College Research Office ApprovalCollege Research Office Approval

• Proposal Approval ProcessProposal Approval Process

• Administrative ShellAdministrative Shell

• College Compliance ReviewCollege Compliance Review

• Filling Out The PARFilling Out The PAR

• Cost ShareCost Share

• Special CircumstancesSpecial Circumstances

• UpdatesUpdates

Proposal Approval ProcessProposal Approval Process

PI / Department College Research Office

Dept of Contracts & Grants

Sponsor

Paper

Electronic

24-hours

The Admin Shell The Admin Shell

PAR = Proposal Approval RecordPAR = Proposal Approval Record Face page/cover pageFace page/cover page Summary/AbstractSummary/Abstract Budget with justificationBudget with justification

• Separate College budget if non-College lead Separate College budget if non-College lead (collaborative with other schools)(collaborative with other schools)

Program Announcement or websiteProgram Announcement or website

The College Compliance ReviewThe College Compliance Review

• Verify completeness of PARVerify completeness of PAR• All required fields are completedAll required fields are completed• Data on PAR matches proposalData on PAR matches proposal

• Review of Program AnnouncementReview of Program Announcement• Eligibility of PIs and co-PIsEligibility of PIs and co-PIs• Check accuracy of budget and budget justifications, Check accuracy of budget and budget justifications,

subcontract budgetssubcontract budgets• Inst Base Salary; includes Core, Admin Stipend, Faculty/Clinical Inst Base Salary; includes Core, Admin Stipend, Faculty/Clinical

Supplement, Sabbatical, Paid LeaveSupplement, Sabbatical, Paid Leave

• Confirm issues of cost share, course buy outs, Confirm issues of cost share, course buy outs, equipment, space needs and other special equipment, space needs and other special circumstances.circumstances.

• Clearance with Office of Corp. & Foundation RelationsClearance with Office of Corp. & Foundation Relations

Filling Out Filling Out Your PARYour PARMake Sure:Make Sure:

Administrative Unit to Administer Award = DeptAdministrative Unit to Administer Award = DeptResearch Admin Coord = Dept Admin working on the Research Admin Coord = Dept Admin working on the

proposal, usually not Business Officerproposal, usually not Business OfficerStart date/end dateStart date/end dateF&A/fringe ratesF&A/fringe ratesComplete budget informationComplete budget informationCompliance questions answeredCompliance questions answered If applying for a subcontract, need Prime sponsorIf applying for a subcontract, need Prime sponsorComplete sponsor and sponsor contact info; particularly Complete sponsor and sponsor contact info; particularly

with subcontracts.with subcontracts.PI’s full contact info, email, phonePI’s full contact info, email, phone

Corporate & Foundation Corporate & Foundation ProposalsProposals• Office of Corporate and Foundation Office of Corporate and Foundation

Relations must clear any proposals to Relations must clear any proposals to corporations or foundations over $100Kcorporations or foundations over $100K

• Must clear all proposals to Presidential Must clear all proposals to Presidential FoundationsFoundations

• Visit their website at Visit their website at http://college.usc.edu/research/ra/extramural/development_office.html

• Contact at (213) 740-4990Contact at (213) 740-4990

Cost ShareCost Share

Matching funds, third party funds, Matching funds, third party funds, significant in-kind effort, reduced F&A rate, significant in-kind effort, reduced F&A rate, reduced Fringe Benefit rate, etc.reduced Fringe Benefit rate, etc.

Contact Vice Dean Byrd ASAP if:Contact Vice Dean Byrd ASAP if:Cost Share is required by sponsorCost Share is required by sponsorCash contributions from the CollegeCash contributions from the CollegeReduced F&A rate not required by agencyReduced F&A rate not required by agency

Special CircumstancesSpecial Circumstances

Cost shareCost share Assistance with large interdisciplinary proposalsAssistance with large interdisciplinary proposals Non-tenure track faculty as PIs; except Research FacultyNon-tenure track faculty as PIs; except Research Faculty Rush proposals, same day processing, etc. Rush proposals, same day processing, etc. Interdisciplinary proposals requiring various signaturesInterdisciplinary proposals requiring various signatures Letters of supportLetters of support New faculty / Grant transfersNew faculty / Grant transfers

Let Us KnowLet Us Know

AnnouncementAnnouncementss

• NIH uses Adobe. NO more PureEdge.NIH uses Adobe. NO more PureEdge.

• NIH has limited resubmissions to 1NIH has limited resubmissions to 1

• NIH Salary Cap $196,700NIH Salary Cap $196,700

• NSF has eliminated Summer effort ruleNSF has eliminated Summer effort rule

• College Research Office emailsCollege Research Office emails

• Email workshop ideasEmail workshop ideas

HELP?HELP?

College Research OfficeCollege Research Office

(213) 740-2531(213) 740-2531

research@college.usc.eduresearch@college.usc.edu