Company Name : Plant Location : 2014-15 Category : MSME ACMA Awards Excellence in HR

Company Name :

Plant Location :

2014-15

Category : MSME

ACMA Awards

Excellence in HR

ACMA Centre for Technology (ACT)( A Division of ACMA )

Godrej Eternia-C, ‘B’ Wing, '10th Floor, Office No.- C,

Old Mumbai Pune Highway Wakdewadi, Shivaji Nagar ,

Pune – 411005, India .www.acma-act.in

IndexS. No. Area Page no. Total Marks Actual

Marks

1 Leadership 100

2 HR Strategy & Structure 75

3 HR Practice & Policies 125

4 Shop Floor Management 125

5 Industrial Climate and Profile 75

Total 500

MSME, Export, Technology, Q & P and Manufacturing Awards

Excellence in HR

For Administrative Queries:Mr. Jitender Rana Email- [email protected] Mobile- 09873369699

Ms. EckttaEmail- [email protected] Mobile- 09953330046

Ms. Sakshi Karkamkar Email- [email protected] 07387002181

Mr. Binny TomyEmail- [email protected] Mobile- 9711138869

For Technical Queries:Mr. V K Sharma Email- [email protected] Mobile- 09811392068

Mr. Rajul MathurEmail- [email protected] 09818358688

Ms. Sapana M. BaravkarEmail- [email protected] 07350703339

Mr. Agnivesh SinghEmail- [email protected] Mobile- 09718145705

(For Office Use only)

http://www.acma-act.in/








mailto:[email protected]








ACMA Awards 2014-15 : HR Excellence (MSME)

Letter for Submission of Award application for 2014-15

Company letterhead details ( Logo , Address )

To ,

The Secretariat ( ACMA Awards – HR Excellence)ACMA6th Floor, The Capital CourtOlof Palme Marg, Munirka, New Delhi – 110067Mobile: Ecktta – +919953330046

We are pleased to submit the application for ACMA Award 2014-15 forExcellence in HR.

All data submitted is duly verified and true to the best of our knowledge .

With regards

( Name & Designation of the Plant CEO )

3

Group Company Name

Group company Turnover in INR Cr. For 2014-15

ACMA Awards Category (Excellence in HR)

(For ACMA Award Process Team)

Upto INR 20 Cr MSME Category

> INR 20 Cr to INR 150 Cr

Small Category

> INR 150 Cr to INR 500 Cr

Large Category

> INR 500 Cr Special Category


Company’s Details

1. Name of the corporate group (if company is part of a corporate group): -

( Underline the plant for which application is sent )

Plant Address :

2. Name of the Chief executive of the corporate group-

3 Chief Executive (Site) details :

Name : Designation :

Mobile : E-mail :

Land line with extension : Fax No.

Name : Designation :

Mobile : E-mail :

Land line with extension : Fax No.

( If Sr. No. 3 & 4 are same , then provide next level personNo. 4 )

details at Sr.

4

4 Plant HR Head / Corporate HR Head details (Mandatory):


Company’s Details

5. Company turnover ( in Rs. Crore ) for Year 2014-15 :

6. Plant turnover ( in Rs. Crore ) for Year 2014-15 :

7. Year of Establishment : Company , Plant

8. Total Employees (Staff, Operators & Casuals all) :

Company Plant

9. Do you have a Joint Venture : ( If Yes , Mention

the partner name )

10. Company’s Key products :

11. Plant’s Key products :

12. Plant’s key manufacturing processes :

13. Plant’s Key competitors :

14. Plant’s Major Certifications :

5


Customer Details

As a part of ACMA Award process, feedback from your majorcustomers will be obtained directly and will be provided to Jury as apart of Site diagnosis .The same will bereport

provided to you as a part of Site Diagnosis feedback

Kindly provide 2 names per Key Customers for the plant for whichapplication is sent

Note- In addition to application & site diagnosis, Customerfeedback will be also considered.

6

S. No Customer Location

% Business share ( from the plant )

Key person name & Designation

Mobile Number & E mail

1

2

Company / Plant Information

Use this slide to brief about your company / Plant .

It includes Product names / photos , Plant facility photographs, etc.

7



Route Map to reach your plant

Providediagnosis

here route map to your company for site diagnosis)

( Siteis carried out if your application is shortlisted

Contact person name & Designation:

Name :

Designation :

E-Mail :

Mobile :

Landline : ( STD Code ) ( Number ) : Ext. ( if any )

8

ACMA Awards 2014-15 : HR Excellence (MSME) ( For office use only )

Company performance at a glanceFollowing radar chart shows the scores for each main area as

per questionnaire , scores are converted to % )(

RADAR Chart

Leadership

100

75

50HR Strategy & Structure

25

0

S. No. Area Total Marks Marks Obtained %

1 Leadership 100

2 HR Strategy & Structure 75

3 HR Practice & Policies 125

4 Shop Floor Management 125

5 Industrial Climate and Profile 75

Total 500

HR Practices & Policies

Shop Floor Management

Industrial Climate and Profile

9

10

S. No.

Sub TopicTotal Marks

MarksObtained

%

1.A Vision, Mission and Values 20

1.B Business orientation towards HR20

1.C Communication 20

1.D Involvement and Approachability 20

1.E Capability of 2nd line Leadership 20

Total 100

(For Office Use Only)Section 1

Leadership

Total marks = 100



(1.A) Vision, Mission and Values Total = 20

1. Kindly enclose your Statements of vision and mission & dates of when these were Formed and Revised . Also list the Shared values of the organization (20)

VISION : ( Formed on / / , Revised on : / / )

MISSION : ( Formed on / / , Revised on : / / )

11

1. Leadership

Shared Values :-

1.

2.

3.


(1.B) Business Orientation towards HR Total = 20

12

1. Leadership

1. What is the role that CEO wants HR to perform in your company ? Please elaborate (10)

2. What is the manpower cost as a % to Sales revenue ? Please give details for last three years? (10)


N.

13

S. Communication Daily Monthly Quarterly Half Forum on by Yearly

1

2

3

1. Leadership

1. How often does the Leadership team communicate with the employees ? (10)

(1.C) Communication Total = 20

2. Attach any photographs available for the above mentioned communications (10)

Sr.No. 1 photo Sr.No. 2 photo

Yearly

1 (D) Involvement and Approachability

1. How often does MD/CEO visit the Shop floor/ Plant ? Give details of such visits detailing his interaction with the workers ? (10)

2. How approachable is the MD/CEO for employees ? Is there any direct method of contact accessible for all employees? i.e. –mobile no., email ID etc. (10)

1. Leadership

Total Marks = 20

14


1E . Capability of 2nd line Leadership

1. Leadership

Total Marks = 20

1. Kindly explain leadership involvement in developing capability in the Organisation, identifying new leaders and creating a leadership pipeline

(20)

15



HR Strategy and Structure

S. No.

Sub TopicTotal Marks

Marks Obtained

%

2.AHR plan, budget and alignment with business goal

25

2.BHR department structure and capability

25

2.C Respect of HR leadership 25

Total 75

Total marks = 75

16



(2.A) HR plan, budget and alignment with business goal

17

2. HR Strategy & Structure

1. Does the company have an annual HR Plan / targets? What would be the contents of HR Planning ? (15)

2. Please list any new HR initiative that have been successfully implemented in the organization in the last 3 years? (10)

Total Marks = 25

1. Please provide the Structure of HR department of your organization. . . (15)

2. Kindly list any initiatives that have been taken in the last one year to improve the skill capability of the HR department?For E.g.. Workshops, Training, Mentorship, etc. (10)

(2.B) HR department structure and capability


Total Marks = 25

18


(2.C) Respect of HR Leadership


2. Provide instances in the past when the HR Leadership has helped employees to deal with personal issues or when employees have approached the HR for support in personal matters? (15)

Total Marks = 25

1. Provide an instance where a business decision was changed post intervention by HR? (10)

19



HR Practice and Policies

S. N. Sub TopicTotal Marks

Marks Obtained

%

3.A Recruitment and Induction 20

3.BPerformance Management System

20

3.C Compensation and Benefits 20

3.D Rewards & Recognition 15

3.E Employee Satisfaction 15

3.F Learning and Development 20

3.G Statutory Compliance 15

Total 125

Total marks = 125

20



(3.A) Recruitment and Induction

3. HR Practice and Policies

2. What is the Induction policy in company? Please elaborate for each level of employees (10)

Total Marks = 20

1. Do you have a manpower plan? How is it created? Is your current manpower as per your manpower plan? How are deviations from manpower plan handled ? (10)

21


(3.B) Performance Management System


Total Marks = 20

1. Does your company have a defined Performance Management System ? Is the PMS based on responsibilities, KPI, competencies, behaviors, etc. - kindly provide details. When was it reviewed last time ?

2. Is performance management linked to the annual increment and appraisal ? Have increments been given consistent in last three years? Provide details in support of your answer ? (10)

(10)

22

1. Does the company release Salary and Wages on time every month along with salary slips ? If not, please elaborate (5)


(3.C) Compensation & Benefit


2. What is the Overtime Policy in your organization? What is the % of OT hours and OT amount of total monthly wage ? Is the OT allowance paid on time ? (5)

Total Marks = 20

3. Does the company have a production incentive policy for workers? If yes what is the max % paid as a % of monthly salary (10)

23


(3.D) Rewards and recognition


1. What are the policies of rewards and recognition in your organization? Please provide details of monetary and non-monetary policies implemented in the organisation. (10)

S. Level MethodsN.

1

2

3

2. What are the methods adopted to recognize / motivate employees at various levels ? (05)

Total Marks = 15

24


(3.E) Employee Satisfaction


•••

2. Provide details of the average attrition data over the last three years ? (05)

Year White collar % Blue collar %

2012-2013

2013-2014

2014-2015

Total Marks = 15

1. Do you conduct employee satisfaction survey ? Is it done internally or externally? What are the parameters considered for measuring Employees Satisfaction (10)

25


(3.F) Learning and Development


1. What is the trend of the training hours / employee over the years? (show last three year trend in bar graph , illustrate it with your internalTarget line ) (05)

FormulaTotal training man-hours for all employees for year

=---------------------------------------- --------------------- Total employees

Training hours/employee / year

Tra

inin

g hr

s/em

p/ye

ar

60 55

50

4040

30 25

20

10

0

2012-13 2013-2014 2014-2015

2. How you Identify training needs for your employees ? List top 10 training programs conducted in last one year ( 05 )

Training Areas :•••••

Total Marks = 20

3. What is the %of manpower cost spent on training annually? Please give data of last three years. (10)

26


(3.F) Statutory Compliance


• Please verify whether the following statutory policies are implemented in your organisation or not.

S. No. Compliance Policy

Implemented (Yes/No) Remark

1 PF

2 ESI

3 Gratuity

4 Child Labor

5 Standing orders

6 Minimum wage

7 Works / Grievance committee

8 Fire NOC

9 Factory license

10 Contractor license

11 Consent under air and water pollution

12 HSD Storage license

13Boiler/ Pressure vessel test certificate

14 Safety officer / Welfare office

15 Lift / Fork Lift License

Total Marks = 15

27


Shop Floor Management

S. N. Sub Topic Total Marks

Actual Marks

%

4.A Leadership of shop floor 20

4.B Respect of shop floor leadership

15

4.C Kaizen / 5S / TQM / TPM / SS 25

4.D Production flexibility and leverage

15

4.E Health, Safety, Environment and welfare

50

Total 125

Total marks = 125

28



(4.A) Leadership of shop floor

4. Shop Floor Management

Total Marks = 201. How do shop floor leaders encourage and enable subordinates/

operators to initiate and implement improvement activities at shop floor? (10)

2. Kindly illustrate some instances of excellence in shop floor leadership with the help of photographs ? (10)

PhotoPhoto

29


(4.B) Respect of shop floor leadership


Total Marks = 15

1.Are operators / workers allowed to raise their concerns if not satisfied with the decision of shop floor leadership ? How often does the HR intervene in shop floor related disputes / issues? Kindly provide and approximate of no. of issues per month (10)

2. Is shop floor leader usually the final authority to grant leave to operators / workers? Detail other similar authorities of the shop floor leader ? (05)

30


(4.C) Kaizen / 5S / TQM / TPM / SS


1. Kindly list the improvement suggestions with benefits to the organization in the last 1 year on account of Kaizen, 5S, QC , CFT, etc.. . . (15)

Photo Photo

2. Please attach photographs of shop floor as evidence of above (10)

Total Marks = 25

31


(4.C) Production Flexibility


Total Marks = 15

2. In cases when there is excess demand versus planned production, how has the shop floor managed such a situation ? (10)

1. What is the average utilization of the plant capacity in your company ? (05 )

32


(4.E) Health, Safety, Environment and welfare


Total Marks = 50

(i) Specify status in below mentioned checklist for “Must be facilities”for all company employees ? Illustrate with photographs some examples (20)

Photo Photo

Facilities for all company employees

Sr. No. Description Status

1 Jogging track inside shop floor, along walls OK / Not OK

2 Trees in plant campus OK / Not OK

3 No earth should be visible in entire company area. There should be concrete, tar roads or green lawns.

OK / Not OK

4 No truck / fork-lift inside shop floor OK / Not OK

5 Clean toilet blocks inside shop floor, dry & smell free OK / Not OK

6 No nails to be used anywhere in the factory premises. OK / Not OK

7 All employees to wear uniform, shoes and necessary safety gadgets.

OK / Not OK

8 Noise free DG sets & compressor OK / Not OK

9 Clean change room and rest room facilities OK / Not OK

10 Hygienic kitchen, washroom, dinning hall. OK / Not OK

11 Good recreational facilities OK / Not OK

12 Appropriate fire fighting equipments should be placed at accessible locations

OK / Not OK

13 Central display board ( 80 % Digital ) OK / Not OK

33




2. What are the current accident levels? (Illustrate previous one year data in line graph)

A) Frequency (nos.) in PPM Minor + Major both (5)

B) Severity (man hrs. lost) in PPM (5)

Formula

No. of accidentsFrequency rate =------------------------ X 106

Total man hours

Formula

Total man-days lostSeverity rate =------------------------------- X 106

Total man hours

Total Marks = 50

34

0.3 0.3

0.50.6

0.4

0.8

0 0 0 0 0 00

0.2

0.4

0.6

0.8

1

Acci

dent

freq

uenc

y

Target Actual

0.3

0.4

0.5

0.6

0.4

0.8

0 0 0 0 0 00

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

Acc

iden

t fr

eque

ncy

Target Actual




3. Does the company organize events to celebrate various festivals, occasion, competition with employees? Please elaborate on the same and also provide photographs (05)

5. How do you encourage fun and camaraderie among your employees? Please include the ways in which your organization celebrates team and / or organizational success. (05)

6. How does your organization support employees at times of significant life events – employee’s marriage, marriage of children, family illness, new born in the family (05)

4. Please list various welfare activities for employees in your company. . . (05)

Total Marks = 50

35


Industrial Climate and Profile

S. No.

Sub Topic Total Marks

MarksObtained

%

5.A Organization Manpower Profile

25

5.B Industrial Relation & Trade Union

25

5.C Corporate Social Responsibility

25

Total 75

Total marks = 75

36



(5.A) Organization Manpower Profile

5. Industrial Climate and Profile

• Please describe the status of Manpower profile as per follows

Total Marks = 25

S. No. Profile criteria White Collar Company

workerContractual

worker Total

1 No of Employees / Worker

2

Age profile (no of employees)• Less than 25 years• 25-35 years• 35 years and above

3 Education profile (Min Qualification)

4

Tenure (number of employees)• Less then 1 year• 1-2 year• 2-5 year• More then 5 years

5 No of Direct vs Indirect employees

6Number of employees • Local • Outsiders

7Numbers as • Male • Female

37

(5.B) Industrial Relation and Trade Union


2. Is there a forum (as well as escalation process) for employees toraise issues / concerns etc.--- shop floor / HR / personal etc. If yes, please provide details of the same. ( 15)

Total Marks = 25

1. Is there a Union(s) in the organization? Are these internal or external? If external Union then they are affiliated to?

(10)

38


(5.C) Corporate social responsibility


Photo Photo

1. Briefly describe the initiatives taken towards corporate social responsibility. (15)

Total Marks = 25

2.. Share some initiatives of social commitment with the help of photos (10)

39



( Company to fill up )

Summary of Achievementsfor the year 2014-15

40


For Company:

Provide an excellent photo of your company

41

Documents

Company Name : Plant Location : 2014-15 Category : MSME ACMA Awards Excellence in HR