Complete updated RE SOP as on 06.03 - core…core.indianrailways.gov.in/works/uploads/File/updatedRESOP.pdf · Page No.1 RE SOP updated as on 15.01.2018 S C H E D U L E - A-1 WORKS

Page No.1

RE SOP updated as on 15.01.2018

S C H E D U L E - A-1 WORKS & ESTIMATES

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/

SAG in independent charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9

A.1.01 To sanction detailed estimates/ revised estimates for RE works, originally sanctioned at the time of inclusion in the budget provided the excess over the abstract cost is within their power of sanction.

Item No. 40 (i) of Bd's L. No. F(X)II-2007/ PW/4 dt.21.9.07 & 16.3.09 &

L.No. F(X)II-2016/PW/3 Pt.3 dt.14.10.16

(i) Upto 75 Cr. CEE/CORE only in CHOD

(ii) Above 75 Cr. and upto 300 Cr. CAO/CORE in

HAG subject to limit of variations.

Nil Nil Nil Nil -

Note : i) GMs will have full powers to sanction excess due to price escalation. (ii) While processing the revision in the cost of estimate, the reasons for delay/time overrun should be clearly recorded. (iii) Increase in cost due to reason other than escalation should not be more than 20% of original cost. (iv) The change in scope of work shall be governed by powers of material modifications given in item no A.1.03 (v) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO in cases of estimates where original cost of the work is above Rs 300 Crore. (vi) These are the overall variations on the original sanctioned cost as included in the Budget and cannot be exceeded even if more than one revised estimate is sanctioned. (vii) This delegation will not affect rules in force regarding material modification. (viii) For variation exceeding the above limit, approval of Board will be required. In such cases, proposal may be sent to Board with the personal concurrence of FA&CAO and personal approval of General Manager along with a

detailed variation statement and a suitable explanatory note. (ix) Detailed estimate may be prepared in the initial stage by taking services of a Consultant wherever required. Change in scope may be done only on account of change of technology or change in local conditions, but not due to

change in planning/layout. (Authority 2017/Trans/01/Policy dt.18.10.17)

A.1.02 To sanction part estimates. Item No. 40 (5) of Bd's L. No. F(X)II-2016/

PW/3 Pt.3 dt.14.10.2016

5% for works costing not more than 500 Cr. by CAO in HAG

and 1% by CPDs of the total value of work as originally sanctioned

in the budget.

Nil Nil Nil Nil 1. Part estimates may be sanctioned towards incurring expenses for preliminary activities like FLS, Geo – technical studies, Design, Preparation of Plans and drawing Applications fee for Survey for EHT supply connection, Hiring of vehicles etc.

2. Vetting of part estimate by associate finance is necessary.

A.1.03 Sanction of material modification of estimate sanctioned by higher authority.

Para 49 of Bd's L.No. F(X)II-2007/PW/4

dt.21.9.07

Upto 50 lakh (CEE/CORE) NIL NIL NIL NIL -

Note: (1) Total value of material modifications in a work should not exceed 5 Cr. or 5% of the value of work, whichever is less. (2) The excess or the revised cost of the estimate should not go beyond the CEE's power of sanction. (3) A material modification estimated to cost more than 50 lakh but below 1.5 Cr. should be certified and sanctioned personally by FA&ACO & GM (4) Material modifications which are beyond the competence of GM should sent to Board with the personal approval of FA&CAO & GM.

A.1.04 ESTIMATE FOR DEPOSIT WORK :

To sanction estimate for works chargeable to other Govt. Deptt. Local bodies or private parties/persons (except work to be executed in loco carriage workshop).

734 E 735 E

Upto 50 Cr. NIL NIL NIL NIL Vetting of estimates by Associate Finance is necessary.

Page No.2

S C H E D U L E – A - 2

TENDERS, CONTRACTS AND AGREEMENTS Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/ CPD/SAG in

independent charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.01 To register/remove the names of Contractors in the approved list.

Bd's L/No. 88/ CE-1/ CT/74 dt. 30.04.1993

& 94/CE-I/CT/4 dt.22.10.01,

17.10.02 & Bd's L.No.2003/CE-

I/CT/4 Pt.I dt.16.5.06

Full powers for Class A (CHOD only) CPD Upto

Class B & C only.

Full powers for Class B &

C only.

Full powers for Class D only.

NIL NIL -

Note : (1) A separate list of approved Contractors be maintained for the following 4 slabs of estimated value of the contract according to their capacity to take up such works.

i) Class - A For works more than 50 lakh & upto 1 Cr. ii) Class – B For works more than 25 lakh & upto 50 lakh. iii) Class – C For works more than 10 lakh & upto 25 lakh. iv) Class – D For works upto 10 lakh. (2) Selection of Contractors should be carried out by the Selection Committee consisting of the following officers:

Class of Contractors (Selection Committee Composition) Accepting Authority. Class - A One SAG (Executive) & SAG (Finance). PHOD/CHOD of Executive Department. Class - B & C One JAG (Executive) & JAG (Finance). SAG officer of the Executive Department. Class - D One Sr.Scale Officer (Executive) & Sr.Scale Officer (Finance). JAG of the Executive Department.

Note : For registration in approved list of the contractors, the contractor will have to furnish a non refundable fee of 5,000/- for Class 'D', 7500/- for Class 'C '. 10,000/- for Class 'B' and 15,000/- for Class 'A'. This fee will cover the entire period of 3 years or part thereof. Contractors desirous of registration should submit

the application in the proforma prescribed by the Railway with the prescribed fee for each category of work in each slab.

Page No.3

Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/S

AG in independent charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.02 Powers to dispense with calling of tenders

and acceptance the same for works

contract (calling of quotations).

Rly. Bd's No. 2007/CE-I/CT/ 18 Pt. dt.5.3.09,

2007/CE-I/ CT/18 Pt.13

dt.6.9.10, 17.5.17 & 11.9.17.

Full powers upto 10 lac in each case subject to annual

ceiling limit of 1.2 Cr.

Same as in Col.4.

Full powers upto 5 lac in each case subject to

annual ceiling limit of

60 lac.

Full powers upto 5 Lac (where Sr. Scale in

independent charge in branch/Deptt. subject to

ceiling limit of 60 lac in a financial year.

NIL Finance concurrence is necessary.

Note: I. Normally the powers to dispense with calling of tenders should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out.

II. The work should not be split up for the purpose of bringing it within the ambit of this dispensation. III. The reasonableness of rates should be gone into objectively by the accepting authority. IV. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. V. Quotations should not be for fancy (expensive but of low utility) items.

VI. Quotations should only be for works which are urgent in nature. VII. Quotations should normally be invited from at least 3 well experienced contractors/agencies not necessarily borne on the approved list.

VIII. Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms). IX. A register showing the full particulars of works authorized through quotations will be maintained by the officer having powers to dispense with calling of tenders. The register

may also be sent to Associate Finance while seeking their concurrence.

A.2.03 Single Tender:

Approval to invite Single Tender:

Bd's LN/97/CE/ I/CT/ 32

dt.27.08. 97

NIL NIL NIL NIL NIL Prior finance concurrence of FA&CAO's & GM's approval should be obtained for invitation of single tender.

Note : Single tenders should be invited in rare and emergent situation only after exhausting the open tender/special limited tender routes. Tight targets and urgency cannot be accepted as a reason for calling single tenders. The calling of single tender for specialized nature of work should be personally approved by the General Manager with prior concurrence of the FA&CAO (Para-1214-E). The instructions contained in Bd's letter No.93/W2/PQR/SC/4 dt.27.9.96 and 97/CE-I/CT/32 dt.27.8.97 should be followed strictly. In case of single tenders, the Tender Committee and Accepting Authority should be one step higher than in case of Open Tender except where General Manager is the accepting authority.

A 2.04 (a)

To invite limited tender from the list of approved contractors of RE.

Rly. Bd's No. 2007/ CE-I/

CT/18 dt.28.9.07 & .2013/CE-

I/CT/0/20/PO/Pt.II (ii) dt.26.11.13

Full powers upto 7.50 Cr. PHOD/

CHOD only. CPD/ SAG in independent

charge of project 1.50 Cr. only.

Full powers upto 1.50

Cr.

Full powers upto 37.5 lakh.

NIL NIL

Note : Subject to observance of extant rules and orders issued by Railway Board's on the subject.

Page No.4

Item No.



Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. b) To invite Special

Limited tender. Bd's L/No.

94/CE-I/CT/4 dt. 17.10.02 &

2007/CE-I/CT/18 dt.28.9.07

Full powers upto Rs. 5 Cr. PHOD (HAG

only).

NIL NIL NIL NIL i) SLT may be adopted in consultation with FA&CAO in the following cases:-

(a) Works of urgent nature (to be approved by the GM personally).

(b) Consultancy works (to be approved by the GM personally). (c) All other types of work depending upon merit of case to be

approved by PHOD personally. ii) Special limited tenders may be invited from specialized &

reputed contractors/organizations/ agencies. iii) Proposal detailing the circumstances and necessity for going

in SLT should be initiated and got concurred by FA&CAO before personal approval of PHOD/GM is obtained.

iv) Tenderers from whom special limited tenders are to be invited should preferably be more than six but not less than four.

v) Tenderers need not necessarily be borne on the Approved List.

Page No.5

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in independent charge of Project.

Other SAG Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.05

To invite tenders by public advertisement in the most open public manner in respect of sanctioned estimates where no future decisions are required from CORE or Board regarding technical nature of work other than stores contract.

1213-E & 94/ CE-I/CT/4 dt.17.10.02 & 11.6.03, F(X)II-

2003/ PW/1 dt.9.01.04, F(X)II-2006/PW/14 dt.26.9.06, 2007/ CE-I/CT/13 dt.3.9.07, 2007/CE-I/CT/ 18 dt.7.3.08,

2008/CE-I/ CT/ Con/7 (PCE/GM) dt.15.12.08,

2007/CE-I/CT/13(I) dt.26.11.13, 2007/CE-

I/CT/0/20/1 dt.8.10.15, 2015/CE-I/ CT/O/20/1

dt.9.9.16 & CORE's L.No.G-6/1 Pt.VIII dt.13.6.05.

Full Powers upto 300 Cr. to CEE in HAG or CAO/RE

only and 100 Cr. to other HAG only

& 75 Cr. to CHOD in CORE and

20 Cr. to CPD.

Full powers

up to 20 Cr. to SAG officers.

Full powers upto

4Cr.

Full powers

over upto

20 lakh.

Nil -

Note: 1. The discretion to invite tenders from abroad will vest with GM. 2. The extant Codal provisions/rules & orders regarding invitation and consideration of tenders shall have to be observed. 3. Tender schedule may be approved by the JAG/SAG officers. Vetting of tender schedule should be necessary only in the rare urgent cases where tenders are called

without sanction of Detailed Estimate. Pre-vetting will not be necessary in case of Zonal Works for which detailed estimate are not to be framed. 4. For two packet system of tendering extant instructions will apply.

For open tender for Works invited through e-tendering. A.2.06

(i) Direct acceptance of tender having value upto and including Rs.50 lakh through

e-tendering.

Bd's L.No. 2017/CE-1/CT9 dt.11.9.17

- - Upto Rs.50 lakh

Same as in Col. 6 holding in

independent charge of project

- Letter of acceptance shall be issued only with the prior vetting of associate finance with respect to items, rates and quantities accepted by the Accepting authority.

Note:

1. The accepting authority while accepting the tender shall record a reasoned note with regard to tender evaluation and acceptance in the form of detailed speaking order. The Accepting authority shall be responsible to ensure that:

a) No splitting has been done while inviting tender to bring it within the ambit of power of direct acceptance of tender.

b) Sanctioned detailed estimate is available.

c) The tender schedule has been prepared as per rates, items and quantities provided within the sanctioned detailed estimate,

2. In case the tender notice period is less than 21 days or accepting authority intend to accept offer other than lowest financial offer, direct acceptance of tender is not allowed in the tender upto and including Rs.50 lakh. Such tenders shall be dealt by Tender Committee, constituted as per para below.

A.2.06 (ii)

For tenders above Rs.50 lakh and upto and including Rs.2 crore. The Tender Committee shall be constituted with two members out of which, one should essentially be from the Finance Department and the other from the concerned Executive Department. Tender Committee & accepting authority for accepting of open tender above Rs.50 lakh and upto Rs.2 crore (open through e-tendering) is as under:-

Page No.6

Tender Committee

Value of tender Concerned Deptt. Sister deptt. Finance Deptt. Accepting Authority

Rs.50 lakh and upto including Rs.2 crore

Sr. Scale - Jr. Scale SG/JAG level

Note : The existing practice of three members Tender Committee shall be applicable for works tender of value more than Rs.2 crore each.

The existing para A.2.06 will be renamed as item No. A.2.06 (iii).

A.2.06 (iii)

To accept open/ limited/Spl. limited tenders and to enter

into contract in respect of sanctioned works provided the total cost of each contract does not

exceed 300 Cr.

F(X)II-2003/ PW/ 10 dt.9.10.04, F(X)II-2006/PW/14 dt.26.9.06, 2007/CE-I/CT/13 dt.3.9.07, 15.10.07 , 2007/CE-

I/CT/ 18 dt.7.3.08, CORE's L.No. G-6/1Pt.VIII dt.13.6.05,

2007/CE-I/CT/13(I) dt.26.11.13, 2007/CE-

I/CT/0/20/1 dt.8.10.15 & 2015/CE-I/CT / O/20/1

dt.9.9.16

Full powers upto

300 Cr. to CEE in HAG or CAO/RE

and upto 100 Cr. to other HAG only

and upto 75 Cr. to CHOD in CORE and

upto 20 Cr. to CPD.

Full powers upto

20 Cr.

Full powers

upto 4 Cr.

Full powers upto

20 lakh.

NIL -

Note: (i) These powers are to be exercised where competent authority's approval under A.2.04 & A.2.05 has been obtained. (ii) The detailed TC constitution for all level are plakhed as Annexure-I & II. (Issued vide this office letter dated 24.11.2015)

Page No.7

Annexure-I of SOP para A.2.06 (iii) CONSTITUTION OF TENDER COMMITTEE AND AUTHORITY

COMPETENT TO ACCEPT WORKS CONTRACT .

S.N. Value of tenders Tender Committee Accepting Authority Concerned Deptt. Sister Deptt. Finance Deptt.

i) Up to 20 lakh Jr. Scale - Jr. Scale Sr. Scale

ii) Up to 50 lakh Sr. Scale Sr. Scale Jr. Scale SG/JAG/SS holding independent charge.

iii) Above 50 lakh & up to 4 Cr. Sr. Scale Sr. Scale Jr. Scale SG/JAG

iv) Above 4 Cr. & up to 8 Cr. JAG JAG Sr. Scale SAG/CPD

v) Above 8 Cr. & up to 20 Cr. JAG JAG JAG SAG/CPD

vi) Above 20 Cr. & up to 50 Cr. SAG SAG JAG CHOD in SAG/PHOD in HAG

vii) Above 50 Cr. & up to 75 Cr. SAG SAG SAG CHOD in SAG/PHOD in HAG

viii) Above 75 Cr. & up to 300 Cr. SAG SAG SAG PHOD in HAG/AGM

ix) Above 20 Cr. & up to 300 Cr.(for Elect. Deptt. only) SAG SAG SAG CAO/RE in HAG

x) Above 300 Cr. (other than Elect. Deptt.) CHOD/PHOD CHOD/PHOD CHOD/PHOD GM

Above 300 Cr. (for Elect. Deptt.) CHOD/PHOD CHOD/PHOD CHOD/PHOD GM

NOTE :- 1. In case of single tender, Tender Committee and accepting authority should be one step higher than in case of open tender except where GM is the accepting

authority. 2. Tender committee members can not function as accepting authority also. In such case tender will be accepted at next higher level. 3. Sister Deptt. means associate Technical Deptt. e.g. for Electrical Deptt., S&T Deptt. and Civil Engineering Department are sister department. CPDs can

nominate the TC members of sister department for Project level tenders. 4. Corresponding to the above mentioned delegation the standing Tender Committee nominations for various Department of CORE are given in Annexure-II. 5. The level of Tender Committee shall be decided on the basis of the lowest offer received. In case lower offer is found not acceptable and value of the other

offers to be considered exceed the powers of the Tender Committee constituted for the purpose, all tender papers alongwith the offers, briefing notes and the accepted recommendations of the tender committee (confined to their passing over the lower offers) should be passed on to the higher tender committee for their deliberation.

6. In any tender committee case, if the accepting authority of respective grade is not available then the tender committee recommendations may be accepted by the next higher authority.

7. In any tender committee case, if any TC member of respective grade is not available in a project then CHOD/PHOD can nominate officers either from HQ or any other project, otherwise next higher grade officer shall act as TC members and then the accepting authority shall be one grade higher than the highest grade member in the TC.

8. In case the posts in the lower grade are not in operation, the member from that particular department and the accepting authority should be one step higher. 9. In case the officer competent to accept the tender has to be a member of tender committee, the recommendations of the tender committee should be put up for

acceptance to the next higher authority. 10. In project account offices where no JAG Accounts officer is posted, the Sr. Scale Accounts officer will act as finance member in Tenders valuing above 8

Crore & upto 20 Crores.

Page No.8

Annexure-II of SOP para A.2.06 (iii)

FOR THE WORKS CONTRACT FOR CORE. 1. TENDERS OF ELECTRICAL DEPTT.

i) Above 300 Cr. - CEE in HAG or CAO/RE, CE, FA&CAO ii) Above 50 Cr. & up to 300 Cr. - CEE(P&D), CSTE(P&D) & FA&CAO (SAG) iii) Above 20 Cr. & up to 50 Cr. CEE(P&D), CSTE(P&D) & Dy. FA&CAO-II iv) Above 8 Cr. & up to 20 Cr. - Dy. CEE (Concerned), Dy. CSTE (HQ) & Dy. FA&CAO/I v) Above 4 Cr. & up to 8 Cr.

- Dy. CEE (Concerned), Dy. CSTE (HQ) & Sr. AFA-I

2. TENDERS OF S&T DEPTT.

i) Above 100 Cr. - CSTE, CE & FA&CAO ii) Above 75 Cr. & up to 100 Cr. - CSTE (P&D), CEE (P&D) & FA&CAO (SAG) iii) Above 50 Cr. & up to 75 Cr. - CSTE (P&D), CEE (P&D), & FA&CAO (SAG) iv) Above 20 Cr. & up to 50 Cr. - CSTE (P&D), CEE (P&D) & Dy. FA&CAO/I

V) Above 8 Cr. & up to 20 Cr. Dy. CSTE (Concerned), Dy. CE & Dy. FA&CAO/I Vi) Above 4 Cr. & up to 8 Cr.

- Dy. CSTE (Concerned), Dy. CE & Sr. AFA-I

3. TENDERS OF CIVIL ENGG. DEPTT.

i) Above 100 Cr. - CE, CEE & FA&CAO ii) Above 75 Cr. & up to 100 Cr. CE, CEE (P&D) & FA&CAO (SAG) iii) Above 50 Cr. & up to 75 Cr. - CE, CEE (P&D) & FA&CAO (SAG) iv) Above 20 Cr. & up to 50 Cr. - CE, CEE (P&D), & Dy. FA&CAO/I

V) Above 8 Cr. & up to 20 Cr. - Dy. CE, Dy. CEE (HQ) & Dy. FA&CAO/I Vi) Above 4 Cr. & up to 8 Cr. - Dy. CE, Dy. CEE (HQ) & Sr. AFA-I NOTE : 1. The above standing Tender Committee would not be applicable in cases where Railway Board have specified any other T.C. constitution for tenders of

specific nature. 2. The Tender specified to be called by CORE/Allahabad as per Administrative decision communicated earlier or existing from time to time would

continued to be called and processed by CORE/ALD even if it is less than 12 Cr. in value. 3. For TC cases upto the acceptance level of CHOD/PHOD, the TC member of a department can be changed with the approval of concerned CHOD/PHOD

taking in to account the available officers in the department and their workload. 4. For TC cases up to acceptance level of JAG the TC members may be nominated by concerned CHOD/PHOD on case to case basis.

Page No.9

Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/

CPD/ SAG in independent charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.07

To execute contract on behalf of the President of India i.e. to sign agreement in other than Stores contracts.

1259-E 1217-E

1217 (iv)-E & G-6/1 Pt,VII dt.13.6.05

For contracts accepted by GM. i) Full powers to CAO/PHOD/

CHOD ii) Full powers to CPD/SAG in

independent charge of project for contracts accepted by CAO/PHOD/CHOD.

Full powers upto 100 Cr.



NIL -

Note: The agreement for the contracts awarded by CORE (LOA issued) shall be executed by officers of appropriate level in HQ/project. In case appropriate level officer is not available in project, agreement would be executed by next higher authority in project like CPD/SAG (Authority No.G-6/1/Pt.VII dt.13.6.05. Contract agreement should be framed in terms of para-1217 of Engg. Code. The terms of contract once entered into should not be materially varied except in consultation with the competent legal and financial authority. (Ref. 1217(iv) of Engg. Code. For all CORE contract for which work are to be executed in project, finance vetting of the agreement would be done by project finance.

A.2.08

To make minor variations in specifications, conditions of contract after signing it including minor changes in drawings, mode of dispatch, inspection/test, and programme station of delivery, dimensions, workmanship etc.

- Full powers in respect of tenders accepted by

themselves.

Same as in Col. 4 Same as in Col. 4.

Same as in Col. 4.

NIL -

Note : 1. Standard Conditions, specifications shall not be varied without approval of G.M.

2. Finance concurrence shall be obtained in respect of variation involving financial implications.

3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly Signed by the authority which signed the original contract.

A.2.09 To make minor variations in rates arising out of circumstances not provided for in the contract.

- For increase - NIL Full powers in respect of

lowering of rates for contracts accepted by them.

Same as in Col. 4

Same as in Col. 4

NIL NIL -

Note : 1. Variation in rate for which provision has been made in the contract itself shall not be deemed to constitute a variation provided that they are carried out only to the extent and by order of the authority specified in the contract.

2. Finance concurrence shall be obtained in respect of variation involving financial implications. 3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly signed by the authority which signed the original contract.

Page No.10

Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/SAG in


Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.10 (modified as per M-SOP para A-7, 8 & 9

(i) Introduction of additional Standard/ Schedule items in contract for works.

Authority: 1. Board’s letter No. 87/WI/CT/10 dated

17.3.1988 and No.94/CE-I/CT/37 dated 6.6.95. Railway Boards Letter

No. 2007/CE-I/CT dated 31.8.2007 & 2017/Trans/

01/Policy dt.18.10.17

Full Powers Provided that the revised monetary value

of the amended contract does not exceed their powers of acceptance

Full Powers Provided that the revised

monetary value of the amended contract does not exceed their powers

of acceptance.

Full Powers Provided that the revised monetary value of the

amended contract does not exceed their powers of

acceptance.

Note: 1. Finance concurrence is not necessary for introduction of a new additional item, if due to unavoidable and inescapable reasons, subject to maximum ceiling limit of Rs.5 lakhs in a Contract or 10% of the original contract value, whichever is less. These powers shall be exercised by SG/JAG level officer up to a value of Rs. 50,000/- in a contract and by SAG level officer up to a value of Rs.5 Lakhs in a Contract. 2. The items of work proposed for inclusion should be relevant to the main scope of work. 3. Revision to contract value shall be proposed by way of variation statement. 4. Prior finance concurrence and sanction of competent authority is required before introduction of additional SSR items other than the limits stipulated in the Remark-1. 5. Gross value of the agreement due to introduction of additional items shall be taken into account for arriving at the competency of sanction while working out gross value, savings, if any, shall not be taken into account 6. If the gross variation exceeds 50% of the agreement value, sanction of the General Manager has to be obtained with Headquarters’ finance concurrence.

(ii) Introduction of new non-schedule items in contract for works

Full Powers (Provided the revised monetary value of the


acceptance.)

Full Powers (Provided -the revised monetary value of the amended

contract does not exceed their powers of

acceptance.)

Full Powers (Provided the revised monetary value of the


acceptance.)

NIL NIL -

Note: 1. Finance concurrence is not necessary for introduction of a new additional item, if due to unavoidable and inescapable reasons, subject to maximum ceiling limit of Rs. 5 lakhs in a Contract or 10% of the original Contract value, whichever is less. These powers shall be exercised by Tender Accepting Authority not below JAG level 2. Prior finance concurrence is necessary for varying the individual quantities beyond 25% or where the gross agreement value exceeds 25% of the agreement value. 3. Rates of such NS items accepted without finance concurrence cannot be quoted as Last accepted rate (LAR) for justifying similar rates in future tenders. 4. In all cases, it should be ensured that the rates sanctioned for such non- schedule items, are comparable to the rates for similar works executed in the area. 5. Rate should be derived from the items included in the Standard Schedule of Rates (SSR) and where new items vary marginally from SSR items, market rate should be used only to the extent of variation to work out new rate. 6. Gross value of the Agreement due to introduction of additional items shall be taken into account for arriving at the competency of sanction. While working out gross value, savings, if any, shall not be taken into account 7. If the gross variation exceeds 50% of the agreement value, personal sanction of General Manager has to be obtained with PFA’s concurrence.

Page No.11

Item No.



Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(iii) Variation in quantities specified in contracts (i) Increase in quantities specified in the Contract.

1. Rly Board’s letter No. 94/CE-I/CT/4 dt. 17.10.02, 2007/CE-

I/CT/18 dt. 28-9-2007, 2007/CE-I/CT/18/ Pt.XII

dated 31.12.2010, 2007/CE-I/CT/18/ Pt.XII

dt 08.07.2016 & 2017/Trans/ 01/Policy

dt.18.10.17

Full powers (Provided the conditions

given in the remarks column are adhered to and the revised monetary value

of the amended contract does not exceed their power of acceptance).

Full powers (Provided the conditions

given in the remarks column are adhered to

and the revised monetary value of the

amended contract does not exceed their power

of acceptance).

Full powers (Provided the conditions given in the remarks column are adhered

to and the revised monetary value of the amended contract does not exceed their power of

acceptance)

NIL NIL -

Note: 1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would have made as per the agreement rate. For this no finance concurrence would be required. 2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity (100% i.e., the original quantity + 25% i.e., quantity over and above the original quantity) subject to the following conditions: 3. Since there is an in-built rate reduction Clause of 2% & 4% for variation between 125% & 140% & between 140% and 150% respectively on the accepted rates it will only require the prior approval of an officer not below the rank of SAG without finance concurrence subject to other conditions mentioned in Clause 42(4) of GCC 2014. 4. However, a Supplementary Agreement/Addendum to original Agreement should be drawn subsequent to sanction of the variation by an officer not below the rank of SAG, which needs to be vetted by Associate Finance. 5. Quantities operated in excess of 125% but up to 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender. 6. Quantities operated in excess of 140% but up to 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender. 7. Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of Associate Finance and shall be paid at 96% of the rate awarded for that item in that particular tender. 8. The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value. 9. Execution of quantities beyond 150% of the overall agreement value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with the existing contractor, with PFA’s concurrence and personal sanction of General Manager. 10. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total original agreement value. 11. No such quantity variation limit shall apply for foundation items. 12. As far as SSR/SOR items are concerned, the limit of 25% would apply to the value of SSR/SOR schedule as a whole and not on individual SSR/SOR items. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate). 13. For the tenders accepted at the Zonal Railways level, the variation in quantities will be approved by the authority in whose powers the revised value of the agreement lies. 14. For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager. 15. For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the original agreement value may be accepted by General Manager. 16. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of tender (both for increase as well as decrease of value of contract agreement) sanction of competent authority as per single tender should be obtained. 17. In zonal contracts, the variation in the contract should not exceed 25% of the contract value 18. Gross value of the agreement due to the variation shall be taken for arriving at the Competency of sanction. While working out gross value, savings, if any, shall not be taken into account.

Page No.12

Item No.



Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(ii) decrease in quantities specified in contract.

Railway Board’s letter No.2007/CE-I/ CT/18/ Pt. XII dated 31.12.2010

2016 & 2017/Trans/ 01/Policy dt.18.10.17

Full Powers In respect of contracts

accepted by them.

Full Powers In respect of contracts

accepted by them.

Full Powers In respect of contracts accepted

by them.

Full Powers In respect

of contracts accepted by

them.

Note: Note for above item: 1. (a)The contract signing authority can decrease the items up to 25% of individual items without finance concurrence. (b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of SA Grade may be taken, after obtaining ‘No Claim Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities. (c) It should be certified that the quantities proposed to be reduced will not be required in the same work at a later stage. 2. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of tender (both for increase as well as decrease of value of contract agreement) sanction of competent authority as per single tender should be obtained.

A.2.11 To extend date of completion of

contracts.

Para 1266-E Full powers in respect of contracts

signed by them.

Same as in Col. 4

Same as in Col. 4

Same as in Col. 4

NIL 1. Extension should be signed by the authority who had signed the original contract. 2. For contracts signed by GM, extension should be communicated by CPDs/CHOD only after obtaining approval of GM and the extension letter should indicate that the approval of GM has been obtained.

Note: Finance concurrence for extension would be required in the following cases: a) Where no loss, no inconvenience cannot be certified. b) Where the contract was awarded on time preference basis. c) Where PVC clause is inherent part of the contract and extension proposed is with PVC.

A.2.12

To vary the condition of any contract

Para 1265-E Full powers in respect of contracts accepted by them.

Same as in Col. 4

Same as in Col. 4

Same as in Col. 4.

NIL i) Prior finance concurrence is necessary. ii) Provided Rly. Board's instructions on any specific conditions

of contract have been issued.

A.2.13 To impose any penalty provided therein.

1267-E Full powers in respect of contracts

signed by them.

Same as in Col. 4

Same as in Col. 4

Same as in Col. 4.

NIL i) Provided Rly. Board's instructions on any specific conditions of contract have been issued.

ii) Waiver of imposition of penalty is not governed by this para.

A.2.13 (a)

Waiver of Liquidated damages/Token Penalty recovered from contractors in terms of contract condition.

GM/RE 1) Full powers to PHOD/ CHOD for tenders accepted by CPD/SAG 2) Full Powers to CPD for tenders accepted by JAG/SG & below in projects.

Full powers to SAG for tenders

accepted by JAG/SG and below in HQ.

Nil Nil Nil Prior concurrence of associate finance is necessary

Note : 1. This para deals with LD/Penalty already imposed by competent authority as per provisions of the contract and waiver has been sought for. 2. In case of tender accepted by PHOD/CHOD at the HQ level, the waiver would be done only by GM/CORE with finance concurrence of HQ. 3. Waival of LD should be done in deserving cases on the basis of merit in exceptional circumstances instead of in routine manner.

Page No.13

Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/S

AG in independent charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.14 To cancel/terminate contracts in accordance with the conditions of the contract.

Para 1270E Full powers in respect of contracts

signed by them.

Same as in Col. 4

Same as in Col. 4

Same as in Col. 4

NIL Note: (i) Cancellation of contract should be conveyed to the contractor under the signature of the officer who signed the contract/agreement. (ii) For contracts accepted by GM or Rly. Bd. cancellation/termination of the contract should be conveyed to the contractors under the signature of CPDs/CHOD only after obtaining approval of GM and the communication should indicate that the approval of GM has been obtained.

A.2.15 To dispose of stores rejected in terms of the contract.

Para 762-S Full powers in respect of contracts accepted by them.

Same as in Col. 4

Same as in Col. 4

Same as in Col. 4

NIL -

A.2.16 i)

Refund of cost of tender forms sold to the tenderers when tender notice is withdrawn.

Bd's L/No. 74-E3/ 3000 dt. 14.01.75

Full Powers.

Full Powers.

Full Powers.

Full powers.

NIL -

ii) Refund of Earnest Money in cases where the tender is dropped/ discharged even before its opening, the cost of tender document (tender fee) should be refunded.

Bd's L.No. 97/RS(G)779/8

dt.4.8.97

Full Powers.

Full Powers.

Full Powers

Full Powers.

NIL -

iii) Forfeiture of Earnest Money in connection with tenders.

Bd's L/No. 74-EB 3000 dt.14.1.75

Full powers upto the limit

of their powers of calling of

tenders.

Same as in Col.4

Same as in Col. 4

Same as in Col. 4

NIL -

iv) Refund of Security Deposit in connection with tenders.

Bd's L.No.2007/ CE-I/CT/18 dt.27.8.08

Full Powers.

Full Powers.

Full Powers

NIL NIL -

v) Refund of Earnest Money for unsuccessful tenderer.

Bd's L.No.2007/ CE-I/CT/18 (Pt.I)

dt.10.9.08 & Para 1261 of Engg. Code

Full Powers.

Full Powers.

Full Powers

Full Powers

Nil -

A.2.17 To sanction mobilization advance to contractor where such advance is provided for in the contract approved by the competent authority.

Para 48 of Bd's L.No. F(X)II-

2006/PW- 17 dt.21.9.07

Full powers. NIL NIL NIL NIL All stipulation given from time to time by RB on the subject should be adhered to.

Note All advances mentioned above shall be levy of interest charges @ 12% or as prescribed by Railway Board.

Page No.14

Item No.


independent charge of Project Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. A.2.18 Claims, settled by Arbitration award

against any dispute arising out of a contract.

Para 36 of Bd's L.No.F(X)II-2006/PW-17 dt.21.9.07

Full powers to PHOD/CHOD only upto the limit of their powers of acceptance of tenders.

NIL NIL NIL NIL

Note: Full powers, subject to the conditions that the Railway Board should be informed of the details - (i) Where payment to the contractor as a result of the Arbitrator's award exceeded by more than Rs.50 thousand of the amount considered due by the Railway Administration before the

arbitration proceedings began and;

(ii) Where deficiencies in the General condition of contract or procedures laid down by the Railway Board came to light.

A.2.19 (i)

To sanction payment of honorarium/remuneration fee payable to arbitrator in cases in which Rly. Adm. is a party upto 10,000/-per year in each case.

Item No.33 of Board's letter No. F(X)II-2008/PW/6

dt.15.10.09

Full powers Full powers NIL NIL NIL SDGM for CHODs and CPDs.

(ii) To sanction payment of honorarium/ remuneration fee including incidental expenditure i.e. stamps, Paper, stationary, Steno etc. demanded by arbitrator.

Full powers to CHOD of respondent Deptt.

NIL NIL NIL NIL i) SDGM for CHODs & CPDs in cases when they are appointed as arbitrator for the case of their own Deptt.

ii) This will not apply to payment of fees to private persons to act as arbitrator appointed by Court.

iii) Subject to observance of extant rules for arranging payment.

Page No.15

SCHEDULE A-3 LAND AND BUILDINGS

Item No.



Other SAG Jr. Admn. Grade Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. A.3.01 To accept awards for acquisition of

land against provision made in the sanctioned estimate and land is acquired under land acquisition Act.

- Full Powers.

Full Powers.

Full Powers for officers of Civil

Engg. Deptt. only.

NIL NIL -

A.3.02 To allot licence for plots of Rly. land

to Rly. employees and outsiders in accordance with rules and executing agreement thereof.

- Full Powers.

NIL NIL NIL NIL In consultation with Open line Rlys.

A.3.03 Renting of Rly. Building: Rent vacant Rly. Building to persons

outside the Rly. on the highest rent that can be secured in the circumstances.

Para 1966-E

Full Powers.

NIL NIL NIL NIL

A.3.04 To change the classification of Rly. Buildings:

(i) From residential to non-residential and vice-versa.

- Full Powers.

Same as in col. 4 for officers of Civil Engg. Deptt. Only

NIL NIL NIL -

(ii) From those intended for establishment

on one class to those intended for Estt. for other class.

- Full Powers.

Same as in col. 4 for officers of Civil Engg. Deptt. Only

NIL NIL NIL -

Note: Subject to the restriction laid down in para 1906-E, and 1907 E, classification made by the Rly. Bd. in their directive.

Page No.16

Item No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/ CPD/ SAG in independent

charge of Project

Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. A 3.05 Law Charges:

i) To the engagement of a Railway Counsel borne on panel on scale of fees not higher than that prescribed by Ministry of Law & Justice/Rly. Board.

Bd.'s L/No. F(X)II-2000

/PW/2 dt.13.9.02

Full Powers Full Powers

Full Powers for all court cases other

than Supreme Court.

NIL NIL -

ii) To incur Law charges by engaging counsel

and sanction of fee thereof upto 1050/- per day in Supreme Court/High Court or

750/- per day in other courts, where there is no panel of Railway Advocates.

Item No. 31 of Bd's L.No.

F(X)II-2007/PW/4 dt.21.9.07

Full Powers.

Full Powers

NIL NIL NIL As per clarification of Director Finance (Exp.)/Rly.Bd.'s letter No.F(X)II-2000/PW/2 dt.13.9.02, this rate is applicable for counsel not borne on approved panel.

iii) To incur Misc. Expenditure directly

connected with court cases. - Full Powers. Full

Powers Full Powers for all Court Cases other than Supreme Court.

NIL NIL Finance concurrence is necessary beyond Rs.5,000/- in each case.

A 3.06

i) To allow an employee to store furniture in a Rly. quarter on payment of normal rent for a period of 4 months on leave or transfer temporarily within RE subject to conditions laid down in Para 1921-E.

- Full Powers. Full Powers

Full Powers. NIL NIL

ii) To sanction occupation of quarters by non-

gazetted staff free of rent in the circumstances laid down in para 1918-E.

- Full Powers. Full Powers

Full Powers. NIL NIL In case staff, who are provided with tented accommodation/huts built of bamboo framing, grass mat walling thatched roofs engaged in relaying surveys and construction.

Page No.17

Item No.



Other SAG

Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. iii) To exempt the incumbent of a post

from occupying the quarter allotted to the post and paying the rent there of in circumstances laid down in Para 1918-E.

- Full Powers. Full Powers.

Full Powers.

NIL NIL

Note : Powers under item A.3.06 are to be exercised by the officers, of Civil Engg. and personnel Deptt. only. However, Head of the projects, SAGs/CPDs can exercise these powers. A 3.07

Hiring of Private accommodation for residential use of Non-Gazetted staff

2005/LMB/12 Master circular dt. April, 2006

Full Powers CE/CORE in

HQ and CPD in Projects.

NIL NIL NIL NIL The scale of rent paid in each case will be within the ceiling fixed for various categories of staff. Any other instructions on the subject should also be complied.

A 3.08 Hiring of private accommodation

for use of office/camp office/ORH accommodation.

Para 7 of Bd's L.No. F(X)II/2007/PW/4 Dtd.21.9.07

Full Powers.

NIL NIL NIL NIL Finance concurrence is necessary.

Note: 1. Subject to maximum of 150 Sq. Metre for individual accommodation for camp office/Rest House.

For renting of bigger accommodation administrative approval of GM should be obtained. 2. If more than one such building is proposed to be taken in one OHE Gr. (of not

less than 100 RKM prior administrative approval of CE/CORE shall be obtained).

Page No.18

SCHEDULE – B – Pt.-I

ESTT. MATTERS GAZETTED .

Item No.

Nature of Power Authority

Extant of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in

independent charge of Project.

Other SAG

Jr. Admn. Grade

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.1 Transfer & Posting of officers

within RE Org. S.N.5 of App. XXXICR-II

A.C.S No.258 RII. 146 & 147

R-I. ACS No.226 R.I.

Full Powers upto SS (cadre

controlling PHOD/CHOD

only)

Nil Nil Nil Nil CPDs/SAG, in independent charge of project can transfer the officer from one post to another at the same station with information to cadre controlling PHOD/ CHOD.

Note:- 1. Approval of GM is necessary in case the officer is transferred within one year of joining at a particular station.

2. If transfer allowance is not admissible, it should be specified in the transfer order.

B.1.2 Handing over and taking over

charge in cases in which several scattered works or stores have to be inspected before completing transfer or charge. Treat-ment of period up to a maximum period of 6 days as on duty.

GOI's decision under FR

(107) ACS No.228 App.

Full Powers up to JAG

Full Powers up to Sr.

Scale

Nil Nil Nil -

B.1.3 Grant of advance of Pay on

transfer. IREM 1113 &

1114 R-1 Full Powers in

respect of officers working under

them.

Same as in Col.4

Nil Nil Nil SDGM would exercise these powers on behalf of GM for PHOD/CHOD/CPDs & SAG holding independent charge of project.

Page No.19

Item No. Nature of Power Authority Extant of Powers delegated to Remarks

PHOD/CHOD/ CPD/SAG in


Other SAG Jr. Admn. Grade. Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.4 Grant of Advance of

TA/DA. Para 1109 of IREM-

I. Full Powers including for themselves.

Full Powers for officers working

under their control.

Full Powers for officers working


Nil Nil -

B.1.5 Advance for purchase of Motor Cars/Motor Cycles/ Scooters.

Para 1104 & 1105 of IREM-I

Full Powers in respect of officers

under them.

Nil Nil Nil Nil SDGM on behalf of GM in respect of PHOD/CHOD/CPDs/SAG in independent charge of project subject to availability of fund.

B.1.06 Advance/Final withdrawal from provident fund.

922 R.I. Full Powers for officers working under them.

Full powers Nil Nil Nil i) SDGM on behalf of GM in respect of PHOD/CHOD/CPDs/ SAG in independent charge of project subject to availability of fund. ii) Case to be processed through Personnel Department only other than Accounts.

B.1.7 Grant of traveling/ daily allowance

Bd.'s letter No.F(E)-I/2008/ AL-28/14 dt.

1.12.08.

Full Powers including their own

TA Journal.

Same as in Col. 4

Full powers including their

own TA Journal & in respect of

officers working under their

control.

NIL Nil -

B.1.8 To authorise a Rly. servant to proceed on duty to any part in India outside his own Rly. (Project.)

Para 1622 (2) R-II Full Powers in respect of officers

working under them.

Same as in Col.4

Same as in Col.4

Nil Nil -

Page No.20


PHOD/CHOD/CPD/ SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.9 To sanction transfer &

packing allowances as per extant rules.

RB/L.No. PC-III/ 78TA/1 dt. 12.5.78.

Full powers for officers under them.

Same as in Col. 4.

Nil Nil Nil SDGM for GM/PHOD/ CHOD of CORE & CPDs/ SAG officers

in independent charge of the project.

B.1.10 Grant of TA/DA for

continuous halt in accordance with Codal provisions.

1648 R-II Ed.2005 Full Powers up to 180 days.

Full Powers up to 120 days.

Nil Nil Nil -

B.1.11 (i)

Permission to Gaz. Officers to attend conferences/ congress or meeting in India recognised by Rly. Bd. as duty.

1689-RII

Full Powers Nil Nil Nil Nil 1. Where payment of fee is involved, concurrence of Finance is necessary.

2. The sanction for payment of fee will be taken from the appropriate authority as laid down under the extant rules.

(ii) Grant of Spl. CL & Spl. passes to such conference/ meeting recognised by Rly. Bd. As specified in Rules 335RI to an officer on his own request spent in attending Conference/ Meeting

1689-RII

Full Powers where no payment for meeting in

India is involved.

Nil Nil Nil Nil -

Page No.21

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in independent charge of Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.12 Grant of leave (LAP, LHAP, Maternity/ Paternity/Chilled Care Leave) including C.L. in accordance with the rules except special disability leave, study leave and leave out of India.

Para 514, 523, 527 R-I

Full powers in respect of officers under their control.

However CPDs will exercise this power upto 30 days only.

Full powers upto 21 days in

respect of officers under their control.

Same as in

Col.5.

Full powers in respect of C.L. only in respect

of officers under their

control.

Nil -

B.1.13 Grant of Special disability leaves.

552-IREC-I Full powers for officers under their

control.

Nil Nil Nil Nil Subject to Extant codal provisions of Estt. Code.

B.1.14 Grant of Ex-India leave subject to certification by Accounts and permission to go abroad.

- Full Powers to PHOD/

CHOD only upto JAG officers

Nil Nil Nil Nil

B.1.15 Grant of cash payment in lieu of unutilized leave on average pay to gazetted officers on the date of retirement/ superannuation.

Para 550 of IREC-I

Full Powers for officers under their

administrative control.

Same as in Col.4

Nil Nil Nil Subject to certification of leave being due, by Accounts. SDGM on behalf of GM in respect of PHOD/CHODs/CPDs/SAG in independent charge of project.

B.1.16 Grant of cash payment of 10 days leave on average pay (encashment on LAP in service)

Bd's L.No.F(E)III/20

08/LE-1/1 dt.29.10.08

Full powers for officers under their

administrative control

Same as in Col.4

Nil Nil Nil Subject to fulfillment of latest instruction issued by Railway Board in this regard.

Page No.22

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/

SAG in independent charge of Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.17 Reimbursement of Medical expenses in accordance with extant orders.

607 RI & 617 RI. Full Powers for officers under their


Full Powers. Nil Nil Nil Case to be processed by the concerning branch subject to recommendation of authorised Rly. Medical attendant. SDGM on behalf of GM in respect of PHOD/CHODs/CPDs/SAG independent charge of project as per latest instruction.

B.1.18 To grant leave to gazetted officers while abroad and not in foreign service as per extant orders.

514 of IREC-I

Full Powers for officers under their


Nil Nil Nil Nil Subject to certification by Accounts that the leave is due.

B.1.19 To sanction passes for family and kit-wagon for transportation on transfer beyond normal time limit as per extant rules.

1646 of IREC-II Full Powers.

Nil Nil Nil Nil SDGM on behalf of GM in respect of PHOD/CHOD/ CPDs/SAG in independent charge of project.

B.1.20 Allotment of quarters. Bd's L/ No. E(G)2006-

QRI-1-6 dt.20.4.07.

Full Powers to SDGM in CORE

and CPDs in projects

Nil Nil Nil Nil -

Page No.23

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in

independent charge of Project. Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.21 Permission for retaining the quarters at

original station to the officer transferred temporarily as per extant rules.

Bd's L/ No. E(G)2006-QRI-1-6

dt.20.4.07.

Full Powers upto 4 months to SDGM in CORE and CPDs

in projects

Nil Nil Nil Nil -

B.1.22 To permit a Rly. servant transferred

permanently from one station to another station on the Railway Electrification to retain quarter at the original station subject to fulfillment of conditions of para 1921-E as per extant rules

Bd's L/ No. E(G)- 2006-QRI-1-6

dt.20.4.07.

Full powers to SDGM in CORE and CPDs in projects

Nil Nil Nil Nil -

B.1.23 To allow a Rly. servant to retain his quarter during leave for a period exceeding two months as per extant rules

Bd's L/ No. E(G)2006-QRI-1-6

Dt.20.4.07.

Full Powers to SDGM in CORE and CPDs in projects

Nil Nil Nil Nil

B.1.24 To allow a Rly. servant to retain his quarter during deputation in India on Foreign service terms as per extant rules.

Bd's L/ No. E(G)2006-QRI-1-6

dt.20.4.07.


and CPDs in projects

Nil Nil Nil Nil

B.1.25 To allow the heirs of deceased Rly. servant to retain his quarters as per extant rules.

Bd's L/ No. E(G)98-QRI-11

dt.22.1.1999.

Full Powers to SDGM in CORE and CPDs in projects upto 24 months on payment of normal rent from the date of the death of the employee.

Nil Nil Nil Nil

Page No.24

Item No.


independent charge of Project. Other SAG

Jr. Admn. Grade.

Sr. Scal

e

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.26 To exempt the incumbent of a post from accepting the quarter allotted to the post and from paying rent up to a period of 4 months in the following circumstances as per extant rules

Para 1719 of IREM-II

(i) When an employee temporarily transferred to

a post. Full Powers to SDGM in

CORE and CPDs in projects. Nil Nil Nil Nil -

(ii) When the quarter is subject to extensive

repairs such as renewal of roofing or such other special work necessitating the vacating of the whole quarter.


Nil Nil Nil Nil -

(iii) When an employee is required to vacate the

quarter under Medical advice on account of infectious disease or epidemic.


Nil Nil Nil Nil -

B.1.27 Permission to allow retention of quarter on

retirement as per extant rules Bd's L/ No.

E(G)2006-QR I-6 (Master circular No.49) dt.20.4.07

-

(i) Up to 4 Months. Full powers to SDGM in

CORE and CPDs in projects on payment of Normal rent.

Nil Nil Nil Nil -

(ii) Beyond 4 months at rates and under conditions

prescribed in Rly. Bd's Letter dt.01.6.01. -do- Full Powers to SDGM in

CORE and CPDs in projects. Nil Nil Nil Nil -

Page No.25


PHOD/CHOD/CPD/SAG in independent charge of

Project.

Other SAG

Jr. Admn. Grade.

Sr. Scal

e

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.28 Permission to allow retention of quarter on

resignation, dismissal/ removal from the service as per extant rules.

Bd's L/ No. E(G)2006-QR I-6 (Master circular No.49) dt.20.4.07

Full powers to SDGM in CORE and CPDs in

projects upto one month only on payment of

normal rent.

Nil Nil Nil Nil -

B.1.29 Permission for making an application for

passport, issue of no objection certificate for going abroad.

Bd's L. No. 95/V(C)00/1 dt.22.11.95

Full Powers to CPO/CORE only for

Gaz. Officers excluding PHOD/

CHOD/CPD/SAG officers incharge of

project .

Nil Nil Nil Nil Subject to no D&AR & Vig. cases pending.

B.1.30 Reporting and sanction of transactions of

immovable/ movable property under conduct rules 16 & 18.

Para 16 & 18 of CCS.

Full powers to SDGM only for officers up to JA

grade.

Nil Nil Nil Nil -

B.1.31 To sanction release of funds against HBA

within the budget allotment. Para 1132 of IREM-

I Full powers to SDGM only for all officers.

Nil Nil Nil Nil SDGM to exercise these powers on behalf of GM

B.1.32 To permit acceptance of honorarium for

conducting disciplinary enquiries against Rly. officers arising out of Vigilance/CBI cases where the limit shall be Rs.6,750/- in a year.

Item No.5(e) of Bd's L.No. F(X)II-2007/ PW/4 dt.21.9.07 &

15.10.09

Full Powers for officers working under their

control.

Nil Nil Nil Nil Subject to nomination as enquiry officer by competent authority & finance concurrence. SDGM on behalf of GM in respect of PHOD/ CHOD/CPDs/ SAG in independent charge of project.

Page No.26


PHOD/CHOD/ CPD/ SAG in


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.33 To permit journey by road on duty between two stations connected by Rail.

Para 1630 of IREC-II

Full Powers. Full Powers.

Full Powers in respect of officers

working under them.

Nil Nil SDGM on behalf of GM in respect of PHOD/ CHOD/CPDs/SAG in independent charge of project.

B.1.34 To permit Rly. Officers to work and/or

receive fee (recurring and non recurring) from Private sources upto 5000/- in each individual case.

Item No.5(b) of Bd's L.No. F(X)II-2007/ PW/4 dt.21.9.07&

15.10.09

Full Powers up to 2000/- in

individual cases.

Same as in Col. 4.

Nil Nil Nil -

B.1.35 To sanction reimbursement of membership (to the extant of 90% of the annual subscription) in cases of professional institutions approved by Rly. Board for officers.

Bd's L/ No. E(G)2004 FEI-5 dt.

16.9.04.

Full Powers.

Nil Nil Nil Nil SDGM on behalf of GM for PHOD/CHOD of CORE and CPDs & SAG in independent charge of the project.

B.1.36 To issue KIT Wagon pass on transfer/retirement by Mail/ Exp./Passenger Train.

- Full powers for officers under

them.

Same as in Col. 4.

Nil Nil Nil CPO for GM/PHOD/ CHOD and CPDs & SAG in independent charge of the project..

B.1.37 To sanction dual charge allowance as per extant rules where such arrangements have the approval of GM/RE.


Full Powers for officer under their

control.

Nil Nil Nil Nil Prior finance concurrence is necessary.

B.1.38 To sign Vakalatnama on behalf of GM in respect of official law suits.

- Full Powers CORE(HQ) only.

Full Powers

CORE(HQ) only.

Full Powers CORE(HQ)

only.

Full Powers

CORE(HQ) only.

Nil i) Vakalatnama of SC – DGM, HC/CAT – JAG, Lower Court – JAG/SS officer. ii) Full powers to be exercised by CORE/HQ only.

Page No.27


PHOD/CHOD/ CPD/ SAG in


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.1.39

To sanction reward for meritorious work of outstanding nature for Gaz. Officers up to Sr. Scale.

Para 5(d) of Bd's L.No. F(X)II-2007/ PW/4 dt.21.9.07 & Bd's L. No.F(X)II-

2008/PW/6 dt.15.10.09

Full powers for 1250/- each

(PHOD/ CHOD only) subject to annual ceiling

limit of 5,000/-

Nil Nil Nil Nil Subject to availability of fund and fulfillment of latest instruction issued by Railway Board in this regard.

B.1.40 Advance for purchase of computer Bd's L.No. F(E)Spel./95ADV/

4/1 dt.26.9.96

Full powers in respect of officers

under them

Nil Nil Nil Nil Subject to availability of fund and fulfillment of latest instruction issued by Railway Board in this regard.

Page No.28

SCHEDULE "B" PT. II

ESTABLISHMENT MATTERS (NON GAZETTED)

Item No.

Nature of Power

Authority

Extant of Powers delegated to Remarks PHOD/CHOD/CPD/


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.1 Creation, abolition and extension of work charged posts.

Bd's L.No. E(G)98/EC2-3

dt.3.8.98

Full Powers.

Full Powers.

Full Powers for posts upto Gr. 9300-34800/-

+ GP 4200

Nil Nil Concurrence of Finance is necessary even if the posts are specifically provided in the sanctioned estimates. For any variation, from that provided in the sanctioned estimate i.e. in number, duration, category or scale of pay, fresh concurrence of Finance shall be obtained.

B.2.2 To sanction dual charge allowance to a non-gazetted Rly. servant for holding charge of more than one post.


Full Powers.

Full Powers.

Full Powers.

Nil Nil -

Note : i) Prior Finance concurrence is necessary.

ii) Such arrangements shall, not be made for periods shorter than 46 days and longer than 180 days. iii) Dual arrangement can be made in respect of the following categories of non-gazetted posts :-

a) Similar posts of the same status but not in the same office. b) Different posts of equal status but carrying different duties in the same office. c) Different posts of unequal status carrying different duties whether in the same office or otherwise, provided the Incumbents of the higher posts do not hold the charge of a Rly. servant

subordinate to him. d) A formal office order must be issued.

B.2.3 Grant of extra ordinary leave for counting towards increments.

S.No.8 of App. xxxii IREC-II

Full Powers in respect of staff for

whom they are appointing authority.

Same as in Col.4.

Same as in Col.4.

Same as in Col.4.

Nil This would be subject to provision of Rules 1320 R-II.

B.2.4 To sanction Investigation of Arrear Claims of Pay & Allowances to Non-Gazetted Rly. Servants up to 3 years old claims irrespective of amount involved.

Para 1004 of IREM-I

Full Powers.

Full Powers.

Full Powers. Full Powers. Nil 1) PHOD/CHODs/CPDs/SAG in independent charge of project may sanction investigation of claims over 3 years old without any monetary limit.

2) Prior finance concurrence is required for ordering investigation in such cases.

Page No.29

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in independent charge of

Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.5 Grant of mileage allowance to be calculated by a route other than shortest or cheapest route for journeys within his jurisdiction, subject to limitation laid down in the Indian Rly. Estt. Code Vol.II.

1607 IREC-II Full Powers.

Same as in Col.4

Nil Nil Nil

B.2.6 Provisional Payment of wages/salaries.

Chapter XI of Indian Railway & Finance Admn.

Full Powers upto 3 months in respect of Gr. C & D staff

holding posts which are within their powers of sanction.

Same as in Col.4.

Nil Nil Nil Finance concurrence is necessary.

B.2.7 Transfer of Gr.'C' & 'D' staff :-

a) Within the same project (including Temporary transfer for period not exceeding 180 days).

Rule 226 & 231 of IREC Vol.I(2003)

Full Powers.

Full Powers.

Full Powers for Gr. D &

Artisan staff under them within their jurisdiction.

Full Powers as in Col. 6 for officers in

independent charge.

Nil

b) Within CORE (between HQ and Projects/and between two projects).

- Full Powers to PHOD/ CHODs only.

Nil Nil Nil Nil

c) Repatriation to lien holding division/Railway.

Rule 226 & 229 of IREC Vol.I(2003)

Full Powers to PHOD/CHODs (for Gr.

'C'&'D") CPD/ SAG independent incharge

(for Gr; 'D') only.

Nil Nil Nil Nil CPDs full powers for (Gr. 'C' & Gr. 'D') staff left with one year or less time for retirement.

d) Induction to RE - Full Powers Nil Nil Nil Nil

B.2.8 Treating as duty the period of handing over and taking over of charge in cases in which several scattered work or stores have to be inspected before completing the transfer of charge.

FR(107) Adv. CS No.228 RII

Compendium of Rulings App.

XXXR.II

Full Powers.

Full Powers.

Full Powers.

Nil Nil

Page No.30

Item No.


Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

GRANT OF LEAVE :

B.2.9 (a)

Grant of CL. Rule 236-R-1 2003 & Bd's letter No.96/ LE1-4 of

31.12.96 Rule 515, 525, 526 & 527 of IREC Vol.I

(2003)

Full Powers.

Full Powers.

Full Powers.

Full Powers

Full Powers

All Sr. Supervisors incharge in scale of pay Rs.9300-34800/- + 4200 GP or above also authorized to sanction ordinary casual leave upto 08/10 days in a year to Gr. C & D staff working under them.

B.2.9 (b) Grant of LAP, LHAP, maternity/paternity leave/Child care leave in accordance with the rules.

Rule 236-R-1 2003 & Bd's letter No.96/ LE1-4 of 31.12.96 Rule 515,

525, 526 & 527 of IREC Vol.I (2003)

Full Powers.

Full Powers.

Full Powers

Full Powers upto 60 days.

Nil

(c) Study leave as per extant rules.

556 IREC-I & App. V. IREC-I

Full Powers. Nil Nil Nil Nil Finance concurrence is necessary.

(d) To grant Ex. India Leave and permission to go abroad.

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR (Major Penalty) clearance & instruction issued by GM/ CORE/ALD

(e) Grant of extra ordinary leave to Rly. servant.

530 IREC-I Full Powers. Nil Nil Nil Nil Condition as per Para 530 R-I should be fulfilled.

(f) Grant of Hospital Leave as per extant Rules.

554 IREC-I Full Powers upto 24 months.

Nil Nil Nil Nil

(g) Special disability leave in accordance with the rules.

Rule 552, 553 of IREC Vol.I (2003)

Full Powers on

recommendation of CMD

Nil Nil Nil Nil The period of the leave shall be such as certified by the Medical Officer. It should not be extended except on the certificate of that authority & in no case be beyond 24 months.

B.2.10 Grant of Special Casual Leave for Athletic meets/ Scouting/Cultural activities.

1104 IREM & Rly. Bd.'s L/ No. E(W) 74 SPL-4 of 24.1.75 & (W)75 WE 6-13 dt.2.5.80

Page No.31

Item No.



Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

a) Sports. Full Powers up to 90 days for National & Inter-National events

& 30 days in a Calendar year in all

other cases.

Same as in Col.4.

Full Powers up to 30

days.

Same as in Col.6

Nil -

b) Scouting/Cultural activities. - Full Powers up to 30 days in a Calendar

year.

Same as in Col.4.

Same as in Col.4.

Same as in Col.4.

Nil -

B.2.11 To grant leave to Rly. Servant who is unlikely to be fit to return to duty.

522 IREC-I Full Powers. Full Powers. Nil Nil Nil Subject to the ceiling limits as provided in the rules.

B.2.12 Grant of special Casual Leave up to a total period of 15 days in a Calendar year to Rly. staff who are members of managing committee for attending meeting including those of the Bd. of Directors and the Sub committees of Co-operative, Credit Societies and banks including consumer co-operative societies.

1104 IREM

Full Powers. Full Powers. Full Powers. Full Powers where he is incharge.

Nil The Facility of special CL and special passes is not admissible to members for attending meeting Genl./ Annual Meeting ordinary or extra ordinary meeting of the share holders.

B.2.13 Sanction of daily allowance for continuous halt not exceeding 180 days.

1618 IREC-II Full Powers.

Same as in Col.4.

Same as in Col.4.

Full powers if

he is incharge

Nil

B.2.14 To authorise a Rly. servant to proceed on duty to any part in India.

1622, 1623, 1624, 1625,

1626, 1627 RII.

Full Powers in respect of staff working under

them.

Same as in Col.4.

Same as in Col.4.

Nil Nil

Page No.32

Item No.

Nature of Power

Authority

Extant of Powers delegated to Remarks PHOD/CHOD/CPD/


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.15 Grant of consolidated Conveyance Allowance :-

a) Car & Scooter. 1641 of IREC-I

Full Powers.

Full Powers.

Nil Nil Nil Note: Finance concurrence will be necessary.

b) Cycle. Full Powers.

Full Powers.

Full Powers.

Nil Nil -do-

B.2.16 Fixing Head quarters of Non-Gaz. Staff. 1621 of IREC-II Sub Rules (3) Sec.I of App.XXXI

R.II

Full Powers.

Full Powers.

Full Powers in respect of Gr. D & Artisan

Staff

Nil Nil - do -

B.2.17 To issue no objection certificate for issuing a pass port.

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR (Major Penalty) clearance & instruction issued by GM/ CORE/ALD

B.2.18 To grant Certificate that a Rly. servant would have continued to officiate in the post but for his proceeding on leave.

- Full Powers in respect of staff for whom they

are appointing authorities.

Same as in Col.4.

Same as in Col.4.

Same as in Col.4.

Same as in Col.4.

-

B.2. 19 (a)

Grant of Cash payment in lieu of unutilised leave on average pay (encashment of unutilised LAP) on retirement.

550 IREC-I Full Powers. Full Powers. Full Powers. Full Powers where he is incharge

Nil -

(b) Grant of cash payment of 10 days leave on average pay (encashment on LAP in services)

Rly.Bd's L/No. F(E)-

III/2008/ LE-I/1

dt.29.10.08 & 11.6.09

Full Powers.

Full Powers.

Full Powers Full Powers where he is incharge

Nil Subject to fulfillment of latest instructions issued by Railway Board in this regard

Page No.33

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/ CPD/ SAG in


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.20 To sanction under taking of work for which a fee is offered and acceptance of a fee from private sources.

Para 5 (b) of Bd's L.No.F (X)II/2007/ PW/4 dt. 21.9.07,

F(X)/II-2008/PW/6 15.10.09 & 1334 R-II.

Full powers up to 5000/- in each

individual case & if recurring up to

5000/- to an individual during a

financial year.

Same as in Co.4.

Nil Nil Nil Conditions laid down in para 1334 R-II are to be satisfied.

B.2.21 To sanction the undertaking of Work for which an honorarium is offered and the grant of acceptance of an honorarium (recurring & non-recurring).

Para 10 (a) of Bd's L.No.

F(X)II/2007/PW/4 dt. 21.9.07 &

15.10.09

Full Powers up to 10,000/-

individual cases in a financial year.

Same as in Col.4.

Powers up to a max. of 5,000/-

individual cases in a financial

year.

Nil Nil i) Finance concurrence beyond Rs. 6,000/- is required. ii) The grant of honorarium is subject to the conditions laid down in the para 1334 R-II. iii) In cases when the Addl. work to be done on honorarium basis arisen as a result of directives/orders from Rly. Bd. or HQ Office and it affects more than one Project the rate of honorarium should be got approved from Hd. Qrts. i.e. CHODs concerned and FA&CAO

B.2.22

To sanction rewards for meritorious work of out-standing nature including RPF Staff.

Bd's L/No.F(X) II/2007/ PW-4

dt.21.9.07 & Bd's L.No. F(X)/II-2008/PW/6/6

dt.16.1.09


case subject to ceiling limit of

40,000/- (for CEE, CSTE/CORE and for

all others 25,000/- per year for

both item No. B.2.22 & B.2.23


each case subject to

ceiling limit of 10,000/- per

year

Full Powers up to 500/- in each

case subject to ceiling limit of

4,000/- per year.

Nil Nil Subject to availability of fund and fulfillment of latest instructions issued by Railway Board in this regard

Page No.34



Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.23 To grant group award to staff employed under their control for service of an exceptional merit rendered to Rly. on any occasion subject to individual award not exceeding the prescribed limit.

GM/RE Full powers up to 5000/- for CORE

PHOD/CHODs & 2500/- for CPD /SAG

in independent charge of Project.

Nil Nil Nil Nil Subject to availability of fund and fulfillment of latest instructions issued by Railway Board in this regard

B.2.24 Rewards for apprehension of offenders in criminal cases.

- Full powers up to 100/- in each case

without any annual ceiling limit.

Same as in Col.4.

Same as in Col.4.

Nil Nil -

B.2.25 Grant of advance of pay in

case of transfer/leave. 1102 of IREM Full powers in respect of

staff under their control. Same as in Col.4.

Same as in Col.4.

Nil Nil No advance is admissible when leave taken is for less than 30 days.

B.2.26 Grant of advance of pay under special circumstances.

1517 GI Bd's L/No. F(E) 56PW-7/2 dt.11.7.60 & 7.4.61

Full powers for whom they are controlling

officers upto 3 months pay or

5000/- whichever is less.

Same as in Col.4.

Nil Nil Nil The powers under this item can be exercised only when the GM or the Central Govt. as the case may have declared a particular calamity as one necessiating the grant of the concession and have prescribed the quantum of the advance.

B.2.27 Grant of Advance of TA/DA.

1102 of IREM Full Powers.

Full Powers. Full powers in respect of staff


Full powers where he is incharge

Nil -

B.2.28 To sanction advance for purchase of conveyance other than Motor Car.

1106 & 1107 of IREM. Bd's

L/No. F (E)Spl.81 Adv. 2/3 dt.8.11.81.

Full Powers.

Full Powers. Full Powers in respect of cycle.

Full powers where he is incharge

Nil

Page No.35

Item No.


Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.29 To sanction advance for festival to a non-gazetted Rly. servant drawing Grade pay upto Rs.4800/-

Bd's L.No. E(LL)2008/FA/1

dt.5.11.08 & Para 1102 of IREM-I.

Full Powers.

Full Powers.

Full Powers.


1) Only one advance may be sanctioned to an employee in a calendar year.

2) Condition prescribed in Para 1625 IREM should be observed.

B.2.30

Sanction temporary/ final withdrawal from PF/VPF.

- Full powers in respect of staff under their control.

Same as in Col.4.

Same as in Col.4.

Same as in Col.4.

Full Powers for Gr.C staff

in scale below 9300-

34800+GP 4200/- and also Gr.D

staff..

1) These powers are to be exercised by Personnel officers or by officer discharging functions of Personnel Officer.

2) Provision of Para 922 RI to 925 RI should be observed.

B.2.31 To sanction release of funds against HBA subject to availability of funds thereof.

F(E)Spl.74 Adv. 3/10 dt.8.2.77

Full Powers. Nil Nil Nil Nil Subject to observance of conditions laid down in Bd.'s letters No. F(E)Spl.74/Adv/ 3/40 dt.8.2.77 & No. F(E)/ Spl.80 Adv/3 dt.21.6.80 or latest

B.2.32 To sanction educational assistance or reimbursement of tuition fees to staff in accordance with extant orders of Rly. Bd.

Para 2204 of IREM-II & Bd's L/No. E(W)2008

ED-2/4 dt.4.5.09


Full Powers.

Full Powers.

Full Powers.

-

B.2.33 To sanction payment of compensation under workmen's compensation Act.

XXXIII IREM Full Powers. Full Powers.

Full Powers.

Full Powers where he is incharge

Nil Sanction to the payment of compensation under W.C. Act is subject to prior certification by the Accounts Deptt. All cases involving payment of compensation should be reported to the Head of Deptt.

Page No.36

Item No.


Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.34 Reimbursement of medical expenses in accordance with extant orders and Rules.

607-IREC-I 616-IREC-I


Nil Nil Nil Subject to processing by concerned Deptt.

B.2.35 To order postponement of payment of Govt. Contribution to SRPF when it has become due for payment upto a period of two months.

944- IREC-I Full Powers. Full Powers.


Nil -

B.2.36 To condone break in service in case of non-gazetted Rly. servant.

918-R-I Full Powers up to

12 months.

Same as in Co.4.

Nil Nil Nil -

B.2.37 To order recoveries of over payments in respect of non-gazetted Rly. servants.

1013 IREM Full Powers.

Full Powers.


Nil -

B.2.38 To waive recoveries of amounts overdrawn by non-gazetted Rly. servants which have been detected after one year of payment.


Full Powers.


each case.

Nil Nil 1. Conditions prescribed in para 1013 to 1019 of IREM –I will have to be followed.

2. Prior Finance concurrence is necessary.

B.2.39 To waive irrecoverable amounts overdrawn by non-gazetted Rly. servants which have been detected within one year.


Same as in Col.4.

Nil Nil Nil 1. Condition prescribed in Para 1013 to 1019 of IREM-I to be followed.

2. Prior finance concurrence is necessary.

B.2.40 To sanction write off of irrecoverable personal advances or amounts otherwise due from Non-gazetted Rly. servants i.e. rent etc.


Full Powers.

Nil Nil Nil - do -

B.2.41 To waive off the cost of training of a Rly. employee who has received training at Rlys's cost and who is required to serve the Rlys. for a minimum prescribed period upto the cost proportionate to the service rendered.

Item No.24 of Bd.'s L.No.F

(X)II/2007/PW4 dt.21.9.07

Full Powers in respect of non-gaz.

staff subject to verification

by Accounts.

Same as in Col.4

Nil Nil Nil -

Page No.37

Item No.




Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

Allotment of quarters. B.2.42 To permit a Rly. servant transferred

temporarily to another station to retain quarter at the original station.

Bd's L/ No. E(G)2006-QR I-6 (Master circular No.49) dt.20.4.07


and CPD's in projects upto

4 months.

Nil Nil Nil Nil

B.2.43 To permit a Rly. servant transferred

permanently from one station to another station on the Railway Electrification to retain quarter at the original station subject to fulfillment of conditions of para 1921-E as per extant rules

-do-

(1) Upto 2 months. Full Powers to

SDGM in CORE and CPD's in

projects up to 2 months on normal

rent.

Nil Nil Nil Nil

2) Beyond 2 months at rates and under conditions prescribed in Rly. Bd's letter dt.17.12.83 & 27.8.84.


and CPD's in projects.

Nil Nil Nil Nil

B.2.44 To allow a Railway servant to retain his quarter during leave for a period exceeding 2 months.

1728(I)IREM & Bd's L.No E(G)2006-QR I-6 (Master circular No.49)

dt.20.4.07

Full Powers to SDGM in CORE and

CPD's in projects.

Nil Nil Nil Nil

Page No.38

Item No.



Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.2.45 To allow a railway servant to retain

his quarter during deputation in India on foreign service for a period of 2 months.

1728(iv)IREM Bd's L.No.E(G)2006-QR I-6 (Master circular No.49)

dt.20.4.07

Full Powers to SDGM in CORE and CPD's in

projects.

Nil Nil Nil Nil

B.2.46 To allow the heirs of deceased

railway servant to retain his quarter. Bd's L.No E(G)2006-QR I-6

(Master circular No.49) dt.20.4.07


projects up to 24 months on payment of normal rent from the date of death of

the employee.

Nil Nil Nil Nil

B.2.47 In case of subletting Rly.

accommodation or a portion there of unauthorisedly by Rly. servant.

(i) To cancel allotment of Rly.

accommodation and to charge enhanced rent for the period of subletting @ 6 times/5 times/4 times the assessed rent or 10% of emoluments whichever is higher.

- Full Powers to SDGM in CORE and CPD's in

projects .

Nil Nil Nil Nil

(ii) To debar the employee from sharing Rly. accommodation for any length of time.


projects.

Nil Nil Nil Nil

(iii) To debar a Rly. employee eligible

for allotment of Rly. accommodation for a period not exceeding 3 years.


projects.

Nil Nil Nil Nil

Page No.39



Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.48 To exempt the incumbent of a post from accepting the quarter allotted to the post and from paying rent therefore upto a maximum period of 4 months in the following circumstances.

Para 1719 of IREM-II

i) When an employee is temporarily transferred to a post.


projects.

Nil Nil Nil Nil

ii) When the quarter is subject to extensive repairs such as renewal of roofing or such other spl. work necessiating the vacation of the whole quarter.

-do- -do- -do- -do- -do-

iii) When an employee is required to vacate the quarters under Medical advice on account of infectious disease or epidemic.

-do- -do- -do- -do- -do-

B.2.49 Permission to allow retention of quarter after retirement :-

Bd's L.No E(G)2006-QR I-

6 (Master circular No.49)

dt.20.4.07

Full powers to SDGM in CORE and CPD's in

projects upto 4 months on payment of normal rent.


projects.

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

i) Up to 4 months.

ii) Beyond 4 months as per extant order of Railway Board.

B.2.50 Permission to allow retention of quarter of staff on resignation/ dismissal /removal from the service.

-do- Full Powers to SDGM in CORE and CPD's in projects

upto one month only on payment of normal rent.

Nil Nil Nil Nil

B.2.51 Permission to allow the non residential accommodation not required for official purposes, for temp. residential accommodation.

1962-E Full Powers to SDGM in CORE and CPD's in

projects on payment of charges worked out in

consul-tation with finance.

Nil Nil Nil Nil

Page No.40

Item No.



Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.52 To issue service certificate to Rly. servants who have put in 12 months service or more.

1620(I) IREC-I.

Full powers in respect of staff

working under them.

Same as in Col.4. Same as in Col.4.

Same as in Col.4.

Same as in

Col.4.

-

B.2.53 To grant temporary exemptions from the

limitation of hours of work and periodic rest as prescribed Under Sec.71(C) 1, 2, 3, 7 (1) & 2 of IR (Amend) Act, 1956.

3504 Sec. B (6)IREM Sec 71-C & sec.-

71(1) of HOER, 1961

Full Powers.


Same as in Col.4.

Same as in

Col.4.

-

B.2.54 To permit non-gazetted Rly. ser-vants to

collect subscriptions from non-gazetted Rly. servants for religious and cultural activities.

Rules 24 of RS Conduct Rules.

Full Powers.

Full Powers. Nil Nil Nil -

B.2.55 Reporting and sanction for transactions in

movable/imm-ovable and valuable properties under conduct rules 16 & 18.

Rules 24 of R.S. (Conduct)

Rules.

Full Powers for staff under their control.

Nil Nil Nil Nil -

B.2.56

Forwarding of applications to posts outside the Rly. subject to the approval of the parent Railway.

1402 of IREM Full Powers to CHOD only.

NIL NIL NIL NIL -

B.2.57 Payment of Deposit of decretal amount in

satisfaction of the decree passed by Civil Court/Authority under payment of Wages Act.


Full Powers.

Nil Nil -

B.2.58 To sanction passes for family & kit of Non-

Gaz. Staff for transportation on transfer beyond normal time limit in special cases.

- Full Powers. Nil Nil Nil Nil -

Page No.41

Item No.




Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.2.59 To issue Kit wagon passes on transfer by

passenger train. - Full Powers. Full Powers for staff

under their Administrative

Control.

Nil Nil Nil -

B.2.60 To allow drawal of house rent allowance. - Full Powers. Full Powers.

Full Powers.

Nil Nil -

B.2.61 To sanction increment in the sanctioned

scale for Gr. C & D staff in accordance with Rules.


Full Powers.

Full Powers.

Nil -

B.2.62 To sanction overtime in accordance with

the factory Act hours of employment regulation.


Full Powers.

Full Powers.

Nil -

B.2.63 To recast Service Record of Gr. C & D

staff in case it is damaged/lost in consultation with parent Rly.

- Full Powers.

Nil Nil Nil Nil In terms of extant orders by Rly. Bd.

B.2.64 To authorise senior subordinates for

signing of passes/PTOs. - Full

Powers. Nil Nil Nil Nil Subject to provision of Pass

Rules. B.2.65 To permit journey by road between two

stations connected by Rail for Official purposes.

- Full Powers.

Full Powers. Nil Nil Nil -

B.2.66

To grant extra-ordinary leave without leave salary to a Rly. servant without lien on a permanent post while officiating in a post or holding temporary post on a monthly rate of pay in the event of prolonged sickness.

Para 530

IREC-I

Full subject to maximum of

one year.

Nil Nil Nil Nil -

Page No.42

Item No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in independent charge of Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.2.67 Sanction for payment of gratuity under

gratuity Act to Casual Labour/Temporary status Casual Labour in the event of disablement/retrenchment/death/superannuation or resignation.

Rly.Bd's L/No. E/ LL/85/AT/GRA/ I-I

dt.26.2.86.

Full Powers.

Full Powers.

Full Powers

Full Powers (SPO only).

Nil Finance Concurrence is necessary. Case should be processed by 'P' branch.

B.2.68

Re-employment of retired Railway Employee upto age of 62 years.

Rly. Bd's letter No.E(NG)II/2007/RC

-4/CORE/1 dated 11.5.07 & 14.5.08

and RBE No.24/98 of E(NG)-II/97/RC-4/8

dated 3.2.98 & 20.3.08.

Full Powers upto 25 employees.

Nil Nil

Nil Nil 1. As per extant orders of Railway Board

2. Subject to availability of vacancy

against sanctioned post. 3. Limit of 25 employee at each

project to be kept, above which project should seek for CORE/ ALD's prior approval.

B.2.69 To sanction advance for purchase of

computer. Bd's L.No.

F(E)Spel./95/ ADV/4/1 dt.26.9.96

Full powers Nil Nil Nil Nil Subject to availability of fund and fulfillment of latest instructions issued by Railway Board in this regard

B.2.70 To sanction reimbursement of membership (to the extant of 90% of the annual subscription) in cases of professional institutions approved by Rly. Board for Sr. Supervisors in Gr. 9300-34800/- upto Grade Pay 4600 & 4800/-

Bd's L/ No. E(G)2004 FEI-5

dt. 16.9.04.

Full Powers.

Nil Nil Nil Nil SDGM on behalf of GM will exercise this power in CORE and CPDs for projects.

B.2.71

Sanction of expenditure for deputation of Rly. Employee for training courses, seminars, symposia in non-Rly. Institutions upto 1 Cr. in a year.

F(X)II-2006/ PW/18 dt.20.8.08 &

2017/ Trans/01/Policy

dt.18.10.17

Full powers upto 10,000 per day per person subject to maximum of

50000/- per course per person for Gaz. and non Gaz.

employees. CPDs for non Gaz. staff 8000/- per day per person

subject to maximum of 40000/- per course per person.

Nil Nil Nil Nil i) In CORE SDGM on behalf of GM will exercise these powers subject to annual ceiling limit of 50 lakh both Gaz & Non Gaz. ii) All such cases will be put up to SDGM for sanction through P. Branch in CORE.

Note: 1. The overall registration fee should be subject to a maximum of 50,000/- and prorata registration fee of 10,000/- per day per person. For arriving at this monetary limit the cost of TA/DA should not be taken into account.

2. These powers will be applicable for non-gazetted as well as gazetted officials. 3. At present, eleven independent projects are under the control of CORE. Thus the ceiling fixed for one project is 2 lakh per year.

Page No.43

Item No. Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in



Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. B.2.72 Ex. Gratia payment to railway

servants who die In performance of their bona fide official duties.

Bd’s letter No. 2017/ Trans/

01/Policy dt.18.10.17

Full powers Nil Nil Nil Nil Finance concurrence is necessary.

B.2.73 Sanction of National Holiday allowances

Bd’s letter No. 2017/ Trans/

01/Policy dt.18.10.17

Full powers Nil Nil Nil Nil

Page No.44

SCHEDULE – D.I.

WRITE-OFF AND WAIVER

Item No.

Nature of Power

Authority

Extent of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in independent charge of

Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.1.01 To write-off amount due to the

Rly. otherwise than when they are irrecover-able (this also applies to advertisement charges).

Item No.27 Annex. II Chap. Vof FI Rly. Bd's No. F(X)II/2007/PW/4

dt.21.9.07

Full Powers up to 10,000/- in each

case.

Same as in Col.4.

Full Powers upto

5,000/- in each case.

Nil Nil Note:- Write-off of amount exceeding 5,000/- would require finance concurrence.

Note : This does not apply to wharfage, demurrage, storage and lost property charges which may be written off or referred to Rly. Board without sanction of higher authority. D.1.02 To write-off irrecoverable

losses of cash, stores, tools & plants.

Rly.Bd's No. F(X)II-2016/PW/3 dt.14.9.16

a) When a Rly. Employee is in

any way responsible. - Full Powers up to

2.5 Lakh in each case.

Same as in

Col.4.

Full Powers up to 50,000/- in

each case.


case.

Nil -

b) When a Rly. Employee is not in

any way responsible. - Full Powers up to

1 Cr. in each case. Same as in

Col.4.

Full Powers up to 25 lakh in

each case.

Full Powers up to 2.5 lakh in

each case.

Nil -

Note 1) Finance concurrence should be taken in all cases relating to loss of cash. 2) Cases of loss involving more than Rs.50,000/- or presenting unusual features or revealing serious defects in procedure should be reported to Board.

Page No.45

SCHEDULE - D-2 CONTINGENT CHARGES .

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.2.0 Contingencies : D.2.01 To exercise the powers of Head of

offices contained in para-graphs 1011, 1013, 1015, 1043, 1044 & 1045.

Chapter X F-I

Full Powers. Full Powers. Full Powers. Full Powers.

Nil -

Imprest : D.2.02 To sanction cash imprest in

accordance with prescribed rules. Para 1050,

1051 & 1052F-I, CS

No.7 dt.1.11.02

Full Powers. Full Powers up to

10000/-.

Full Powers for officers under

their control up to 5000/-.

Nil Nil Prior Finance concurrence is necessary.

D.2.03 To sanction repairs to machines and

rectification of stores supplied to Rly. by a firm subject to recovery of actual charges incurred on repairs/rectification from the supplier.

- Full Powers up to 25,000/- in each case.

Full Powers up to

10,000/-in each case.

Full Powers up to

10,000/-in each case.

Nil Nil -

Page No.46

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in



Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.2.04 i)

To sanction repairs of motor vehicles, trolleys, D.G. Sets, tools and plants, survey instruments etc. including purchase of materials required in connection therewith.

507-FI Para 713 to 715 of Genl. Code Vol.I CS No.18

dt.29.7.02


case.

Full Powers up to


Full Powers upto

20000/-in each case.

Full Powers up to

10000/- in each case.

Full Powers up to


i) Prior Finance concurrence is necessary in each case above 10,000/-.

ii) Subject to annual ceiling limit of 50,000/- per L.V., 75,000/- per H.V. i.e. truck & L.C.V. etc. & 25,000/- per D.G. Sets.

iii) Sanction beyond 50,000/- or beyond annual ceiling limit would be given by SDGM on behalf of GM

ii) Servicing of vehicle i.e. LCV/HV/Passenger Road Vehicle by local firms of repute (Lubrication Oil changes etc.

- Full powers Full powers Full powers

Nil Nil Annual ceiling limit of 10,000/- per vehicle.

iii)

Sanction for purchase, maintenance, hiring and repairs to office machines and other T&P etc.

1001, 1022 & 1026 F-I

Full Powers.

Full Powers.

Full powers upto


Nil Nil Finance concurrence is necessary beyond 10,000/-. Annual ceiling limit of .50,000/- for each deptt. of CORE and for

Project.

iv)

Washing and re-conditioning of bed cushions, pillow covers i.e. washing of covers of pillows and getting the cotton of bed cushions and pillows ginned and pillows re-stuffed Dying or dry cleaning of carpets belonging to Rest Houses, Rest Rooms etc.

- Full Powers.

Full Powers.

Full Powers.

Full Powers.

Nil -

v)

Sanction to purchase of cycle. Para 1023 of IRFC Vol.I

Full powers in HQ office and in

projects 3500/- per cycle subject to

maximum of 5 cycles per annum

Nil Nil Nil Nil

Page No.47

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in independent charge of

Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

vi)

Repairs to furniture including canning.

GM/RE Full Powers Full Powers

Full powers. Full powers

Nil Finance concurrence is necessary beyond 5000/-

(vii)

Repairs to cycle - Full powers Full powers

Full powers upto

500/- per annum per

cycle.

Full powers upto

200/- per annum per

cycle.

Nil

D.2.04 (viii)

To sanction repairs of crane related tools & plants.

Deleted

D.2.04 (ix)

To sanction repairs/ maintenance/ overhauling of tower wagons or any of its assemblies

Deleted

D.2.04 x(a)

Sanction of expenditure and entering into contract for annual service maintenance contract for office machinery equipments M&P appliances.

F(X)II 87/PW/ 12 dt. 20.9.89 & F(X)II 99/PW/3

dt. 20.10.99 & 1001 F-1

Full Powers upto 5 lakh in each case

CHODs only. Full Power upto

2 lakh in each case of CPDs/ SAGs in


Full Powers upto 50000/-

in each case.

Full Powers upto


Nil Nil Finance concurrence is necessary.

D.2.04 (x) (b)

To enter into contract for AMC on single tender basis from authorised dealer for equipments.

F(X)II/99/ PW/3 dt.

20.10.99 & F(X)II-

2004/PW/8 dt. 30.11.05

& 2017/ Trans/01/P

olicy dt.18.10.17

Full Powers upto 10 lakh per case.

Full Powers upto 2 lakh per

case subject to

annual ceiling of

30 lakh.

Same as in Col.5

Nil Nil Finance concurrence is necessary.

Page No.48

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(c) Sanction for payment of interest free advance for AMC for office equipments.

F(X)II/99/ PW/3 dt. 20.10.99

& dt. 27.4.2000

Full Powers upto 2 lakh per item per annum to CHODs only and up to 1 lakh to CPDs/ SAGs in independent

charge of Project.

Nil Nil Nil Nil Finance concurrence is necessary.

Note :- 1. Indents for purchase of office machines whether on account of additional or replakhement should be plakhed on DGS&D through COS/Dy. COS/Stores Officers of Projects. 2. Concurrence of FA&CAO is necessary to the purchase of accounting machine for departmental offices. 3. Prior finance concurrence is necessary for entering into service contract. (Service agreement shall be vetted by finance). 4. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of OEM/authorised agent only. Advance

exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent amount. 5. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance. 6. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this need not be insisted upon in such cases

are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory performance of the firm and minimum downtime of the equipment.

D.2.04 (xi)

To sanction expenditure towards diagnostic charges for repairs & repair of machine like rail cranes, tower wagons, UTV, MEMV etc. including purchase of spares incidental to repairs.

Bd's letter No.2011/F (X)/II/5/11 dt.15.6.16

Full Powers

Nil Full Powers upto 1 Lakh in each case.

Nil Nil 1) Prior finance concurrence is necessary beyond 10,000/- 2) In case where these activities are proposed to be done through OEM/authorized dealer on single tender basis only PHOD/ CHOD/CPD in SAG can exercise these powers. 3) In case of single tender the Tender Committee and Accepting Authority should be one step higher than in case of open tender except where General Manager is the Accepting Authority. 4) In case where these activities are proposed to be done through OEM/authorized dealer on single tender basis the certificate that the nature of repair is such that it cannot be got done satisfactorily/economically other than OEM/authorized dealer should be given by officer not below JAG

Page No.49

SCHEDULE – D - 3.

GENERAL SANCTIONS

Item No.


Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.0 GENERAL SANCTIONS :- D.3.01 To grant diet charges to persons requiring assistance from

the Rly. in emergent cases which involve living under difficulties as regards necessities of life.

Item 50(c) of Annex.II

Chap.VF-I

Full Powers.

Full Powers.

Full Powers up to 500/- per case.

Same as in Col.6.

Nil -

D.3.02 To authorize expenditure for accident and emergencies to

restore or safe guard communications without allotment of funds (subject to immediate report being submitted to the Hd. Qrs. Office) and its prompt regularization by obtaining sanction of competent authority to estimates and allotment.

Para 1103E

Full Powers.

Full Powers.

Full Powers. Nil Nil -

D.3.03 To sanction expenditure upto Rs.2000/- in any single case for

supplying food to labourers temporarily employed on breaches and other accidents.

- Full Powers.

Full Powers.

Full Powers up to 1000/-.

Nil Nil -

D.3.04 To sanction payment of rents, rates, taxes of buildings, occupied

as offices and installations and residence of officers and subordinates under their control.

- Full Powers.

Full Powers.

Nil Nil Nil To be exercised by Civil Engg. Officers and CPDs.

Page No.50

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.05 To issue plant from Engg. Plant Reserve

to works and to transfer plant released from work direct from one work to another in R.E. except Road vehicle.

Para 1905 & 1921-S.

Full Powers including issue of plant from Engg. Plant Reserve on

loan to other Rly./Govt. Deptt. or

private firm.

Full Powers for issue of plant from the Engg.

Plant reserve.

Full Powers for issue of plant from

the Engg. Plant reserve.

Nil Nil -

D.3.06 Payment on behalf of the Rlys. for

Registration fees and fees for licences or renewals of licences as prescribed under the Factory Act/ Contract Labour Act.

- Full Powers.

Full Powers.

Full Powers.

Full Powers. Full Powers to Asstt. Officers

holding in-dependent

charge.

-

D.3.07 Payment of service charges/taxes to local

bodies like Octroi, Toll Tax etc. - Full powers Same as in

Col.4 Same as in Col.4

Same as in Col.4

Nil

Local Purchase :

D.3.08 (i)

Purchase of non- stock items upto 10,000/- per item but not exceeding 1,00,000/- in the aggregate per month

for Deptts. of CORE and project.

Bd's L. No. 2008/RS

(G)/779/97 dt6.2.09 &

Adv. Correction Slip No. 32 of para 711-A of Stores Code.

Full Powers.

Full Powers. Full Powers up to 5000/- per item

but not exceeding 50000/- in

aggregate p.m.

Full Powers up to

2000/- per item but not exceeding 20000/- in

aggregate p.m.

Asstt. Officers holding

independent charge. Full Powers up to 1000/- per item

but not exceeding 4,000/- in

aggregate p.m.

Definition of Non-stock item CPDs of the project can decide in Adv. Regarding stock and non-stock item.

Note : 1. For items costing more than 500/-, quotations from more than one firm shall be obtained.

2. No non-stock article for which a standard pattern exists should be purchased, if it could be manufactured by the Railway. 3. Local purchases should invariably be done through Super Bazar to the extent stocks are available there. In such cases a single quotation upto 2,000/- per item can be

accepted. 4. In case of the proprietary items the above powers can be exercised on single offer with the finance concurrence in each case.

Page No.51

Item No.


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(ii)

In case of emergency purchase of stock items (if not available from stores stock) upto 5,000/- per item but not exceeding 50,000/- in aggregate per month for Deptts. of CORE and projects.

- Full Powers.

Full Powers.

Full Powers. Full Powers up to

3000/- per item but not exceeding 30,000/- in

aggregate p.m.

Asstt. Officers holding indepe-ndent charge. Full Powers up to 1000/- per

item but not exceeding 4,000/- in

aggregate p.m.

Prior Finance concurrence is necessary.

(iii)

To sanction purchase of Periodicals/technical/non technical books in connection with official works (both Govt. and Non Govt. publications).

GM/RE & Para 1001- FI.

Full powers upto 10,000/- in a

financial year.

Full powers upto

7,000/- in a financial

year.

Full powers upto 5,000/- in a

financial year.

Nil Nil

Note: 1) The requirement of periodicals related to computers and Engg. Design is reviewed in a year by HOD personally.

2) The list of books to be purchased is scrutinized by HOD personally in reference to the utility and relevance to Rly. working. 3) Powers is not to be re-delegated to subordinate officers. 4) In addition to the above, any officer who look after the works of CPO/CORE will exercise the powers up to 10,000/- in a financial year for purchase of Law Books/Journals.

(iv) Purchase of stationery stores including rubber stamps and office seals etc. urgently required.

Para I 1109-S Full powers upto 500/- per item

subject to a maxi-mum of 5,000/- per year.

Same as in Col.4.

Full powers upto 250/- per item subject to a

maxi-mum of 5,000/- per

year.

Full powers upto Rs.20/- per item

subject to a maxi-mum of 100/- per year.

Nil -

Note:- The exercise of above powers will be subject to the following conditions :-

a) Local purchases should be so regulated that the overall procurement of stationery stores including those received through the Govt. of India Stationery/Regional Stationery Depot does not exceed the total requirement of the indenter calculated on the basis of Quantity/Scale prescribed by the Chief Controller of Printing & Stationery for the consumption of different items of Stationery by various categories of staff.

b) These delegation do not extend to the purchase of paper for printing purpose except with the prior concurrence of Chief Controller of Printing & Stationery. c) A register showing details of such purchases should be maintained and copies of all sanctions should be sent to the concerned Accounts Officers to enable him to keep a watch over the

ceiling limit.

Page No.52

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/


Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.09 To sanction printing and binding work from outside press/agencies:

Para 1030 FI

a) Items generally supplied by Rly. Printing Press e.g. registers, forms etc.

Full powers up to 10,000/- in each case.

Same as in Col.4.


case.

Nil Nil Prior finance concurrence is necessary.

(b) Tender papers, reports, brochures, safety bulletin etc. not printed in Rly. Printing Press.

Bd's L.No. 2017/ Trans/01/Policy

dt.18.10.17

Full powers up to 1 lakh in each case.

Same as in Col.4.


case.

Nil Nil Prior finance concurrence is necessary for cases beyond 10,000/- in each case. Sanction for individual cases above 1 lakh would be given by SDGM only.

D.3.10 Maintenance of Records:

To approve destruction of time expired records.

- Full Powers Same as in Col.4.


Nil

Note :- 1. A list showing the periods after which the records may be destroyed shall be drawn and got approved by G.M. 2. The conditions prescribed in appendix-IXth of Finance Code Vol.I will be observed.

Ceremonial Occasions :

D.3.11 To sanction expenditure on ceremonial occasions.

Bd's letter No.F(X)II-2004-Exp/6 dt.9.5.05 & F(X)II-2013/PW/2 dt.

23.1.13, 21.6.13, 14.9.16 & 2017/ Trans/01/Policy

dt.18.10.17

Full Powers upto 10000/- for CPD/SAG

in independent charge of project only on each

occasion subject to annual ceiling limit of 25,000/-

. 2 lakh on each occasion SDGM only in

CORE.

Nil Nil Nil Nil -

Page No.53

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD

Other SAG SG/JAG. Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.12

Special Contingencies :

Serving of light refreshment on official occasion and to sanction working lunches.

Rly. Bd.'s L/No.F(x)II- 95/exp./1 dt.9.9.97,&

F(x)II 004/Exp/4 dt.18.1.06, 4/6/07, 13.9.12 & 11.9.15

Full Powers up to 1,500/- on any one

occasion subject to overall limit of

15,000/- per year for light refreshment and 35,000/- for working

lunch totaling to 50,000/- per year.

Full Powers up to 1,200/- on any one occasion

subject to overall limit of 12,000/- per year for light refreshment only.

Full Powers up to 900/- on any

one occasion subject to overall limit of 9,000/- per year for light refreshment only.





-

Note: 1) For light refreshment and working lunch sanction for 36,000/- per year would be given by Sr. Scale officer of RE/TKJ subject to limit of 5,000/- on each occasion for working

lunch.

2) The ceiling limit per meeting shall be 30/- per head, for light refreshment and 175/- per head for working lunch as per Railway Board's letter No. F(X)II-2004/EXP/4 dated 22.6.2016.

3) Actual incurrence of expenditure may be consistent with austerity standards and the numbers of such meetings should also be kept to the bare minimum as instructed vide Railway Board's letter Nol. F(X)II-2004/EXP/4 dated 18.1.2006.

4) A register of Expenditure on refreshment and working lunch should be maintained, showing the amount spent and available, to watch the ceiling limit fixed. The register has to be necessary sent to bill passing authority alongwith the bill at the time of internal check of bill for payment by each Deptt. in HQ Projects & RE/TKJ on each occasions.

5) For expenditure beyond above limit sanction of SDGM on behalf of General Manager with prior finance concurrence will be required.

i) To sanction expenditure up to

40,000/- per year in connection with entertainment of distinguished official or non official personages, representative of foreign technical associates/ experts, representatives of Trade & Industry including overseas companies.

Bd's L/ No. F(X)II/94/ PW/3

dt.31.5.96, 27.6.2000 & 2007/PW/4 dt.21.9.07

Full Power SDGM only.

Nil Nil Nil Nil For Luncheon parties & Dinner personal approval of GM is required.

ii) To sanction hiring of lighting equipment,

furniture and camp equipments etc. to meet emergent need and payment of hire charges.

- Full Powers.

Full Powers.

Full Powers. Nil Nil -

Page No.54

Item No.


Other SAG

Jr. Admn. Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.13 To sanction charges for analysis and/or testing

of samples in Govt. laboratories. Para 759-S Full

Powers. Full

Powers. Full Powers. Full Powers. Nil

D.3.14 Electrical & Telegraph Crossing etc.

a) To enter into contracts and to execute and review them for the crossing of Rly. land and track in connection with doubling restoration and new lines etc.

- Full Powers.

Full Powers.

Full Powers. Nil Nil

b) To accept estimates and arrange advances of payments in connection with the shifting of line crossings, Rly. land and tracks in connection with execution of Railway work.

- Full Powers to accept estimates & advances within his power of

sanction upto 25,000/- without finance

concurrence. Beyond 25,000/- with

finance concurrence.

Same as in Col.4.

Same as in Col.4.

Nil Nil -

D.3.15 Hiring of Machine and Equipment like road

cranes, heavy duty trailers, Road Rollers etc. for field works.

- Full Powers.

Nil Nil Nil Nil Prior finance concurrence is necessary beyond 10000/-.

D.3.16 Purchase of Motor Vehicles for which

provision has been made in the estimate sanctioned by the higher authority.

Item 17 Annex-II.

Chap. V FI.

Nil Nil Nil Nil Nil All purchases should have personal prior approval of GM (including purchases for handing over to open line against newly created assets by RE).

D.3.17 To sanction exp. on ambulance/transport of

injured employees/ passengers involved in accidents.

- Full Powers.

Full Powers.


individual case.

Full Powers up to

500/- in individual

case.

Full Powers

upto 200/- on each

occasion.

Page No.55

Item No. Nature of Power Authority Extent of Powers delegated to Remarks

PHOD/CHOD/ CPD/SAG in



Sr. Scal

e

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.18 To sanction payment of TA to a person not in

Govt. service when called upon to attend Commission of Enquiry, Conferences, meetings of committees Departmental enquiry or perform any other public duty in honorary capacity including tendering evidence for the Rly. in Court of Law.

- Full Powers.

Full Powers. Nil Nil Nil According to rates prescribed by Rly. Board.

D.3.19 To sanction payment of TA to Public witnesses attending departmental enquiries in vigilance cases.

- Full Powers up to 100/- per day

according to status of person.

Same as in Col.4. Nil Nil Nil Subject to observance of extant instructions of Rly. Board.

D.3.20 To approve hiring out of Plant to non-Rly. parties in the interest of Public Service.

1923-S Full Powers.

Full Powers.

Full Powers.

Nil Nil Rate of hire charges will be fixed in advance in consultation with finance and agreements in approved form shall be executed with the parties.

D.3.21 (a)

To surrender/sanction installation of DOT land lines telephones at offices/residences of JAG and above officers, Traction substations and Remote control centre (SCADA) and payment of all charges connected with its installation.

Bd's L.No. 87/W-3/Tele/TN/23

dt.6.8.99

Full Powers. (CSTE/ CORE in

HQ & CPD in Project.

Nil Nil Nil Nil i) For other officers and offices, DOT land line telephone may be provided with the concurrence of FA&CAO/ CORE and sanction of GM/RE. ii) For SCADA/TSS/JAG and above officer, an information to be given to HQ (CSTE) after sanction and installation within a month.

(b) Provision of Casual/Temporary P&T telephones for the use of V.I.Ps., high officials or till regular telephones connections are provided in project offices.

Para 1040 F-I

Full Powers. (CSTE/ CORE

only)

Nil Nil Nil Nil Prior finance concurrence is necessary.

(c) To sanction payment to DOT for protective works :-

(i) For local protective works (Executed by territorial divisions of DOT).

GM/RE Full Powers Full Powers up to 50 lakh to CSTE

posted in Project.

Nil Nil Nil Prior finance concurrence is necessary.

Note: To be exercised subject to verification of the estimate by the officer incharge of Telecom works in the project with reference to existing agreement between Rly./RE & DOT for such works.

(ii) Long distance trunk circuits (Works executed by RE Project circle of DOT).

GM/RE Full Powers Nil Nil Nil Nil Prior finance concurrence is necessary.

Note: Subject to verification of the estimate by project S&T Officer in charge of Telecom Works with reference to existing agreement between Rly./RE & DOT for such works.

(iii) New para

Advance payment for survey charges for assessment of protective works required (Joint

- Full Powers Nil Nil Nil Nil Prior finance concurrence is necessary.

Page No.56

Survey by officials of Railway and DOT)

Item No. Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in



Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.22 Payment of Service connection charges

for availing supply from State Electricity Board's and other power supply authority (All related activities)

- Full Powers.

Full Powers for officers of Elect.

Deptt. only.

Nil Nil Nil i) For Traction sub Station, office building and residential accommodation in projects, CORE etc. ii) Concurrence of associate Finance is required for each case for Traction Sub-Station

Note : In case where the proposed payment is in excess of provision in sanctioned estimate, steps may be taken immediately to regularize the excess under advise to CORE/HQRs. CAO/CORE may issue suitable guidelines to Project authorities for efficacy and scrutiny of the proposal. Proposal may be strictly scrutinized as per the provisions made in the sanctioned detailed estimate and introduction/ modification of sub work attracting the provisions of MM may be dealt accordingly.

D.3.22 (a) -DELETED- D.3.23 Funeral expenses of indigent employees

who die in Rly. hospital. Bd's L/No.

E(W)2004/WE-6/9

dt.4.12.09


case.

Full powers upto 5,000/- in each

case.

Full powers upto


Nil Nil Subject to amount being recovered from the settlement dues of the deceased.

D.3.24 i)

To sanction condemnation of Machines, Tools & Plants on age cum condition basis, other than office equipment

1147-I of Stores Code

Full Powers. Nil Nil Nil Nil

ii) For office equipment -do- Full Powers Nil Nil Nil Nil D.3.25 To approve participation in exhibition and

sanction of expenditure in connection with the same.

RB L/No. 90/FF/8/ Policy

dt.29.1.90

Full Powers SDGM only up to

1 lakh in each case.

Nil Full powers up to

50,000/- in each case

(DGM only)

Nil Nil i) Prior finance concurrence would be necessary in each case.

ii) The overall expenditure would be kept within the ceiling of 5 lakh p.a.

Page No.57

tem No. Nature of Power

Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in independent charge of

Project.

Other SAG

Jr. Admn. Grade.

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.26 Hiring of passenger road vehicle for specific occasions.

RB's No.F (X)II/86/PW-6

dt.5.5.87, F(X)II-2006/PW/11 dt.15.5.07 &

28.5.08, E(G)/2000/AL4/ 13

dt.01.5.06 & E(G)/2007/AL4/6

dt.8.8.07

Full Powers to PHOD/CHOD for

CORE and CPD/SAG in

independent charge for projects.

Nil Nil Nil Nil 1. CPD/SAG in independent charge in project can hire vehicles only for officers of SAG and above grade of Rly. Board, CORE, RE projects and for organizing CRS inspection.

2. For project officials up to JAG/SG, sanction for hiring of road

vehicles would be given by CPD for 15 days in a month and after that by respective PHOD/CHOD.

(Note : However officers already having vehicle cannot be provided additional vehicle on temporary basis)

3. The type of vehicle should be as per guidelines issued from Railway Board from time to time.

4. The vehicle should be hired only if it is not possible to manage from the existing hired/Govt. vehicle at that location/ station and it is not economical to bring RE vehicle based at other near by stations.

5. Monthly statement on the vehicle hired during the period should be sent to 'General Branch'

D.3.26(i)

Hiring of passenger road vehicle for filed Supervisor in each groups

GM/CORE For Powers to hire one road vehicle in each group.

Nil Nil Nil Nil Prior Associate Finance concurrence is necessary.

Note : 1) ÌããÖ¶ã ½ãìŒ¾ã ¹ããäÀ¾ããñ•ã¶ãã ãä¶ãªñÍã‡ãŠãò ‡ãñŠ ãä¶ã¾ãâ¨ã¥ã ½ãò ÀÖñØããè ý 2) ÊããùØã ºãì‡ãŠ properly maintain ãä‡ãŠ¾ãã •ãã¾ã ý 3) Running in KM ‡ãŠãè ½ãããäÔã‡ãŠ Ceiling 3000 KM ÀÖ¶ããè Öõý Up side variation Unified Term & Condition for operation of hired vehicle ‡ãñŠ Íã¦ããô ‡ãñŠ ‚ã¶ãìÔããÀ ÀÖ¶ãã Öõ ý

D.3.26 (ii)

To sanction for hiring of Trailer/

truck etc. for transport of

Railway material (on quotation

basis)

Bd's letter No. 2002/CE-II/Genl./1

dt.01.10.02

Full Powers upto 2 lakh in each case

subject to annual ceiling limit of 10 lakh

Same as in col.4

Nil Nil Nil Prior finance concurrence is necessary beyond Rs.10,000/- per case.

Note : I. Normally these powers should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out. II. The work should not be split up for the purpose of bringing it within the ambit of this dispensation.

III. The reasonableness of rates should be gone into objectively and in detail by the accepting authority. IV. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. V. Quotations should normally be invited from at least 3 well experienced contractors/agencies not necessarily borne on the approved list.

VI. Quotations should only be for works which are urgent in nature. VII. Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms).

VIII. A register showing the full particulars of works authorized through quotations will be maintained by the officer having powers to dispense with calling of tenders. The register may also be sent to Associate Finance while seeking their concurrence.

Page No.58


PHOD/CHOD/ CPD/SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.26 (iii)

Hiring of vehicle for

officers (Gaz.) Bd’s letter No. 2017/ Trans/

01/Policy dt.18.10.17

Full powers Nil Nil Nil Nil For project Officers (including CPDs) working in fields in a project units would be sanctioned by respective CPDs with associate finance concurrence.

Note : Yard stick mentioned in this office letter No. G-6/7 (Policy) dated 05.12.2012 is to be adhered to.

D.3.26 (iv) Empowerment of Supervisors to hire a vehicle in case of emergencies lid breakdown on reimbursable basis.

Bd’s letter No. 2017/ Trans/ 01/Policy

dt.18.10.17

Full powers Nil Nil Nil Nil In case of emergencies other than train accidents like OHE Breakdown, S&T failures, rail/weld failures, hot axle etc., when supervisors have to rush to the spot along with men and material, Supervisors are allowed to hire vehicles up to 5,000/- per occasion on reimbursable basis. This provision would be applicable only when the breakdown vehicle is not available/under repair for transport of men and material Concerned Branch Officer to accord post facto sanction.

D.3.26 (v) Hiring of vehicle for RPF patrolling

Bd’s letter No. 2017/ Trans/ 01/ Policy

dt.18.10.17

Full Power to IG-cum-CSC/

RPF/CORE/ALD only.

Nil Nil Nil Nil Project Finance concurrence is necessary.

D.3.27 To the incurrence of expenditure for Printing of Visiting Cards (inclusive of Card) to the officers.

GM/RE Full Powers. Upto 300/- p.a. for each JAG officer & above

at HQ (CORE). Upto 300/- p.a. for each branch officer (not below Sr. Scale in project.)

Nil Nil Nil Nil -

Note :- i) (Facility to Sr. Scale can only be extended in the project where in a particular branch JAG Officers is not available).

ii) After obtaining sanction of the appropriate authority, the cards may be printed by the officer from non-Railway printing press and the amount reimbursed upto the monetary limits prescribed after submission of vouchers. It should be treated as contingent exp. for which necessary budget provision should be made/should exist.

Page No.59


PHOD/CHOD/ CPD/SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.28

Consultancy contracts Bd’s letter No. FX-

II/2015/ PW/7 dt.12.6.17 Item No. 30 (a) & (b) & 2017/

Trans/ 01/Policy dt.18.10.17

Full powers upto 20 lakh per case subject to annual ceiling limit of 1.5 Cr. and 10

lakh per case subject to annual ceiling of 1.5 Cr. for CPDs

only.

Nil Nil Nil Nil

Note: Tender Committee for Consultancy works:- 1) For consultancy tenders in HQ the minimum level of Tender Committee shall be of JAG/SG level. 2) For consultancy tenders in projects Tender Committee shall be of JAG/SG level and acceptance by CPDs. 3) For all single Tenders for consultancy TC shall be of SAG level.

D.3.29

Sanction of Estimate for Environment Related Works

using 1% provision of Sanctioned Estimates.

Bd’s letter No. 2017/ Trans/ 01/Policy

dt.18.10.17

Full powers upto 2.5 Cr. Nil Nil Nil Nil -

D.3.30 (New Para)

Para-A-15 of M-SOP

Special repairs (i.e.) other than ordinary repairs and maintenance excluding repairs due to flood damages to -

Bd. letter No. 2017/Trans./01/ Policy dt.18.10.17

(i) Officer’s bungalows. Full powers upto Rs. 20,000/- for each bungalow to PCE &

CAO & CPDs.

NIL NIL NIL NIL

(ii) Quarters for Group C & D staff.

Full powers Full powers Full powers NIL NIL

(iii) Other than staff quarters. Full powers Full powers Full powers NIL NIL

(iv) Rolling stock. Full powers upto Rs.50 lakhs in each case

Full powers upto Rs.5

lakhs in each case

Full powers upto Rs.1

lakhs in each case

NIL NIL

Note: 1. Prior finance concurrence is necessary 2. The expenditure under Item No.15 (i) should not exceed Rs.3 lakhs for the financial year for the Railway as a whole and other conditions in terms of Board’s letter No.94/LM(B)/10/8-Policy

dt.27.5.94 and Para-1904-E. 3. Works are to be carried out on condition basis subject to no improvements or alterations to the standard design being made 4. The exercise of the powers is subject to availability of funds, observance of codal provisions regarding the preparation /sanction to estimates etc. and other orders issued from time to time. 5. Powers under item No.15 (iv) to be exercised for repair works to restore to the original condition only 6. Subject to observing the restrictions envisaged in item No.55 & 56 of GM’s

Page No.60

Item No. Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG in independent charge of

Project.


Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. D.3.31

(New Para) Para-A-19 of M-SOP

Transfer of machinery and plant from one station to another.

Bd. letter No. 2017/Trans./01/Polic

y dt.18.10.17

Full Powers Full Powers Full Powers NIL NIL -

Note : Authority : Para-3507 of Way and Works Manual. 1. Finance concurrence is not necessary. However Adjustment Memos (AM) should be prepared and submitted to accounts office for concurrent adjustments.

D.3.32 (New Para) Para-A-32 of M-SOP

Disposal of dead and live trees by sale/auction.


Full Powers Full Powers Full Powers only Engg.

Deptt.

Same as in col.6 Same as in col.6 -

Note : Authority: Board’s lr. No.74-EB/3000 dt.14.1.75 1. Finance concurrence is not necessary. 2. IOW/PWI up to Rs.500/- per tree when the reserve price is not fixed by AEN and up to Rs.1000/- when reserve price is fixed by AEN. 3. Reserve price to be fixed prior to sale/auction. 4. The reserve price and sale price to be reviewed once in six months by JAG in Engg. Deptt. for the issue of necessary guidelines for the future.

D.3.33 (New Para) Para-A-37 of M-SOP

a) Sanction of the proposals for Outsourcing: i. Upkeep of offices, rest houses, training institutes, hospitals, railway colonies and major installations. ii. Manning/ upkeep of non-core electric traction assets such as sub-stations, PSI/OHE etc.


Full Powers NIL NIL NIL NIL -

b) Security guards for non-core activities.

CSC Full powers

c) Pest/rodent control in office and other locations.

Full powers upto Rs.10 lakhs per case subject to ceiling of

Rs.25 lakhs per annum to PCE only and CPDs in

project.

Full powers upto Rs.5 lakhs per case subject

to ceiling of Rs.10 lakhs per annum to

Dy. CE/CORE

Nil Nil Nil

e) Other ongoing outsourcing activities i.e., activities outsourced prior to the issue of CS No.39. (CS No.44 dt.01.10.2012)

Full powers upto Rs.20 lakhs per case subject to ceiling of

Rs.50 lakhs per annum to PHOD only.

Full powers upto Rs.5 lakhs per case subject

to ceiling of Rs.25 lakhs per annum.

Nil Nil Nil

Page No.61

1. 2. 3. 4. 5. 6. 7. 8. 9. (f) Outsourcing of Data Entry Operators for feeding of all

manual transactions under GST. PHOD

full powers full powers Nil Nil Nil

Note : 1. Outsourcing should be within the framework of policy guidelines issued by Railway Board or Headquarters from time to time.

2. The outsourcing proposal inter alia should contain the following details: a. Outsourcing shall be resorted to only in those areas where there is overall shortage of staff after redeployment of surplus staff wherever possible. The outsourcing should be discontinued once the staff are made available b. A zero-based review of manpower requirement shall be done keeping in view the yardsticks/ norms circulated by Board/Headquarters vis-à-vis sanctioned/ actual strength

c. The possibility of deployment of surplus/ medically decategorized staff of divisions/ units for these activities should be explored. d. The proposed gainful deployment of staff to be surrendered shall be brought out. Resultant savings, if any due to outsourcing, should be clearly mentioned. e. Outsourcing should be done only in terms of area/activity and not in terms of manpower. 3. Critical review and reduction in AAC of stores should be done to the extent outsourced. 4. The necessity of large scale mechanized cleaning at stations, etc. has to be specifically justified and care should be taken to keep the expenditure to the barest minimum. Wherever Health Inspectors are posted, the powers for cleaning of stations are to be exercised by Medical Department. 5. The requirement of outsourcing shall be concisely brought out in a statement jointly signed by Branch Officers of Executive and Personnel departments and the proposal should be got concurred in by Associate Finance and approved by PHOD/CPD's as applicable. The Personnel Officer signing the statement should not only ensure that the conditions at Sl.Nos.1 to 3 above are fulfilled, but also ensures that there is no violation of Contract Labour Regulation and Abolition Act, 1970 in terms of Railway Board’s Letter No. E(LL) 2005/AT/CNR/64 dated 10.11.2005. 6. The detailed estimate shall be processed for vetting of Associate Finance charging the expenditure to revenue as per extant coal provisions duly keeping in view the last accepted rates/rate analysis/ prevailing minimum labour rates fixed by respective Government authorities/mandatory payments such as subscriptions to ESI/EPF/ service tax thereon (but not based on mean pay of Railway employees). 7. The maximum period of outsourcing contract shall be for a period of 2 years. The agency shall be fixed by calling Open Tenders. In case of contracts for OBHS, Mechanized Cleaning and CTS, etc. two-packet system shall be followed as per stipulations issued by Board. In case of exigencies, quotation process can be resorted to sparingly, for works less than Rs.10 lakhs as per competency shown in Columns 3 & 4. Once sanction is obtained, the Acceptance of Quotation can be done as per the powers delegated vide item No.6(F) 8. (i) No separate administrative approval is required under item No.2(C) of Part ‘A’ of SoP for outsourcing proposals charge-able to Revenue. (ii)The power of sanction to detailed estimate, calling and acceptance of tenders, signing of contract agreements, performance guarantee, security deposit, penalties, and termination, should be same as per the respective powers delegated under Works Matters. (C. Slip No.85 dated 27.01.2015) 9. The variation should not exceed +25% of the Agreement Quantity. Variation in excess of +25% should normally be avoided, and in rare cases, decision may be taken at the level of PHOD/CPD's depending upon the Authority who approved the outsourcing proposal. 10. Extension of currency of the contract agreement for a period of three months with the approval of the Authority that originally approved the outsourcing proposal at the same rates, terms & conditions shall be granted rarely. 11. (a)The proposals of security require Associate Finance Concurrence and Sanction of CSC. (b) The divisions are authorized to formulate an approved list of Security agencies for the outsourcing of Private Security on the division. (c) CSC will circulate guidelines for formulation of approved list of Security agencies and terms and conditions of outsourcing including payment of minimum wages. 12. The efficacy of the outsourcing contracts should be reviewed during mid-term of the currency and quarterly thereafter by the Executive and results put up for decision of the accepting authority to continue the contract. In order to enable foreclosure, there shall be a special condition in the contract for pre-closure of the outsourcing arrangement with due notice. 13. This delegation of powers does not include certain activities for which separate delegation is available elsewhere in the SOP (eg: Repairs & Maintenance of Plant & Machinery, entering into AMCs, any traditional work being on contract basis on Division/ Workshop, hiring of vehicles, outsourcing of medical services, consultancy contracts or any other activity). 14. Necessary funds should be ensured throughout the contract period.

Page No.62

SCHEDULE – D.4.

SALES & DISPOSAL

Item No.

Nature of Power Authority PHOD/CHOD/CPD/ SAG in independent charge of Project.

Other SAG Jr. Admn Grade

Sr. Scale

Jr. Scale

Remarks

1. 2. 3. 4. 5. 6. 7. 8. 9. Sales of Railway Assets : D.4.01 i) To sale of any Rly. Assets

except portion of Railway lines costing up to Rs.3 lakh.

Revised Para 94B-E & Item No.41(c)

of Annex.II Chap. V F-I.

Full powers up to 50,000/-.



Nil Nil These powers are to be exercised by the officers of Civil Engg. Deptt. only. However, Head of the Projects – SAGs/ CPDs can exercised these powers.

ii) To sanction sale of Cinder. Sarkanda grass, Ordinary grass and Trees to outsiders.

Full Powers. Full Powers. Full Powers. Nil Nil -do-

Page No.63

SCHEDULE – D.5. Public Relations

Item No.

Nature of Power Authority Extent of Powers delegated to Remarks

Head Quarters office Project office CPRO Sr. PRO PRO CPD/SAG in

independent charge of project.

JAG officers looking after PR works

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.5.01 a) Planning of Advertisement in newspapers and periodicals in accordance with DAVP rates

(i) For release of classified advertisement without finance concurrence.

(ii) For release of display

advertisement with finance concurrence.

2006/PR/5/63 dt.30.5.07

Full powers

Full powers upto 50,000/- per

item.

Full powers upto

20,000/- per item.

Nil

Nil

Nil

Full powers

Full powers upto 50,000/- per

item

Nil

Nil

Finance concurrence needed if expenditure in a case exceeds 5 lakh.

-

D.5.02 Purchase/Printing publicity material such as leaflets, Folders, stickers & posters, invitation cards, brochure, handout etc.

Bd's L.No. 2017/ Trans/ 01/Policy

dt.18.10.17

Full powers upto 1 lakh per case.

Nil Nil Full powers upto 10000/-

Nil Finance concurrence is necessary beyond 10,000/-

D.5.03 (a) On entertaining perspective clients for sales promotion and commercial publicity, public relations.

Bd's letter No.2003/PR/4/11

dt.18.8.03 & 2007/PR/4/5 dt.13.7.07

For hospitality – 250/- per meal

per head or 500/- per head per day.

Nil Nil Nil Nil -

(b) Press tours & reception Bd's letter

No.2003/PR/4/11 dt.18.8.03 & 2007/PR/4/5 dt.13.7.07

500/- meal per head per day.

Nil Nil Nil Nil

Page No.64


Head Quarters office Project office CPRO Sr. PRO PRO CPD/SAG in

independent charge of project.

JAG officers looking after

PR works 1. 2. 3. 4. 5. 6. 7. 8. 9.

Note: 1. The expenditure can be incurred by the CPRO with administrative approval of GM. 2. If the expenditure on one occasion does not exceed 25000/- it can be incurred by the CPRO with administrative approval of GM. 3. The expenditure beyond 25,000/- on any occasion would require finance concurrence. 4. The instructions contained in Board's letter No.89/PR/4/9 dt.24.4.89 should be followed. 5. Annual ceiling limit for hospitality for press & other persons will be 1,00,000/-. Also CPRO is authorized to maintain a cash imprest of 4000/- for the purpose.

D.5.04 Direct purchase of photo goods, Audio & Video cassettes and accessories of video equipments, periodicals, CDs/VCD/DVD including small accessories like albums corners frames, etc.

- Full powers upto 10000/-

Full powers upto 2000/-



Nil Finance concurrence necessary if expenditure exceeds 5000/- in a case, subject to ceiling limit of

20000/- per annum.

D.5.05 Repairs of still photographic equipments/video equipments.

- Full Powers upto 3,000/-

Nil Nil Full powers upto 3000/-

Nil Without finance concurrence

D.5.06 Still photography coverage/VHS Video coverage for official purpose through a private agency.

GM/RE Full Powers upto 10000/- per

occasion without Finance

concurrence subject to annual ceiling limit 1

Lakh.

Nil Nil Full powers upto 5000/- on each

occasion without finance concurrence.

Subject to annual ceiling limit of

50000/- each project.

Nil (i) Finance concurrence is necessary beyond 5000/- per occasion for project.

(ii) Video coverage requirements of extra project offices located within the project will also be dealt under this item.

D.5.07 Purchase of Momentos. - Full powers upto 15,000/- in each

case

Nil Nil Nil Nil Without finance concurrence. Annual ceiling limit is 50,000/-

D.5.08 Preparation of suitable Art design matters/blocks/ case art pulls, etc. for release to news papers and periodicals and for use in (i) Poster leaflets folder handout etc. (ii) Hoarding (iii) Neon signs (iv) Cinema Slides (v) Time Table, advertisements date cards

Manual for PR Deptt.

2007 issued from PR

Directorate Sept.'07

Full Powers. Nil Nil Full powers Nil Subject to finance concurrence if exp. Per case exceed 20000/- Annual ceiling limit is 50,000/-

Page No.65

SCHEDULE – D-6 IT RELATED MATTERS

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks


Project

SAG Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9 D.6.01 (a) Sanction for procurement of

PCs on additional account Bd’s LNo. 2006/C&IS/

Oth/delegation of powers/36 dt. 10.12.08, 11.9.12 2017/ Trans/ 01/Policy dt.18.10.17

10 Nos. per financial year for PHODs/ CHODs/CPDs/SAG

in independent charge of project.

Nil Nil Nil Nil Finance concurrence is necessary.

(b) Sanction for procurement of PC’s on replacement account after completing their codal life.

Bd’s letter No. 2006/C&IS/Oth/

delegation of powers/36 dtd. 10.12.2008

Full powers Nil Nil Nil Nil For codal life refer Bd’s letter no. 2002/ AC-II/1/10 dated 24.05.2006 (ACS F-I no.62) as amended from time to time should be on the recommendation of condemnation committee consisting of one finance member.

Note: 1. All procurements to be done preferably on DGS&D rate contract and by local stores officer OR officer nominated to look after stores function. 2. PCs to be procured subject to the ceiling limit of 75,000/- (Seventy five thousand only) per desktop PC and Desktop PC to include UPS, Printer and other accessories including AMC for

03 years. 3. The technical officer nominated shall ensure that necessary technical standards/guidelines as and when issued by C&IS Dte are always adhered to and that the plant holders maintain full

record of the systems and their components within their jurisdiction. 4. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. 5. As per Rly. Bd's Letter No.2006/C&IS/OTH/LAPTOP dated 20/09/06, LAPTOP in lieu of desktop has been permitted to officers in JAG & above. LAPTOP specs. shall be technically

certified centrally by DGM/IT/CORE/ALD only. 6. Practice of providing every PC with a separate printer may be discouraged and Duplex Laser Printers may preferably be provided on the network which may be shared by a number of users,

especially amongst the non-gazetted users or where confidentially is not an issue. 7. Procurement to be done as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time. 8. Technical clearance to be taken from DGM/IT in HQ and Dy. CSTE/nominated technical officer in project. 9. Peripherals (UPS, Printers, Scanners, LaserJet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time.

Page No.66

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks PHOD/CHOD/C

PD/SAG in independent

charge of Project

SAG Jr. Admn. Grade Sr. Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.02 (modified

as per item 'C'

No.41 (f) of M-SOP

All peripherals of CPU, other high-end computer related accessories and licensed software software's

Bd's letter No.2006/ C&IS/Oth/Laptop/14 dt.26.5.08 Bd’s letter No. 2006/C&IS/Oth/ delegation of powers/36 dtd. 10.12.08 & Bd. letter No. 2017/Trans./01/ Policy dt.18.10.17

Full powers. Full powers Nil Nil Nil

Note : 1. Finance concurrence is necessary. 2. Peripherals and accessories (CPU like MB, HDD, RAM, CD/DVD writers, Processor, LAN/Sound cord etc. AND Others like UPS, Printers, Scanners, projector, LaserJet printers, card readers, Bluetooth dongles etc.,) to be procured as per norms for standard non-stock items circulated by Railway Board (Stores Dte.) from time to time. 3. Separate copies of licensed software should only be procured for each PC along with licenses for Antivirus and firewalls as a standard non-stock requisition in terms of (2). 4. Every PC need not be provided with a separate printer. Instead Desk Jet/LaserJet printers may be provided on the network which may be shared by a number of users, especially amongst the non-gazetted users or where confidentiality is not an issue. 5. All procurements to be done preferably on DGS&D rate contract and by Stores Department (i.e. Local Stores officers or officers nominated to look after stores functions). 6. No pirated software may be used vide Board’s letter No.2006/C&IS/ PRS/Audit/4/Pt-1 dated 16.04.2008. In case, specific software is required for any officer/ staff, the same may be purchased keeping in view the instructions contained in Railway Board’s letter No.2006/C&IS/Oth/ Laptop/14 dated 26.05.2008. Authority: Board’s letters No. 2006/C&IS/Oth. /Delegation of Powers/36 dated 10.12.2008.

D.6.03 (modified

as per item

No.41 (e) of M-SOP

Non-stock Computer Consumables.

Bd's letter No. 2006/C&IS/Oth/

delegation of powers/36 dt. 10.12.08 & Bd. letter No. 2017/Trans./01/

Policy dt.18.10.17

Full powers as indicated in the remarks column

Full powers as indicated

in the remarks column

JAG/ Sr. Scale (holding the

independent charge) Full powers as indicated in the remarks column

Nil Nil 1. For purchase of non-stock computer consumables viz. storage media (include pen drives, CDs, Floppies), cartridges/toner, ribbons, Batteries, other related consumables/small parts like computer cable/adaptor, key board, Mouse etc., the provision contained in Finance code as also the directives given in Rule 145 of General Financial rules 2005 reproduced below should be followed as amended by Ministry of Finance from time to time. 2. A register showing the details of the consumables/spares purchased and allotment/utilization of the same, should be maintained and produced for verification during the inspection by Accounts etc. 3. In the offices, where more than one JAG officer is available, the powers shall be exercised by one nominated officer. 4. Consumables/spares costing above Rs.15000/- (Rupees fifteen thousand only) on each occasion will have to be processed through COS, duly vetted by Associate Finance.

Page No.67

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/SAG in

independent charge of Project SAG Jr. Admn.

Grade Sr.

Scale Jr.

Scale 1. 2. 3. 4. 5 6 7 8 9

D.6.04 Procurement of Local Area

Network Infra-structure. Bd’s letter No. 2001/ C&IS/ Comp./ Policy

dt.7.12.2001 & Bd's letter No. 2006/C&IS/Oth/

delegation of powers/36 dated 10/12/2008

Full powers PHODs/ CHODs only, cost per case not to exceed 10 lakh. CPDs/SAG officers heading independent establishment cost per case not to exceed 5 lakh.

Nil Nil Nil Nil -

Note: 1. Prior concurrence of Associate Finance to be obtained in the usual manner.

2. Where Railnet connectivity is provided, efforts should be made to use the Railnet network. 3. It may be ensured that all PCs are connected to the Railnet unless for security reasons or otherwise they have to be kept away from Railnet, for which specific approval of the GM/CPD may be taken. 4. Technical concurrence of DGM/IT to be obtained in HQ

D.6.04 (i) (New

para) as per item No.1(A)3 (iii) of M-

SOP

Extension/ Up gradation/ Strengthening works for LAN GM can sanction up to Rs 20 lakhs per case with finance concurrence

Bd. letter No. 2017/Trans./01/ Policy

dt.18.10.17

Full powers upto Rs.20 lakhs per case to PHOD/CHOD/

CPD only

NIL NIL NIL NIL Prior finance concurrence is necessary.

D.6.05 Annual Maintenance Contracts

(AMC) for Hardware and Software (Including CORE Website)

Bd's letter No. 2006/C&IS/Oth

/delegation of powers/36 dt. 10/12/2008

Full powers SDGM only in HQ & CPDs in projects

Nil Nil Nil Nil -

Note :- 1. AMC shall be processed by DGM/IT in CORE(HQ) & by Dy. CSTE/ nominated technical officer in projects. 2. Prior finance concurrence to be obtained. 3. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of OEM/authorised agent only. Advance

exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent amount. 4. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance. 5. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this need not be insisted upon in such cases

are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory performance of the firm and minimum downtime of the equipment.

Page No.68

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks PHOD/CHOD/

CPD /SAG in independent

charge of Project

SAG Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.06 Repair/servicing of PC, Peripherals & other IT equipments in absence of AMC

1001 F1 Full powers to PHOD/

CHOD only in HQ and CPDs

in project.

Nil Nil Nil Nil (i)

(ii)

Prior finance concurrence to be obtained beyond 10000/- in each case.

Certificate regarding absence of AMC to be given by DGM/IT in HQ and Dy. CSTE/ nominated technical officer in projects.

D.6.07 Buying of space on commercial services for hosting CORE Website.

- Full powers to SDGM only.

Nil Nil Nil Nil -

D.6.08 D.6.08 (Modified as per item No.1 (A)3 (iv) of M-

SOP

Software development GM can sanction up to Rs 2.5 Crore per case with finance concurrence

Bd. letter No. 2017/Trans./0

1/ Policy dt.18.10.17-X,

F-1

Full powers upto Rs.25 lakhs per case with annual ceiling limit of Rs. 1 Cr. to PHOD/ CHOD & Rs.15 lakh per case with annual ceiling

limit of Rs.50 lakh to DGM/IT.

Nil Nil Nil Prior finance concurrence is necessary.

D.6.09 Sanction for Broad-band Internet connection for non commercial usage in offices where Railnet facility is not available.

Bd’s letter No. 2001/ C&IS/Comp/Policy

dt.7.12. 01 and 2000/Tele/TW/ 1/

Railnet works dt.24.1.06 & 2004/Tele/

TN/3 dt.13.10.06, 13.10.11 & 05.1.12

Full powers. CPDs upto 6

(six connection)

only.

Nil Nil Nil Nil Note : Lowest unlimited download plan of MTNL or BSNL for broadband, available in the area may be subscribed to. Registration/Activation charges, security deposit, CPE (Modem) monthly charges, installation/ testing charges etc. as applicable for commissioning the connectivity from MTNL/ BSNL is also allowed.

Page No.69

Item No.

Nature of Power Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/ SAG

in independent charge of Project

SAG Jr. Admn. Grade

Sr. Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.10 Sanction for Broadband internet connection at the residence of JAG & above officers if the facility of internet through broadband on Railway phone/ LAN is not already available.

Bd’s letter No. 2004/Tele/TN/3

dt.13.10.06, 12.2.07 & 29.4.09 Bd's letter No.

2000/Tele/TW/1 Railnet Works dt.04.12.08.

Full powers to PHOD/CHOD and CPDs in project.

Nil Nil Nil Nil

Note: 1. No additional DOT telephone shall be provided on this account.

2. Lowest unlimited download plan of MTNL or BSNL for broadband, available in the area may be subscribed to. 3. Officers may also opt for services of other service providers but the ceiling will be as per the lowest unlimited download plan of MTNL or BSNL available in that area. Nodal Deptt. for

provision of this facility – S&T Deptt. 4. Installation charges shall be as per note (ii) of SOP para D.6.09. 5. Any other officer who is not eligible as per the above may also opt for Broadband connection on his/her official phone subject to payment of all charges on this account by the officer

himself/herself. 6. Instead of taking broad band internet connection on land line phone, JAG & above officers provided with Laptop may take wireless broadband internet connection on their own. In such a

case the re-imbursement of the amount payable to the officer will be actual amount as billed by the service provider or the limit prescribed in Bd's letter No.2004/Tele/TN/3 dated 29.4.09 whichever is less sanction for which shall be given by PHOD/CHOD & CPDs in project.

Note : Para D.6.01 to D.6.08 : For technical clearance, DGM/IT is nominated as the technical officer at CORE. In projects Dy. CSTE is nominated as technical officer. If Dy. CSTE is not available in the project CPD may nominate any other JAG officer in his place.

D.6.11 (New Para)

Para-C-41 (d) of

M-SOP

Computer training Bd. letter No. 2017/Trans./01/Policy

dt.18.10.17

Full powers subject to a limit of Rs. 10,000/- in

each case with an annual ceiling of Rs. 1 Lakh to.

Rs. 10,000/- in each case with an annual ceiling of Rs. 1 Lakh.

NIL NIL NIL 1. Finance concurrence is not necessary. 2. Proposals should be routed through CPO. In the project proposal may be routed through Personnel Branch. 3. Quotation/Tender route to be followed.

Page No.70

POWERS OF GENERAL MANAGERS OF INDIAN RAILWAYS .

In supersession of existing orders on the subject, the President is pleased to make the following rules specifying the areas in which the General Managers may not sanction expenditure or deal with other matters without previous sanction of the higher authority. These rules will be applicable to General Managers of Zonal Railways and Production Units as well as Director General, Research Design and Standards Organisation and General Managers (Construction) in so far as they relate to them. Subject to the observance of these rules, the General Managers shall have powers to sanction expenditure and to delegate their powers to authorities subordinate to them alongwith powers to re-delegate them to lower authorities. Any delegation or re-delegation of powers by the General Managers to authorities subordinate to them should be made only in consultation with the Financial Adviser and Chief Accounts Officers of the Railways and will be subject to the existing codal provision as well as other regulations/instructions issued by Railway Board from time to time. In the event of a difference of opinion between the General Manager and Financial Adviser and Chief Accounts Officer, the matter should be referred to Railway Board for orders. The exercise of the powers delegated shall be subject to existing Codal Provisions, Rules and Regulations as well as restrictions imposed from time to time by Railway Board in the context of economy in expenditure or otherwise.

RULES

The previous sanction of the higher authority is necessary.

A - Gazetted Staff 1. To the creation and the abolition of a permanent post and to the alteration of the scale of pay of a service or a post. 2. To the keeping of a post sanctioned by the Railway Board unfilled for more than twelve months up to JA Grade provided that if the post has remained unfilled for more

than six months, its justification is established afresh with the concurrence of Financial Adviser and Chief Accounts Officer before operating the post. 3. To the creation of a temporary post except that posts may be created without higher sanction in Senior Scale/Class-II Services for a period not exceeding six months/twelve

months respectively in emergent situation with concurrence of Financial Adviser and Chief Accounts Officer and provided that the post will not be operated beyond six months/twelve months.

4. (a) To the creation of work-charged posts above JA Grade against Construction/Survey/Scrap Sale/M&P estimates.

Note

: Temporary/Work-charged post/posts in JA Grade, Senior Scale, Junior Scale, Or Class II specifically provided for in a Construction/Survey/M&P/Scrap sale Estimate or in any Urgency Certificate sanctioned by the General Manager or by the Railway Board may be created/extended by the General Manager with prior concurrence of Financial Adviser and Chief Accounts Officer.

Authority : Board's letter No. F(X)II-2009/PW/9 dated 25.8.2010

(b) To the grant of provisional payment beyond 3 months to incumbents of such posts which are proposed to be extended beyond available sanction.

5. (a) To grant to a Railway Officer emoluments (whether as pay, honorarium or allowances of any sort) higher than that admissible under the Railway Rules or any orders of the Government of India.

(b) To permit a Railway Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources exceeding 5,000/- in each individual case.

Page No.71

(c) To permit Medical Officers including Chief Medical Officer to receive fees for professional attendance if they hold posts in which private practice is debarred

under orders of a higher authority. (d) To grant to an officer above JA Grade a reward in excess of 5,000/- in each individual case. . Note: i)

ii) iii)

The limit of group cash award will be 1,00,000/- in each individual case While granting group cash award, the limit of individual reward should not be exceeded. It group cash award is being awarded both for gazetted officers and non-gazetted staff simultaneously, total limit for both the categories clubbed together will be 1,00,000/- only.

(Authority – Board's letter No. F(X)II-2016/PW/3 Pt.2 dt.16.12.2016)

(e) To the acceptance of honorarium by a Gazetted Railway servant in excess of 10,000/- in a year for undertaking work as arbitrator in a dispute in which the Railway Administration is a party and in excess of 5,000/- in a year in all other types of cases, except cases of acceptance of honorarium for conducting Disciplinary Enquiries against Railway Officers arising out of Vigilance/CBI cases where the limit shall be as per the rate fixed by Board by time to time.

(Authority Board's letter No.F(X)II-2008/PW/6 dt.25.4.2013)

Note i) ii) iii)

General Manager may grant to an Officer upto and including SA Grade in addition to his pay, special pay limited to 10% of the presumptive pay of the additional post when he holds charge of another post in addition to his own, provided the additional charge is held for a period exceeding 45 days but not exceeding six months in the case of Officers up to and including JA Grade, and 3 months in case of Officers working in SA Grade. The aggregate of pay and additional pay shall not exceed 80,000/- per month. The dual charge arrangement shall not be carried beyond six months in the case of JA Grade and three months in the case of SA Grade Officers under any circumstances.

(Authority Board's letter No.F(X)II-94/PW/9 dt.29.12.1994, F(E)Spl.-98/FR/1/1/ dt.28.1.2000 &` F(E)Spl.2009/FR/1/3 dt.21.6.10)

6. To the write-off of –

(a) Advances. (b) Amounts overdrawn by Officers, or otherwise due from them, which were discovered in audit within a year.

7. To the construction or purchase of a building for use as residence by and Officer or to hire a building for use as residence by an Officer or to hire a building for use as residence by an Officer under conditions which fall outside the framework of the extant instructions in regard to the ceiling of rental, minimum period for the lease and other conditions.

8. To the acceptance of resignation of an Administrative Grade Officer.

Note : The General Manager, while accepting resignations of the Officers upto Senior Scale level, will have the power to waive the prescribed notice period in respect of Probationary Officers selected for IAS/IFS/IPS.

Page No.72

B - Non-Gazetted Staff.

9. To the grant of special pay or other additions to pay or to the grant of personal pay otherwise than in accordance with Rule 2003(23)(a)-RII and allowances other than

those admissible under Railway Fundamental or Supplementary Rules or any other orders of the Government of India. 10. (a) To the grant of honorarium in excess of 15,000/- in each individual case.

(b) To the grant of honorarium to the cashiers and other cash and pay office staff, in excess of 25% of their annual basic pay plus grade pay in a financial year.

Note i) Where the honorarium is recurring, the limit applies to the total amount paid in a financial year. ii) These powers will be exercised with the concurrence of FA&CAO.

(Authority – Board's letter No. F(X)II-2013/PW/4 dt.25.7.2013)

(c) To grant of reward in excess of 5,000/- in each individual case . Note: i)

ii) iii)

The limit of group cash award will be 1,00,000/- in each individual case. While granting group cash award, the limit of individual reward should not be exceeded. If group cash award is being awarded both for gazetted officers and non-gazetted staff simultaneously, total limit for both the categories clubbed together will be 1,00,000/- only.

(Authority – Board's letter No. F(X)II-2016/PW/3 Pt.2 dt.16.12.2016)

(d) To the grant of reward in excess of 30,000/- in each individual case to Railway Employees who have done exemplary work to avert accident. Note : The powers indicated in 10(d) above may be re-delegated to DRM's upto 7500/- in each case.

(Authority – Board's letter No.F(X)II/2014/PW/4 dt.05.2.2015)

C - General : Gazetted and Non-Gazetted Staff. 11. To the grant of advances otherwise than as authorised under general rules and orders. 12. To the grant of leave otherwise than as admissible under the rules. 13. To the deputation of a Railway servant out of India.

Note : DG/RDSO, however, will be guided by Board's extant orders on the subject.

14. To the ex-gratia payment of bonuses or rewards in excess of 50,000/- per case for inventions.

Note : GM may exercise these powers only in those cases where the employee secure the patent for such innovation and transfers the rights to Indian Railways unconditionally and such innovation is considered useful for Indian Railways.

(Authority : Board's letter No. 2016/F(X)II/PW/3 Pt.3 dt.10.02.2017)

15. To the grant of rewards for detection and/or apprehension of offenders in a criminal case in excess of 5,000/- in each case.

Page No.73

16. To the reimbursement of legal expenses of a Railway servant.

(a) Who institutes a suit in a Court of Law without the prior approval of the Railway Administration; or

(b) If the suit emanates as a result of actions taken by the Railway servant other than the discharge of official duty. (Authority : Board's letter No.F(X)II/2016/PW/3 dt.14.9.2016)

17. To the purchase of a motor-car, motor cycle, motor boat or any other vehicle.

Note : 1. Full powers delegated to PHOD/CHOD/CPD and SAG officers heading independent field units for hiring vehicles upto JA officers in field, Multi Utility Vehicles (MUV) may be hired for supervisor in charges in field to carry man/material to work/breakdown sites.

2. Before hiring of a vehicle is sanctioned, it should be certified that the demand cannot be met by transfer from one of the works on hand or completed.

(Authority : Board's letter No. F(X)II/2016/PW/3 dt.14.9.16, 04.5.17, 12.6.17 & 2017/Trans/01/Policy dated 18.10.17.)

18. To the payment of compensation in case of Railway accidents other than those awarded by Railway Claims Tribunal to the dependants of Railway employee killed or to

Railway employees injured in accidents caused by the working of trains or Railway engines provided that the death or injury was met with in the discharge of their duties otherwise than due to their own negligence or willful action, in excess of a maximum of 24 months' emoluments of the Railway employee.

Note : 1. In the case of persons to whom the Workmen's Compensation Act applies, compensation shall be paid under this rule only if "the authority

competent to sanction compensation considers that more liberal treatment than that given by the Act is necessary. The compensation so paid shall not, inclusive of the compensation payable under the Act, exceed the amount admissible under this rule.

2. The term 'emoluments' means monthly average of emoluments as defined in paragraph 2544-R/II (CSR 486) and in the case of running staff the emoluments will include the pay element in running allowance viz. 30% of the average basic pay drawn during the last twelve months or during the entire service if it is less than twelve months.

3. The above ceiling of 24 months emoluments would not be applicable wherever the compensation is paid strictly as per the statutory provisions

of the worksmen's Compensation Act.

(Authority : Board's letter No.F(X)II/2003/PW/II dt. 18.11.04) 19. To the grant of compensation to a Railway employee for loss of private property except compensation in excess of 5,000/- in any individual case for loss suffered by an

employee in the course of a strike or Railway accident in the execution of Railway duty and from circumstances arising directly out of that duty. 20. To the sanction of ex-gratia payment in excess of 3,000/- to the dependant of a Railway employee in the event of his/her death arising out of injuries sustained in the

execution of his/her duty. 21. To the payment of medical charges otherwise than as authorised under general rules or orders. 22. GM may permit Air Travel on duty to not below the Junior Scale level officers.

Page No.74

Note A. Grant of permission by the General Manager to not below Junior Scale level officers to travel by Air on duty would be subject to the following conditions:

1. These powers may be exercised only by General Managers and not by CAOs and are not to be re-delegated further. However the Chief Administrative Officer, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may also exercised these powers with the personal concurrence of FA&CAO

2. These powers are to be exercised personally by the General Manager with the personal concurrence of FA&CAO. 3. Air travel will be permitted only in cases where the duration of the journey one-way is more than 12 hrs. by rail. 4. Each proposal regarding Air Travel would require to be justified on merits. (Authority : Board's letter No. F(X)II/2003/PW/6 dt.04.4.2003 & 2017/Trans/01/Policy dated 18.10.17)

23. To the remission of recovery of rent from the incumbent of a post for which a quarter has been allotted.

Note : The General Manager may exempt the incumbent of a post from occupying the quarter allotted to the post and/or from paying rent thereof upto a maximum period of four months in the following circumstances :

i) when an employee is temporarily transferred to a post in another station; ii) when the quarter is subjected to extensive repairs, such as renewals of roofing, replacement of flooring, or such other special works

necessitating the vacation of the whole quarter; iii) when an employee is required to vacate the quarter under medical advice on account of an infectious disease or an epidemic.

24. To the waiver of the cost of training of a Railway employee who has received training at Railway's cost and who is required to serve the Railway for a minimum prescribed

period, in excess of the cost proportionate to the service rendered. 25. To the sanction of expenditure on deputation of Railway employees for training courses, seminars, symposia in non-railway Institutions. GM annual limit 1 Cr.

Note : (i) The overall registration fee, however, should be subject to a maximum of 50,000/- and pro-rata registration fee of 10000/- per day per person. For arriving at this monetary limit the cost of TA & DA should not be taken into account. This limit for both Gaz. and non Gaz. DRM for non Gaz. staff only.

(ii) The ceiling limits of above powers will be exclusive of service tax or any other taxes/charges.

(iii) DRMs may be delegated powers for nomination of non-Gazetted Railway employees for training in recognized institution of repute for registration fee of 8,000/- per day per person and overall registration fee upto 40,000/- per training course per employee subject to the budget grant allotted by Zonal Railway to Division for this purpose.

(Authority : Board's letter No. 2017/F(X)II/PW/1/I dt.18.5.2017, 12.6.17 & 2017/Trans/01/Policy dated 18.10.17)

D - Payments to persons other than Railway employee. 26. To the refund of fare and freight, otherwise than in accordance with relevant Tariff Rules. PHOD/CHOD/DRM-full powers.

Note : Further delegation to HQs and Divisional officers may be done with approval of GM (Authority : Board's letters No. 2017/Trans/01/Policy dated 18.10.17)

27. To the write-off of amounts due to the Railways, otherwise than when they are irrecoverable, in excess of 2 Lakh in each case.

Page No.75

Note : Items (26) and (27) do not apply to wharfage, demurrage, storage and lost property charges which may be written off or refunded by Railway

Administration without the sanction of higher authority. (Authority : Board's letter No.F(X)II-2016/PW/3 dt. 14.9.2016)

28. (a) To the grant of rewards in excess of 25000/- in each case.

(b) To the grant of rewards in excess of 50000/- in each case to the persons who have done exemplary work to avert accidents and saved passenger life.

Note : The powers indicated in item No.28 (b) above may be re-delegated to DRM's upto 10000/- in each case.

(Authority : Board's letter No.F(X)II-2016/PW/3 dt.14.9.2016) 29. (a) To the incurrence of expenditure on each ceremonial occasion in excess of 5 lakh. (b) To the incurrence of expenditure on important functions which are attended by:

i) Minister of Railways/Minister of State for Railways : in excess of 15 lakh in each case, ii) President/Prime Minister: in excess of 20 lakh in each case.

Note : (i) The powers under item 29 will be exercised by the General Managers subject to an annual ceiling of 25 lakhs for Production Units and

50 lakhs for Zonal Railways. (ii) The powers under item 29(a) will cover the expenditure on Railway week celebration also, the limit for which will be 2 lakh for a Zonal

Railway/Production Unit as a whole.

(Authority : Board's letters No.F(X)II-2016/PW/3 dated 14.9.2016, 12.6.17 & 2017/Trans/01/Policy dated 18.10.17) 30.(a) To the incurrence of expenditure in engaging/obtaining consultancy services from outside bodies in excess of 2 Crore. for PPP projects (other than property

development schemes) and 1 Cr. for other works in each case or in excess of 6 crore in a year.

(b) To the incurrence of expenditure in engaging/obtaining consultancy services connected with property development schemes, i.e. for commercial exploitation only, from outside bodies in excess of 2.5 crore in each case or in excess of 12.5 Cr. in a year for Zonal Railways, Production Units and RDSO.

Note : i) It may be ensured that no contracts are awarded by the Railways for activities which can be carried out in-house.

ii) Details of consultancy Contracts awarded by each Zonal Railways for commercial exploitation should be endorsed to all other General Managers for information to avoid duplication.

iii) The General Managers will evolve, in consultation with FA&CAO, a suitable mechanism to ensure that the limits laid down herein are not exceeded under any circumstances.

iv) For consultancy tenders in HQ the minimum level of tender committee shall be of JAG/SG level. For consultancy tenders in Divisions TC shall of JAG/SG level and acceptance by DRM. For all single tenders for consultancy tenders, TC shall be of SAG level.

v) All cases decided by the Zonal Railways should be reported to Board through the PCDOs to CRB and FC, to enable assessment of the exercise of these powers.

vi) The agency/consultant is renowned/Government approved and has sufficient experience in the relevant field.

Page No.76

vii) The powers delegated to the officers below the GM are as under:-

(a) CAO:- 50 lakh in each case with annual ceiling of 5 crore with concurrence of FA&CAO/FA&CAO(C). These powers of CAOs will be in addition to and separate from the powers delegated to General Managers. Also, the level of Tender Committee shall be SAG.

(b) PHOD:- Upto 20 lakh in each case with annual ceiling of 1.5 Cr. with concurrence of FA&CAO/FA&CAO(C)

(c) DRM/CHOD/CWM (in SAG) :- Upto 10 lakh in each case with annual ceiling of 1.5 Cr. These powers will exercised by DRMs in consultation with associate finance. In the tender committee JAG/SG level officers may be nominated. In cases where JAG/SG level officer are not available from Finance side in the Division, DFM may be nominated as Finance member of the tender committee. Minimum level of tender acceptance shall be at SAG level.

However, with reference to delegation as per (a), (b) & (c) above, if the consultancy contract is to be fixed only on a single tender basis

due to special circumstances, GM's personal approval would be required irrespective of the value of the contract.

(Authority : Board's letter No.F(X)II/2016/PW/3 dt.14.9.2016) & 2017/Trans/01/Policy dated 18.10.17.

31. (a) To the filing or defending of an appeal in the Supreme Court. (b) to the engagement of a Railway Counsel on scale of fees higher than that prescribed by Ministry of Law and Justice; (c) to the engagement of counsel at more than 1,050/- per day in Supreme Court or in any of the High Courts or at more than 750/- per day elsewhere; (d) To payment of fees in excess of scales of fees fixed by the High Courts concerned.

32. To the grant of allowances or fees to private persons or donations to private bodies including Railway Institutes, Hospitals and Schools, an excess of the scales or

maximum limits laid down by the Railway Board. 33. (a) To the payment of arbitration fees to private persons in excess of 25,000/- in each case.

Note : i) The circumstances under which such appointment of private persons has been made, should, however, be brought to the notice of the Board.

ii) This will not apply to payment of fees to arbitrators appointed by Court, for which full powers will be exercised by GMs. (Authority : Board's letter No.F(X)II/2000/PW/2 dt.29.5.2000).

(b) To the payment of arbitration fees to retired Railway Officers in excess of 75,000/- per case. (Authority : Board's letter No.F(X)II/2008/PW/6 dt.15.10.2009).

(c) To the payment of contribution/subscription to a medical institutions, if medical aid is rendered by such institution to Railway employees, in excess of 1,000/-

per annum.

(d) To the payment of contribution or subscription to a professional institution in excess of 10,000/- per annum in each case. These powers may be delegated to DRMs also. (Authority : Board's letter No. 2017/F(X)II/PW/1/I dt.18.5.2017).

Page No.77

Note : 1) The General Manager will have full powers for payment of fees to surveyors engaged for the assessment of the value of damaged consignments.

2) In respect of any item for which no scale has been laid down in any of the extant orders, the Railway Administration shall have no powers. 34. To the payment of compensation in cases of Railway accidents, otherwise than as specified below :-

(A) Ordinary Passengers (including Government servants, other than those specified in Category B below and their dependents).

- Upto 4 lakh in any single case.

(Authority – Board's letter No.F(X)-2000/PW/2 dated 23.1.2001)

(B) Military men, being or travelling on military duty. - No powers. All cases to be submitted to the higher authority.

(C) Compensation to public (other than Railway passengers) for injury to person or damage to property caused by accidents as a result of negligence or carelessness on the part of Railway.

- Upto 10,000/-.

(D) Claims decreed by a Court of Law. - Full powers to pay any Sum so decreed. (E) Claims settled out of Court with advice of Law Officer of

Government. - Upto 25,000/- in any single case.

35. To the payment of claims, otherwise than as specified below or claims for compensation other than those relating to goods lost or damaged and those arising out of

Railway accidents :- (i) Claims settled out of court. - Upto 10,000/- in each case. (ii) Claims decreed by a court of Law. - Full powers subject to the condition that particulars of cases involving expenditure of more than

25,000/- in each case should be reported to Railway Board for information.

Note : The powers under item 35(i) above should not be re-delegated to subordinate authorities. 36. Claims settled by arbitration award against

any dispute arising out of a contract. - Full powers, subject to the conditions that the Railway Board should be informed of the details :-

(i) Where payment to a contractor as result of the arbitrator's award exceeded by more than 10 lakh of the

amount considered due by the Railway Administration before the arbitration proceedings began: (ii) Where deficiencies in the General conditions of contract or flaw in procedures/practices noticed by

Railways/Pus during the course of arbitral proceedings/awards, regardless of value of award.

Note : The powers under item 36 above should not be re-delegated to authorities below the level of HODs. (Authority : Board's letter No.F(X)II/2016/PW/3 dt.02.2.2017).

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E - Expenditure on works not wholly chargeable to Ordinary Working Expenses. 37. To the inclusion in the Preliminary Works Programme of :-

(a) New Works under the Plan Heads New Lines, Gauge conversion, Railway Electrification, Metropolitan Transport Projects, Computerisation and setting up of

New Production Units; and

(b) Other New Works in excess of 5 Cr. each.

Sanction of Works :- 38. To the incurrence of expenditure on New Lines, Gauge Conversion, Railway Electrification works, Metropolitan Railway Projects, Computerization, setting up of new

Production Units, or Rolling Stock or Surveys not provided in the sanctioned budget for the year or carried forward from the sanctioned budget of the previous year.

39. To the incurrence of expenditure of other works not provided in the sanctioned budget or carried forward from the sanctioned budget of any previous year, except –

(a) Works/M&P under lumpsum provision:

All works costing less than 2.5 crore each with the following restrictions:

(i) Total lumpsum provision made in the Budget for such works is not exceeded.

(ii) Works in respect of existing Railway Schools. Hospitals, Dispensaries, Institutes, Officers Club, Rest Houses and Holiday Homes – not more than Rs.20 lakh in

each case.

(iii) Machinery and Plant – costing not more than 50 lakh each for GM/Open Line and Pus (including CAO in independent charge). General Managers may decide to delegate these powers upto a maximum of 10 lakh to CWMS/DRMs subject to annual ceiling fixed by the Railway for the Workshop/Division. PHOD/CHOD- Rs.50 lakh, DRM/CWMs – Rs.20 lakh, SG/JAG – Rs.10 lakh (in each case) Authority: F(X)II/2015/PW/7 dt.12.6.17 & 2017/Trans/01/Policy dated 18.10.17.

(iv) Works under Computerization Planhead: Authority:2017/Trans/01/Policy dated 18.10.17.

Note: (a) General Managers can sanction new works and replacement related works of overage IT assets upto 1 Cr. per case with finance concurrence. These powers are also delegated to PHOD/CHOD/DRM/CWM as under:- PHOD/CHOD – Full powers DRM/CWM – 25 lakh per case.

(b) Zonal Railway are permitted to procure equipment like computer, printer etc for new UTS/ PRS as under:-

GM – Full powers upto 1Cr. per case with finance concurrence. DRM – Full powers upto 50 lakh per case with finance concurrence.

(c) Extension/Upgradation/Strengthening of LAN: GMs can sanction extension/upgradation/strengthening of LAN upto 20 lakh in each case. PHOD/CHOD/DRM/CWMs can also sanction extension/upgradation/strengthening works upto 20 lakh per case.

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(b) Out of Turn Works:

Works costing less than 2.5 crore each subject to the following restrictions:

(i) The funds required for such works as provided in the sanctioned budget for works in these categories are not exceeded.

(ii) Budgetary ceiling will be 2.5 Cr. per case (other than lumpsum) in a financial year, annual ceiling limit of 50 Cr. out of which not more than 25 Cr. can be on other than safety related items with the proviso that all safety works should be completed within a maximum period of 8 months from the date of sanction.

(iii) While sanctioning out of turn works, the urgency of work and the throw forward of works under the Planhead/source should be kept in view.

(iv) Restrictions given in para 39 (a) should be followed.

(v) Powers to sanction M&P items and works under computerization planhead can be exercised only as per provisions contained in para 39 (a).

(vi) For passenger Amenities Works, Emphasis should be on creation of amenities of durable and lasting nature and funds should not be frittered away on provision of superficial items like furnishings and furniture, etc.

Note : DRMs may sanction works under the Planhead 'Passengers and Other Users' Amenities upto 2.5 Cr. in each case under item 39.

(Authority : Board's letter No. 2016/F(X)II/PW/5 dt .07.12.2016) & 2017/Trans/01/Policy dated 18.10.17.

New Para : Software Development: (Authority: 2017/Trans/01/Policy dated 18.10.17)

GM – Full powers upto Rs. 2.5. Cr. per case PHOD/CHOD – Rs.50 lakh per case with annual ceiling limit of Rs.2 Cr. DRM – Rs.10 lakh per case with annual ceiling limit of Rs.50 lakh. JAG/SG – Rs.5 lakh with annual ceiling limit of Rs.10 lakh.

40. (1) Sanction of Detailed Estimates/Revised Estimate:-

(a) To the sanction of detailed estimate/revised estimate for works over original sanctioned cost (abstract cost) due to reasons other than price escalations above 20% of the original cost estimate. However the detailed estimate may be prepared in the initial stage by taking services of consultant wherever required. Change in scope may be done only on account of change of technology or change in local conditions, but not due to change in planning/layout.

Note : (i) GMs will have full powers to sanction excess due to price escalation.

(ii) While processing the revision in the cost of estimate, the reasons for delay/time overrun should be clearly recorded. (iii) The change in scope of work shall be governed by powers for material modification given in item No.49. (iv) CAO/Con in HAG may sanction Detailed/Revised Estimates in the cases where original cost of the work is not moiré than Rs.500 crore subject to limits

of variations, indicated in item No. 40(1) (v) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO/FA&CAO(C) in cases of estimates where

original cost of the work is above 500 Cr.. (vi) These are the overall variations on the original sanctioned cost as included in the Budget and can not be exceeded even if more than one revised estimate

is sanctioned. (vii) This delegation will not effect rules in force regarding material modification. (viii) For variations exceeding the above limits, approval of Board will be required. In such cases, proposals may be sent to Board with personal concurrence of

FA&CAO/ FA&CAO(C) and personal approval of General Manager along with a detailed variation statement and suitable explanatory note. (b) To the sanction of track renewal estimates where the excess is not within the General Manager's competence as prescribed in sub-item 40(1)(a). (Authority : Board's letter No. 2016/F(X)II/10/17 dated 5.10.16 & F(X)II/2016/PW/3 Pt.3 dt.14.10.2016, 12.6.17 & 2017/Trans/01/Policy dated 18.10.17.).

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40. (2) To an excess over the estimated cost of Machinery & Plant included in M&P Programme as follows;

(a) Increase in cost due to price escalation – More than 100% of Original Estimate or 2 Cr., whichever is less..

(b) Increase in cost due to reasons other than Price escalation – More than 20% of original estimate or 50 lakh, whichever is less.

Note : i) Powers indicated in item No. 40(2) (b) above covers material modification also.

ii) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO in cases of material modifications costing above 10 Lakh each

iii) These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of sanction and cannot be exceeded even if more than one revised estimate is sanctioned.

(Authority : Board's letter No. 2011/F(X)II/5/11 dt.24.8.2016)

40. (3) SURVEYS : To an excess over 20% on an original estimate sanctioned by higher authorities.

Note : i) General Manager can sanction survey estimates provided the surveys are included in the sanctioned budget and approved yardsticks are followed while remaining within the amount indicated in the budget.

ii) This delegation does not apply to works which do not have necessary procedural approval.

(Authority : Board's letter No.F(X)II/2000/PW/2 dt. 27.6.2000)

40. (4) Lumpsum Works.

(i) To incur expenditure on lumpsum works provided in the sanctioned budget for the year or carried forward from the sanctioned budget of any previous year in excess of the total lumpsum provision for such works in the sanctioned budget.

(ii) To sanction excess over estimates of works sanctioned under item No.39 in cases where percentage variation is beyond the competence of the General Manager in terms of Rule 40(1)(a).

Note The works thrown forward from previous years may be taken up only if the funds required for them can be found by re-appropriation within the

sanctioned allotment.

(Authority : Board's letter No. F(X)II/2014/PW/1 Pt .II dt.29.5.2015)

40. (5) Part estimates: To sanction part estimates costing above 5% of the total value of the work, as originally sanctioned in the Budget

Note i) Part estimate may be sanctioned towards incurring expenses for preliminary activities like FLS, Geo-technical studies, Design, Preparation of plans and drawings etc. which will help in preparation of detailed estimate.

ii) The detailed estimate should be allowed to be prepared and got sanctioned only after these preliminary activities are completed. iii) These preliminary activities may be executed on works contract basis. iv) CAO/Con in HAG may exercise above power to sanction part estimate where original cost of the work is not more than 500 crore.

(Authority : Board's letter No. F(X)II-2016/PW/3 Pt.3 dt.14.10.2016)

F. Miscellaneous.

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41. To the sale of -

(a) any portion of a Railway line. (b) any item of authorised rolling stock or

Note : The sale of following may be excluded from above delegation:-

i) Railway component can be sold for the purpose of vendor/product development at book rate/latest purchase rate whichever is higher with usual charges as permitted in Stores code.

ii) Movable asset (other than rolling stock) can be sold on book rate or reserve price whichever is higher, provided it is not to be replakhed.

(Authority : Board's letter No. F(X)II-2016/PW/3 dt .22.3.2017)

42. To the dismantling or otherwise permanently closing to public traffic of any existing open line section. 43. To the alteration of or departure from the terms of contracts with Branch or Worked Lines. 44. To the write off of irrecoverable losses of cash, stores, tools and plant -

(i) exceeding 5 lakh in value when a Railway employee is in any responsible for the loss. (ii) exceeding 5 crore in value when a Railway employee is not in any way responsible for the loss.

Note : 1) Every important case of loss should be brought to the notice of the Railway Board, as soon as possible, after its discovery. When the loss involved does not exceed 50,000/- the case need not be reported unless it represents unusual features or reveals serious defects in procedure.

2) In efficient balances under Suspense Heads not exceeding 1 lakh can also be written off by the General Manager.

(Authority : Board's letter No. F(X)II-2016/PW/3 dt .14.9.2016) 45. To the incurrence of expenditure in excess of 5 lakh per year in connection with the entertainment of distinguished visitors, i.e. distinguished official or non-official

personages, representatives of foreign technical associates, foreign technical experts, representatives of Trade and Industry including overseas companies.

(Authority : Board's letter No. F(X)II-2016/PW/3 dt .14.9.2016)

46. Except in accordance with the rules contained in the Indian Railway Codes or any general or special orders issued by the Railway Board –

(i) to the construction of an assisted siding.

(ii) to the acquisition, lease or disposal of land.

47. To enter into contracts beyond the powers delegated by Railway Board.

(Authority : Board's letter No. F(X)II/2014/PW/1 dt .01.01.2015)

48. To the grant of advances to contractors -

(i) Mobilisation advance in excess of 10% of the contract value.

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(ii) Advances against new machinery and plant – in excess of 10% of contract value or 75% of the value of the new machinery and plant brought to the site of work (whichever is less).

(iii) Advances for accelerating the progress of work in special circumstances in excess of 5% of contract value or 1 crore (whichever is less).

Note : All advances mentioned above shall be subject to levy of interest charges at the rate of 4.5% per annum above the base rate of State Bank of India or as prescribed by the Railway Board.

(Authority : Board's letter No.F(X)II-97/PW/4 dt.5. 5.1998 and 2007/CE-1/CT/18 Pt.2 dated 04.10.2012 & 2007/CE-1/CT/18 Pt.33 dated 23.5.2012)

49. To any material modification estimated to cost over 2.5 Crore or more in each case.

Note i) Total value of Material modification in the work should not exceed 20 Crore. In case of Computerization Planhead, total value of material Modification in a work should not exceed Rs.5 Crore or 5% of the original cost of the work, whichever is less.

ii) The excess or the revised cost of the estimate does not go beyond the General Manager's power of sanction. iii) A Material modification estimated to cost more than 50 lakh but below 2.5 Cr. each should be certified and sanctioned personally by FA&CAO and

General Managers. iv) Material modification which are beyond the competence of General Manager should be sent to Board with the personal approval of FA&CAO and

General Manager,

(Authority : Board's letter No. F(X)II-2014/PW/1 Pt .II dt.30.10.2015)

50. To the grant of diet charges in any other case except -

(a) To a Railway employee undergoing treatment as indoor patient in Railway or non-Railway Government hospital for any diseases other than tuberculosis or leprosy or mental disease when the employee's basic pay is not more than 7,820/- per month.

(b) (i) To a Railway employee or members of his family when receiving treatment for tuberculosis or leprosy or mental disease in a Railway hospital or an approved Institution, when the employee's basic pay is not more than 11,540/- per month. (ii) To the dependent relatives of a railway employee receiving treatment for tuberculosis or leprosy in a Railway hospital or an approved Institution, when the

employee's basic pay is not more than 11,540/- per month.

Note : In the case of temporary staff the pay last drawn while on active duty may be treated as substantive pay for the purpose of this sub-rule.

(c) To persons, whether Railway employees or not, requiring such assistance from the Railway in emergent cases which involve living under difficulties as regards necessaries of life.

Note i) Indigent passengers injured or taken ill and removed to Railway hospitals and trespassers, who require immediate medical assistance may be given diet at

the expense of the Railway Administrations, the expenditure being treated as part of ordinary working expenses of the Railway hospital. ii) The General Managers have powers to sanction free diet or reimbursement of the cost of such diet according as the indoor treatment is given in a Railway

hospital or in a non-Railway hospital, to Railway servants injured in the course of duty for such period as they remain indoor patients, not extending beyond one year after they are declared permanently unfit and discharged from service.

51. Deleted.

(Authority : Board's letter No. F(X)II-2016/PW/3 Pt .3 dt.03.03.2017)

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52. To the supply of electricity to outsiders except under the following conditions:-

(i) The provisions of the Electricity Act are not infringed;

(ii) Such supply does not cause any extra outlay either immediate or contingent;

(iii) The supply can be made without any inconvenience to the Railway and after its full needs have been met;

(iv) The rates charged allow for profit after taking into account all costs of production, direct and indirect and are above the rates supplied to Railway employees; and (v) The Railway should have power to discontinue the supply without notice and without compensation.

53. To any alteration in the existing cash and pay arrangements. 54. To the introduction of new designs for goods and coaching stock sanctioned for construction during each financial year irrespective of whether the stock is to be built to

existing, sanctioned or new designs. 55. To changes, alterations or modifications in the designs, layout or equipment of the existing rolling stock and marine vessels involving :-

(a) infringements of the schedule of maximum and minimum running dimensions unless previously sanctioned; (b) Decrease in the revenue earning capacities of coaching and goods vehicles and marine vessels, such as alterations in the class or seating capacity of coaching

vehicles and marine vessels and a permanent decrease in the relationship between gross load and tare in the case of goods vehicles; (c) Conversion of public service vehicles into Railway service vehicles and vice versa and material modifications (such as alterations in the wheel arrangements etc.

in existing Railway service vehicles.); (d) The introduction of new facilities, fittings and equipments for the traveling public where such have not previously had the approval of the Board, e.g. cooling

arrangements in carriages, electric fans in second class compartments, variations in types of lavatory and other equipments which involve matter of policy. 56. To alteration in the authorized stock of all descriptions. 57. To any expenditure on an object which has not previously been recognized as a fit object for Railway expenditure.

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ƒÊããÖãºããª - 211001 Headquarters office Central Organisation

Railway Electrification Allahabad-211001

N. G-6/13 (T&P) Date: 18.9.2013 CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD CEE(P&D), CSTE(P&D), CMM/CORE/ALD CPDs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS Dy. CPO, Dy. GM & Dy. FA&CAO/CORE/ALD.

Sub : Scale of T&P office equipment – System of Procurement Accountal and Disposal.

Ref : This office letter No. G-6/13 Pt.XII dated 25.7.2002 and 09.7.2009.

- - - - - - In suppression to this office letters under reference, the scale of T&P and Office equipments for officers headquartered at CORE/ALD and various projects has further been revised in consultation with CORE Finance and approval of GM. The same is enclosed as Annexure-I & II. The system of procurement, accountal and disposal of these items in headquarters as well as in project offices is detailed below:- (a) Procurement; Procurement as per approved scale should be done with the approval of the head of the project in field units and CHODs in headquarters as

per approved procurement procedure of the project/ headquarters and extant guidelines/rules/codal provisions.

(b) Accountal; Proper accountal should be maintained by every office in the T&P and office equipment Ledger as per stores accountal procedure.

(c) Disposal; On expiry of the codal life or after the equipment become unserviceable the survey and subsequent condemnation should be processed by individual department for the T&P and office equipment held on the ledger.

DA : As above.

(Rajesh Chaturvedi) Dy. General Manager

for General Manager (G)

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Appendix-C

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ƒÊããÖãºããª - 211001 Headquarters office Central Organisation

Railway Electrification Allahabad-211001

No. G-6/13 (Banned Items) Date: 06.03.2018 CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD CPDs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS

Sub : Items which are banned/restricted to be procured as Economy measure.

Ref : This office letter No. G-6/1 Pt.VI dated 4.6.01 - - - - -

The list of banned/restriction on procurement of various items used by Railway Electrification offices were circulated vide this letter under reference. Some items which were restricted for procurement have been relaxed in the changed circumstances.

In supersession of all previous instructions on the subject matter the items which have still been specified as banned/restricted are listed below for information.

Item No. Description of items Authority for ban/restriction

Ref. No. Remarks

1. Passenger Road Vehicle/hiring of road vehicle.

Rly. Bd. & GM/RE

F(X)II/2006/PW/11 dt.21.11.06, 7.5.07 & GM/RE letter No. G-

6/7 Pt.XIV dt.29.8.08

1400 Km. for HQ, 1800 Km. for project and 2400 Km. for project field officers.

2. Other road vehicles (other than passenger road vehicles)

GM/RE GM/RE ON/90 dt.16.1.90 Prior approval of GM is required for procurement.

3 (i) Replacement of furniture Bd’s letter No. 2017/

Trans/ 01/ Policy dt.18.10.17

Full powers subject to annual ceiling limit of 5

lakh.

Nil Nil Nil Nil Finance concurrence is necessary, if the expenditure exceeds 50,000/- on each case.

3 (ii) Purchase of new furniture on additional account for staff, ORH, Camp office/ meeting room etc.

Bd’s letter No. 2017/ Trans/ 01/ Policy

dt.18.10.17

Full powers upto 2 lakh on each case.

Nil Nil Nil Nil 1) Finance concurrence is necessary, if the expenditure exceeds 10,000/- on each case.

2) PHOD/CHOD/CPDs can sanction procurement of furniture for officers as per approved T&P scale issued from CORE.

3) CPD can sanction procurement of furniture with project finance concurrence for handing over to open line as per provision available in the

sanctioned estimate.

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-2-

4. i) Photocopier machine GM/RE G-6/13 (Banned item) Dated 8.7.09

(1) On replacements account : Full powers to PHOD/CHOD in HQ and CPDs in Projects.

(2) On additional accounts : One no. each on (i) & (ii) in CPDs project and one No. each on

(i) & (ii) for field group officers manned by on officer of rank not less than JAG.

(3) However the quantity of items (iii & iv) shall be limited as under:

ii) fax machine or MFD having fax function

iii) Auto CAD

iv) Multimedia Projector

SN. Items Qty. limit for each project Qty. limit for deptt. in CORE/HQ

(iii) (i) Auto CAD Nil 1 No. for Elect. Deptt.

(iv) (i) Multimedia Projector, 1 No. Only EDP centre shall have maximum 2 projectors.

Note : Above limit shall not apply for GM's Secretariat.

Check Note : Replakhement purely on age cum condition basis after observing the condemnation procedure.

5. Air conditioner GM/RE Sanction can be given by CAO/CORE and CPDs in the projects. For project, CPDs can sanction for procurement of Air Conditioner (Split and Window type) upto maximum 5 lakh in a year.

6. Calendar/Dairies Rly. Board. Bd's L.No. F(X)II-86/Exp./2 dt.4.12.91

-

The above relaxation is subject to normal finance vetting of indents as required as per extant rules.

This issues with the concurrence of CORE finance & approval of GM/RE.

for General Manager (G)

Documents

Complete updated RE SOP as on 06.03 - core…core.indianrailways.gov.in/works/uploads/File/updatedRESOP.pdf · Page No.1 RE SOP updated as on 15.01.2018 S C H E D U L E - A-1 WORKS