Common Application Software

MS Word Some advanced use :

Mail-merge Self-made Templates Macro (recording and running)

Mail-merge Edit a main document Create a data source

May be excel, database, or text files separated by TABs or special characters (e.g. “,”), or created in mail-merge option

Concept of fields and records Merge to

Printer, or Document

Practical Download the document from

www.fcc.edu.hk computer CIT invitation.doc

Go to MS Access, enter data as in document Guests.doc into the database file guests.mdb

Invitation.doc

Guests.txt

Guests.mdb Open MS Access Save as guests.mdb In design option, right click and impor

t data Choose text file and open guests.txt Use tab marker/delimiter to separate

fields Select first line as title/field row

Guests.mdb

Mail-merge Go back to invitation.doc Click tools mail-merge Choose editing window and the form letter Open data source guests.mdb guests t

able Insert fields at suitable position In (for parents) and (for guests) paragraph,

use (if ..then..else) function

Mail-merge – if ..then..else

Editing Database In MS Access , open guests.mdb Select guest table, then click DESIGN Add a field address

Character/string type 20 characters

Go back and then open the table Enter addresses for the records Enter one more record

Modifying database structure

Mail-merge - insert fields