Config Documents CIN WIP

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CONFIGURATION WORKBOOK

CIN COUNTRY VERSION INDIA

VERSION: 1.0

November 2007


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Configuration Workbook

Table of Contents

1. Purpose of the Document__________________________________________3

2. Detailed Design Overview__________________________________________4Maintain Excise Registrations________________________________________________________5

Maintain Company Code Setting______________________________________________________8Maintain Plant Settings____________________________________________________________10Maintain Excise Group_____________________________________________________________13Maintain Series Group_____________________________________________________________16Maintain Excise Duty Indicator_______________________________________________________18Maintain Sub Transaction Types_____________________________________________________20Select Tax Calculation Procedure____________________________________________________22Maintain Tax Defaults_____________________________________________________________23Define G/L Accounts for Taxes______________________________________________________26Specify Excise Accounts per Excise Transaction________________________________________29Specify G/L Accounts per Excise Transaction___________________________________________37Define Processing Modes Per Transaction_____________________________________________41Define Reference Documents Per Transaction__________________________________________42

Maintain Rejection Codes__________________________________________________________44Specify Which Movement Types Involve Excise Invoices__________________________________46Assign Billing Types to Delivery Types________________________________________________48Maintain Default Excise Groups and Series Groups______________________________________50Subcontracting Attributes___________________________________________________________52Maintain Movement Type Groups____________________________________________________54Make Settings for ARE-1 Procedure__________________________________________________56Make Settings for ARE-3 Procedure__________________________________________________57Maintain License Types____________________________________________________________59Maintain Output Type_____________________________________________________________60Define Processing Modes Per Transaction_____________________________________________62

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2. DETAILED DESIGN OVERVIEW

This document covers all CIN specific area

Configuration covers the functional requirement of all locations like: Plants, Dos, RDCs.

Configuration rationale for a particular setting for CEAT is explained in detail wherever

applicable. The detailed screen shot covering the said configuration are provided for each configuration

element.

The menu path and transaction code for each configuration element is also provided.

All configuration settings are done in Golden Master Client (Client 100).

The configuration element id follows following numbering system: CIN_Tcode_Short Text.

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Configuration Steps

Maintain Excise Registration

ID CIN_Excise Registration

Title Maintain Excise Registrations

Client 100-Golden Master

Release Id SAP ECC 6.0 Version

Menu path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainExcise Registrations

Transaction Code

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Excise Registration ECC No Excise Registration No Excise Range Excise Division Excise Commissionerate AED SED Cess EI Items

2 AAACC1645GXM001 AAACC1645GXM001 1 BHANDUP MUMBAI-III 100

3 AAACC1645GXM003 AAACC1645GXM003 A NASHIK-III NASHIK 100

4 AAACC1645GXD032 AAACC1645GXD032 100

5 100

6 100

7 100

8 100

9 100

10 100

11 100

12 100

13 100

14 100

15 100

16 100

17 100

18 100

19 AAACC1645GXM001 AAACC1645GXM001 100

20 AAACC1645GXM003 AAACC1645GXM003 100

21 100

22 100

24 100

25 100

26 100

Excise Registration Excise Registration Description Partial Credit NCCD Indicator AT1 AT2 AT32 BHANDUP EXCISE REGISTRATION

3 NASIK EXCISE REGISTRATION

4 HO EXCISE REGISTRATION

5 AZADPUR EXCISE REGISTRATION

6 UDAIPUR EXCISE REGISTRATION

7 HUBLI EXCISE REGISTRATION

8 BANGLORE EXCISE REGISTRATION

9 YASHWANTPUR EXCISE REGISTRATION

10 COIMBATORE EXCISE REGISTRATION

11 VIZAG EXCISE REGISTRATION

12 JAMNAGAR EXCISE REGISTRATION

13 CHENNAI EXCISE REGISTRATION

14 MYSORE EXCISE REGISTRATION

15 NAMAKAL EXCISE REGISTRATION

16 DEVANGIRI EXCISE REGISTRATION

17 MADURAI EXCISE REGISTRATION

18 NASIK DDC EXCISE REGISTRATION

19 JOBWORKER BHANDUP EXCISE REGISTRATION

20 JOB WORKER NASIK EXCISE REGISTRATION

21 RADO REGISTRATION

22 ACE REGISTRATION

24 IN01 REGISTRATION

25 XL01 REGISTRATION

26 MP01 REGISTRATION

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ConfigurationDescription

List all Excise Registration Units with their Excise Details such as ECC No,Excise Registration No, Excise Range, Excise Division, ExciseCommissionerate

Click on new entries and fill the details.Required Fields Excise Registration Number

ConfigurationPrerequisites

ConfigurationRationale

Any new units or from where Billing to happen needs to be defined as a new ExciseRegistration. Each of the excise registrations having four-character code for each.An entity in India that is entitled by law to produce any goods liable to excise. Eachentity is assigned its own excise registration number. Every factory thatmanufactures excisable goods is required to register separately,

Prepared By Bijaya Kumar Pradhan

Date Prepared 27.11.2007

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Configuration Steps

Maintain Company Code Setting

ID CIN_SPRO_COCODE

Title Maintain Company Code Setting



Menu path IMG>>Tax on Goods Movement>> India >> Basic Settings >> Maintain

Company Code Setting

Transaction Code SPRO

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Document Type: SA defines Controls which document type the system useswhen making CENVAT postings in Financial Accounting. Ticking Debitaccount override allows users, when entering journal vouchers, to overwritethe proposed debit accounts depending on the nature of transaction.

Immediate Credit on Capital Goods tick: This indicator Instructs the system, when

we verify a goods receipt for capital goods, to immediately post half of the inputexcise duty to the appropriate CENVAT accounts. The rest is posted the theCENVAT on hold account, for use in the following year.

First Month in Excise Year: This setting specifies which calendar month marks thebeginning of the excise year for example at CEAT April is the start month for theexcise Year.

Number of days from document date for excise invoice selection: Take for one yearall excise Invoices.

Rounding Off in Procurement and duty on removal is switched off.

CVD Account :Specifies the countervailing duty clearing account.

Required Fields N.A.


N.A.


Reference COEs N.A.

Prepared By Bijaya Kumar PradhanDate Prepared 13.11.2007

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Configuration Steps

Plant Settings

ID CIN_SPRO_PLANT

Title Maintain Plant Settings


Release Id SAP ECC6.0 Version

Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainPlant Setting


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Though this node is in the IMG node, These changes cannot betransported This needs to be be done in the client directly.

Required Fields



IN this setting we define whether the entity is a plant or depot

Reference COEs N.A.



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Configuration Steps

Maintain Excise Group

ID CIN_SPRO_Excise Group

Title Maintain Excise Group



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainExcise Group


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Excise Group is a unit within an excise registration, in India, which keeps its own set of exciserecords. Whereas the excise registration reports to the excise authorities, the excise group is apurely internal organizational unit. Each excise group keeps records of all transactions that haveto be reported to the excise authorities. When the time comes to present these records to theauthorities, the excise registration compiles the information from all of its excise groups.Some number Ranges are maintained at Excise Group Level.

RequiredFields


N.A.


ReferenceCOEs

N.A.



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Enter the Plantcode to be deleted


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Configuration Steps

Maintain Series Group

ID CIN_SPRO_SERIESGRP

Title Maintain Series Group



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainSeries Group


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Series Groups are used to define number range for different activity suchas Export Series, Domestic sales document Series, SubcontractingChallan.

Required Fields

Configuration

PrerequisitesConfigurationRationale

Reference COEs None



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Configuration Steps

Maintain Excise Duty Indicator

ID CIN_SPRO_Exciseind

Title Maintain Excise Duty Indicator



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainExcise Duty Indicator


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N.A.

ConfigurationRationale 3 indicators are created for CEAT

Reference COEs N.A.


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Configuration Steps

Maintain Sub Transaction Types

ID CIN-SPRO-SUBTRN

Title Maintain Sub Transaction Types



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >> MaintainSub Transaction Type


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These Sub Transactions are used to determine different GL Accounts in AccountingPostings.

RequiredFields

N.A.



ReferenceCOEs



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Configuration Steps

Select Tax Calculation Procedure

ID CIN-SPRO-CALCPROC

Title Select Tax Calculation Procedure



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >>Determination of Excise Duty>>Select Tax Calculation Procedure



TAXINJ Tax Procedure is used to determine taxes in the Purchase Orderas well as in All Inventory Postings and Logistic Invoice Verification.Tax codes are created with reference to Tax Procedure. One country canhave only one Tax Procedure. This is calculation based Tax procedure.Tax Percentages are directly maintained in the Tax code.



N.A.


Reference COEs



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Configuration Steps

Maintain Tax Defaults

ID CIN-SPRO-TAXDEFUALTS

Title Maintain Tax Defaults



Menu Path IMG>>Tax on Goods Movement>> India >> Basic Settings >>Determination of Excise Duty>>Maintain Tax Defaults


Client Tax procedure CVD condition type A/P Ex. tax code Tax juris.code A/P BED A/P SED

100 TAXINJ JCV1 A0 JMO1 JSO1

A/P AED condition type A/R BED A/R SED condition type A / R AED condition type A/R CESS BED Perc AED Perc

JAO1 JEX2 JEXS JEXA JCES JMOD JAED

SED Perc Cess Perc NCCD Condition type AP NCCD Condition type AR NCCD Perc ECS AP ECS -AR

JSED JCED JEC1 JECX

ECS percentage ECS A/P - Imports ADC condition type A/P A / P AT1 condition type A/R AT1 AT1 Perc A/P AT2

JECS JECV JADC JA1S JA1Y JA1X

A/R AT2 condition type AT2 Perc A / P AT3 condition type A /R AT3 condition type AT3 Perc

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In Maintaining Excise Defaults, we define which tax procedureand pricing condition types are used in calculating excisetaxes using formula-based excise determination. If we useformula-based excise determination, fill out all of the fields andenter the tax procedure and the pricing conditions that arerelevant for excise tax processing. Specify the purchasing andsales conditions types used for basic excise duty, additionalexcise duty, special excise duty, and cess. Specify theconditions in the sales order that are used for excise rates.

Specify the countervailing duty condition type used for importpurchase orders.

Reference COEs NA



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Configuration Steps

Define G/L Accounts for Taxes

ID CIN-SPRO-GL Account_TAX

Title Define G/L Accounts for Taxes



Menu path IMG >> Tax on Goods Movement >> India >> Account Determination >>

Define G/L Accounts for TaxesTransaction Code SPRO

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SAP standard settings retained


Configuration

Prerequisites

N.A.


Reference COEs N.A.



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Configuration Steps

Transaction Code Vs Accounts

ID CIN-SPRO-TCODE-ACCOUNTS

Title Specify Excise Accounts per Excise Transaction

Client 100 Golden Master


Menu path IMG >> Tax on Goods Movement >> India >> Account Determination >>Specify Excise Accounts per Excise Transaction


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Reference COEs N.A.



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Configuration Steps

Specify G/L Accounts per Excise Transaction

ID

Title Specify G/L Accounts per Excise Transaction



Menu path IMG >> Tax on Goods Movement >> India >> Account Determination >>Specify G/L Accounts per Excise Transaction


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RequiredFields

N.A.


Material Types have to be created before the number ranges are assigned.


ReferenceCOEs

N.A.



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Configuration Steps

Define Processing Modes Per Transaction

ID CIN-PRMODEPERTRANS

Title Define Processing Modes Per Transaction



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Incoming Excise Invoices >> Define Processing Modes Per Transaction



In J1IEX Transaction four activities are allowed

Capture

Change

Display

Post

Cancel


Configuration

Prerequisites

N.A.


Reference COEs N.A.



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Configuration Steps

Define Reference Documents Per Transaction

ID MM_OMT4_SYSMSG

Title Define Reference Documents Per Transaction



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Incoming Excise Invoices >> Define Reference Documents PerTransaction


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In J1IEX transaction reference documents settings are made hereFor Example in J1IEX display ; display can be with reference to InternalNumber or Vendor Excise Invoice Number.


Configuration

Prerequisites

N.A.


Reference COEs N.A.



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Configuration Steps

Maintain Rejection Codes

ID CIN-IMG-REJCODES

Title Maintain Rejection Codes



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Incoming Excise Invoices >> Maintain Rejection Codes


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Here we define the rejection codes that are used in the Incoming ExciseInvoices transaction. For each rejection code, we enter a code and adescription. We can also specify whether the excise duty in the invoice is tobe posted to the CENVAT on hold account, instead of the CENVATclearing account



N.A.


Reference COEs N.A.



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Configuration Steps

Specify Which Movement Types Involve Excise Invoices

ID CIN-IMG-MOVTTYPE

Title Specify Which Movement Types Involve Excise Invoices



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Incoming Excise Invoices >> Specify Which Movement Types InvolveExcise Invoices


Movement Type Description

101 Goods Receipt from Vendor or Stock Transfer

102 Goods Receipt from Vendor or Stock Transfer-Reversal

105 Goods Release from GR Blocked Stock

106 Goods Release from GR Blocked Stock-Reversal

261 Issue for Production Order for captive consumption

262 Issue for Production Order-Reversal

451 Return delivery from Customer non Sales Route

452 Return delivery from Customer non Sales Route-Reversal

501 Goods Receipt without Purchase Order

561 Initial Stock entry of Material like Finished product, Semifinished,Scrap

562Initial Stock entry of Material like Finished product, Semifinished,Scrap-Reversal

601 Dispatch against Sales Order

602 Dispatch against Sales Order-Reversal

641 STO Delivery

642 STO Delivery-Reversal

651 Sales Return delivery from Customer

652 Sales Return delivery from Customer-Reversal

ZGR Production Receipt at Subcon Location

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N.A.


Here we specify which movement types relating to goods receipts involveexcise invoices. The system uses this information during the goods receiptprocedure. When we post a goods receipt using one of the movementtypes that we have specified here, the system prompts us to enter theexcise invoice number. This option cannot be used for processing goodsreceipts without purchase orders.

Reference COEs N.A.



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Configuration Steps

Assign Billing Types to Delivery Types

ID CIN-IMG-BILLINGTYPE

Title Assign Billing Types to Delivery Types



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Outgoing Excise Invoices >> Assign Billing Types to Delivery Types




ConfigurationPrerequisites N.A.


Delivery type is linked to Excise Billing type to create Outgoing Excise

Invoice. We enter outgoing excise invoices by referring to either of theCustomer invoices or Pro forma excise invoices. These options arerepresented in the system by different document types and documentflows. Here we specify which billing document types you use as areference for CENVAT utilization and assign them to the appropriatedelivery document types

Reference COEs N.A.



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Configuration Steps

Maintain Default Excise Groups and Series Groups

ID CIN-SPRO-DEFAULT EXCGRP

Title Maintain Default Excise Groups and Series Groups



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Outgoing Excise Invoices >> Maintain Default Excise Groups and SeriesGroups



Required Fields


N.A.


Here in Maintain Default Excise Groups and Series Groups we specifywhich excise group and series group we want to appear in these fields by

default. You can make separate settings for different combinations of salesorganization, distribution channel, division, and shipping point. This activityis optional, unless we want the system to automatically create outgoingexcise invoices when you create a customer invoice.

Reference COEs N.A.



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Configuration Steps

Subcontracting Attributes

ID CIN-SPRO-SUBCONATTR

Title Subcontracting Attributes



Menu path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Outgoing Excise Invoices >> Subcontracting>> SubcontractingAttributes


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RequiredFields

N.A.



The subcontracting attributes help determine conditions for a combination of an excise group,a transaction type, and a subtransaction type.

The conditions such as the number of excise items per subcontracting challan, if thenonexciseable materials have to be filtered or not when the subcontracting challan is created,the movement type groups for issues and receipts and the hierarchy of determining the excisebase value are mentioned here.

Requirements

Before you continue with this activity, work through the following activities:

Materials Management -> Inventory Management and Physical Inventory -> Goods Issue /Transfer Postings -> Define Screen Layout.For the movement type 541, maintain the field Purchase Order as an optional entry or as arequired entry.Materials Management -> Inventory Management and Physical Inventory -> OutputDetermination -> Maintain Output Types.Maintain the output type. On the Default Values tab, maintain the dispatch time and thetransmission medium. Maintain the print parameter on the Print tab. This output type has tobe maintained in this activity here.Materials Management -> Inventory Management and Physical Inventory -> OutputDetermination -> Assign Forms and Programs.Maintain the Program, FORM routine, and the form for the output type.

Materials Management -> Inventory Management and Physical Inventory -> OutputDetermination -> Printer Determination -> Printer Determination by Plant / Storage Location.Enter the output device that you use.

ReferenceCOEs

N.A.



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Configuration Steps

Maintain Movement Type Groups

ID CIN

Title Maintain Movement Type Groups



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Outgoing Excise Invoices >> Maintain Movement Type Groups


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Required Fields



In this IMG activity, you group movement types together to form movementtype groups.

Reference COEs N.A



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Configuration Steps

Make Settings for ARE-1 Procedure

ID

Title Make Settings for ARE-1 Procedure



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Exports Under Excise Regulations >> Exports >> Make Settings for ARE-1 Procedure

Transaction Code


Required Fields



In this IMG activity, you make the settings that control how the AREDocuments transaction works for ARE-1s. These settings apply to exports

under bond and exports under claim for rebate.

You can configure the system differently for different series groups.

Reference COEs N.A



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Configuration Steps

Make Settings for ARE-3 Procedure

ID

Title Make Settings for ARE-3 Procedure



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Exports Under Excise Regulations >> Deemed Exports >> Make Settingsfor ARE-3 Procedure

Transaction Code


Required Fields



Make Settings for ARE-3 ProcedureUse

In this IMG activity, you make the settings that control how the AREDocuments transaction works for ARE-3s. These settings apply to deemedexports only.

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You can configure the system differently for different series groups.

Definition: ARE-3 documentLogistics - General (LO)A form, in India, that allows companies to sell otherwise excisable goodsfrom their premises without paying basic excise duty. The buyer of the

goods must be in possession of a deemed export license.

The ARE-3 states what goods are being removed and which deemedexcise license covers it.

Return ->Definition: ARE-3 document

Reference COEs N.A



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Configuration Steps

Maintain License Types

ID

Title Maintain License Types



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Exports Under Excise Regulations >> Deemed Exports >> MaintainLicense Types





N.A.


Maintain License TypesUse

In this IMG activity, you maintain the license types that you want to use.

You use the license types when you come to enter your customers'deemed export licenses: Whenever you enter a license, you have tospecify which type it is.

Definition: deemed export license typeLogistics - General (LO)In India, the sort of license that a company needs to obtain to purchasegoods under the deeemed exports scheme. Different types of license areavailable, for example CT-1 or CT-2.

Return ->Definition: deemed export license type

Reference COEs N.A.


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Configuration Steps

Maintain Output Type

ID

Title Maintain Output Type



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Exports Under Excise Regulations >> Printouts of ARE Documents >>Maintain Output Type


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N.A.

Configuration

Rationale

Maintain Output Type

Use

In this IMG activity, you can:

Define an output type for printing ARE-1s and ARE-3s from the AREDocuments transactionSpecify which program, FORM routine, and form you want to print thedocuments withYou then assign the output type to the series groups that you use for ARE-1s and ARE-3s. To do so, in Customizing for Logistics - General, chooseTax on Goods Movements -> India -> Business Transactions -> ExportsUnder Excise Regulations -> Printouts of ARE Documents -> MakeSettings for ARE-1 Procedure and Make Settings for ARE-3 Procedure.

Standard settings

The system comes with an output type already congifgured, J1IB (ExciseBonding). It is configured so that in the ARE Documents transaction, whenyou choose Print, the system:

Prints the ARE-1 or ARE-3 immediatelyPrints the ARE document on the printer assigned to the storage locationentered in the ARE documentIn the IMG activity Specify Printers, you assign a printer to every storagelocation.

If the output type does not meet your exact requirements, make a copy ofthe objects that you want to change (for example, the SAPscript forms),and change the copy.

Reference COEs N.A.



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Configuration Steps

Define Processing Modes Per Transaction

ID

Title Define Processing Modes Per Transaction



Menu Path IMG >> Tax on Goods Movement >> India >> Business Transactions >>Exports Under Excise Regulations >> Transaction Configuration >>Define Processing Modes Per Transaction


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N.A.

Configuration

Rationale

Reference COEs N.A.



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