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Collaborating with Office 365
OneDrive for Business
Office 365 Groups
Agenda
• Office 365 Project Status
• OneDrive for Business overview
• OneDrive for Business sharing
• Hands-On Demo
• Break
• Office 365 Groups overview
• Hands on Demo
Office 365 Landscape
What is OneDrive for Business?
• Cloud-based storage
• Replaces Novell
• Space for your files – Think “Me”
• Your files by default, but you can share with others
• Work anywhere, anytime
OneDrive Replaces
Benefits:
• File sync and share using UWindsor usernames and groups
• 1 TB (or more) of space
• Edit files right in the Web browser
• Available anytime, anywhere and on many devices (including smart
phones)
OneDrive for Business
• Sync client installed on PC or Mac will keep files in your OneDrive folder synced with the cloud
• Access your files from anywhere from portal.office.com
• Install the OneDrive app on your mobile device to have all your files on the go
One place for all your files…
Office 365 Sharing
• Windows Explorer / Finder
• Web
• Office 2016 applications
• Outlook 2016
PC Sync Client
Mac Sync Client
Sharing with PC Client
Sharing with Mac Client
Sharing from Client
Sharing Message
Office 365 Online
OneDrive on the Web
OneDrive on the Web
OneDrive on the Web
Shared with me / by me
OneDrive Discover
OneDrive Search
OneDrive Search
Microsoft Office Online / 2016
• Always work with the most recent version of your Microsoft Office files
• Share files with others, to view or edit
• Using Office Online or MS Office 2016, collaborate in real time with those you have shared the file with
• No need to e-mail copies and versions back and forth!
Office 2016 Sharing
Collaborate in Real Time
Office 365 Versioning
• OneDrive keeps up to 500 versions of a file
• When you open a file for editing, OneDrive creates a version in the background
• Can view, compare, restore, delete previous versions
• Useful for seeing what changes have been made by other editors
Office 365 Versioning
Office 2016 Versioning
OneDrive Outlook 2016 Integration
• Outlook 2016 for Windows intelligently shows all your recent files, on the computer or in OneDrive
• Recent OneDrive files follow you, regardless of device
• Outlook 2016 for Windows also has the ability to save your e-mail attachments to your OneDrive, or a Group OneDrive
OneDrive Outlook 2016 Integration
Outlook Send As
OneDrive Outlook 2016 Integration
OneDrive Outlook 2016 Integration
Mobile Client
Questions?
Hands-On Demo
Break
Office 365 Groups
• A container with familiar tools – E-mail, calendar, OneDrive for Business, OneNote
• Any member of the group can access any of the tools
• Useful for team, project, department collaboration
• Space for the group’s files – Think “We”
Office 365 Groups
• Available through:
– Web
– Outlook 2016
– Mobile (Android and iOS)
Office 365 Groups
• Ideal replacement for a Lotus Notes TeamRoom, Document Library
• Much of the same functionality (mail, calendar)
• Added One Drive file storage functionality
= Replacement for shared Novell Drives
• One Drive space quota different from individual - max. 25TB!
Office 365 Groups
• Group Owner – Can add/remove members, can promote member to owner
• Member – Access Group contents
• Guest – Member from outside the University
• Membership changes can be made in Outlook 2016 or in the Group on the web
Office 365 Groups
• Groups you have access to listed in your mailbox on left hand side
Office 365 Groups
Office 365 Groups
Office 365 Groups - Calendar
• Can use used to note important dates/milestones for the group
• Can send invitations out from the group to group members
• Does not tie meeting invite to an individual
• Member can add entries to their own calendar, or overlay group calendar
Office 365 Groups - Calendar
Office 365 Groups - Files
• Similar to your personal One Drive, but based on a SharePoint document library
• Provides enhanced functionality – e.g. add additional columns for data classification
• Alerts – receive a notification when files are added/changed
Office 365 Group Files Sync
Files = Recent Files
Files – Browse Library
Office 365 Groups - Files
Office 365 Groups - Files
Office 365 Groups - Views
Microsoft Planner
• Microsoft Planner – web based task management tool for teams/projects
• Assign tasks to members, set due dates
• Receive updates
• Track process using dashboards
Microsoft Planner
Requesting Office 365 Groups
• www.uwindsor.ca/itshelp
Want to Learn More?
• University has subscription to Lynda.com
• Free for faculty, staff and students – 1000s of courses, not just IT related!
• www.uwindsor.ca/lynda
• Then login with your UWinID and password
Questions?
Hands-On Demo