COPA End User Training Material

7/26/2019 COPA End User Training Material

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1 PROFITABILITY ANAYLSIS - END USER TRAINING MATERIAL

Profitability Analysis (CO-PA) End User material explain in step by step manner with

screenshots, how to do transaction.

Profitability Analysis (CO-PA) End User document will help you understand how to run

transactions in SAP and complete your business process.

In this document set we cover following transactions

Master Data

S_ALR_87005722 Maintain Plan Version

Planning

KE1E Transfer Planned Quantity from PA to SOP

KE1V Transfer Plan Data from PA to PCA

KE13N Upload COPA Offline Planning

KE28 Top Down Distribution KEPM Sales Planning

Reporting

KE21S Simulate Valuation

KE24 Line Item Display Actual Data

KE25 Line Item Display Plan Data

KE30 Execute Profitability Report

S_ALR_87005722 - Maintain Plan Version

Functionality

In this step you define the CO versions you want to use for your operating concern. These

versions are valid for all of CO and for all operating concerns.

In Profitability Analysis, you can only use versions for plan data. Consequently, the fields

"Actual" and "Exclusive use" are not relevant for CO-PA.

Each version has attributes, which are only valid for one operating concern.

The attributes determine the following:

Whether you can plan a version

The Version locked indicator lets you lock a plan version so that no more changes can be

made to it.

Which currency type should be used to store the data in this version

If, alongside the operating concern currency, the company code currency or the profit center

valuation is also active in your operating concern, you need to specify the currency type for

each version.

Which exchange rate should be used to translate foreign currencies to the local

currency

For what date the system should derive characteristics


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In planning, the system always tries to derive values for the characteristics, which you do not

specify. Since these derivation rules are time-dependent, you can specify which date the

system should use when it performs derivation.

Scenario

Create plan version 4.

Requirements

Operating Concern

Menu PathAccountingControlling Profitability Analysis Planning Current

SettingsS_ALR_87005722 - Maintain Plan Versions

Transaction Code S_ALR_87005722

Double click on S_ALR_87005722 - Maintain Plan Versions.

General Version Definition

Click the New entries button.

Update the following fields:

Field Name Field Description Values

Version Number key identifying plan version Example: 4

Name Description of the Name. Example: Plan Version 4

Click the checkbox in the Column Plan to select it.


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Click the checkbox in the Column Variance to select it.

Click the Save button.

Select the 4 line and click the Settings in operating concern

button.

Confirm transfer from version

Click the Yes button.

Change View "Settings in operating concern": Details



Exch.rate type Exchange rate type that will be used for currency

translation.

Example: P

Derivation date Date for derivation of characteristics in planning. Example: 01.01.2002

Click the checkboxof the Check derivation to select it.

Click the Enter button.

Click the Save button. The message bar displays Plan version saved

KE1E - Transfer Planned Quantity from PA to SOP

Functionality

You can transfer a sales plan created in CO-PA to Sales and Operations Planning (SOP).


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You can transfer the sales quantities either by individual products or by product groups. You

can use any profitability segments (for example, all products in a division) and time frames

(posting periods and weeks) as selection criteria.

You can transfer a sales plan more than once, since the sales volumes are overwritten in SOP

with each transfer. If you select the Transfer changes only field, you can ensure that only the

changes are transferred when you have made changes to a CO-PA sales plan.

Scenario

Transfer Planned Sales Quantities to SOP for:

Company Code 5200

Plant 5200

Requirements

Plan data were entered into CO-PA.

Menu Path AccountingControlling Profitability Analysis Planning Integrated

PlanningKE1E - Transfer Quantities to SOP

Transaction Code KE1E

Double click on KE1E - Transfer Quantities to SOP.

Transfer Plan to SOP: Initial screen



From period Entry field for beginning period and year. Example: 001.2002

To Entry field for the last period and year of the transfer. Example: 012.2002


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Version Plan version (CO-PA) enables you to keep two or more sets of

data for the same object. You can maintain and evaluate several

plan versions at the same time.

Example: 0

Record type Record types in CO-PA tell you what type of business

transaction the data transferred to CO-PA comes from.

Example: F

Version Version in SOP, a sales quantity plan can be stored in differentversions. One of these versions is always 'active'.

Example: 099


Click the Selection criteria button.

Transfer Plan to SOP: Selection criteria



Company Code Code identifying the company. Example: 5200

Plant Code identifying the plant in which product is produced. Example: 5200


Click the Execute button.

Transfer to SOP: Log


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Click the Back button.

Transfer Plan to SOP: Initial screen

Note: You can transfer a sales plan more than once, since the sales volumes are overwritten

in SOP with each transfer. If you select the Transfer changes only

field, you can ensure that only the changes are transferred when you have made changes to a

CO-PA sales plan.

If you are satisfied with the results, repeat the same process in Production modeby

deselecting the Test run checkbox.

Click the Back button to go back to SAP Easy Access screen.

KE1V - Transfer Plan Data from PA to PCA

Functionality


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It is possible to transfer planned values and quantities periodically from costing-based

Profitability Analysis (CO-PA) to Profit Center Accounting. To do so, you need to assign the

value and quantity fields in CO-PA to the accounts in Profit Center Accounting. You can

define rules in Customizing to derive the correct account in EC-PCA.

Scenario

Transfer PA plan for 812W LLDPE to PCA. Company code 1000; and Plant 1000.

Requirements

In addition, plan data must exist for combinations of profit center, controlling area, and

company code in costing-based CO-PA. Note that when no profit center is found for a posting

to CO-PA, the system automatically assigns that posting to the dummy profit center. Plan data

that is not assigned to a specific controlling area and company code cannot be transferred to

EC-PCA.

Menu Path AccountingControllingProfit Center AccountingPlanningPlan Data

Transfer

KE1V - Costing-based CO-PA

Transaction Code KE1V

Double click on KE1V - Costing-based CO-PA.

Transfer to EC-PCA: Initial screen



From period From Period Example: 001.2002

To To Period Example: 012.2002

Version Plan version, relevant for Co-PA

planning

Example: 2

Record type Relevant record type: billing document. Example: F (Billing)

Click the Processing instructions button to select what Characteristics

should be retained, and which should be summarized.

Transfer to EC-PCA: Processing instructions


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Click the Value fields button ot select the value fields you want to transfer to

PCA. Note that these value fields should have been defined in the derivation rules of the

accounts numbers.

Transfer to EC-PCA: Value fields

Click theRevenue . and the Sales quantity . checkboxes to select

them.

Click the Selection criteria button.To select what are the criteria for the

transfer.

Transfer to EC-PCA: Selection criteria


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Profit Center Profit Center of the material plan to be transferred Example: 4101


Transfer to EC-PCA: Log


Transfer to EC-PCA: Initial screen


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If you are satisfied with the results, repeat the same process in Production modeby

deselecting the Test run checkbox.


KE13N - Upload of COPA Offline Planning

Functionality

The Excel template created in Customizing can be copied as often as required and used to

create planning data in Excel. By using the uploading function for Excel, you can transfer the

individual files into the SAP system. This means that planning data can be entered into

different PCs, local planning thereby being possible.

Scenario

Upload Sales Plan file under the name SALES.TXT.

Requirements

The file name adheres to the generic file name, so that it can be assigned to the file description

correctly.

Menu Path AccountingControlling Profitability Analysis Planning Integrated

PlanningUpload from Excel KE13N - Execute

Transaction Code KE13N

Double click on KE13N Execute.

Flexible Upload


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Operating concern A unique four-character key for the CO

organizational unit operating concern.

Example: 1000

Type of Profitability

Analysis

Costing-based Profitability Analysis and/or

account-based Profitability Analysis.

Example: 1

Press [F4] or Click the Searchbutton in the Path or file field.

Select the SALES file in list box.

Click the Open button.

Flexible Upload


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Flexible Upload

Note:If there are problems in the upload, make sure that the Totals line in the text file to

be uploaded is deleted (last line).


Flexible Upload


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KE28 - Top-Down Distribution

Functionality

In Profitability Analysis: sales revenues, sales deductions and costs of goods manufactured

are generally stored at the customer/product level. However, many business transactions -

such as freight invoices, insurance expenses, or advertising - cannot easily be assigned to such

a detailed level in CO-PA. Consequently, these need to be posted at a summarized level, such

as the division, sales organization, or company code level.

Top-down distribution of actual data is a periodic function that lets you distribute thisaggregated data to more detailed levels in CO-PA on the basis of reference information (such

as the data from the previous year).

Scenario

Distribute Custom Clearance posted to Company Code/Product/Plant to Customer/Country.

Requirements

You use costing based Profitability Analysis.

Menu Path AccountingTreasury Profitability Analysis Actual Postings

Period-End Closing Periodic Adjustments KE28 - Top-Down

Distribution


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Transaction Code KE28

Double click on KE28 - Top-Down Distribution.

Top-Down Distribution: Initial screen



From period Beginning period of actual values to be

distributed

Example: 10.2002

To The last period of actual values to be

distributed

Example: 10.2002

Record type Type of business transaction the data

transferred to CO-PA comes from.

Example: F

From period Beginning period of reference data. Example: 10.2002

To The last period of reference data. Example: 10.2002

Record type Type of business transaction the datatransferred to CO-PA comes from.

Example: F

Click the Actual data radio button.


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Click the Test run checkbox to deselect.

Click the Processing instructions button.

Top-Down Distribution: Processing instructions

Note: Set the radio button for characteristics that you want to distribute in Dist column.

Click the Customer radio button.

Click the Country radio button.

Click the Selection criteria button.

Top-Down Distribution: Selection criteria


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Note: Select the characteristic values that you want to distribute.




Click the Value fields button.

Top-Down Distribution: Value fields


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Click the Deselect all button.

Note: Select the Value fields that are to be distributed.

Click the Cost-Customs Clear checkbox.

Top-Down Distribution: Value fields

Click the Check button to check that there are no errors in the set-up of the top

distribution.


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Top-Down Distribution: Log


Top-Down Distribution: Initial screen



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KEPM - Sales Plan

Functionality

The automatic planning method Copy allows you to copy existing reference data to data area

specified by the selected planning package. Reference data can be, for example, the actual

data from the previous year or planning data from a different or the same plan version. You

can use the copied data as the basis for planning, for example, and then change it by applyingother planning methods.

Scenario

Copy Sales Plan from the year 2002 to 2003.

Requirements

Reference data in year 2002 exist.

Menu Path AccountingControlling Profitability Analysis Planning KEPM -

Edit Planning Data

Transaction Code KEPM

Double click on the KEPM - Edit Planning Data.

Planning Framework: Overview

Click on the DSPButton to expand the structure.



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Double click on the DSP2003Button to display planning methods.


Click on the CopyButton to expand the structure.

Double click on the CopyButton to start coping.

Planning framework: Information


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Click the ContinueButton .


Click the Upd. runButton .


KE21S - Simulate Valuation

Functionality

To test valuation in detail or to run a detailed analysis of errors, you can simulate valuation

for the different points of valuation. The screen that appears matches that for manual line item

entry, but no values are posted.

From this screen, you can use the valuation analysis described above, as well as the separate

condition and access analyses.

Thus you can test various valuations without actually posting SD billing documents e.g.

Material cost estimate for cost of goods sold when qty of sales is entered.

Scenario

Simulate the valuation of a Manual Planning entry (version 0), for material 20000239 and

plant 1200.

Requirement


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Operating concern environment is active.

Menu Path Accounting Accounting Controlling Profitability Analysis Tools AnalyzeValue Flows KE21S - Simulate Valuation

Transaction Code KE21S

Double click on KE21S - Simulate Valuation.

Valuation Simulation CO-PA: Initial Screen



Posting date Posting date Example: 11.11.2002

Record type Type of business transaction: billing (record type

'F') or incoming sales orders (record type 'A') in

Sales and Distribution (SD), allocation of cost

center costs (record type 'D'), and settlement of

orders or projects (record type 'C').

Example: F

Pt. of valuation Profitability Analysis recognizes four points of

valuation: 01Real time valuation of actual data;

02Periodic valuations of actual data; 03Manual

planning; 04Automatic planning.

Example: 03

Version Plan version Example: 0



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Valuation Simulation CO-PA

Update the following fields on the Characteristics tab:



Product The Product. Example: 20000239Plant Code identifying the operational unit of the

company where the material is manufactured

and stored

Example: 1200

Click the Value fields tab button.



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Update the following fields on the Value Field tab:


Sales quantity The planned sales quantity. Example: 10Unit Unit of measure. Example: TO


Click the Valuation button.



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Note:As a result of the valuation, value fields will be populated with figures if there

was a cost estimate available for the material. This is in the case of Manufacturing

Affiliates, but in the case of Non-Manufacturing Affiliates, no breakdown of cost will

be available, where materials will be valuated based on the future price in the

material master.

Tip: To analyze valuation steps in detail way click the Analyze valuation

button.

Click the Back button to go back to the SAP Easy Access screen.

KE24 - Line Item Display - Actual Data CO-PA

Functionality

In this report you can display a specific amount of line items in the line item list. The line

item list is especially useful for displaying characteristics that you do not use for creating

profitability segments and that you have deactivated accordingly in Customizing. In costing-based Profitability Analysis, these characteristics are still filled in the line item and hence

listed in the line item list.

Scenario

Report of all line items coming from billing documents for the whole year 2002 must be

prepared.

Requirements

None.

Menu Path SAP menu Accounting Controlling Profitability Analysis

Information System Display Line Item List KE24 - Actual



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Double Click on KE24Actual

Display Actual Line Items: Initial Screen



Currency type Code identifying the currency in CO-PA, i.e.

B0 Operating Concern Currency

Example: B0

Record type Record type, i.e. F Billing document Example: F

Period/year Period/year, 0MM.YYYY Example: 001.2002

to To Period, 0MM.YYYY Example: 012.2002

Click Layout .

Choose layout (1) 1 Entry found

Select /TRAINING1 - Trai... - SBTP00225 - 15.07.2002 in list box.


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Display Actual Line Items: Initial Screen

Click .

Display Actual Line Items: List


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Display Line Items

Click Value fields .

Display Line Items

Click Origin data .

Display Line Items


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Click Administrat.data .

Display Line Items

Click IntegrationButton .


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Integration: Selection of Transactions

Click Display Sales Order .

Click Button .

Display Sales Order 401: Overview

Click Button Document flow

Document Flow


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Click .. Invoice 90000193 / 10Button .

Click Display documentButton .

Invoice 90000193 (F2) Display: Overview of Billing Items

Click AccountingButton .

List of Documents in Accounting


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Click 777Button .

Note:Now you are displaying the same CO-PA document '777' from side of a Billing

Document. According to document flow you made a circle.

Display Line Items

Click Back

List of Documents in Accounting

Click CancelButton .

Invoice 90000193 (F2) Display: Overview of Billing Items


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Click Back

Document Flow

Click Back

Display Sales Order 401: Overview


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Click Back .

Display Line Items

Click Back .

Display Actual Line Items: List


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Click Back .

KE25 - Line Item Display - Plan Data CO-PA

Functionality

In this report you can display a specific amount of plan line items in the line item list.

Scenario

Report of all line items coming from billing documents kept in the version Plan version:

change 1 for the whole year 2002 must be prepared.

Requirements

None.


Information System Display Line Item List KE25 - Plan


Double click on KE25 - Plan

Display Plan Line Items: Initial Screen


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Currency type Code identifying the currency in CO-PA, i.e.B0 Operating Concern Currency

Example: B0

Record type Record type, i.e. F Billing document Example: F

Version Three-digit number which represents the version

of the forecast parameters as defined in the

forecast profile

Example: 1

Period/year Period/year, 0MM.YYYY. Example: 001.2002

To To Period, 0MM.YYYY Example: 012.2002

Click Layout .

Choose layout (1) 1 Entry found

Select /TRAI... - in list box.


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Display Plan Line Items: Initial Screen


Display Plan Line Items: List



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KE30 - Execute profitability report

Functionality

In this transaction you can analyze your profitability data in drilldown reporting. Execute a

report that has been defined in accordance with your requirements.

Scenario

You are supposed to prepare profitability report for Company Code 5200 for the whole year2002, according to profit center hierarchy. After execution of the report a currency of the

report must change from USD to SAR.

Prerequisites

None.


Information System KE30 - Execute Report


Double Click on KE30 - Execute Report.

Run Profitability Report: Initial Screen

Select the ZSAI1001tree view nodechoose report appropriate for your requirements.


Selection: SAI Revenue/Expenses


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Company Code Organizational unit in FI that represents

business entity.

Example: 5200

From Period.Year From Period.Year, 0MM.YYYY Example: 001.2002

To Period.Year To Period.Year, 0MM.YYYY Example: 012.2002


Execute Drilldown Report "SAI Revenue/Expenses": Drilldown List


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Click the Product field in the Navigation Section to move this characteristic to

the right section and break the data according to the Product.


Click the Customer field in the Navigation Section to move this characteristic

to the right section and brake the data according to the Customer.


Click the button to move back the first characteristic into Navigation Section.

Click the button to move back the second characteristic into Navigation Section.



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Click the Total line to highlight it.

Click the Details button to change the layout of the report. Key figures from columns are

moved into lines.


Click the Customer field in the Navigation Section to move this characteristic

to the right section and brake the data according to the Customer.



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Click the Customer button to switch between different Customers.



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Click the Product field in the Navigation Section to move this characteristic to

the right section and brake the data according to the Product.


Click the Product button to switch between different Products.


Click the Product button to switch between different Products.

Click the button.



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From the SAP main menu, use the following menu path: NavigateSwitch dri ll down....


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Switch Drilldown Characteristic


Click Button .

Currency Translation: All Columns

Click CurrencyButton .


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To-currency (1) 185 Entries found

Select the SAR - Saudi Riyal in list box.


Click Translation keyButton .

Select Default for drilldown reportingin list box.



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Exit Report