Compass Information System – Information for LSASPA Members

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What we’ll discuss today…

New Compass Information System features• What is new (changes to CIS and why we made them) 3

• Future plans for CIS 4

Recently released screens• Viewing data from previous years 5

• Multiple evaluators and changes to employee roster 6

• Flexible observation screens 7 - 10

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What is new in CIS

October 3rd Release: Beyond minimum requirements, districts and evaluators have a great deal of flexibility with respect to the frequency and length of observations this year, as well at the way observations are scored. The enhancements released in early October were designed to accommodate flexibility in classroom observations.

1. Flexibility in observations and site visits

Redesigned to reduce time spent entering data and to provide increased flexibility: Single screen design for entering observations and site visits Fewer required fields New attachment function will allow evaluators to attach documents to observations and site visits Flexible scoring options

o Ability to enter non-scored observations o Ability to rate any number of components of the Compass or alternative rubrics

2. Evaluator assignments

More flexible evaluator assignment process: Allows multiple evaluators for a single employee Combined observer and evaluator user roles

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Future plans for CIS

Fall 2013 Release (November): This fall, we will continue to enhance CIS to support the needs of educators and evaluators.

1. Student achievement expected trend data shared by school

Expected VAM score reports will be shared with each school, including the scores for their currently enrolled students. These reports will be accessible by Principals and designated School Leaders.

2. Viewing/sharing of previous year data

Employees will be able to view their own observations, SLTs, and evaluations from the previous school year, as will their new school leaders (if they have transferred to a new site). The process for viewing previous year data will also be streamlined for all system users.

3. Grievances tracked and addressed in previous year evaluations

In accordance with the PES reporting guidelines in Bulletin 130, CIS will allow districts to report grievances, and will allow for invalidations and reversals of previous year evaluations based on grievance results.

Spring 2013 Release: Next spring, we will address the roster verification and evaluation processes.

1. Improved roster verification process

Roster verification improvements will be applied to course code assignments, verification process, and invalidations.

2. Updated final evaluation screens

Schools and districts will experience more flexibility in determining final evaluation ratings.

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Employee Roster Screen

Toggle to view different schools in your district/LEA

1

View dashboard view of employee information:

• Employee Name• Job Title• Evaluation Type (rubric)• Evaluator(s) assigned• Professional Growth Plan (if entered)• Count of SLTs entered• Count of Observations entered• Count of Site Visits entered• Whether a value-added metric will be

assigned• Whether a final evaluation has been

entered• Whether the final evaluation has been

marked incomplete

View only employees you are assigned to evaluate

3

2

Select an employee to access data in subsequent tabs

4

13

2

4

000-SAMPLE LEA

Use View Only check-box to access data from previous years

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Employee Roster Report

Export the employee roster report to see all employees

within your district and ensure they have been assigned

evaluation types and evaluators

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Certified Evaluators Report

Export certified evaluators report to see all employees in your district/LEA, who have attended trainings and are

currently eligible to evaluate employees in CIS

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Observation Data Report

Export observation raw data report to see all observations

submitted within your district/LEA

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SLT Data Report

Export SLT raw data report to see all SLTs submitted within

your district/LEA

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Conduct observations/site visits

Title the observation/site visit and enter basic information

1

Select a scoring option or choose not to score the

observation/site visit

Enter component-specific ratings and/or feedback

Compass Rubric Only

Enter comments to the educator about areas of

strength, areas for improvement, next steps,

and/or overall notes

4

Attach documents for the educator to review

5

Submit your observation/site visit for the educator to view or

save for editing later

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3

2

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Score observations/site visits

Component-specific ratingsCompass Rubric Only

Scoring options

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2

• Component-specific ratings are not required, but can be used to inform all or some components of the Compass Rubric, if they are using a Compass Rubric.

• If an evaluator chooses to enter component-specific ratings, the evaluator may decide whether to use these ratings to calculate the overall observation/site visit rating.

• The evaluator may choose to calculate an overall rating for the observation/site visit by averaging the component-specific ratings or entering their own overall observation rating.

• The evaluator may choose not to rate the observation/site visit at all (either at the component-level or the overall-level).

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View observations/site visits

Select a scoring option or choose not to score the

observation/site visit

View component-specific ratings and/or feedback

Compass Rubric Only

View feedback about areas of strength, areas for

improvement, next steps, and/or overall notes

Attach documents for the educator to review

3

2

1

4

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Print observations/site visits

Select the observation/site visit you wish to print.

1

Use the ‘generate report’ button to generate a pdf summary of

the observation/site visit

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FAQs

Where to go for help:

• Network data specialist and district Compass contact list

• For additional Compass resources, review the Compass library• For questions about Compass and CIS, email compass@la.gov

Additional Resources:• Compass Information System URL: https://leads13.doe.louisiana.gov/hcs • Additional CIS Guides

• CIS District/LEA Administrators Guide • CIS School Leaders/Supervisors Guide • CIS Observations & Site Visits Guide • CIS Student Learning Targets Guide