Complete Interior Rehabilitation 2016 Construction Grant Bid Package

INTERIOR REHABILITATION 2016 CONSTRUCTION GRANT @ THE HEPBURN LIBRARY OF MADRID 11 CHURCH STREET, MADRID, NY BID PACKAGE SCOPES ENCLOSED

OWNER PER INSTRUCTIONS TO BIDDERS 11-15-2016

INTERIOR REHABILITATION @ THE HEPBURN LIBRARY OF MADRID 2016 CONSTRUCTION GRANT – MADRID, NY

1

Table of Contents INSTRUCTIONS TO BIDDERS (5 PAGES) .............................................................................................2

BID SECURITY required................................................................................................................3

PAYMENT & PERFORMANCE BONDS required .........................................................................3

BID FORM (2 PAGES) ..............................................................................................................................7

BIDDER QUALIFICATION STATEMENT (2 PAGES)..............................................................................9

REFERENCES ............................................................................................................................10

CONTRACTORʼS WARRANTY - NOT PROVIDED (SUBMIT BY CONTRACTOR WHEN WORK IS COMPLETE)

PROJECT SCOPES (8 PAGES) .............................................................................................................11

PHASES 1–4 (4 PAGES)............................................................................................................12

DIAGRAM A: location and phase areas ......................................................................................15

DIAGRAM B: back area shelving layout ......................................................................................16

DIAGRAM C: NEW back area shelving layout ...........................................................................17

DIAGRAM D: bookcase dimensions and installation locations....................................................18

GYMO ASBESTOS SURVEY (12 PAGES) ............................................................................................19


2


3


4


5


6


7

BID FORM To: Hepburn Library of Madrid Date_______________________ 11 Church Street/ Madrid, NY 13660

Submitted by: __________________________________________________________________________________________________________________________________

Once having inspected the site and carefully examined the scopes and documents provided, the bidder purposes to provide all materials and labor and make all applicable payments necessary for execution of the work described by these documents. Provide separate costs for scopes and phases described by these documents. Each including proportional amount for conditions and other costs specifically associated with individual work. EXPECTATIONS: Contractor will complete work in a timely manner. The Library will close during Phase 1 for the installation of the carpet throughout the main library. The goal is to keep closure of the library to a maximum 5-10 business days.

1) Bid Hepburn Library of Madrid 2016 Construction Grant SCOPE PHASES 1, 2, AND 3: REHABILITATION AND RESTORATION: MOVE SHELVING FOR ADA COMPLIANCY / CARPET RESTORATION.

Bid________________________________________________________________

SCOPE PHASE 4: REHABILITATION AND RESTORATION: BUILDING AND INSTALLATION OF TEN WALL BOOKCASES IN EAST AND WEST WINGS

Bid________________________________________________________________

2) Schedule of Work:

The bidder agrees to start work on___________________________ and guarantee the

completion of this work by_______________________ if the contract is awarded

before__________________________.

3) Non-Collusive Bidding Certification: (Required by: Section 139-D of the NY State Finance Law) The signature certifies below that the prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

4) Bid Term: Bid proposal is valid for 45 days from date of bid opening

BID FORM Page 1


8

Name of Authorized Representative (Print):

___________________________________________________________________________

Signature: _________________________________________________________________

Date: _____________________________________________________________________

Organization Name: _________________________________________________________

Legally Located at (address)__________________________________________________

Email______________________________________________________________________

Cell Phone_________________________________________________________________

Federal ID: ____________________________

Resolution for corporate Bidders only RESOLVED that the signatory above is authorized to sign and submit the bid of the corporation for the above referenced project and to include in such bid the certificate of non-collusion required by section103-d of General Municipal Law as the act and deed in such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is a true and correct copy of the resolution legally adopted by the corporation at a meeting of its board of directors, and is still in full force and effect as of the date of the bid or proposal. (SEAL OF THE CORPORATION)

__________________________________ Secretary

BID FORM Page 2


9

BIDDER QUALIFICATIONS The Owner or Agent reserves the right to reject bids from Contractors who do not demonstrate adequate experience or the ability to execute the work of this contract as per the terms of the contract documents, subject to the limitations of the law. This form must be completed and submitted with the bid. Name of Bidder:_________________________________________________________

Location and Mailing Address:______________________________________________

______________________________________________________________________

Telephone:__________________ Fax:________________Fed ID#:________________

Name of Legally Authorized Representative:___________________________________

Form of Business (Corporation, Partnership, etc.): _____________________________

Type of Work or Trade Performed by Bidder:__________________________________

When was this business founded?__________________________________________

Has firm ever been removed from a project, banned from bidding, or failed to complete work under contract? [ ] No [ ] Yes If yes, attach details on separate sheet. Attach references of work relevant to that of the proposed project. Describe work including project names, dates, scope of work and names and phone numbers of owners and consultants who can be contacted. List three references with contact person and phone numbers: 1.____________________________________________________________________

2.____________________________________________________________________

3.____________________________________________________________________

List one bank reference:__________________________________________________ The above information is accurate and true as indicated by the signature below:

_________________________________________ ________________________ Print name of legal authorized representative Title _________________________________________ ________________________ Signature of legal authorized representative Date

BIDDER QUALIFICATIONS Page 1


10

PROJECT REFERENCES

Bidder Name:___________________________________________________________ References: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

BIDDER QUALIFICATIONS Page 2


11

HEPBURN LIBRARY OF MADRID 2016 CONSTRUCTION PROJECT

Sealed bids for limited interior rehabilitation will be received by the Hepburn Library of Madrid located at 11 Church St / Madrid, NY until 5:00 PM local time on Tuesday November 29, 2016 at which time all bids will be opened and publicly read aloud.

Rehabilitation and Restoration: Move shelving units for ADA compliancy, increase collection shelving and make “New Space” for storage, restore carpeting.

We are rehabilitating the permanent shelving in our Adult Level book collection behind the circulation area to improve access to and use of building services by all library users, including those with physical disabilities and wheelchair bound individuals. According to ADA, “Minimum Clear Width for Single Wheelchair passage shall be 32 inches (815 mm) at a point for a maximum length of 24 inches and 36 inches (915 mm) continuously.” We have found that the libraryʼs 28 inch to 30 inch aisles that extend well beyond 24 inches do not meet these minimum requirements. Our solution is to remove one entire shelving unit and shift all of the remaining units to increase aisle width and increase space usage. The project will involve moving permanent shelving units (original to the building) by unbolting them from the floor, pulling up and removing glued-down carpeting that does not continue underneath the shelving units and leveling areas where necessary so the shelving units are safe and stable in their new location, drilling new holes and bolting the shelves to the concrete floor. In doing so, it would require that the entire carpet in the library be restored with new carpet tiles which will now extend underneath the units.

EXPECTATIONS: Contractor will complete work in a timely manner. The library will close during Phase 1 for installation of carpet throughout the main library. The Goal is to keep closure of the library to a maximum of 5–10 business days. Notice of start date is required to give library staff time to relocate books. Library furniture to be moved by contractor.

Removal of books from shelves and replacement of books will be arranged by the library staff and volunteers.

SCOPES Page 1 of 8


12

Please refer to Diagrams A and B and C below.

SCOPE — Phase 1: Relocation of permanent shelving units, reconstruction of one unit plus removal and installation of carpet under permanent units to include back area of library. Project schedule: Begin December 2016 and finish before January 2017.

a. Remove permanent shelving units (1A, 1B, 2A, 2B, 3A, 3B, 4A, 4B) possibly fastened to concrete floor. Two unlabeled shelving units against right-side wall to be left in place. (Diagram B)

b. Remove shelving unit 4B from wall. Reconstruct 4B to single-sided shelving unit. Salvage discarded trim to be used elsewhere. (Diagram B)

c. Remove thermostat from end of shelving unit 1A and relocate to wall (consult with staff for best location). (Diagram B)

d. Repair and paint walls where needed from shelving unit relocation. e. Remove furniture from back office. Sand and level floor where needed. Install carpet tiles

described below (j). Replace office furniture after carpeting is installed. f. Remove existing glued-down carpet from back shelving area to the wall ending at the

foyer. (Diagram A) g. Contractor is responsible for disposal of carpet and debris. h. Sand and level subfloor where needed. i. Prepare floor for carpet tile installation according to manufacturerʼs recommendation and

warranty (j). j. Change: Library staff to purchase Kraus 19.7” x 19.7” green-label carpet tiles and low

VOC adhesive. Quantity to be ordered according to contractor. k. Install carpet tile with adhesive in office and back shelving unit area up to foyer to allow

carpet under new shelving unit placement. l. Reinstallation of shelving units with a minimum of 36 inches across aisles to meet ADA

standards being sure alignment is concise and aesthetically pleasing. Consult library staff in final placement of shelving units. Unit 2B will NOT be reinstalled. (Diagrams B & C)

m. Allow 4 days for staff/volunteers to replace books on shelving units behind circulation desk and ready East Wing before beginning Phase 2.

SCOPES Page 2 of 8


13

SCOPE — Phase 2: Removal and installation of carpet in the East Wing and Foyer. Project schedule: Begin after Phase 1 and finish before January 2017Remove furniture from East Wing and Foyer. (Diagram A)

a. Remove existing glued-down carpet from areas. b. Contractor is responsible for disposal of carpet and debris. c. Sand and level subfloor where needed. d. Prepare floor for carpet tile installation according to manufacturerʼs recommendation and

warranty (e). e. Change: Library staff to purchase Kraus 19.7” x 19.7” green-label carpet tiles and low

VOC adhesive. Quantity to be ordered according to contractor. f. Install carpet tile with adhesive in East Wing and Foyer area. g. Replace furniture in West Wing and Foyer. h. Allow 1 day for staff/volunteers to replace books and ready West Wing before

beginning Phase 3.

SCOPE — Phase 3: Removal and installation of carpet in the West Wing. Project schedule: Begin after Phase 2 and finish before January 2017.

a. Remove furniture from West Wing area. (Diagram A) b. Remove existing glued-down carpet from area. c. Contractor is responsible for disposal of carpet and debris. d. Sand and level subfloor where needed. e. Prepare floor for carpet tile installation according to manufacturerʼs recommendation and

warranty (f). f. Change: Library staff to purchase Kraus 19.7” x 19.7” green-label carpet tiles and low

VOC adhesive. Quantity to be ordered according to contractor. g. Install carpet tile with adhesive in West Wing area. h. Replace furniture in West Wing.

SCOPES Page 3 of 8


14

SCOPE – Phase 4: Building and installation of ten wall bookcases in East and West Wings. Project schedule: Building to be done during phases 1 through 3 so installation can begin immediately after Phase 3 and finish before January 2017.

a. Build ten bookcases using quality oak 84 inches tall and 10 inches deep with six adjustable shelves made out of ¾ inch quality oak.

b. See Diagram D for approximate bookcase widths. Final size to be measured and determined by woodworker.

c. Bookcases over 45 inches in width to have dividers for shorter shelf spans to resist bowing of shelves. (Diagram D)

d. Where two bookcases meet at corners of library they create a hole where display materials could fall behind. Woodworker to “fill” this area with continuation of bookcase top or attachment.

e. Use stain similar to color of original library tables. f. Use quality varnish/polyurethane to withstand scuffing of books regularly moved in and

out of shelves. g. Install according to Diagram D in the East and West Wings of the library. h. Level bookcases where needed. i. Secure bookcases to walls with metal “L” brackets.

SCOPES Page 4 of 8


15

SCOPES Page 5 of 8


16

SCOPES Page 6 of 8


17

SCOPES Page 7 of 8


18

SCOPES Page 8 of 8

GYMODPC Project # 2016-517v November 22, 2016

GYMO Architecture, Engineering, & Land Surveying D.P.C. 220 Sterling St. Watertown, NY 13601 (315) 788-3900 www.gymopc.com

LIMITED ASBESTOS SURVEY REPORT

Project Location:

Hepburn Library of Madrid 11 Church Street Madrid, NY 13660 Prepared for:

Ms. Laureen Pelkey Hepburn Library of Madrid 11 Church Street Madrid, NY 13660 Prepared by: GYMO Architecture, Engineering, & Land Surveying D.P.C. 220 Sterling Street Watertown, NY 13601 (315) 788-3900 www.gymopc.com



Edward G. Olley, Jr., AIA Patrick J. Scordo, PE Ryan G. Churchill, PE Scott W. Soules, AIA

Gregory F. Ashley, PLS

Hayward B. Arthur III, MPS Brandy W. Lucas, MBA

Howard P. Lyndaker III, PLS

In Consultation Leo F. Gozalkowski, PLS Stephen W. Yaussi, AIA

November 22, 2016

Ms. Laureen Pelkey Hepburn Library of Madrid 11 Church Street Madrid, NY 13660

RE: Limited Asbestos Survey

Hepburn Library of Madrid 11 Church Street Madrid, NY 13660

Dear Ms. Pelkey,

As requested, GYMODPC completed a Limited Asbestos Survey at the above referenced site. Our NYS Certified Asbestos Building Inspector, David Talbot Cert # 15-12272 visited the site on November 4, 2016 and collected samples of materials suspected of being asbestos containing. These samples were sent to Paradigm Environmental Services for laboratory analysis. Based on laboratory analysis of the samples collected, none of the samples tested positive for the presence of asbestos. Report Note – In the event that other building materials are identified and shall be disturbed during the course of the upcoming renovation project, the materials shall be presumed to be ACMs until examined by an appropriately trained / certified individual and laboratory analysis proves otherwise.

If you have any questions pertaining to this report, please contact me directly at (315) 788-3900. We thank you for the opportunity to work with you on this project.

Sincerely, GYMO Architecture, Engineering & Land Surveying, D.P.C.

Jonathan L. Riley Environmental Project Manager Attachment A: License and Certifications

Attachment B: Asbestos Bulk Sample Laboratory Results



ATTACHMENT A LICENSE AND CERTIFICATIONS

New York State – Department of Labor Division of Safety and Health License and Certificate Unit State Campus, Building 12

Albany, NY 12240

ASBESTOS HANDLING LICENSE

Gymo Architecture, Engineering & Land Surveying, P.C. 220 Sterling Street Watertown, NY 13601

FILE NUMBER: 99-0170 LICENSE NUMBER: 29355 LICENSE CLASS: RESTRICTED DATE OF ISSUE: 11/09/2016 EXPIRATION DATE: 11/30/2017

Duly Authorized Representative – Hayward Arthur:

This license has been issued in accordance with applicable provisions of Article 30 of the Labor Law of New York State and of the New York State Codes, Rules and Regulations (12 NYCRR Part 56). It is subject to suspension or revocation for a (1) serious violation of state, federal or local laws with regard to the conduct of an asbestos project, or (2) demonstrated lack of responsibility in the conduct of any job involving asbestos or asbestos material.

This license is valid only for the contractor named above and this license or a photocopy must be prominently displayed at the asbestos project worksite. This license verifies that all persons employed by the licensee on an asbestos project in New York State have been issued an Asbestos Certificate, appropriate for the type of work they perform, by the New York State Department of Labor.

Eileen M. Franko, Director SH 432 (8/12) For the Commissioner of Labor



ATTACHMENT B ASBESTOS BULK SAMPLE LABORATORY RESULTS

Documents

Complete Interior Rehabilitation 2016 Construction Grant Bid Package