College of the Canyons Associated Student Government

College of the Canyons Associated Student Government

Senate Meeting Agenda Wednesday, July 14, 2021; 1:30pm

Zoom Location 1. General Business

1.1 Call to Order/Welcome/Establish Quorum

1.2 Flag Salute/Trophy Cup

1.3 Announcements/Correspondence

1.4 Approval of the Agenda for the Senate Meeting of July 14, 2021

1.5 Open Forum

2. Consent Calendar

2.1 Approval of the ASG Senate Meeting Minutes from May 26, 2021

2.2 Approval of Funds – NetSupport Annual Maintenance Plan

2.3 Approval of Funds for Twenty-five score cards for Summer and Fall 2021 Semesters

2.4 Approval of Funds for Office supplies during the Summer and Fall 2021 Semesters

2.5 Approval of the funds for poster room supplies during the summer and fall 2021 semesters

2.6 Approval of Funds for the ASG Computer Lab (Valencia) Summer/Fall 2021 needs

2.7 Approval of Funds for CCC Office Supplies during Summer 2021/Fall 2021

3. Regular Board Meeting Items (Discussions are limited to 10 minutes)

3.1 Interviewing John Ayala

3.2 Interviewing Chase Dalton

3.3 Interviewing Samantha Dalton

3.4 Interviewing Marian Rivera

3.5 Interviewing Sharika Shahid

3.6 Interviewing Brandon Francke

3.7 Interviewing Vincent Tran

3.8 Interviewing Jayce Mangalit

3.9 Appointment of Executive Vice President position

3.10 Appointment of the Public Affairs Officer position

3.11 Appointment of the Student Trustee position

3.12 Appointment of the Cultural Student Involvement Coordinator position

3.13 Appointment of the Social Student Involvement Coordinator position

3.14 Approval of Funds for Purchase of Food for ASG 2021 Summer Training

4. Reports (Limited to 5 minutes)

4.1 Officers Report

4.1.1 Director Reports.............................................................................(Any Directors)

4.1.2 Executive Vice President of Activities.....................................Kayla May Jaramillo

4.1.3 Vice President of Activities – Valencia.....................................Jenny Wong-Foster

4.1.4 Vice President of Activities – Canyon Country..........................................(Vacant)

4.1.5 Social Student Involvement Coordinator I – Valencia....................Sona Tigranyan

4.1.6 Social Student Involvement Coordinator II – Valencia..............................(Vacant)

4.1.7 Social Student Involvement Coordinator – Canyon Country................Janet Mata

4.1.8 Cultural Student Involvement Coordinator I – Valencia...........................(Vacant)

4.1.9 Cultural Student Involvement Coordinator II – Valencia..........................(Vacant)

4.1.10 Cultural Student Involvement Coordinator – CCC..................................(Vacant)

4.1.11 Public Affairs Officer...............................................................................(Vacant)

4.1.12 Vice President of Inter Club Council..............................................Collin Shneour

4.1.13 Officer of Marketing and Information......................................Daniel Carrascoza

4.1.14 Executive Liaison Officer.........................................................................(Vacant)

4.1.15 Student Trustee.......................................................................................(Vacant)

4.1.16 Executive Vice President.........................................................................(Vacant)

4.1.17 President......................................................................................Abigail Royster

4.1.18 ASG Technician............................................................................Robin Herndon

4.1.19 ASG Canyon Country Campus Advisor.............................................Joanna Kelly

4.1.20 ASG Activities and ICC Advisor..............................................................Lynn Suh

4.1.21 ASG Lead Advisor.................................................................................Kelly Dapp

4.2 District Committees

4.2.1 Academic Senate

4.2.2 Academic Calendar

4.2.3 Accrediation Taskforce

4.2.4 Advocacy Team

4.2.5 Body, Mind, Wellness

4.2.6 Bookstore

4.2.7 Calendar

4.2.8 CCC Advisory Committee

4.2.9 Celebrating the Humanities

4.2.10 Chancellor’s Taskforce Workforce Development Committee

4.2.11 Civic Engagement Steering Committee

4.2.12 College Planning Team

4.2.13 College Policy Council

4.2.14 Committee for Assessing Student Learning

4.2.15 Curriculum

4.2.16 Diversity

4.2.17 Enrollment Management

4.2.18 Emergency Preparedness Plan Committee

4.2.19 Facilities Master Plan

4.2.20 Faculty Professional Development Committee

4.2.21 Food Services

4.2.22 Grade Review

4.2.23 Honors Advisory Committee

4.2.24 Institutional Effectiveness & Inclusive Excellence (IE2)

4.2.25 Measure E & M

4.2.26 President’s Advisory Council (PAC-B)

4.2.27 Program Viability

4.2.28 Safety Committee

4.2.29 Student Art Collection

4.2.30 Student Conduct

4.2.31 Sustainable Development Committee

4.2.32 Technology

4.2.33 Women’s Conference

4.3 Standing Committees

4.3.1 ASG Finance Committee

4.3.2 ASG Recruitment/Election Committee

4.4 Ad-Hoc Committees

5. Closing Forum 6. Announcement of the next meeting: August 25, 2021 7. Adjournment

IF YOU NEED A DISABILITY-RELATED MODIFICATION OR ACCOMMODATION (INCLUDING AUXILIARY AIDS OR SERVICES) TO PARTICIPATE IN THIS MEETING, OR AN AGENDA IN AN ALTERNATE FORM, PLEASE CONTACT THE STUDENT DEVELOPMENT OFFICE AT COLLEGE OF THE CANYONS AT LEAST 48-HOURS BEFORE THE SCHEDULED MEETING

Date: 7/14/21

Item Type: Action _x__ Information ___Discussion___

Agenda Section: Consent Calendar

Item Number: 2.1

Agenda Item Title: Approval of the ASG Senate Meeting minutes from May 26, 2021

Background: The minutes from the ASG Senate Meeting held on May 26, 2021 need approval. The Senate shall review the minutes and vote. You may view the minutes to approve on the website.

Recommendations: Move to approve the minutes from the ASG Senate Meeting held on May 26, 2021

Submitted by: Robin Herndon, ASG Technician

Approved By:

Moved By:

Seconded By:

Carried: Failed: Tabled:

Date: 7/14/2021 Item Type: Action _x__Information ___Discussion___

Agenda Section: Regular Board Meeting Items Item Number: 2.2 Agenda Item Title: Approval of Funds – NetSupport Annual Maintenance Plan Background: The NetSupport Maintenance Plan that is installed on the computers located at both ASG Computer Labs at the Valencia and Canyon Country campuses is up for renewal.

• Cost Breakdown: o 46 NetSupport School Maintenance – 12 Months Priority Support @$5.76 each (total

$264.96) Cost: Not to exceed $270.00 Recommendations: Move to approve up to $270.00 from the New Software account #001.9340 to pay for the renewal of the NetSupport Annual Maintenance Plan. Submitted by: Kelly Dapp, ASG Advisor Approved By: Moved By: Seconded By:


Date: 6/17/2021



Item Number: 2.3

Agenda Item Title: Approval of Funds for Twenty-five score cards for Summer and Fall 2021 Semesters

Background: The 25 score cards for the summer semester and fall semester soon must to be ordered. Additional funds are being requested to reorder the scorecards when the supplies are running low for summer as well as ordering the fall semester 25 score cards.

Cost: not to exceed $2,000

Recommendations: Move to approve up to $2,000 from the Twenty-five score benefit Account # 001.9309 for 25 score cards issued during the summer and fall 2021 semesters


Approved By:

Moved By:

Seconded By:


Date: 6/17/2021



Item Number: 2.4

Agenda Item Title: Approval of Funds for Office supplies during the Summer and Fall 2021 Semesters

Background: Approval is needed for office supplies at both Campus Life and the ASG Office during the summer and fall 2021 semester.

Cost: not to exceed $5,000.00 Recommendations: Move to approve up to $5,000.00 from the Supplies account # 001.9303 for both the summer and fall 2021 semester.


Approved By: Moved By: Seconded By:


Date: 6/17/2021



Item Number: 2.5

Agenda Item Title: Approval of the funds for poster room supplies during the summer and fall 2021 semester

Background: The cost will cover poster making and cleaning supplies

Cost: Not to exceed $2000

Cost breakdown:

• Paint - paint brushes - cups for paint - butcher paper • Sanitation supplies • Post-its and blue tape • Art supplies

Recommendations: Move to approve up to $2,000 from Paint Room Supplies Account # 001.9152 during the summer and fall 2021 semester


Approved By:

Moved By:

Seconded By:


Date: 7/06/2021 Item Type: Action _X__ Information ___Discussion___ Agenda Section: Consent Calendar Item Number: 2.6 Agenda Item Title: Approval of Funds for the ASG Computer Lab (Valencia) Summer/Fall 2021 needs. Background: Anticipating general supplies and repairs for the Summer session and upcoming Fall semester, including paper and printer toner, office supplies and possible repairs to printers, etc. Recommendations: Move to approve: 1) up to $4,000 from the ASG Computer Lab Supplies Account #001.9301 2) up to $1,200 from the ASG Computer Lab Equipment Repair Account #001.9305 Submitted by: Ronna Randall, ASG Computer Lab, Valencia Campus Approved By: Moved By: Seconded By:


Date: 7/8/2021

Item Type: Action _X__ Information ___Discussion___ Agenda Section: Consent Calendar

Item Number: 2.7

Agenda Item Title: Approval of Funds for CCC Office Supplies during Summer 2021/Fall 2021

Background: Approval is needed for the purchase of various office supplies for the Campus Life Office at the Canyon Country Campus during the summer and fall 2021 semester.

Cost: $3,000

Recommendations: Move to approve up to $3,000.00 from the CCC Supplies Account #001.9210 for the purchase of office supplies during the 2021 Spring/Summer semester.

Submitted by: Joanna Kelly, ASG Advisor

Approved By:

Moved By:

Seconded By:


Date: 7/8/2021

Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.1 Agenda Item Title: Interviewing John Ayala Background: John Ayala has applied for the Executive Vice President position and will be interviewed by the current ASG Senate. John has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.2 Agenda Item Title: Interviewing Chase Dalton Background: Chase Dalton has applied for the Public Affairs Officer and Cultural Student Involvement Coordinator positions and will be interviewed by the current ASG Senate. Chase has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.3 Agenda Item Title: Interviewing Samantha Dalton Background: Samantha Dalton has applied for the Public Affairs Officer, Social Student Involvement Coordinator, and Cultural Student Involvement Coordinator positions and will be interviewed by the current ASG Senate. Samantha has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.4 Agenda Item Title: Interviewing Marian Rivera Background: Marian Rivera has applied for the Public Affairs Officer, Cultural Student Involvement Coordinator, and Social Student Involvement Coordinator positions and will be interviewed by the current ASG Senate. Marian has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.5 Agenda Item Title: Interviewing Sharika Shahid Background: Sharika Shahid has applied for the Cultural Student Involvement Coordinator position and will be interviewed by the current ASG Senate. Sharika has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.6 Agenda Item Title: Interviewing Brandon Francke Background: Brandon Fracke has applied for the Social Student Involvement Coordinator (Valencia) and Public Affairs Officer positions and will be interviewed by the current ASG Senate. Brandon has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.7 Agenda Item Title: Interviewing Vincent Tran Background: Vincent Tran has applied for the Cultural Student Involvement Coordinator and Student Trustee positions and will be interviewed by the current ASG Senate. Vincent has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action ___Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.8 Agenda Item Title: Interviewing Jayce Mangalit Background: Jayce Mangalit has applied for the Student Trustee and Cultural Student Involvement Coordinator positions and will be interviewed by the current ASG Senate. Jayce has met all the criteria and standards set by ASG to move forward with this interview. COST: N/A Recommendations: Ask required interview questions. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.9 Agenda Item Title: Appointment for the Executive Vice President position. Background: John Ayala has interviewed for the Executive Vice President position. The Senate will discuss the candidate and decide on whether they’d like to appoint the candidate for the position. The selected candidate will start their term in August 2021. COST: N/A Recommendations: Appoint selected candidate for Executive Vice President position to start their officer term in August 2021. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.10 Agenda Item Title: Appointment for the Public Affairs Officer position Background: Chase Dalton, Samantha Dalton, Brandon Francke, and Marian Rivera have interviewed for the Public Affairs Officer Position. The Senate will discuss the candidates and decide on whether they’d like to appoint the candidate for the position. The selected candidate will start their term in August 2021. COST: N/A Recommendations: Appoint selected candidate for Public Affairs Officer position to start their officer term in August 2021. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.11 Agenda Item Title: Appointment for the Student Trustee Position Background: Vincent Tran and Jayce Mangalit have interviewed for the Student Trustee Position. The Senate will discuss the candidates and decide on whether they’d like to appoint the candidate for the position. The selected candidate will start their term in August 2021. COST: N/A Recommendations: Appoint selected candidate for Student Trustee position to start their officer term in August 2021. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.12 Agenda Item Title: Appointment for the Cultural Student Involvement Coordinator - Valencia Position (2 positions available) Background: Sharika Shahid, Chase Dalton, Samantha Dalton, Vincent Tran, Jayce Mangalit, and Marian Rivera have interviewed for the Student Trustee Position. The Senate will discuss the candidates and decide on whether they’d like to appoint the candidate(s) for the position. The selected candidate(s) will start their term in August 2021. There are 2 positions available. COST: N/A Recommendations: Appoint selected candidate(s) for Cultural Student Involvement Coordinator position to start their officer term in August 2021. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/8/2021 Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0 Item Number: 3.13 Agenda Item Title: Appointment for the Social Student Involvement Coordinator - Valencia Position Background: Brandon Francke, Samantha Dalton, and Marian Rivera have interviewed for the Social Student Involvement Coordinator Position. The Senate will discuss the candidates and decide on whether they’d like to appoint the candidate for the position. The selected candidate(s) will start their term in August 2021. COST: N/A Recommendations: Appoint selected candidate for Social Student Involvement Coordinator position to start their officer term in August 2021. Submitted by: Lynn Suh, ASG Advisor Approved By: Moved By: Seconded By:


Date: 7/14/2021

Item Type: Action _x__Information _x__Discussion_x__ Agenda Section: 3.0

Item Number: 3.14

Agenda Item Title: Approval of Funds for Purchase of Food for ASG 2021 Summer Training

Background: In an effort to keep all the ASG officers energized throughout the 2 days of in-person training during the week of August 16-19, we will be providing lunch as well as snacks to enjoy.

Cost:

Lunch for 2 days - $420

Costco snacks (i.e. water, juice, chips, candy, granola bars, cookies, fruit) = $60

TOTAL: NOT TO EXCEED $500

Recommendations: Move to approve up to $500.00 from the ASG Retreats and Conferences Account #001.9350 for the purchase of food/drinks for ASG Summer Training.

Submitted by: Joanna Kelly, ASG Advisor

Approved By:

Moved By:

Seconded By:


Documents

College of the Canyons Associated Student Government