Upload
alberta-tucker
View
216
Download
0
Tags:
Embed Size (px)
Citation preview
Commonwealth of Massachusetts Statewide IT Consolidation
IT Consolidation Working Group Meeting
March 21, 2011
- 2 -- 2 -DRAFT FOR DISCUSSION PURPOSES ONLY
Agenda
1
2
3
4
Phase 3f Accomplishments; Review Draft 3g Work plan – 25 min
Audit Update - 5 min
Communications Hub Rejuvenation - 10 min
FY 12 Chargeback Update - 10 min
- 3 -- 3 -DRAFT FOR DISCUSSION PURPOSES ONLY
3f close out and 3g Planning and kick-off activity
• 3/21 Working group meeting
– Dialog with SCIOs on plans for 3g and areas of major re-baselining
– Provide draft of 3g work stream deliverables
• 3/24 Close out Phase 3f
– Review major phase achievements
– Speak to status of any outstanding 3f items
• Auditors - Program Briefing 3/11 – J. McElhenny
• Theme: Shift meeting formats to managing by exception focusing on milestone achievements/areas of risk thereby freeing time for enabling topical discussions
• 4/4 SCIOs/Leads confirm phase 3g plans via email
• 4/7 – ITC Dashboard review
– Kick-off Phase 3g
– Other topics as appropriate
Phase 3f Phase 3g
- 4 -- 4 -DRAFT FOR DISCUSSION PURPOSES ONLY
IT Consolidation
Phase 3f Accomplishments
3 Secretariats commenced adoption of new Service Desk Platform
EHS continued Helpdesk consolidation, established key Service Delivery metrics and began
work on Service Catalog redesign
Continued Web IA efforts on executing waivers/decommissioning non-compliant web sites
VOIP: 4 EHS Call Centers now live; 145 data sites converted
DCC: Implemented new Wave 1 Intake Process and migrated ANF/OSD
Mail Infrastructure team installing and configuring Archive and Retrieval environment and
preparing for Pilot
SDC Day 1 high level requirements defined and façade demo completed
ITSEC Adopted and began publishing KPIs for Service Support
Progress from Application governance to selected application consolidation
Options of FY 12 Finance funding/chargeback model identified and near finalization
Delivered LearnIT! 2nd PM session and Procurement courses and selected “apparent
winning” vendor for On-demand e-Learning
Executed Communications plan – for targeted initiatives & program messaging
- 5 -- 5 -DRAFT FOR DISCUSSION PURPOSES ONLY
IT Consolidation
Focus Areas for Phase 3g Milestones – (see following slides)
•Theme: Seeing good energy; a renewal in some areas; looking for a push for a strong final yr-
end phase but developing realistic plans where we’ve seen some slippage
•Complete adoption of COMiT in 3 new Secretariats; Create new/redesigned Service Catalogs
• Web IA teams prepare for adoption of CMS and Portalization or decommissioning of remaining
non-compliant sites
• Complete Rebaseling of DCC activity
• Complete VOIP for 153 sites
• Prove Archiving and Retrieval solution via pilot; migrate DIA; evaluate MassDOT
• Complete SDC excavation and complete detailed SDC requirements
• Finalize FY 12 Finance Chargeback model
• Deliver LOB/SLO and IT Solutions Service Excellence reporting
• Implement On-demand e-Learning Solution
• Execute Communications plan – for targeted initiatives & Program messaging
- 6 -- 6 -DRAFT FOR DISCUSSION PURPOSES ONLY
- 7 -- 7 -DRAFT FOR DISCUSSION PURPOSES ONLY
- 8 -- 8 -DRAFT FOR DISCUSSION PURPOSES ONLY
- 9 -- 9 -DRAFT FOR DISCUSSION PURPOSES ONLY
IT Consolidation
Audit Update
•Met with John Beveridge and Robert Buchanan on 3/11
•General tenor was getting auditors grounded; helping them think thru areas of focus
•Auditors appreciated the structure and content of the briefing
•Request to sit on an upcoming meeting; (3/24)
•They expect to have scope defined by end of the month
•Interim report will be first deliverable: focus on requirements and plans; later report on
management process
•Expectations will be the requests will flow through ITC Program office
- 10 -- 10 -DRAFT FOR DISCUSSION PURPOSES ONLY
IT Consolidation
Communications Hub Redesign
Time for a refresh of our two highest-level wiki pages:IT Consolidation Communications HubIntroduction to the IT Consolidation Initiative
Easier access to timely informationA one-stop guide to learning about consolidationFeedback appreciated !
- 11 -- 11 -DRAFT FOR DISCUSSION PURPOSES ONLY
Finance Discussion
- 12 -- 12 -DRAFT FOR DISCUSSION PURPOSES ONLY
APPENDIX
( Phase 3f current work plan)
- 13 -- 13 -DRAFT FOR DISCUSSION PURPOSES ONLY
- 14 -- 14 -DRAFT FOR DISCUSSION PURPOSES ONLY
- 15 -- 15 -DRAFT FOR DISCUSSION PURPOSES ONLY