Common Origination Disbursement (COD) · With COD Release 11.1, on July 7, 2012, the COD System modified the following LEU functionality • COD returns the Pell LEU in the common

Common Origination

&

Disbursement (COD)

Agenda

2

2012 Pell LEU Recap

2012 Direct Loan Recap

COD Release 12.0 - Award Year 2013-2014

Helpful COD Information

2012 Pell LEU Recap

3

On December 23, 2011, President Obama signed

into law the Consolidated Appropriations Act, 2012*

• Reduces the duration of a student’s Federal Pell

Grant eligibility from 18 semesters to 12 semesters Pell Lifetime Eligibility Used(LEU) equivalent of 900% to

600%

• Applies to ALL Pell-eligible students effective with the

2012-2013 award year

• Numerous Pell LEU communications

*Federal Pell Grant Duration of Eligibility - Public Law 112-74 amended HEA section 401(c)(5)

4

• Gathered all Pell Grant information from

1973-1974 across all Pell legacy systems

• Created logic to calculate semester

equivalent as LEU percentage

• Loaded the calculated LEU percentage to

existing students records in NSLDS in July

2012

• LEUs were not added if no NSLDS record • NSLDS in existence since 1993-1994

2012 Pell LEU Recap

2012 Pell LEU Recap

5

In April and May, COD began performing outreach

to impacted 2012-2013 FAFSA Pell eligible

applicants and schools

• Targeted email messages sent to 2012-2013 FAFSA

Pell-eligible applicants near, or exceeding, an LEU

percentage of 600%

• Pell LEU applicant email outreach continued through

June 30, 2012

• Pell LEU Report via the School NewsBox on the COD

website

6

2012 Pell LEU Recap

2012 Pell LEU Recap

7

With COD Release 11.1, on July 7, 2012, the COD

System modified the following LEU functionality

• COD returns the Pell LEU in the common record

response for ALL Pell recipients • Common Record Response tag <LifetimeEligibilityUsed>

returned on Pell responses

• Pell awards for Award Year 2010-2011 forward

• Modified current COD Warning Edits to reflect new

limits

2012 Pell LEU Recap

8

Two Pell LEU warning edits were modified and are

being returned in your common record response

Edit # Message Updated Trigger

177 Lifetime Percentage of

Eligibility Used is near the

lifetime limit

For Pell Awards in AY 2008-2009 forward

when a student’s LEU is greater

than/equal to 450% and less than/equal

to 600%

178 Lifetime Percentage of

Eligibility Used has exceeded

the lifetime limit

For Pell Awards in AY 2008-2009 forward

when a student’s LEU is greater than

600%

2012 Pell LEU Recap

9

Currently there is NO HARD REJECT in COD that

prevents a school from disbursing Pell awards to a

student that exceeds Pell LEU duration of 600%

2012 Pell LEU Recap

10

COD displays Pell Grant LEU data for ALL

recipients on the COD website

• The COD Pell LEU History page allows schools to

view historical Pell Grant student data to determine

how the LEU was calculated

• Person Pell Information page

• Pell LEU History Search

• Pell LEU History • Export capability in CSV format

Note: COD has the most reliable Pell LEU historical data and schools

should consider COD as the system of record for Pell LEU data

2012 Pell LEU Recap

11

COD also provides LEU data on the following Pell

Grant SAIG reports for 2010-2011 and forward

• Pell Grant Multiple Reporting Record (MRR)

• Pell Grant Reconciliation Report

• Pell Grant Year to Date File

2012 Pell LEU Recap

12

Daffina Duck

XXXXXXXXX

3/12/1994

2012 Pell LEU Recap

13

2012 Pell LEU Recap

14

2012 Pell LEU Recap

15

From the

Pell LEU

History

Page

users can

export

data to

XLS

format

2012 Pell LEU Recap

16

In July 2012, the CPS began reporting Pell LEU

information for 2012-2013 award year on ISIRs and

SARs during pre and post screening

• Pell Information reported using comment and reason

codes • To alert schools and applicants who are close to or have

exceeded 600% LEU

• Updates will only be provided if triggered during post-

screening

• Avoided mid-cycle changes to the ISIR record layout

• Refer to the reissued 2012-2013 SAR/ISIR Guide

• 2013-2014 displays enhanced data including Pell LEU %,

new comment codes and flags

Pell Experimental Sites

17

COD Release 11.2 on November 9, 2012, brought

Pell Grant Experimental Sites

• Experiment 1: Eligibility of students with bachelor's

degrees who enroll in vocational or career programs • 10 schools for 2012-2013, 2 schools for 2013-2014 award

year

• Experiment 2: Eligibility of students enrolled in

certain short-term training programs • 12 schools for 2012-2013, 2 schools for 2013-2014 award

year

Agenda

18

2012 Pell LEU Recap




2012 Direct Loan Update

Budget Control Act of 2011 • Terminated Direct Loan Repayment incentives, i.e.,

upfront interest rebate for loans with an Earliest Disbursement Date (EDD) on or after July 1, 2012

• Loss of eligibility for Subsidized loans for Graduate and Professional students (Grade Level 6 & 7) on loans with a loan period starting on or after July 1, 2012

19

April 16, 2012 added edits to compare EDD to upfront interest rebate percentage on sub/unsub loans and reject invalid submissions

• .5% with EDD on or before June 30, 2012

• 0% with EDD on or after July 1, 2012

• Origination fee remained 1%


20

COD began to accept upfront interest rebate percentage values of 1.5% OR 0% on PLUS loans

• 1.5% on loans with EDD on or before June 30, 2012

• 0% on loans with EDD on or after July 1, 2012

• The origination fee remained at 4%

COD also began to generate the Interest Rebate Percentage Report that identified PLUS loans with incorrect upfront interest rebate percentages

• COD email and telephone outreach to schools


21

July 7, 2012 COD Release 11.1 added functionality to

• Implement the “Financial Awareness Counseling Tool” to StudentLoans.gov

• Automate extended processing requests for closed award years for the Direct Loan Program

• Modify the School Monitoring Report

• Address the loss of eligibility for Grad & Professional student Direct Subsidized Loans

• Grade Level 6 & 7

• Annual loan limit remains $20,500


22

COD Release 11.2 implemented on November

9,2012, brought final modifications to end eligibility for

an upfront interest rebate including PLUS loans

• COD will validate the upfront interest rebate

percentage and amount vs. EDD on incoming PLUS

loans and reject incorrect originations and

maintenance submissions • Will your origination and/or disbursement reject?

• How about disbursement #2?


23

With Release 11.2 COD will no longer generate paper MPNs or MPN correspondence.

• Paper MPNs available • New OMB MPNs published

• FSAPubs – bulk order to print onsite

• Create and print your own

• StudentLoans.gov

• Blank and pre-filled

• COD will not generate or send MPN reminders or reminder packets with a paper MPN

• Will resume reminder emails in 2013-2014


24

With Release 11.2 COD was modified to allow schools to search for an endorser via the COD website

• Search by Student, Borrower, or Endorser • Person tab

• Search by SSN of any of the three User Types

• Return displays SSN, Loan ID, and PLUS App ID if applicable

• Also allows viewing and printing of the Endorser Addendum

• Exportable to spreadsheet


25


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27


28

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Direct Loan Experimental Sites

• Experiment 3: Single disbursement of a one-term

loan for study abroad students • 5 schools for 2012-2013, 2 schools for 2013-2014

• Experiment 4: Early disbursement for study abroad

students and for students enrolled in foreign

institutions • 9 schools for 2012-2013, 2 schools for 2013-2014

• Up to 30 days prior to the award/classes start date

• Experiment 5: Unequal disbursements • 4 schools for 2012-2013, 4 schools for 2013-2014


30

Between December 1, 2012, and February 1,

2013, COD was modified to allow a PLUS credit

check to remain valid for 180 days

• Temporary modification only

• On February 1, 2013, ALL credit checks on the

COD database reverted to a 90-day window of

validity • No additional SP files sent with corrected credit check

expiration date

• COD PLUS App search screens updated modified to reflect

90-day window


Agenda

31

2012 Pell LEU Recap




New Award Year Setup for schools

• School General Information screens on COD website

• Program relationship data • Reporting/Attended school(s)

• Software/Servicer

• TG mailbox number

• School general data • Grantee and Payee DUNS numbers

• Main campus data • Academic calendar

• Single disbursement exemption

32

2013-2014 New Award Year Setup

33

2013-2014 New Award Year Setup New Award Year Setup for schools

• School Contacts • School Financial Aid Contact Information screen

• Financial Aid Administrator, President, Chief Financial Officer

• Updated and contact data accurate

• Update via eligcert.ed.gov

• CANNOT UPDATE ON COD WEBSITE

• COD email traffic to FAA

• Financial Aid Program Contacts • Updated and contact data accurate

• Update via the COD Website

COD website “Options” screen • Electronic process participation

• eMPN

• Single year or Multi year functionality

• Entrance & Exit counseling

• Financial Awareness counseling

• Report delivery and formats

• SAS

• Award participation options

• Parent and Graduate/Professional student PLUS Request participation dates

34


35


COD New Award Year Setup • Implementation late March, 2012 • Schema 3.0e

• System generated files returned with message class award year designator “14”

• Common Record response files returned in schema of submission

• Award year designator changed to “14” where appropriate elsewhere

• MPN ID • Loan ID

36


COD New Award Year Setup

• Funding Method remains Advance Cash

• Pell Grant and TEACH remain “records first” and no initial authorization will be generated for schools

• Accepted actual disbursement data establishes CFL in COD and available balance in G5

37


COD New Award Year Setup • Funding Method remains Advance Cash

• HCMI Direct Loan schools will NOT receive an initial CFL

• Direct Loan schools with history or “early” disbursement activity will receive initial CFL in April

• A second generation of CFLs will take place in June for the rest of the community

• A third generation of CFLs will take place in November

• Internal Controls Division will monitor CFL at schools and “bump” when necessary

• Accepted actual disbursement data established CFL in COD and available balance in G5

38

COD will implement the following functionality in

March 2013

• Pell LEU Report will continue to be produced for

future awards years in SAIG format • CSV Format

• SAIG Message Class: PGLEYYOP

• Where “YY” is award year

• Example: PGLE14OP for award year 2013-2014


39

COD will implement modifications to Ability to

Benefit (ATB) for 2013-2014 and forward

• New valid values for <AbilityToBenefitCode> tag • 06 = High School Diploma

• 07 = GED

• <AbilityToBenefitCode> tag required field • Reject Edit 994 returned if not submitted on origination for

any program

• New warning Edit 199 when <AbilityToBenefitCode> tag

value submitted does not match the High School Diploma or

equivalent value from the CPS Transaction Number


40

Valid Ability to Benefit codes for award year 2013-

2014 and forward are

• 01 - Testing completed

• 02 – College credit

• 04 – Home schooled

• 06 – High school

• 07 - GED


41

The COD System will also implement the following

functionality in March 2013

• Direct Loan and TEACH SAS Disbursement Detail

made available On Demand

• Exit Counseling available on StudentLoans.gov

• Entrance Counseling modified to Financial

Awareness Counseling format


42

Starting with the 2013-2014 Award Year, COD will

provide schools the option to request TEACH and

Direct Loan SAS Disbursement Detail on an On

Demand basis

• Grant Data Requests, DL Rebuild and SAS

Disbursement Detail will be combined on one COD

Web page

• New message classes will be created for the data

requested DL and TEACH SAS files


43

Users will have the following options for SAS

Disbursement Detail On Demand

• Direct Loan or TEACH Program

• Award Year

• Start Date/End Date, Month-to-Date or Year-to-Date

• Format

• Display Names of Borrowers

• DL SAS Detail


44


45

Exit Counseling will be made available on

StudentLoans.gov with Release 12.0

• Entrance and Exit Counseling will be in a similar

format to the Financial Awareness Counseling Tool

(FACT)

• New <CounselingType> value: ExitCounseling • <CounselingType> value was published with the November

COD Technical Reference edition

• Exit Counseling data will be added to the existing

COD Counseling Report

• NSLDS will continue to send details for Exit

Counseling


46

Counseling landing

page will provide

students with

information on selecting

the type of counseling

Entrance Counseling will

also be transitioned into

the FACT format


47

COD Web’s

Counseling

Search will

include Exit

Counseling


48

School Options

will include Exit

Counseling

participation

and response

frequency


Agenda

49

2012 Pell LEU Recap



COD Resources & Contact Information

Resources

50

COD Technical Reference

• Implementation Guide

• Common Record Layout

• Edits

IFAP.ed.gov

• Electronic Announcements

• Dear Colleague Letters

FSA Blue Book

• Volumes 1 – 7 available now

FSA Student Aid Handbook

Contact Information

51

COD School Relations Center Email: [email protected]

URL: http://www.cod.ed.gov

Phone - Grants: (800) 474-7268

Phone - Direct Loans: (800) 848-0978

Me Email: [email protected]

Phone: 770.383.9662

mailto:[email protected]



http://www.cod.ed.gov/

52

Documents

Common Origination Disbursement (COD) · With COD Release 11.1, on July 7, 2012, the COD System modified the following LEU functionality • COD returns the Pell LEU in the common