Compass Handbook for Parents

Compass Handbook for

Parents

Table of Contents

Compass Handbook for Parents 2

Compass School Manager 3

Parental Login / Access to Compass 4

Checking Your Details on Compass 5

Changing Your Password 5

Home Page of Compass

6

Student Profile 7

Student Schedule (Timetable) 8

Student Attendance 9

Notes – Parent Approved Absences 10

Unexplained Absences – Parent Approval 11

Attendance Data

12

Downloading Reports 13

Parent Student Teacher Interviews 14

My Bookings Page 14

Forgotten Password 15

Compass FAQ 16


Compass School Manager

Compass School Manager is a whole school Learning Management & Administration package.

It is used by the College to streamline many school operations, from attendance,

timetabling, communication, event management and reporting. In the past, many of these

functions of the College were kept manually or in various computer software packages.

It is envisaged that Compass will replace many of these existing record keeping tools into

one place and will increasingly become a central portal for communication between the

College and yourself.

As a Parent of one or more students at Creek Street Christian College you will have access to the following features initially with more features to be rolled out over the coming months.

My News • This newsfeed module will let you view Newsletters and any other information published by the College.

• This will display attendance alerts consisting of not present or late without approval for your student.

Student Profile • Attendance – This module lets you review your student’s attendance at your own convenience and also provide the College with parent approval for absences.

• Student Schedule – This allows you to view your students schedule/timetable and events.

• Communication – email your student’s

teachers

Reports • Access students’ reports, including past

years and assessment feedback.

Organisation / Events • This allows you to view events assigned to your child/children and will be visible in the schedule.

Parent/Student/Teacher Conferences

• This module allows you to view & book school interviews through compass.


Parental Login / Access to Compass

Compass is a web application that is accessible through any modern web browser or by using the ‘Compass School Manager’ app available for iOS or Android.

To access our Parent Portal on Compass, go to www.creekstreet.vic.edu.au and click on the Compass tab at the bottom of the website.

When parents first login to Compass they will need to enter their unique Username & Password which can be found on introduction letter you should have received.

Eg. Username: ABC0001 Password: 123456

http://www.creekstreet.vic.edu.au/


Checking Your Details on Compass

After entering your username and password into Compass you will see the below screen.

Please ensure that your mobile number and email address are correct, then click

‘Update My Details’.

Changing Your Password After verifying your details, you may need to change your password to login to Compass.

• Your new password must include numbers and upper/lower case letters and if you forget your password, you can reset it using the ‘Don't know your username/password’ located on the login page, (Pg15 for more details).


Home Page of Compass

Parent Profile

This will allow

you to view

Parent A’s

Profile (first

listed parent

on College’s

database.

When you first log into Compass you will see the below page.

Tools

This will allow

you to

change

password,

update

details and

eventually

make

payments.

Student Profile This

will display your

student’s current

timetable, weekly,

monthly Schedule,

Chronicle,

Attendance &

Reports, Learning

Tasks, Analytics

and later Insight.

My News

This will

contain

news items

that relate

to you and

your

student/s.

Attendance

Approvals This

will allow you

to approve

your student’s

absences –

future

absences can

also be

approved.

Organisation

This will allow

you to view

‘Events’ or

activities that

your

student/s

may/will be

participating

in.

Home

This will return

you to the

‘Home Page’

from anywhere

within

Compass.

Community

This will allow

you to book

interview times

for ‘Parent

Teacher

Conferences’

and access

‘School

Documents’.

Teaching &

Learning

This will allow

you to view

your students

‘Learning

Tasks’ along

with the

‘School

Resources’

and other

useful

documents.

Calendar

This will allow

you to view a

range of

‘Calendars’

such as your

student/s,

event and

school

calendars.


Student Profile

You will be able to view your student’s Dashboard, Schedule, Events, Attendance & Reports. Learning Tasks, Analytics & Insights will become available at a later date.

Dashboard

Displays:

Your student’s detail (with photo)

Your student’s timetable for the current day

Schedule

Displays your students weekly timetable. Which includes, classes, extracurricular activities or events/excursions.

Attendance

Displays your student’s attendance history. You also have the ability to approve unexplained absences or enter future known absences.

Reports Displays all your students past reports. Future reports will also be posted in here for your convenience, see Pg. 13.

Learning Tasks

Displays online tasks set by your student’s teacher. At present you can view these details in Canvas but this will be transitioned across to Compass during 2020.

Analytics & Insights Will be active at a later date. You will be notified via Compass and school newsletter when available.

Chronicle

This is where you can see statements entered by your student’s teachers. Achievements, behaviour, meeting notes, wellbeing are

some examples.


Student Schedule (Timetable)

This displays your students weekly/monthly schedule. This includes classes,

extracurricular activities and events/excursions.

Blue Colour

This indicates the class has no change.

Week - Month Gives you option to view schedule in weekly or monthly calendar view.

Green Colour This indicates your student is involved in

activities and/or event. Click for more details.

Pink Colour

This indicates there have been changes made:

Change of teacher and/or

Room changes


Student Attendance

This displays your student’s attendance history. You also have the ability to

approve unexplained absences or enter future known absences such as a holiday.

Arrival/Departure This displays a record of all

involving your student.

Full Record

This displays a full record of your student’s attendance for the entire year.

Notes/Approvals

Parents can approve future absences for part or whole day without having to contact the school.

Unexplained

This displays the classes that your student/s have been marked ‘Not Present’. Parents can select the classes and provide approval.

Summary

This displays the student’s ‘Daily Activities’ along with a full summary showing attendance data.


Notes – Parent Approved Absences

If your student will not be at school for part or a whole day you are able to approve the

absence without having to call the College or send a note. This can be done the morning

the student/s will not be at school or if it is a planned event it can be entered any time

prior.

Parents are unable to delete these entries; please be sure these are correct before entering. If a mistake has occurred, please contact the College to amend the entry.

Step 3

Select the start and finish date, and the time of when the student will not be at school.

If the student will be away for the entire day, leave the default times (8am-5pm).

Step 4

Click Save

Step 2

Select the reason the student will not be at school from the drop-down menu. Add any details or comments.

Step 1

Click add


Unexplained Absences – Parent Approval

If your child was marked as ‘not present’ in class at 9.30am on that day, you will receive an SMS notifying you that your child is absent from the College. The SMS notification provides you with a one time link that allows you to notify the College of the reason for your child’s absence and updates the attendance record directly into Compass. Alternatively, you may call the College to advise the reason for the absence. If we haven’t heard from you shortly after this text message has been sent, you will receive a follow up phone call to confirm the whereabouts of your child to ensure they are safe.

If your student has any outstanding unexplained absences they will be visible in this section. This includes any incidents of the student being late to class. You will also see an alert under the ‘My News’ section on your Home Page. Selecting the alert will bring you to this same page.

Parent Approval

If your student/s has unexplained absences listed, these can be approved by a parent.

Step 3 Select the reason from drop-down menu and add details if required.

Step 2

Click Explain with

Step 1

Tick the box (or boxes) on the left-hand side for the session you want to approve.

Step 4

Click Save


Attendance Data

Percentage Class %

This column indicates the percentage your child has attended each class.

The Compass program enables access to your student’s attendance data. The Compass handbook provides detailed information of how to use the program. For attendance data:

• Login to Compass – access details have been provided to parents

separately but contact the College if assistance required.

• Under the student’s name select ‘Profile’

• Select Attendance tab from top toolbar

• Scrolling down you will see a table as displayed at the bottom of this page

• Hovering the cursor over the column headings will provide explanations of the

data in that column.

Out of Class NP (Not Present) These columns indicates when students have attended a school based activity outside of class (NP Schl), parents have explained an absence (NP Parent) or there isn’t an explanation for the student’s absence (NP Un’d).


Attendance Data

Downloading Reports

Step 1 - Reports Tab

From the ‘Student Profile Page’

select the ‘Reports’ tab.

Step 2a – If you require end of semester report Select from available semester reports to download.


Parent Student Teacher Interviews

In the week or two leading up to Parent Teacher Interviews, parents will be able to book appointments with teachers using Compass. After logging in, parents will see the Home Page. To make a booking parents can select 'Book Parent/Student/Teacher Interviews'.

My Bookings Page Parents are able to make bookings for times that have 'Available Staff'.

Book Parent/Student/Teacher interviews From the Home Page’ select Book Parent/Student/Teacher interviews, this will only be available when bookings are open.

Checking staff availability To view the staff member's availability, click on the staff member's name. This will display their schedule including free slots and already booked slots.

Making bookings

To make a booking select the time that you wish to make the booking, a list of the staff members available at that time will appear in the drop-down list. Select the staff member you wish to book, and then click 'Update' to save the booking.


Forgotten Password

Step 1

Select the

Can’t access your account? Option from the login page.

Step 2

Enter your unique Compass username – e.g. ABC0012

Step 3 Enter either your email address or mobile phone number, click on I’m not a robot and click continue.

If you continue to have problems logging in contact the College on 03 5442 1722.

Step 4

Answering either of these correctly and you will be given a unique code allowing you to reset your password.


Compass FAQ’s Who should I contact for technical support?

During business hours, contact the College on 03 5442 1722.

How do I log on?

Your username and system generated password are included on a letter included in your Compass Parent Information Package.

How do I ensure that my account remains secure?

Change your password as soon as you log on, and ensure it is a password nobody will be likely to guess. Note your password must include only numbers. Never share your password with anyone, including your own child. Should you suspect your account has been compromised, it is essential you reset your password immediately and then report it to the Creek Street Christian College as soon as possible.

Who should I contact for queries regarding my child’s attendance?

If you believe there is an error on your child’s attendance record, please contact the front office on 03 5442 1722. If you believe your child has missed classes without authorization, the administration staff will advise the correct year level managers who will investigate it further.

What are the privacy arrangements regarding my child’s data?

Compass School Manager is a Victorian School Management System. Information stored within this system is managed in accordance with Victorian privacy principles.

All data remains the property of the College.