Construction Mentorship Registrations Information

8/10/2019 Construction Mentorship Registrations Information

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The South African Council for the Project and Construction

Management Professions (SACPCMP)

Registration Rules for Professional Construction Mentors in

terms of Section 18(1) (c) of the Act, 2000

(Act No. 48 of 2000)

Commencement Date: 01 NOVEMBER 2008

Application forms to be downloaded from www.sacpcmp.

Applications should be addressed to:

Post Address Physical Address

The Registrar

SACPCMP

Gateway

P O Box 6286

Halfway House

1685

89 International Business Gateway

Corner New and 6thRoad

Midrand

1685

TEL : 011 318 3402/3/4

FAX : 011 318 3405


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1.2 DEFINITIONS

Built Environment Professions: Those categories of professionals established in terms of

the following Acts :

Act 43 of 2000 Council for the Built Environment Act

Act 44 of 2000 Architectural Professions Act

Act 45 of 2000 Landscape Architectural Professions Act

Act 46 of 2000 Engineering Professions Act

Act 47 of 2000 Property Valuation Professions Act

Act 48 of 2000 Project and Construction Management Professions Act

Act 49 of 2000 Quantity Surveying Professions Act

Built Environment Professions Actsare :

Act 43 of 2000 Council for the Built Environment Act

Act 44 of 2000 Architectural Professions Act

Act 45 of 2000 Landscape Architectural Professions Act

Act 46 of 2000 Engineering Professions Act

Act 47 of 2000 Property Valuation Professions Act

Act 48 of 2000 Project and Construction Management Professions Act

Act 49 of 2000 Quantity Surveying Professions Act

Built Environmentrefers to the functional area in which registered persons practice.

The Built Environment includes all structures that are planned and/or erected above

or underground, as well as the land utilized for the purpose and supporting

infrastructure.

Construction Discipline General Building, Civil Engineering, Electrical Engineering,

Mechanical Engineering or one of the Specialist categories identified by the CIDB in

their Register of Contractors..

Construction Management is the management of the physical constructionprocess within the built environment and includes the co-ordination, administration,

and management of resources. The Construction Manager is the one point of

responsibility in this regard.

Construction Mentorship is the evaluation and assessment of a Contractors skills,

identification of the Contractors shortcomings and the provision of suitable relevant

professional advice to the Contractor to address these shortcomings and thereby to

achieve their potential.

Construction Programme is the programme for the works indicating the logical

sequence and duration of all activities to be completed by the contractors,

subcontractors, and suppliers, in appropriate detail, for the monitoring of progress ofthe works.

Contract Programme is the construction programme for the works agreed

between the contractor and the Employers Agent.

Contractor means any person or legal entity entering into contract with the client

for the execution of the worksor part thereof.

Cost Consultant means the person or entity appointed by the client to establish

and agree all budgets and implement and manage the necessary cost control on

the project.


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Construction Mentorship Services the evaluation and assessment of a Contractors

skills, identification of the Contractors shortcomings and the provision of suitable

relevant professional advice to the Contractor to address these shortcomings and

thereby to achieve their potential.

Direct Contractors are contractors appointed by the client to execute work other

than the works.

Employers Agent means the person or entity appointed by the client and who has

full authority and obligation to act in terms of the construction contracts.

Improper Conduct as contemplated in section 27(3) of the Project and

Construction Management Professions Act, means failure to comply with the code of

conduct for registered persons.

Professional Construction Mentor Built environment professional with at least ten

years experience, and who has been assessed by the SACPCMP council as

competent to provide mentorship services

Principal Consultant means the person or entity appointed by the client to

manage and administer the services of all other consultants.

Project and Construction Management Professions Act means the Project and

Construction Management Professions Act, 2000 (Act No. 48 of 2000).

Project means the total development envisaged by the client, including the

professional services.

Public means any person or group of persons who is, or whose environment is,

either directly or indirectly affected by any construction project, or by a product,

outcome or influence of a construction project, which may impact on the health,safety and interest of such person or group of persons.

SACPCMP The South African Council for Project and Construction Management

Professions.

Subcontractors are specialists and other contractors executing work or supplying

and fixing any goods and who are employed by the contractor.

Substantially Practise means regularly and consistently carry out construction

mentorship work identified and charging professional fee for such work and accruing

professional responsibility to a client or an employer for the performance of such

functions.

Suppliers mean a person or entity appointed by the client to supply goods and

products for incorporating into the works.

The Council means the Council for the Built Environment established under section

2 of the Council for the Built Environment Act, 2000 (Act No 43 of 2000)

The South African Council for the Project and Construction Management Professions

means the South African Council for the Project and Construction Management

Professions established by section 2 of the Project and Construction Management

Professions Act, 2000 (Act No. 48 of 2000), and SACPCMP has the same meaning.


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Works means all work executed or intended to be executed in accordance with

the construction contracts.

1.3 APPLICATION FOR REGISTRATION

1. A person who wishes to be registered as a Professional Construction Mentor must

apply for in the prescribed application form in schedule 1 (attached).

2. The application form should be accompanied by the following:

an application fee as determined by the Council. (refer to Schedule 2 for

current rates

a certified copy of the identification document

a certified copy of Professional Registration Certificate with any of the Built

Environment Councils.

a Curriculum Vitae of the Applicant

1.4 CRITERIA FOR CERTIFICATION AS A PROFESSIONAL CONSTRUCTION

MENTOR

1.4.1 Categories of Construction Mentor

The SACPCMP will register Professional Construction Mentors in different fields, based

on their experience, knowledge and capabilities, as demonstrated in the registration

process. A person will be registered as a Professional Construction Mentor if they

satisfy the Council that they comply with the registration criteria identified in Section

2.2 below.

Each applicant will be assessed in line with the requirements for registration with

regard to expertise, knowledge and capabilities. Under no circumstances will theSACPCMP register an applicant in a category if they have not complied with all of

the requirements for that category.

1.4.2 General requirements for registration as a Professional Construction Mentor

An applicant may be registered as a Professional Construction Mentor should they :

1. Be registered in terms of any of the Built Environment Professions Acts, or

demonstrate an equivalent level of expertise; and

2. Be able to demonstrate that they have at least ten years experience in the

construction industry at a senior management level; and

3. Be able to demonstrate their knowledge, skills and experience to the

SACPCMP by means of completing the requisite testing; and4. Be assessed by the SACPCMP as able to act suitably as a mentor following

a psychometric examination; and

5. Be certified as competent in the transfer of skills and knowledge1; and

6. Undergo an interview with the SACPCMP Mentor Registration Committee.

Upon registration as a Professional Construction Mentor the applicant will be required

to sign and adhere to the SACPCMP Code of Conduct, and undertake to submit to

the SACPCMP annual declarations of the mentorship services that they have

provided. Professional Construction Mentors will be required to maintain a record of

all mentorship services provided.

1The applicant will be assessed through a recognized ETQA body against the mentor qualification by means of

either a direct assessment or through recognition of prior learning (RPL).


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1.4.3 Demonstration of knowledge, skills and experience to act as a Professional

Construction Mentor

A Professional Construction Mentor may only provide mentorship in the construction

discipline for which they are registered. A Professional Construction Mentor must in

addition, be assessed as competent in all of the following five areas in project-

related categories2. Professional Mentors may only provide mentorship in theconstruction sector in which they are registered with the SACPCMP.

1.4.3.1 Demonstrate an ability to transfer skills and assess a contractors capabilities

The applicant must demonstrate their ability to effectively transfer their knowledge,

expertise, experience and skills to the beneficiary. This must be demonstrated by

means of a combination of training and on the job coaching.

The applicant must also demonstrate their ability to accurately assess a contractors

knowledge and expertise. This must be quantifiable in order that the specific areas

that the contractor requires assistance and advice on in order to reach their full

potential.

1.4.3.2 Demonstrate competence in construction contract administration

The applicant must demonstrate

that they are competent in setting up efficient systems for contract

administration;

that they have a good working knowledge of the forms of contract approved

for use by the CIDB; and

that they fully comprehend the requirements and workings of the CIDB

standard conditions of tender.

1.4.3.3 Demonstrate technical competence in one or more construction

disciplines

The applicant must demonstrate technical competence in at least one of the

construction disciplines by:

interpreting technical specifications;

describing of suitable construction techniques; and

demonstrating their understanding of the importance of adherence to

statutory requirements including the building regulations.

This competence area deals with the critical issue of quality in construction

contracting.

1.4.3.4 Demonstrate competence in commercial aspects of contracting

The applicant must demonstrate

a comprehensive understanding of how contracting businesses are operated;

a comprehensive and practical knowledge of employment practices;

understanding of human resources management on a construction project;

ability to procure suppliers and subcontractors effectively and efficiently;

ability to set up practical and appropriate systems to control commercial risks,

costs and performance;

that they can draw up project level financial statements;

that they can draw up risk management plans for a project; and

2The unit standards that will be drafted for construction mentorship will contain specific outcomes in these five areas.

These unit standards may be added onto other recognized professional qualifications or learnerships.


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The recognized mentorship accreditation programmes3 that fulfill part of the

requirements for registration are:

1 The University of Pretoria

2 The University of the Free State

In addition to fulfilling the requirements of these recognized mentorship programmes,the applicant will be required to undergo an interview with the SACPCMP Registration

Committee.

1.7. TITLE AND ABBREVIATIONA person registered in terms of this rules as a Professional Construction Mentor, may

use the title Professional Construction Mentor abbreviatedas Pr.CMentor.

1.8 TRANSITIONAL ARRANGEMENTSUntil the required mentorship unit standards, qualifications and learnerships have

been registered on the NQF, the SACPCMP will operate under the transitional

arrangements detailed below.

1.9 PROFESSIONAL CONSTRUCTION MENTORSThe SACPCMP may register applicants as Professional Construction Mentors if they

can provide evidence that they are registered Built Environment Professionals, and

have at least ten years of senior management experience in the construction

industry. The applicant will be required to demonstrate their experience and

competence in the construction industry, undergo a psychometric examination,

make declarations that they will adhere to the Code of Conduct published by the

SACPCMP, and submit annual declarations to the SACPCMP detailing the mentorship

services provided. The Applicant may be registered following an interview with the

SACPCMP Registration Committee.

2. STANDARD SCOPE OF SERVICES FOR CONSTRUCTION

MENTORS REGISTERED IN TERMS OF THE PROJECT AND

CONSTRUCTOIN MANAGEMENT PROFESSIONS ACT NO. 48

OF 2000

2.1 GENERAL NOTES

a. Construction mentorship services cannot be defined only on a project by project

basis, since the relationship between Contractor and Construction Mentor can

extend far longer than any project. The activities detailed herein can be identifiedfor a single project, or over a period of time and across multiple projects.

b. Construction Mentors are appointed to support Contractors. The entity that

appoints and pays for the Construction Mentor is not necessarily the same entity

each time. Client bodies, Contractors, finance houses, and development agencies

number amongst those entities that might appoint a Construction Mentor to assist a

Contractor. Each of these entities would make use of the Construction Mentor to

achieve different objectives, depending on their role in the Project, and it is

important to take cognisance of these when selecting the activities that the

Construction Mentor will be providing.

3 Note that other mentor accreditation programmes are welcome at any time to submit their particulars to the

SACPCMP for evaluation and recognition.


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c. The timing of the Construction Mentors involvement will depend on who

engages the Construction Mentor, on what basis, for what period of time, and the

extent of the advice and support required by the Contractor.

2.2 STANDARD CONSTRUCTION MENTORSHIP SERVICES

Construction Mentors shall be able to perform the following standard activities:

2.21 ACTIVITY 1APPOINTMENT OF A CONSTRUCTION MENTOR

Definition

Identifying the Contractor to be mentored, who the Construction Mentor will

be, what the Construction Mentors experience should include, identifying

the Contractors needs and options, appointment of additional specialists

where required, determination of Construction Mentors brief, priorities,assumptions and strategies.

Standard Services

1 Presentation of the possible outcomes resulting from a Construction

Mentorship relationship.

2 Identification of the skills required by the Construction Mentor in order to

address the perceived requirements of the Contractor.

3 Documentation of the required Construction Mentorship services andincorporation thereof into an Agreement

4. Establishment of a performance monitoring system for determining the

efficacy of

Construction Mentorship in the development of the Contractors skills.

Deliverables

Draft agreement for the provision of Construction Mentorship services.

Construction Mentorship monitoring system incorporated into the

Agreement.

2.2.2 ACTIVITY 2 - CONTRACTOR SKILLS ASSESSMENT

Definition

Compilation of a skills assessment report on the Contractor, identifying the

Contractors strengths, shortcomings and operational systems. Determination

of the level of input required for each area where a skills shortage is identified.


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Standard Services

1. Completion of a skills audit questionnaire with the Contractor.

2. Determination of the level of skills that the Contractor currently has.

3. Determination of areas for the Construction Mentor to provide advice.

4. Determination of the provisional estimate of time required by Construction

Mentor to bring the Contractor up to the required level of skill.

5. Define and agree preliminary scope of Construction Mentorship services.

6. Prepare Preliminary Construction Mentorship Programme and schedule.

Deliverables

Preliminary scope of Construction Mentorship services

Preliminary Construction Mentorship programme and schedule

2.2.3 ACTIVITY 3 - MENTOR ADVISES CONTRACTOR AND BUILDS SKILLS

Definition

Advise the Contractor on how best to manage, co-ordinate and integrate

advice given and skills transfer required within the agreed scope, time, cost

and quality parameters.

Standard Services

1. Review and recommend practical and cost effective alternative

construction methods which will comply with the project specifications.

2. Review tender documentation together with Contractor to establish any

cost effective alternative solutions.

3. Provide advice to the Contractor on the Health and Safety requirements

during construction.

4. Provide advice on cost control systems as may be required by the

Contractor for estimating, budgeting and cost reporting purposes.

5. Attend the appropriate planning, co-ordination and management

meetings as an observer.

6. Monitor skills development progress of the Contractor throughout the

Construction Mentorship programme.

7. Provide advice and contact particulars of relevant training courses

provided others that are appropriate for the Contractors level of expertise.


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2.2.5 ACTIVITY 5FINANCIAL CONTROLS AND MANAGEMENT

Definition

The process of establishing and implementing effective and appropriate

financial controls in order that the Contractor can efficiently manage project-level as well as company-level finances.

Standard Services

1. Analyse project risks and finalise tender submissions

2. Calculate and determine project cashflow requirements

3. Identify and implement appropriate project cost control measures fordifferentsite Operations

4. Project financial reporting on a regular basis

4. Composite control of multiple project cashflow requirements from a

company perspective.

6. Financial controls required to balance project cashflow requirements on a

continuous basis

7. Preparation of annual financial statements

Deliverables

Project cash flow that relates to the construction programme, costs and

revenue

Risk matrix identifying the financial impacts of a project prior to tender

submission

Project cost control systems appropriate to the nature of the project

Regular project cost reports indicating costs, profits and reasons for any

variation from the projected cash flow.

Annual financial statements for the company

2.2.6 ACTIVITY 6 - CONSTRUCTION DOCUMENTATION AND MANAGEMENT

Definition

The management and administration of the construction contracts and process,

including the preparation and co-ordination of the necessary documentation to

facilitate effective execution of the works.


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Deliverables

Health and Safety Plan

Site establishment Plan

Signed Sub-contract Agreements

Quality Assurance Plan

Construction Communication Organogram

Record of Construction Meetings

Agreed Contract Programme

Agreed Construction Documentation Schedule

Detailed Construction Programme including Resource Plan

Design drawings, shop details and proprietary product information

Monthly progress payment claims

Construction Status Reports

2.2.7 ACTIVITY 7 - PROJECT CLOSE OUT

Definition

The process of managing and administering the project closeout, including

preparation and co-ordination of the necessary documentation to facilitate the

effective operation of the project

Standard Services

1. Co-ordinate, monitor and expedite the timeous rectification of all defects for

the achievement of Works Completion.

2. Manage, co-ordinate and expedite the preparation by the relevant sub-

contractors of all as-built drawings and construction documentation

3. Manage and expedite the procurement of all operating and maintenance

manuals as well as all warrantees and guarantees

4. Manage and expedite the procurement of applicable statutory compliance

certificates and documentation

5. Manage the finalization of the Health and Safety File for submission to the

Health and Safety Consultant.

6. Co-ordinate, monitor and manage the rectification of defects during the

Defects Liability Period.

8. Manage, co-ordinate and expedite the preparation and agreement of the

final accounts with the cost consultants and all subcontractors

9. Co-ordinate, monitor and expedite the timeous rectification of all defects for

The achievement of Final Completion.

10. Prepare and present Contract Closeout Report

11. Advise the Contractor on how to upgrade their CIDB Contractor GradingDesignation.


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3. Category B, in respect of a private consulting practice in construction

project management, shall mean a partner, a sole proprietor, a director, or a

member who, jointly or severally with other partners, co-directors or co-

members, bears the risks of the business, takes full responsibility for the liabilities

of such practice, where level of expertise and relevant experience is

commensurate with the position, performs work of a conceptual nature in

project management

4. Category C, in respect of a private consulting practice in construction

project management, shall mean all salaried professional staff with adequate

expertise and relevant experience performing project management work and

who carry the direct responsibility for one or more specific activities related to

a project

5. Category D, in respect of a private consulting practice in construction

project management, shall mean all other salaried technical staff with

adequate expertise and relevant experience performing project

management work with direction and control provided by any person

contemplated in categories A, B or C

These categories are similar to those defined for other Built Environment professionals

by other councils.

The rates stipulated for Construction Management Professionals are as follows:

The scale of fees on a time basis, on which Value Added Tax is excluded, shall

be at the following rates per hour, rounded of to the nearest rand:

i. for a person in category A and B: 18,75 cents for each R100,00 of the total

annual remuneration package (lowest notch) attached to a Directors

grading (level 13) in the Public Service

ii. for a person in category C: 17,5 cents for each R100,00 of the total annual

remuneration package (lowest notch) attached to a Deputy Directors

grading (level 12) in the Public Service;

iii. for a person in category D: 16,5 cents for each R100,00 of his/her total

annual cost of employment; provided that this hourly rate shall not exceed

16,5 cents for each R100,00 of the total annual remuneration package (lowest

notch) attached to a Assistant Directors grading (level 11) in the Public

Service;

iv. hourly rates calculated in terms of (i), (ii) and (iii) above shall be deemed to

include overheads and charges in respect of time expended by clericalpersonnel which shall, therefore, not be chargeable separately;

v. unless otherwise specifically agreed in writing, remuneration for the time

expended by principals in terms of (i) above on a project shall be limited to 5

percent of the total time expended on the project. Any time expended by

principals in excess of the 5 per cent limit shall be remunerated at the

rates determined in (ii) or (iii) above

This translates to the following Rand value rates, based on the currently used

Government salary levels :


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Category Rate of fee

(cents per hundred

rands of salary)

Public Service

Level

Annual salary

(2008)

Max Hourly

Rate

Recommended

Rate for

Construction

Mentors

70% of the current published rate

A 18.75 Director 540 429R 1 013R 709R

B 18.75 Director 540 429R 1 013R 709R

C 17.5 Deputy Director 369 000R 646R 452R

D 16.5 Assistant Director 196 815R 325R 228R

3.3 EXPENSES AND COSTS

For disbursements and for reasonable traveling and subsistence expenses additional

payment shall be claimed over and above the fee payable under any other

provision of this Tariff of Fees.

Recoverable expenses include:

Traveling expenses for the conveyance of the construction mentor by means

of :

o private motor transport, including any parking charges, toll fees and

related expenses;

o a scheduled air line or a train, bus, taxi or hired car; or

o non-scheduled or privately owned air transport.

Traveling time on the basis of the rate set out in Clause 10, for all time spent in

traveling by the construction mentor shall be as follows :

o when fees are paid on a time basis, all hours spent on traveling are

reimbursable.

o when fees are paid on a percentage basis, reimbursement for

traveling time shall be for all time spent in traveling minus the first hour

per return journey.

Accommodation and subsistence expenses incurred by the construction

mentor;

Agreed costs of typing, production, copying and binding of contractdocuments, pre-qualification documents, feasibility reports, preliminary design

reports, final reports and manuals, excluding general correspondence, minor

reports, contractual reports, progress reports, etc.

Expenses on special reproductions, copying, printing, artwork, binding and

photography, etc. requested by the client.

Alternatively, a lump sum or percentage of the total fees payable to the construction

mentor may be determined and agreed between the construction mentor and the

client to cater for all or any of the above.

Documents

Construction Mentorship Registrations Information