Communication skills

Presentations blueprint

Walaa Al-shariahDeema Al-domiAlaa Al-momany

Eng. hadeel qasaimeh

Outline• Identify workplace presentations.

• Preview presentation steps.

• Select delivery style.

• Presentation tools.

Identify workplace presentations

Workplace presentations can take a variety of forms:

...you may have to speak before a group of people at work.

...perhaps you are a member of a union and have occasion to voice your opinion at meeting .

...maybe you have been asked to say a few words at retirement dinner for a co-worker.

Most workplace presentations fall into two general categories:

1-informative presentations are intended to increase the level of knowledge and understanding among listeners.

One purpose of informative presentation may be to instruct the audience.

2-persuasive presentations are designed to influence audience beliefs, opinions, or behaviors. they generally take the form of convincing,

reinforcing, or actuating.

Preview presentation steps

1.Determine the General Purpose.2.Analyze the Audience.3.Determine the Specific purpose.4.Identify the Central Idea .5.Identify the Main Points.6.Gather Supporting Material.7.Organize the Outline.8.Rehearse the Presentation.

1.Determine the General Purpose: before undertaking any speech presentation, you must

know your overall objective. Keep in mind, that these purposes can be subdivided to identify your goal more precisely.

2.Analyze the Audience: this step involves taking a closer look at the composition

of your audience. There are the obvious features of your listeners, sometimes referred to as their demographics.

These demographic features include measurable characteristics such as age, race, education, and so on.

3.Determine the Specific purpose:

The specific purpose identifies the desired audience response at the end of the presentation.

4.Identify the Central Idea:

A central idea as the core or foundation of your presentation.

5.Identify the Main Points: You will want to limit the number of your main points to three and certainly no more than five.

6.Gather Supporting Material:

After you determined your main points, you are now ready to develop those points with factual

information and evidence.

7.Organize the Outline: An outline provides the framework for putting all of

your information together in a logical sequence.

While outlines can take a variety of forms, depending upon the nature of your subject and purpose.

8.Rehearse the Presentation: Sufficient rehearsal is necessary for you to become

comfortable with the information you will soon be delivering to a live audience.

Select Delivery Style

Following are the four styles you should be familiar with:

1.manuscript.

2.memorized.

3.extemporaneous.

4.impromptu.

Presentations Tools

• State Central Ideas

• Select Supporting Materials

• Construct Outlines

• Rehearse Delivery

State Central Ideas

The central idea or thesis is the controlling idea that identifies the essence of your speech.

it needs to be clear, concise ,and focused for the audience.

It contains two part:• Subject.• Focus.

Subject The subject states who or what the

speech is about.

Focus The focus states what information

about the subject will be emphasized.

Example:“Technological advances in workplace have

changed the way workers work”

This central idea has subject:

(Technological advances)

And focus:

(changed the way workers work)

The main points to developed the central idea:

• Be expressed as complete sentences.

• Contains only one key idea.

• Developed the central idea.

Select Supporting Materials

We use supporting materials to make the presentations an effective.

whether persuasive or informative.

supporting materials are of two type:

• Verbal.

• Visual.

In both cases their function is to make the information more interesting, more easily understood, and more believable.

verbal supporting materials:

• Explanations.

• Examples.

• Statistics.

• Illustrations.

• Testimony.

• Comparisons.

Construct Outlines After you have selected the most appropriate verbal and

visual supports for presentation ,your next task is to organize your information in out line form. Outlines can be constructed in several ways, but we will examine the most basic and versatile out line form that should serve you well for your workplace presentation.

The outline consists of three major parts:

• The introduction.• The body.

• The conclusion.

The introduction The introduction acts as a preview for the

remainder of the speech.

1. The speaker should begin by capturing the audiences attention .

2. Listeners need to know how the information that follows will be of value of them.

3. The speaker must state the central idea or thesis.

4. The speaker needs to preview the main points that will be developed in the body of the

speech.

The body The body of the outline contains the speakers choice

of main points ,along with the necessary verbal supports. these main points should be expressed as

parallel sentences, and each main point should be developed by at lest three different verbal supports.

• Chronological.

• Topical.

• Cause/effect.

• Problem/solution.

The conclusion This section contains three major part :• A summery of the main points.• A restatement of central idea.• Appropriate closing remarks.

• The conclusion gives the speaker a chance to review his/her key information one final time.

• no new information should be introduced in this final portion of the speech.

Rehearse Delivery

• Develop a speaking outline.

• Practice out loud.

• Practice in front of an audience.

• Pay attention to your voice.

• Pay attention to your body.

• Cope with nervousness.

“Thank you”Any question??