COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF ......2019/01/15 · Program Presentation: a. No program presentation 6. New Business a. November & December 2018 Program and Division

COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF DIRECTORS

PROGRAM REVIEW & EVALUATION COMMITTEE MEETING 5005 Business Park North, Bakersfield, CA

January 15, 2019 12:00 p.m.

AGENDA

1. Call to Order

2. Roll Call

Fred Plane Lorena Fernandez Jonathan Mullings Marian Panos

3. Approval of Agenda

4. Public Forum: (The public may address the Committee on items not on the agenda. Speakersare limited to 3 minutes. If more than one person wishes to address the same topic, the totalgroup time for the topic will be 10 minutes. Please state your name before making yourpresentation.)

5. Program Presentation:

a. No program presentation

6. New Business

a. November & December 2018 Program and Division Reports – Ralph Martinez, Director ofCommunity Development – Action Item (p. 3-19)

• 2-1-1 Kern County

• Central Kitchen

• Community Development – Grants & Administration

• East Kern Family Resource Center

• Energy

• Food Bank

• Friendship House

• Human Resources

• Migrant Childcare Alternative Payment

• Operations

• Shafter Youth Center

• Volunteer Income Tax Assistance

• Women, Infants & Children

b. Application Status Reports and Funding Requests – Ralph Martinez, Director of CommunityDevelopment – Action Item (p. 20-26)

c. November & December 2018 Head Start / State Child Development Enrollment Update andMeals Report – Emily Gonzalez Demont, Assistant Director of Grants Management – ActionItem (p. 27-28)

1

Community Action Partnership of Kern PRE Committee Meeting Agenda January 15, 2019 Page 2

d. November & December 2018 Outreach & Advocacy Report – James Burger, Outreach & Advocacy Coordinator – Action Item (p. 29)

7. Committee Member Comments 8. Next Scheduled Meeting

Program Review & Evaluation Wednesday, February 13, 2019 12:00 p.m. 5005 Business Park North Bakersfield, California 93309

9. Adjournment

This is to certify that this Agenda notice was posted in the lobby of the CAPK Administrative Office at 5005 Business Park North, Bakersfield, and online at www.capk.org by 12:00 pm on January 10,2019. Paula Daoutis, Administrative Coordinator.

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COMMUNITY ACTION PARTNERSHIP OF KERN DIVISION/PROGRAM MONTHLY ACTIVITY REPORT

Division/Director: Operations/Emilio Wagner Month/Year: Nov and Dec 2018

Program/Work Unit: 2-1-1 Kern County

Staffing: 13 (4 vacancies) Program Manager/Supervisor: Esperanza Contreras

Services: Provides 24/7 information and referral services via phone or CAPK’s website to residents of Kern. Also provides call handling services for Kings, Tulare, Merced, Mariposa and Stanislaus Counties and schedules appointments for the CAPK Energy Program utility assistance services and provides applications. As of October 2018, the Kern County Coordinated Entry System initiated as a program within 2-1-1 Kern.

Activities Description

Information & Referral Services Incoming Answered Unanswered Referrals

Kern County 8194 7199 995 (12%) 13,997

Kings County 386 353 33 (8%) *

Tulare County 1576 1422 154(9%) *

Mountain Valley (Mariposa and Merced Counties) 282 231 51(18%) *

Stanislaus County 1917 1669 248(12%) *

Total 12,355 10,874 1481 (12%)

*2-1-1 Kern does not have access to the iCarol database for these counties. Per the agreements, 2-1-1 Kern provides referrals but does not track them. The information goes directly to the iCarol databases for the individual counties.

Most Requested Services Food Pantries Utility Assistance Housing

Top 3 Unmet Needs Food/ Meals Developmental Screenings Job/Job Placement

Other Services Month YTD

LIHEAP Calls Answered 5,475 40,700

Weatherization Calls Routed through 2-1-1 543 5,147

Mental Health Calls Answered 240 1,474

Website Visitors Visitors to CAPK’s 2-1-1 Kern web page 6,071 34,800

VITA Calls Routed through 2-1-1 N/A 6,699

CalFresh Enrollments Onsite enrollment into CalFresh (Supplemental Nutrition Assistance Program (SNAP/food stamps)

Submitted Approved Pending

15 1 14

Outreach Activities Outcomes

- First 5 Regional Family Resource Meetings 211 Kern informational cards: 600

Highlights:

➢ The Program Manager and Fist 5 Program Officer attended five regional meetings in Ridgecrest, Delano, Buttonwillow, Lamont and Bakersfield. The goal was to work collaboratively with the Family Resource Centers on the Help Me Grow initiative.

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Division/Director: Nutrition Services/Carmen Segovia Month/Year: Nov/Dec 2018

Program/Work Unit: Central Kitchen Staffing: 22 Staff Members Program Manager: Lorenzo Maldonado

Services: Preparation and delivery of meals and snacks for children enrolled in CAPK’s Head Start/Early Head Start and Home Base option. The program provides the meals for the H.S. /E.H.S and Home Base. The program also delivers food service and janitorial supplies to the Head Start/Early Head Start centers and Home Base locations.

• Total meals prepared are supported by the daily meal production sheets and food transport sheets.

• Home base meal totals are supported by meal request forms submitted by center and Home Base staff.

November 21 staff

Activities Status

Meals & Snacks Total # Prepared Breakfast Lunch Snack

Central Kitchen prepared for the HS/EHS centers 84,792 28,352 30,263 26,177

Home Base Meals 252 92 87 73

Total 85,044 28,444 30,350 26,250

December 22 staff

Activities Status

Meals & Snacks Total # Prepared Breakfast Lunch Snack

Central Kitchen prepared for the HS/EHS centers 70,207 23,175 24,752 22,280

Home Base Meals 156 28 88 40

Total 70,363 23,203 24,840 22,320

Other: 1. In November open enrollment for the agency staff started, the Central Kitchen was 100% enrolled before

the deadline. The Central Kitchen staff didn’t encounter any problems enrolling, the process was made very easy. The information provided by Human Resources assisted in making the process easy. The Central Kitchen staff were able to reach the HR staff with any questions and received immediate response.

2. The Central Kitchen is almost fully staffed, interviews were conducted on November 8, 2018, to fill the open Food Service Technician position. There were 13 candidates that applied for the position, out of the candidates interviewed one stood out. Ms. Maria Rosales was hired to be the Central Kitchen’s Food Service Technician. She worked for the agency at the East California HS Center, her start date at the Central Kitchen was November 26, 2018.

3. The Central Kitchen now has four set of ovens, this will minimize cooking times for hot foods prepared in the oven. The Central Kitchen has received agency wide support in providing the kitchen with equipment to facilitate food production. This equipment has allowed for the kitchen staff to save production time and get food out on time. The Central Kitchen staff would like to thank CAPK for its continuing support.

4. Environmental Health Services conducted our unscheduled kitchen inspection on December 14, 2018, there weren’t any deficiencies found. The Central Kitchen received an “A” Grade, with a 100% score. The Central Kitchen has received a 100% in the last two inspections with zero deficiencies and many compliments from the Environmental Health Service Specialist. The Central Kitchen staff always strive to have the kitchen in a good working order and take pride in the work that they do.

5. Preventive repairs were conducted on the Central Kitchen’s produce walk-in. The agency approved the $5000 replacement of the two evaporators. The two evaporators had been in service for over twenty years, Madden Commercial recommended the preventive replacement of the equipment. There was metal fatigue in the evaporators that the chances of the equipment breaking down were high.

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Division/Director: Community Development/Ralph Martinez Month/Year: Nov & Dec 2018

Program/Work Unit: Grants & Research

Total Staffing: 5 0 Vacancies

Program Manager/Supervisor: Sheila Shegos

Services: Grant research on funding resources and opportunities, proposal preparation, and special projects.

Status

Activities Description In Progress Submitted

Grant Proposals Bank of the West X

City of Bakersfield-CDBG X

County of Kern-CDBG X

CA Department of Social Services X

California Coastal Commission - Whale Tail Grants Program X

OCAP Pregnancy Prevention X

Women’s & Girls Fund (PREP) X

California Department of Public Health I&E X

Union Bank X

Wells Fargo X

Enterprise Holding X

Friends of Mercy Foundation X

Bank of the Sierra (STEM) X

AERA Energy (STEM) X

Potential Funding– Research in

Progress

Capacity and program funding for youth centers-STEM, Gang Prevention, Youth employment Adult Reentry, and teen pregnancy

Affordable Home Ownership for Low-to-moderate income

New Funders to support & build capacity for on-going CAPK programs

Funding for CAPK Food Bank Expansion Project

Projects Description

Community Services Block Grant (CSBG)

• 2018 CSBG Annual Reporting due March 2019

• New 2019 CSBG Contract (Work Plan) completed

• CAPK Programs notified of January 15th deadline for data reporting for their respective program to CD Department in preparation for March 9th CSD Reporting deadline

• Module 3 Upload of NEW CAPK Initiatives on CSD Website

CAP Report & Needs Assessment

• Planning stages for CAP Report and Community Needs Surveys – due June 2019.

• DRAFT Needs Surveys completed to collect information from Clients/Staff-Board-Volunteers/Partners

Small Business Initiative

• Worked with Advisory Committee to develop workshop curriculum and resources – Workshops start Jan/Feb 2019

• Prepared PowerPoint presentation and materials for Workshops

• Creating Contact list for referrals

• Reviewed opportunities for outreach funding support the initiative.

• Bank of the West 2nd In Person Grantee Meeting scheduled for February 1, 2019

• OCAP Your Money Your Goals Cohort – will include Small Business Initiative participants

OCAP Your Money Your Goals Cohort

• Initial conference call 12/17/18 with OCAP and CAPK programs

• Kick Off Call with consultant, Scott Bennett, scheduled for 1/4/19

Grant Reporting & Support

• Wonderful Company Foundation year-end report (Free Farmers Markets/Wasco)

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• Wells Fargo VITA Impact Report

• CA EITC subcontract with CSET (Monthly narrative and fiscal EARS reports)

• Starbucks Impact Report

• Bank of the West Annual Report

• Kern Family Health Care year-end impact reports (4)

Department Processes and Procedures

• Creating Processes and procedures (grant review, profiles, declines, awards, implementation)

• Grant contract review process discussion

• Contract Management Software Research-Demo scheduled Grant HUB

Learning Communities & Other Tech Assist Opportunities

• Completed Learning Community for Financial Empowerment and Integrated Services.

• Community Financial Protection Bureau’s (CFPB) 2019 Your Money Your Goals (YMYG) Cohort. CAPK will receive TA and training to implement YMYG across programs. This is a great opportunity to transition/integrate what was gained in the Learning Communities.

Program Grant Budget

• Met with CD programs to review CSBG budgets and continue monitoring/spend-down/contract/grant renewals.

• Next steps: Program managers to conduct internal expense review and report back.

• Meeting TBD with finance for program and grant budgeting

ROMA/Org. Standard

• Participating in ROMA Implementer’s final phase training modules

• Scheduling Staff, Executive Management & Board Member trainings –by January 31st

Strategic Plan 2016-2021

• Division Directors to meet January 11th to discuss Strategic Plan

• SP Goal Group review and updates, CDD staff assigned.

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Division/Director: Nutrition Services/Carmen Segovia Month/Year: November/December, 2018

Program/Work Unit: East Kern Family Resource Center

Total Program Staffing: 6 Program Manager/Supervisor: Whitney Hughes

Program/Work Unit Description: Serves low-income individuals and families residing in East Kern County communities of Boron, California City, Mojave, North Edwards, Rosamond, and Tehachapi. Services include case managing families with children who are at risk of abuse and neglect (Differential Response); preparing children to enter kindergarten (School Readiness Initiative); parenting education; emergency supplies closet for immediate basic needs such as clothing, food, diapers, infant formula, bus passes, and gas vouchers.

Activities Description Status

Month YTD

Referrals for services Case Managed Families

Differential Response F5K School Readiness

40 3

309 15

Children enrolled in center-base program 38

Adults in Court Mandated Parenting Classes 0 3

Services to Walk-ins Services e.g., faxing and photocopying legal documents (such as such as birth certificates, Social Security cards, immigration status information needed to receive public assistance), food, clothing, referrals to other support services, and ongoing case management

122 708

Emergency Supplies Closet and Other Services Food (individuals) 50 191

Clothing (individuals) 46 258

Photocopies (individuals) HEAP Application Supporting Docs

607 218

3874 793

Other: The East Kern Heath Link Project held the last of the Resource Fairs in Mojave during the of month November.

With the East Kern Health Link Project grant funding ending in January 2019, the EKFRC recognizes the continued need

for immunizations, so we met with Adventist Health in December to coordinate 3 more immunization clinics using their

mobile unit for 2019.

Staffing: 2 staff members are out using Baby Bonding time

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Division/Director: Operations/Emilio Wagner Month/Year: Nov 1 – Dec 31, 2018

Program/Work Unit: Energy

Total Program Staffing: 38 Program Manager/Supervisor: Margaret Palmer

Services: Residential weatherization, utility bill payment assistance, and energy efficiency education for low-to- moderate-income Kern County residents. Also, installation of interim water tanks for low-income households affected by the drought.

Status

Activities Description Households Served

Month YTD

1A. Low Income Home Energy Assistance Program (LIHEAP Utility Assistance (2019 1B. Low Income Home Energy Assistance Program (LIHEAP) Utility Assistance (2018) 1C. Low Income Home Energy Assistance Program (LIHEAP) Utility Assistance (2017)

Assistance with utility bill payments 140

1,377

-0-

140

8,683

7,408

2. Low Income Home Energy Assistance Program (LIHEAP) Weatherization Assistance (2016, 2017 & 2018)

• Assistance with residential repair/weatherization (e.g., weather stripping, thermostats, door/window replacement, etc.)

• Energy-efficient appliance installation

63

-0-

1,639

233

3. Low-Income Weatherization Program (LIWP Phase 2). Program from 10/1/17 - 9/30/18

Assistance with residential repair/ weatherization (e.g., weather stripping, thermostats, door/window replacement, etc.)

-0- 76

5. Total Value of Services (utility payments only) $674,249 $8,634,145

Results

6. Energy calls received (from 2-1-1) 6,018

HEAP Wx

7. Number of LIHEAP applications Received 1,785 -0-

8. Number of LIHEAP applications Completed 1,517 14

9. Number of LIHEAP applications in Progress 268 -0-

10. Outreach Events attended 11/5 – Casa Hernandez Sr Center, Delano 11/6 – Head Start parent Meeting, Lamont 11/8 – Casa De Eva Sr. Center, Bakersfield 11/14 – Casa Hernandez Sr. Center, Delano

Give presentations, distribute brochures, applications, tote bags, ink pens and energy savings wheels.

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Division/Director: Nutrition Services/Carmen Segovia Month/Year: November/December 2018

Program/Work Unit: Food Bank

Total Staffing: 17 Program Manager: Jaime Orona

Services: Partners with 119 food distribution sites throughout Kern County to provide food assistance to low-income families and individuals.

Status

Activities Description Month YTD

USDA Commodities Individuals Served (November/December) 84,234 393,635

Poundage Received all Programs 2,285,560 13,174,364

TOTAL POUNDAGE DIST. ALL SITES 2,583,890 13,571,152

Food Sourcing Produce Received: 122,500 pounds of produce (donated or purchased) & 5 different produce items:

• Columbine Vineyard: Table Grapes

• Target: Mixed produce

• Tasteful Selections: Potatoes

• Trucking Company: Garlic

• USDA: Apples

• Walmart: Mixed produce

• Wonderful Co: Citrus

Food Drives:

Farmers Markets: Capk FB distributed 4100 pounds of citrus & potatoes to 3 CSFP sites, feeding 500 seniors in Kern County.

• Capk Food Bank set a record in 2018; Capk FB broungt in & distributed 2,614,000 pounds of fresh produce to those in need in Kern County.

Other:

• We continued to donate 65 bags to Buttonwillow and Greenfield schools every two weeks for the Back-Pack Buddies program.

• On Nov 8th we had a group of 14 people from the pharmaceutical company Merck come in to help us sort our food drive cans.

• On Nov 9th we had a group of 12 people from the Wonderful Citrus company come in to help us sort our food drive cans.

• Nov 14th was our annual KGET food drive; bringing in 12,153 lbs. of food and $3,391.

• On Nov 16th we had a group of 11 people from Chevron come in to help us sort our food drive cans.

• Also, on Nov 16th, we provided Nueva Church with a one-time donation of pastries and sweets, fruit and water for 300 people.

• Food Bank had the pleasure to get visitors from the Molina Foundation to get a tour of our Food Bank on November 27th.

• On Nov 28th, we participated in Agriculture Appreciation day; giving out oranges, water, and dry goods to 150 people.

• Our CSFP (Senior Distribution Program) held 33 distributions during the month of November and distributed 30-pound boxes

of healthy and non-perishable food to 3,527 seniors throughout Kern County.

• On Dec 5th, we provided 1000lbs of canned goods to the Kern School District to assist with their holiday box meals.

• On Dec 19th, we donated sweets, hot cocoa, and toys for Pete Parra’s holiday event.

• On Dec 20th we provided produce, water and bread for Greenfield’s holiday box donations.

• Dec 14th Food Bank had their annual team building event that was fun and memorable event.

• Our CSFP (Senior Distribution Program) held 33 distributions during the month of December and distributed 30-pound boxes of

healthy and non-perishable food to 3,699 seniors throughout Kern County.

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1

Division/Director: Community Development/Ralph Martinez

Month/Year: November & December 2018

Program/Work Unit: Friendship House

Total Program Staffing: 5 Program Manager/Supervisor: Lois Hannible

Services: After-school and summer programs, pre-employment program for youths, parenting classes, nutrition education, sports, gang prevention, and access to social services.

Activities Participants

Description Month YTD

After-School Program: Tutoring, homework assistance, recreation. 9 107

Summer Program: Recreational activities, educational games, and activities. 93

Gang Prevention Program: Aggression Replacement Training (ART), Nurturing Parenting and Parents on Mission (POM) parenting classes are provided at local school sites, correctional facilities, at the Friendship House and other community centers, to prevent at-risk youths from joining gangs.

18

154

STEM (Science, Technology, Engineering, Math) Program: Chevron STEM teaches robotics, coding, engineering, and mathematics to program youth, engaging them in hands-on science focused learning.

22

Mobile Mexican Consulate: Consular services are provided at FHCC every Tues. & every other Wed., providing passport renewals, assistance with obtaining important documents, and providing DACA & protection information.

3716

PREP Works Program: Pre-employment program for at-risk youth that provides them with financial literacy; skills and knowledge to conduct job searches and plan for college/career; and an incentivized savings program. Participants also have an opportunity to gain paid work experience.

104

Realignment for Success: Transitional services are provided to adults referred to the program by the Probation and Sheriff’s Departments. The program is to provide the participants with Aggression Replacement Training, Thinking for A Change, and parenting classes.

1 16

Other:

• On November 29, Friendship House Program Manager made a program presentation at the Head Start Disabilities Advisory Committee Meeting, to provide information on the programs and services offered at the Friendship House Community Center.

• In December of 2018, Program Educator Ruby Muzquiz Hougaard facilitated a Parents On A Mission (POM) class for Head Start parents. There were 13 parents that participated in the three-week course, of which 12 parents successfully completed the program.

• On December 4th, Friendship House Program Manager and the Community Development Director attended the Workforce Development Board forum on re-entry services. The forum allowed for a discussion on wrap-around services for formerly incarcerated individuals.

• Thanks to Westchester Kiwanis, on Dec. 8 six Friendship House youth participated in a shopping spree at the East Hills Walmart. The youth were allowed to pick out whatever they wanted, selecting $150 worth of items. They were also provided breakfast and had an opportunity to take a picture with Santa.

• The Friendship House hosted a holiday party for the program participants, on Dec. 21. The youth received teddy bears, thanks to United Way and the Condors Teddy Bear Toss, and also received toys from Toys for Tots. To top the event off, there were smiles all around, as the youth posed for their personal photos, which they were able to take home with them, courtesy of Christa Hunt Photography.

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Division/Director: Raymond Quan Month/Year: November 2018

Program/Work Unit: HR/Payroll/Staffing

Total Division Staffing: 12 Program Manager/Supervisor: Mike Lackman/Eric Kelley/Dawn Bledsoe

Services: All functions and activities related to payroll, staffing, employee benefits (including the pension plan) administration, labor law compliance, human resources management, and SEIU Contract.

Status


Employee Count

Regular Subs/Temps

Total Staff

851 34 885

New Hires All divisions and programs Regular Subs/Temps

Total New Hires

11 4

15

118 74

192

Leaves of Absence Full-time Leave

29

Terminations All divisions and programs Voluntary Involuntary

Total Terminations

8 4

12

102 33

135

Staffing

Vacancy Total Applications Received

23 127

238 1719

Payroll Total Hours Paid

Total Gross Payroll

135,270

$2,471,706.00

Projects HR/Payroll-Electronic Job Requisitioning HR-Pension Plan Correction HR-Recruitment Issues HR-Licensing Issues Online Recruitment

Completed: 1. Efforts continued on the pension plan corrections 2. Estimated completion of the payroll/pension work committee review in

January 2019 3. Audit/Pension Committee Meeting 11-01-18 4. Confidential HR investigation of a Head Start Center-employee concerns

11-07-18,11-15-18 5. PRE-Committee Meeting 11-07-18 6. Review of CAPK compensation structure 11-09-2018 7. Companywide Management Meeting 11-14-18 8. Confidential HR Interviews w/another Head Start Center-employees perf.

concerns

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Division/Director: Raymond Quan Month/Year: December 2018

Program/Work Unit: HR/Payroll/Staffing

Total Division Staffing: 12 Program Manager/Supervisor: Mike Lackman/Eric Kelley/Dawn Bledsoe

Services: All functions and activities related to payroll, staffing, employee benefits (including the pension plan) administration, labor law compliance, human resources management, and SEIU Contract.

Status


Employee Count

Regular Subs/Temps

Total Staff

866 28 894

New Hires All divisions and programs Regular Subs/Temps

Total New Hires

16 3

19

134 77

211

Leaves of Absence Full-time Leave

26

Terminations All divisions and programs Voluntary Involuntary

Total Terminations

10 6

16

112 39

151

Staffing

Vacancy Total Applications Received

20 192

258 1911

Payroll Total Hours Paid

Total Gross Payroll

136,548

$2,525,614

Projects HR/Payroll-Electronic Job Requisitioning HR-Pension Plan Correction HR-Recruitment Issues HR-Licensing Issues Online Recruitment

Completed: 1. Efforts continued on the pension plan corrections 2. Estimated completion of the payroll/pension committee/review in

February 2019 3. Executive Committee Meeting of the Board 12-12-2018 4. USI Insurance Renewal meeting 12-13-2018 5. Termination appeal hearing of employee 12-14-2018 6. Meeting on the form 5500 12-17-2018 7. Employee disciplinary action 12-19-18

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Division/Director: Health & Nutrition Services/Carmen Segovia Month/Year: Nov-Dec 2018*

Program/Work Unit: Migrant Childcare AP Program (MCAP)

Total Staffing: 19, Vacancies-1 Admin. Clerk,

Program Manager/Supervisor: Susana Magana

Services: The Migrant Childcare Alternative Payment Program is a voucher-based child care program for migrant agriculturally working families. The program has six entry counties: Kern, Kings, Madera, Merced, Tulare, and Fresno. Once enrolled, families can continue child care services as they migrate throughout the state following agricultural work. The program’s current Fiscal Year is July 1, 2018, to June 30, 2019. *This report is for the service months of November 2018, which were processed in the month of December 2018.

Status

Activities Description Total % by County

Active Enrollments

Kern** 355 42%

Madera 93 10%

Merced 8 1%

Tulare 188 21%

Kings 69 11%

Fresno 107 15%

Total 820 100%

*Kern totals include services provided outside of the six entry counties. The case management for those families working and residing outside the six entry counties are handled by the regional office in Bakersfield.

Other: Current Activities: Staff continues to actively recruit and is accepting applications in all entry counties for the program. We currently have no waiting list. All eligible families are authorized immediately. Staff is also processing recertifications in all entry counties to ensure that eligible families are authorized for another year of care before families start migrating to non-entry counties throughout California. On 11/8 & 11/9 the Program manager participated in 2 CDE hosted webinars regarding Eligibility and Need. On 12/3 the Program Manager presented program information to CAPK center managers to promote the services that the MCAP program provides the community. On 12/11 the program Manager attended the CAPPA TA at the Superintendent of schools. She presented on the provider payment method that the MCAP program uses to reimburse program childcare providers. On 12/13 the MCAP team met in Visalia for the end of year staff development day. The program manager lead a Vision Board activity focused on setting goals for the new year. Staff really enjoyed the activity; the camaraderie and they also really liked the agency employee appreciation water bottle gift. Thank you CAPK! The program was recruiting for several positions in the month of November in order to meet the program’s new contract needs. We had 2 new staff members start on 12/10 for Kern county. We are expecting to have our new Kings county staff member start next week on 1/14. We have 1 more vacancy to fill; we are just waiting for a start date for the Admin Clerk.

Upcoming Activities: On 1/29 the program manager and the family services coordinator will be presenting program information to interested parents in the Shafter area. The meeting will be at 5:30pm at the CAPK Shafter child development center located 459 E Euclid Ave.

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1

Division/Director: Operations/Emilio Wagner Month/Year: November/December 2018

Program/Work Unit: Business Services/ Maintenance & Operations/Information Technology/Risk Management

Total Division Staffing: 19 Program Manager/Supervisor: Dan Ripoli, Douglas Dill, Kerri Davis

Services: Facility repair and maintenance, procurement, information technology, risk insurance, vehicle registration, contracts, facility leases and facility planning.

Business Services

Activities Description

Received Completed March 1, 2018 to Date

Purchase Orders Processed

376

1549

Contracts/Leases Processed

34

142

Request for Proposals (RFP)

• EHS -Food Services

• Energy - Subcontractor

• Energy -Materials

In Progress Completed Completed

Leases • WIC -Addendum to Lease agreement -Omni Health

• MCAP -5351 Olive Drive

• HS - Panama Buena Vista

• Home Base/HR

• Omni Family Health -WIC

• Better Tomorrows -WIC Needles

• Bailey Ave. -WIC (Sublease) -Needles

• Crestline -WIC

• Sunrise Villa Partners -WIC

In Progress In Progress In Progress Completed Completed Completed Completed Completed Completed

Contracts • Huffman & Downs

• Patrick Plastics DBA Defender

• Pascal Ready Rosie

• Community Outreach Services

• Kristen Hayes Consulting

• Owens Valley -Friendship House

• Staples Energy Services

• Advanced Energy Products

• AM Conservation Group, Inc.

• AutoCell Electronics

• Ferguson

• Brent’s Professional Services

• CSET Subcontract

• ACI General Contractor

• Michael Flooring

• Community Outreach Services

• Kristen Hayes Consulting

• CCU Demolition, Inc.

• Action Glass

• H.S.I.

• Kern County Consortium -SELPA

• Klein DeNatale Goldner

• Trans-West Security

Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed

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2

• Cal Kern Construction

• USI Insurance Services

Completed Completed

Maintenance & Operations Work in Progress

03/01/2018 to Date Closed

Facility Work Orders Processed

Repair and maintenance of CAPK facilities and vehicles. 110 2770

Projects • The Delano Head Start facility is in the process of replacing the delimitated plywood siding on all of the modulars with cement siding and trim. Pour and play padding has been installed on the two play yards to replace the rubber nuggets. The center will also be painted gray and blue to match the previously renovated Oasis Head Start center.

• The Led lighting company has completed installation at the Energy location at 300 19th Street.

• The Harvey L Hall Center is in the starting phase of a major renovation by moving classrooms and enlarging the parking lot by removing the center building and securing all facilities behind fencing and directing all children through the office to the classrooms.

• Procuring quotes for converting the old Reprographics area of the Maintenance warehouse into a training room for Head Start.

In Progress

Complete

In Process

In Process

Information Technology Received 03/01/2018 to Date Closed

Help Desk Work Orders Processed

Technical assistance to employees, repairs, troubleshooting, coordination of services with IT services subcontractor

672 3,088

Projects • AT&T Erate Installation

• Cyber Security RFP

• E-Rate Category 1 and 2 FY 2019

• Training Room Remote Meeting Camera and audio

• Central Kitchen Hard Drive/OS upgrades

• IT Policies

• Shafter Youth Center Computer Purchases

• MCAP Computer Lease

In Progress In Progress In Progress In Progress In Progress In Progress In Progress In Progress

Risk Management Reported 01/01/2018 to Date

Workers Compensation Incidents

• For Report Only

• First Aid

• Medical Treatment

• Modified Duty

• Lost Time

• Non-Industrial (not work related) Under Investigation

3 5 1 1 0 1

24 8 2 1 0 2 1

General Liability 0 0

Property Incidents 2 8

Vehicle Incidents 1 4

Other:

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Month/Year: November / December 2018

Program/Work Unit: Shafter Youth Center

Total Program Staffing: 3.5

Program Manager/Supervisor: Angelica Nelson

Services: Summer and after-school tutoring, homework assistance, educational, recreational, and social enrichment activities and services for children ages 6-18. Evening programming is offered Monday through Friday, 5:00 to 9:00 pm; activities include basketball, ancestry class, and various local groups who utilize the meeting space.

Activities Participants

Description Month YTD

After-School Program Tutoring, homework assistance, recreation, health & nutrition education. 2 91

Teen Pregnancy and Sexually Transmitted Infections Prevention (Information and Education) (#”s as of 7/1/2017) Informing and educating teens ages 12-19 years on preventing pregnancy and the spread of sexually transmitted infections.

17 40

Evening Program – Open Basketball, Zumba

20 – 45 per

night

Summer Program Academics, sports, recreation, health & nutrition education, themed weeks with coordinated guest speakers.

104

Other:

• Shafter Youth Center began Nutrition Services with Kern County Superintendent of Schools for the After School Program meals. Kids receive a dinner upon arriving at the center, followed by a snack prior to them leaving for the day. Kids have enjoyed foods such as pozole, rib sandwiches, chili beans, fruits and veggies with milk. The meals are provided for FREE and are even delivered to the center daily.

• Shafter Youth Center recently completed a grant period from Kern Family Health Care to provide CPR and First Aid to the community. Community members as young as 14 years old came to learn about safety. The grant provided certification for 60 people.

• SYC received a donation from IKEA of a set of new couches and a chair. They are a great replacement for the worn furniture that existed prior.

• SYC kids took to the stage as they kicked off the Christmas season with the Christmas Sing and Tree Lighting Ceremony in the town square, with Shafter Chamber of Commerce.

• SYC kids and families were in for a treat as a group called Villagers Inc. provided a Christmas Celebration, complete with roasted turkey, mashed potatoes, corn and rolls for dinner. Games, cookie decorating, music and giveaways were a great addition.

• SYC kids held their Christmas Celebration on Dec 21st. Guest of Honor, Santa Claus stopped in to hear Christmas wishes and hand out goody bags.

16

Meals:

CPR/First Aid:

IKEA:

Christmas Sing:

17



Month/Year NOVEMBER AND DECEMBER 2018

Program/Work Unit: VITA Total Program Staffing: 5 full-time staff

Program Manager/Supervisor: Sandi Truman

Services: Trained volunteers provide free tax preparation and e-filing for low- medium income individuals and families and assist clients with application for Earned Income Tax Credit (EITC).

Results


Tax Returns Completed State & Federal 72 5321

Refunds Federal $26,735 $7,648,932

Federal EITC $6,766 11 $3,391,890 1720

Federal Total $7,648,932

State $4,792 $1,134,140

California EITC $487 5 $302,966 1028

State Total $1,134,140

Total Credits & Refunds State & Federal 72 $8,783,072

All training has been completed for 35 new volunteers. There are an additional 38 returning volunteers that received training on the new tax laws. CalEITC (California Earned Income Tax Credit) outreach staff has been busy canvassing door to door to educate taxpayers about the new CalEITC updates along with promoting VITA. The outreach team has secured an informational table at the Valley Plaza Mall to distribute information about CalEITC and VITA. They have been at the Valley Plaza 3 times this month. During the time they have been there they have been able to talk to, educate and distribute brochures to 225 people.

18

COMMUNITY ACTION PARTNERSHIP OF KERN

DIVISION/PROGRAM MONTHLY ACTIVITY REPORT

Division/Director: Nutrition Services/Carmen Segovia Month/Year: Nov/Dec 2018

Program/Work Unit: WIC Total Program Staffing: 70 staff

Program Manager: Kathlyn Lujan

Services: Nutrition education, breastfeeding support, and food vouchers for families with infants, children up to age 5, and women who are pregnant, postpartum or breastfeeding. Services provided at 21 sites in Kern County, 5 sites in San Bernardino County.

Participation 10/1/17 – 9/30/18

Description Case Load

Month Central Valley Avg.

State Avg.

Total All services November/December 2018

20,370 15,572/14,811 76.4%/72.7%

78.6%/76.8% 68.3%/66.0%

Participation by WIC site

Location Participants Location Participants

Note: The * indicates that the participants served at this site are included in the count for other sites. IT Equipment from other WIC site was used to issue food vouchers.

Arvin Bakersfield 044 E. California Niles Street Montclair Friendship House Panama Boron Buttonwillow California City Delano Edwards Air Force Lost Hills

51/54

10/14* 1718/1350 2187/2175

358/325 72/94

1343/1320 *

84/81 653/682 916/939

* 120/85

Mojave Oildale Ridgecrest Rosamond Shafter Tehachapi Wasco San Bernardino County Adelanto Big Bear Crestline Needles Phelan Mobile WIC

105/102 399/390

669/614 757/715

1314/1238 424/395

1796/1741

1833/1778 315/299

259/253 14*

*

170/165*

Projects

CAPK WIC continues to exceed the State average in participation. Nutrition Education and Staff Development: December – A Team Building event was held on 12/20/18. All staff was invited to attend. It is the one time in the year that all the offices meet. The staff enjoyed a “get to know you” BINGO where staff had to mingle and ask questions of each other to complete the BINGO card. We also had a presentation of our recent PMV and did an art activity as a group. Lunch was served. December brought the State WIC staff for the biannual Program Monitoring Visit (PMV). The state WIC staff was here for 4 days. They met with the administrative staff and reviewed participation and issuing reports. They also visited the Main office, Niles, Panama, Shafter, and Wasco offices to observe staff and complete the clinic checklist. They had good reports about our procedures, counseling (highlighting several staff as excellent counselors), and our outreach activities. Their final report will be sent in March, 2019. The offices decorated for the holidays with cooking information, nutritious recipes, and fun activities for our participants. A staff Wellness activity was launched with prizes for those who completed the most activity to improve health. All WIC offices are working to increase WIC participation: Recruitment, Retention and Reengagement are the three areas of focus.

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26


Division/Director: Head Start/State Child Development/Yolanda Gonzales

Month/Year: November 2018

Program/Work Unit: Head Start/Early Head Start Program Manager/Supervisor: Ginger Mendez / Emily Gonzalez Demont

Services: Head Start and Early Head Start childhood education for low-moderate income children ages 0-5 in center-based, part-day or full-day environments and home-based options. Program Enrollment Funded Actual

Head Start Kern November 2018 2,041 100%

Early Head Start Kern November 2018 328 100%

Early Head Start Partnership November 2018 56 100%

Early Head Start San Joaquin November 2018 313 100%

TOTAL Funded Enrollment 2,738

Children with Disabilities Concern Goal Actual

Head Start Kern Identified as having an IEP 36/2% 10% 7%

Early Head Start Kern Identified as having an IFSP 4/1% 10% 15.5%

Early Head Start Partnership Identified as having an IFSP 0 10% 7%

Early Head Start San Joaquin Identified as having an IFSP 1/0% 10% 19%

Over Income Goal Actual

Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 7%

Early Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 0%*

Early Head Start Partnership Within 100% and 130% of Federal Poverty Rate <10% 9%

Early Head Start San Joaquin Within 100% and 130% of Federal Poverty Rate <10% 6%

Average Daily Attendance (Program Wide Goal > 85%)

98%

Meals Served for the month of October 2018 (*one month behind)

Total Meals Requested Meals Allocated % of Meals Served by: Central Kitchen

by: Vendor Kitchens

Total Meals Prepared

to: CACFP/USDA

to: HS/EHS

Oct. 2017 Oct. 2018

99,432 8,889 117,141 90,953 26,188

93% 95% Highlights:

• *2 children are currently enrolled in EHS Kern that are Over Income (0 .6%)

• 3 Centers had ADA of 100% (East Cal; Fairfax; Seibert) Additionally, 22 centers were at 99% ADA

• Enrollment reports reviewed weekly with Area Managers

Total Division Staffing:

Currently Enrolled Vacant Positions Family/Medical Leave Continuous Intermittent

600 38 24 106

Compliance: During the month of November, the onsite monitoring of every classroom for compliance of environments has been

completed. Analysis of this data will form the benchmark moving forward.

27


Division/Director: Head Start/State Child Development/Yolanda Gonzales

Month/Year: December 2018

Program/Work Unit: Head Start/Early Head Start Program Manager/Supervisor: Ginger Mendez / Emily Gonzalez Demont

Services: Head Start and Early Head Start childhood education for low-moderate income children ages 0-5 in center-based, part-day or full-day environments and home-based options. Program Enrollment Funded Actual

Head Start Kern December 2018 2,041 9985%

Early Head Start Kern December 2018 328 100%

Early Head Start Partnership December 2018 56 95%

Early Head Start San Joaquin December 2018 313 100%

TOTAL Funded Enrollment 2,738

Children with Disabilities Concern Goal Actual

Head Start Kern Identified as having an IEP 48/2% 10% 7.2%

Early Head Start Kern Identified as having an IFSP 4/1% 10% 15.9%

Early Head Start Partnership Identified as having an IFSP 0 10% 7%

Early Head Start San Joaquin Identified as having an IFSP 3/1% 10% 19.4%

Over Income Goal Actual

Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 8%

Early Head Start Kern Within 100% and 130% of Federal Poverty Rate <10% 0%*

Early Head Start Partnership Within 100% and 130% of Federal Poverty Rate <10% 7%

Early Head Start San Joaquin Within 100% and 130% of Federal Poverty Rate <10% 7%

Average Daily Attendance (Program Wide Goal > 85%) 98%

Meals Served for the month of November 2018 (*one month behind)

Total Meals Requested Meals Allocated % of Meals Served by: Central Kitchen

by: Vendor Kitchens

Total Meals Prepared

to: CACFP/USDA

to: HS/EHS

November 2017

November 2018

91,910 6,720 98,630 73,045 25,585

93% 93%

Highlights: Enrollment/Attendance Unit: *OI for Early Head Start/Kern is 2 children. Attendance: A total of 12 centers across the 4 grants met 100% ADA for December. Enrollment reports are being shared weekly with all Area Managers and the Admin team to plan and strategize. Total Division Staffing:

Currently Employed Vacant Positions On Family/Medical Leave Continuous Intermittent

612 26 21 100

Compliance: During the month of December preparations were made for the annual Early Head Start child Care Partnership Self-Assessment.

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Division/Director: Community Development/Ralph Martinez Month/Year: Nov. and Dec. 2018

Program/Work Unit: Outreach & Advocacy

Total Staffing: 3 Program Manager/Supervisor: Sheila Shegos

Services: Media and public relations, agency and program promotional materials, advocacy, social media and website management, special events and fundraising, English-Spanish translations. October Outreach Team Activities

November and December were busy months with a host of fun events and partnerships brightening up the season for employees, the community and hundreds of Head Start Children.

The KGET Food Drive on November 14 brought in 12,153 lbs. of food and raised $3,391 in monetary donations – as well as a host of positive public exposure for CAPK and our Food Bank program. Outreach and Food Bank staff were featured on the KGET morning show and spoke during several live shots on the day of the event. In December we had a great

time attending and publicizing all the fantastic visits our community partners and Santa Claus made to children at Head Start Centers across Kern County. The looks on the faces of the children, the flurries of ripped paper and the emptied stockings attested to the generosity of organizations like Aera Energy, Hall Ambulance and correctional officers from facilities in Delano and Taft.

Agency/ Outreach CAPK Weekly Reader.

• The CAPK Times December Newsletter.

• Agency/program website updates.

• CAPK Annual Report.

• Annual Humanitarian Awards Banquet planning.

• Update Donor Perfect databases.

• Public Charge engagement on social media and with GBLA.

• Meeting with Congressman T.J. Cox and Administrative staff

Food Bank • KGET Food Drive (Nov. 14)

Friendship House • Basketball tournament (Dec. 7)

• Holiday celebration (Dec. 21)

Shafter Youth Center • Holiday celebration (Dec. 21)

Energy • Weatherization Video

Head Start • Staff attended holiday events at Head Start centers and documented visits from Santa and community partners

• Delivered PowerPoint for Head Start orientations

WIC • Signage for WIC offices

VITA • Tulare CSET visit to observe EITC outreach and marketing plan

Upcoming Events

January CAPK Annual Report printing

January 9 Molina Books boxing event

January 25 Earned Income Tax Credit Day

January 30 Homelessness Point in Time count

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Documents

COMMUNITY ACTION PARTNERSHIP of KERN BOARD OF ......2019/01/15 · Program Presentation: a. No program presentation 6. New Business a. November & December 2018 Program and Division