assistance program
Staff reported to Council in May 2014 that the General Rate Stabilization Reserve may provide some ability for the City to temporarily fund the expenditures related to the storm Such draw down will limit the Citys ability to withstand any economic downturn
IM-22-M
or catastrophic events should they arise Longer term funding strategy to deal with the financial impact of the storm will be developed and brought forward to Council for future consideration
Strategic Plan
Preserving ensure corporate operations are conducted in an environmentally responsible manner
Conclusion
The social economic and environmental impact of the Christmas 2013 Ice storm has been significant Although Brampton residents displayed a tremendous resiliency throughout the early stages of the storm (helping neighbours clearing roads and properties providing food to those without power etc) the costs of this storm and the impact to Bramptons environment and aesthetics will be realized for many years In order to deal with the immediate effects of the crisis extradorinary measures were required to secure the necessary goods and services to make the City safe
Rob Gasper as- JJ Pitushka P Eng Acting Director Executive Director
Parks Maintenance and Operations Maintenance and Operations
Appendices
Appendix A - List of Contractors
CPISO
I
Appendix A
List of Contractors
PHASE
PHASE 1
Emergency Response (Complete)
PHASE 2
Safety Response (Complete)
bull Power restoration
bull Remove tree-related hydro obstructions
bull Clear streets for emergency vehicle access
bull Address dangerous tree conditions related to lifesafety
bull Open and manage warming centres and shelters
bull Clear debris from Fire
hydrants
bull Respond to calls from residents regarding safety issues
bull Clear major sidewalks bull Clear driveways and yards bull Remove tree-related traffic
obstructions
bull Repair traffic signals and street lights
bull Repair fibre network bull Establish debris removal sites
for residents
bull Repair damages to public property (Terry Miller Chinguacousy Park)
TIMELINE
Dec 21 2013 -Jan 5 2014
Jan 5 - end of
Feb
Feb 1 - quote system initiated these
contractors
dropped off
RESOURCES UTILIZED
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 JJ WRIGHT
8 DAVEYTREE
9 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
NO PO AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 STUMPBUSTERS
8 LIONSGATETREE
9 CITY OF WINDSOR
MOCITY OF SUDBURY
11 DAVEYTREE
12 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
3 MARKS GRADALL
4 CALEDON TREE
5 SALIVAN-mid month
6 LIMA
7 HOWDEN
8 HK UNITED
9 SERVE
10 MNR
11 KAWARTHA FIRE
12 GROBARK
5
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
XW-232
Recommendations
1 THAT the report from Rob Gasper Acting Director of Parks Maintenance and Operations dated August 5 2014 to the City Council Meeting of September 10 2014 re 2013 Ice Storm Cleanup Emergency Equipment and Contracted Services Costs (file D50IC) be received
Background
Brampton homes hydro equipment streets and parks suffered significant damage from an ice storm which passed through Brampton on December 21 and December 22
2013 Situations of total destruction occurred throughout all areas of the City where larger trees were present Major damage also occurred to older areas of the City where hydro is supplied by above ground wires
The initial response focused on clearing major road surfaces for emergency crew access as well as repairs to hydro equipment so that power could be restored to local residents and businesses To assist with the massive scope of this project Planning and Infrastructure Services with the assistance of the Brampton Emergency Management Office began sourcing contractors and municipal assistance from areas across Ontario
By Friday December 27 2013 City crews were being assisted by approximately 50 contracted crews specializing in tree related works and large equipment operation To manage this work force a deployment and command centre was established at the 129 Glidden Road facility Internal and external crews working 10 to 12 hour shifts were deployed from this location
Current Situation
This report describes a chronology of how emergency contract services for the ice storm clean-up were acquired and the related costs from December 22 2013 through to August 12014 Appendix A attached summarizes the contractor resources hired for the scope of work and timeline for each of the four phases related to the ice storm emergency management response and clean-up efforts In late January 2014 contractors and volunteers were notified that food and lodging would no longer be provided as we had completed the emergency and safety response periods and would be entering into the cleanup phase Informal bids were issued with new specifications to establish non-emergency rates These new rates took effect in early February 2014 These invoices were continued to be paid by cheque requisition until August 1 2014
XM-23-3
As of July 17 2014 cleanup of debris was estimated at $17 million and the amount continues to increase Of the $17 million paid approximately $15 million was paid to contractors Of that $12 million was paid through approved cheque requisitions and the balance through existing contracts and salaries
Also at the beginning of the ice storm three chippers were required from Vermeer Canada and payments issued by cheque requisition Vermeer held their pricing to the rate established during a previous tender from September of 2013
In April existing blanket purchase orders were amended to increase funds to cover clean-up costs These amendments were for existing contractors (BP Landscaping Lima Gardens Landscaping Forever Green Landscaping and Clintar Landscaping) to continue clean-up efforts in order to begin our grass cutting contracts as debris was still on boulevards and throughout our parks A competitive process was conducted for sod and additional debris clean-up and was awarded to Cornerstone Landscaping These contracts continued to the June 22 2014 deadline from the Province Some were
extended to continue the ice storm response until August 1 2014 at which time these contractors were no longer required as Phase 4 had been completed
In June 2014 Council approved two Requests to Begin Procurement one for tree removal and stumping and the second for tree replacement These are now in the tender process with Purchasing for award in September in order to continue with Phases 5 and 6 of the ice storm recovery of tree removal stumping and then replacement
Corporate Implications
Financial Implications
The City estimated a total cost of $81 million that includes the first four phases cost of approximately $31 million for the response and recovery plan and a further $50 million for Phase 5 and 6 for tree canopy repair and replacement
There is uncertainty with respect to the eligibility of the phase 5 and 6 work for assistance through the Ontario Ice Storm Assistance Program The program also stipulates a cut-off date of June 22 2014 for incurring storm related expenditures Staff has reported that the City has incurred approximately $17 million storm costs as of mid-July This means potentially over $60 million may not be covered by the Provincial assistance program
Staff reported to Council in May 2014 that the General Rate Stabilization Reserve may provide some ability for the City to temporarily fund the expenditures related to the storm Such draw down will limit the Citys ability to withstand any economic downturn
IM-22-M
or catastrophic events should they arise Longer term funding strategy to deal with the financial impact of the storm will be developed and brought forward to Council for future consideration
Strategic Plan
Preserving ensure corporate operations are conducted in an environmentally responsible manner
Conclusion
The social economic and environmental impact of the Christmas 2013 Ice storm has been significant Although Brampton residents displayed a tremendous resiliency throughout the early stages of the storm (helping neighbours clearing roads and properties providing food to those without power etc) the costs of this storm and the impact to Bramptons environment and aesthetics will be realized for many years In order to deal with the immediate effects of the crisis extradorinary measures were required to secure the necessary goods and services to make the City safe
Rob Gasper as- JJ Pitushka P Eng Acting Director Executive Director
Parks Maintenance and Operations Maintenance and Operations
Appendices
Appendix A - List of Contractors
CPISO
I
Appendix A
List of Contractors
PHASE
PHASE 1
Emergency Response (Complete)
PHASE 2
Safety Response (Complete)
bull Power restoration
bull Remove tree-related hydro obstructions
bull Clear streets for emergency vehicle access
bull Address dangerous tree conditions related to lifesafety
bull Open and manage warming centres and shelters
bull Clear debris from Fire
hydrants
bull Respond to calls from residents regarding safety issues
bull Clear major sidewalks bull Clear driveways and yards bull Remove tree-related traffic
obstructions
bull Repair traffic signals and street lights
bull Repair fibre network bull Establish debris removal sites
for residents
bull Repair damages to public property (Terry Miller Chinguacousy Park)
TIMELINE
Dec 21 2013 -Jan 5 2014
Jan 5 - end of
Feb
Feb 1 - quote system initiated these
contractors
dropped off
RESOURCES UTILIZED
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 JJ WRIGHT
8 DAVEYTREE
9 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
NO PO AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 STUMPBUSTERS
8 LIONSGATETREE
9 CITY OF WINDSOR
MOCITY OF SUDBURY
11 DAVEYTREE
12 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
3 MARKS GRADALL
4 CALEDON TREE
5 SALIVAN-mid month
6 LIMA
7 HOWDEN
8 HK UNITED
9 SERVE
10 MNR
11 KAWARTHA FIRE
12 GROBARK
5
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
XM-23-3
As of July 17 2014 cleanup of debris was estimated at $17 million and the amount continues to increase Of the $17 million paid approximately $15 million was paid to contractors Of that $12 million was paid through approved cheque requisitions and the balance through existing contracts and salaries
Also at the beginning of the ice storm three chippers were required from Vermeer Canada and payments issued by cheque requisition Vermeer held their pricing to the rate established during a previous tender from September of 2013
In April existing blanket purchase orders were amended to increase funds to cover clean-up costs These amendments were for existing contractors (BP Landscaping Lima Gardens Landscaping Forever Green Landscaping and Clintar Landscaping) to continue clean-up efforts in order to begin our grass cutting contracts as debris was still on boulevards and throughout our parks A competitive process was conducted for sod and additional debris clean-up and was awarded to Cornerstone Landscaping These contracts continued to the June 22 2014 deadline from the Province Some were
extended to continue the ice storm response until August 1 2014 at which time these contractors were no longer required as Phase 4 had been completed
In June 2014 Council approved two Requests to Begin Procurement one for tree removal and stumping and the second for tree replacement These are now in the tender process with Purchasing for award in September in order to continue with Phases 5 and 6 of the ice storm recovery of tree removal stumping and then replacement
Corporate Implications
Financial Implications
The City estimated a total cost of $81 million that includes the first four phases cost of approximately $31 million for the response and recovery plan and a further $50 million for Phase 5 and 6 for tree canopy repair and replacement
There is uncertainty with respect to the eligibility of the phase 5 and 6 work for assistance through the Ontario Ice Storm Assistance Program The program also stipulates a cut-off date of June 22 2014 for incurring storm related expenditures Staff has reported that the City has incurred approximately $17 million storm costs as of mid-July This means potentially over $60 million may not be covered by the Provincial assistance program
Staff reported to Council in May 2014 that the General Rate Stabilization Reserve may provide some ability for the City to temporarily fund the expenditures related to the storm Such draw down will limit the Citys ability to withstand any economic downturn
IM-22-M
or catastrophic events should they arise Longer term funding strategy to deal with the financial impact of the storm will be developed and brought forward to Council for future consideration
Strategic Plan
Preserving ensure corporate operations are conducted in an environmentally responsible manner
Conclusion
The social economic and environmental impact of the Christmas 2013 Ice storm has been significant Although Brampton residents displayed a tremendous resiliency throughout the early stages of the storm (helping neighbours clearing roads and properties providing food to those without power etc) the costs of this storm and the impact to Bramptons environment and aesthetics will be realized for many years In order to deal with the immediate effects of the crisis extradorinary measures were required to secure the necessary goods and services to make the City safe
Rob Gasper as- JJ Pitushka P Eng Acting Director Executive Director
Parks Maintenance and Operations Maintenance and Operations
Appendices
Appendix A - List of Contractors
CPISO
I
Appendix A
List of Contractors
PHASE
PHASE 1
Emergency Response (Complete)
PHASE 2
Safety Response (Complete)
bull Power restoration
bull Remove tree-related hydro obstructions
bull Clear streets for emergency vehicle access
bull Address dangerous tree conditions related to lifesafety
bull Open and manage warming centres and shelters
bull Clear debris from Fire
hydrants
bull Respond to calls from residents regarding safety issues
bull Clear major sidewalks bull Clear driveways and yards bull Remove tree-related traffic
obstructions
bull Repair traffic signals and street lights
bull Repair fibre network bull Establish debris removal sites
for residents
bull Repair damages to public property (Terry Miller Chinguacousy Park)
TIMELINE
Dec 21 2013 -Jan 5 2014
Jan 5 - end of
Feb
Feb 1 - quote system initiated these
contractors
dropped off
RESOURCES UTILIZED
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 JJ WRIGHT
8 DAVEYTREE
9 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
NO PO AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 STUMPBUSTERS
8 LIONSGATETREE
9 CITY OF WINDSOR
MOCITY OF SUDBURY
11 DAVEYTREE
12 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
3 MARKS GRADALL
4 CALEDON TREE
5 SALIVAN-mid month
6 LIMA
7 HOWDEN
8 HK UNITED
9 SERVE
10 MNR
11 KAWARTHA FIRE
12 GROBARK
5
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
IM-22-M
or catastrophic events should they arise Longer term funding strategy to deal with the financial impact of the storm will be developed and brought forward to Council for future consideration
Strategic Plan
Preserving ensure corporate operations are conducted in an environmentally responsible manner
Conclusion
The social economic and environmental impact of the Christmas 2013 Ice storm has been significant Although Brampton residents displayed a tremendous resiliency throughout the early stages of the storm (helping neighbours clearing roads and properties providing food to those without power etc) the costs of this storm and the impact to Bramptons environment and aesthetics will be realized for many years In order to deal with the immediate effects of the crisis extradorinary measures were required to secure the necessary goods and services to make the City safe
Rob Gasper as- JJ Pitushka P Eng Acting Director Executive Director
Parks Maintenance and Operations Maintenance and Operations
Appendices
Appendix A - List of Contractors
CPISO
I
Appendix A
List of Contractors
PHASE
PHASE 1
Emergency Response (Complete)
PHASE 2
Safety Response (Complete)
bull Power restoration
bull Remove tree-related hydro obstructions
bull Clear streets for emergency vehicle access
bull Address dangerous tree conditions related to lifesafety
bull Open and manage warming centres and shelters
bull Clear debris from Fire
hydrants
bull Respond to calls from residents regarding safety issues
bull Clear major sidewalks bull Clear driveways and yards bull Remove tree-related traffic
obstructions
bull Repair traffic signals and street lights
bull Repair fibre network bull Establish debris removal sites
for residents
bull Repair damages to public property (Terry Miller Chinguacousy Park)
TIMELINE
Dec 21 2013 -Jan 5 2014
Jan 5 - end of
Feb
Feb 1 - quote system initiated these
contractors
dropped off
RESOURCES UTILIZED
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 JJ WRIGHT
8 DAVEYTREE
9 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
NO PO AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 STUMPBUSTERS
8 LIONSGATETREE
9 CITY OF WINDSOR
MOCITY OF SUDBURY
11 DAVEYTREE
12 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
3 MARKS GRADALL
4 CALEDON TREE
5 SALIVAN-mid month
6 LIMA
7 HOWDEN
8 HK UNITED
9 SERVE
10 MNR
11 KAWARTHA FIRE
12 GROBARK
5
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
I
Appendix A
List of Contractors
PHASE
PHASE 1
Emergency Response (Complete)
PHASE 2
Safety Response (Complete)
bull Power restoration
bull Remove tree-related hydro obstructions
bull Clear streets for emergency vehicle access
bull Address dangerous tree conditions related to lifesafety
bull Open and manage warming centres and shelters
bull Clear debris from Fire
hydrants
bull Respond to calls from residents regarding safety issues
bull Clear major sidewalks bull Clear driveways and yards bull Remove tree-related traffic
obstructions
bull Repair traffic signals and street lights
bull Repair fibre network bull Establish debris removal sites
for residents
bull Repair damages to public property (Terry Miller Chinguacousy Park)
TIMELINE
Dec 21 2013 -Jan 5 2014
Jan 5 - end of
Feb
Feb 1 - quote system initiated these
contractors
dropped off
RESOURCES UTILIZED
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 JJ WRIGHT
8 DAVEYTREE
9 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
NO PO AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 TREE WORKS
5 DIAMOND TREE CARE
6 ARBORCORP
7 STUMPBUSTERS
8 LIONSGATETREE
9 CITY OF WINDSOR
MOCITY OF SUDBURY
11 DAVEYTREE
12 QUALITY TREE
NO PO DEBRIS REMOVAL
1 PAVE TAR
2 METRIC
3 MARKS GRADALL
4 CALEDON TREE
5 SALIVAN-mid month
6 LIMA
7 HOWDEN
8 HK UNITED
9 SERVE
10 MNR
11 KAWARTHA FIRE
12 GROBARK
5
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
XM-23-fe
PHASE 3
Initial
Clean-up (Complete)
PHASE 4
Post-thaw
clean-up (In Progress)
bull Respond to calls from residents regarding city-owned tress affected private property
bull First Clearing of debris from all streets sidewalks and boulevards
bull Prune dangerous andor hanging limbs City Wide (note still in progress continuing into phase 4)
bull Clear trees and maintain park trails
bull Remove trees in watercourse
to prevent spring flooding
bull Remove hazards in
playgrounds and sports fields - complete
bull Return to residential areas for final removal of large tree debris Aprilto May16 2014)
bull Prune dangerous andor hanging limbs (in progress shycontinuing from phase 3 end date TBD)
bull Clear park open spaces bull Woodlot assessments and
tree work (in progress) bull Damaged City tree
assessments and removals
(ongoing)
_ Mid Feb - end of
MarnhI VI HI Ul 1
April-Aug 1 2014 (City streets and major parkland clear- minor work
in outlying areas remains
(Tree asset inventory has not been fully assessed)
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 MARKS GRADALL
2 CALEDON TREE
3 LIMA
4 HK UNITED
5 SERVE
6 MADA
7 SNOW BROTHERS
8 GREAT LAKES
9 GRO-BARK
AERIAL WORK
1 ASPLUNDH
2 LANDGRAFF
3 DANS TREE
4 LIONSGATETREE
5 DAVEYTREE
6 QUALITY TREE
DEBRIS REMOVAL
1 SERVE CONSTRUCTION
2 LIMA
3 CLINTAR
4 FOREEVER GREEN
5 BP LANDSCAPING
6 CORNERSTONE
COMPLETE AS OF AUGUST 1 2014
