Copyright © 2006 S trategies T oward A nnual R eductions System Training Guide for Suppliers Polaris Industries presents: Published: September 2006 Updated:

Copyright © 2006

Strategies Toward Annual Reductions

System Training Guidefor Suppliers

Polaris Industries presents:

Published: September 2006Updated: 2/25/2014

Copyright © 2006


• Lesson 1: Logging Into the STAR System

• Lesson 2: STAR System Tour

• Lesson 3: Viewing STAR Suggestions

• Lesson 4: Searching STAR Suggestions

• Lesson 5: Creating STAR Suggestions

• Additional References

Course Contents:

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• Understand how to navigate within the online STAR System.

• Gain the ability to create, view, and search electronic STAR suggestions.

• Understand the phases a suggestion goes through prior to Implementation.

• Understand how STAR suggestions affect Supplier Performance Reports.

Course Goals:

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Lesson 1

Logging into the STAR System

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Lesson 1: Logging into the STAR System

• Go to the Polaris Supplier Information System www.polarissuppliers.com

• Click on “STAR System” in the Doing Business section

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Lesson 1: Logging into the STAR System

• Enter your supplier number (without the ‘A’) into the Supplier ID field . {Example: 99999A would login with 99999} This is the same number used to access the rest of the website.

• Enter your password in the Password field. Each supplier has ONE Supplier ID and Password.

• Click on the “Login” button.

• Links are available to change your password.

! If you change your company’s password, please communicate that change to all of your co-workers that access the website.

Remember: Your company’s Supplier ID and Password are shared by everyone in your company and are used in other systems, such as PQR and RFQ.

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Lesson 2

STAR System Tour

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Lesson 2: STAR System Tour

After logging in (by following the steps in Lesson 1), you are brought into the Polaris STAR System. You will notice that the header contains the same information and options as the rest of the Polaris Supplier Information System. You will see four new links that provide you these options:

Clicking on “Supplier – Home” will return you to the Polaris Supplier Information System.Clicking on “Search STAR Suggestions” will open the search option that lets you create a custom subset of your projects based on the criteria you choose. Learn more about this feature in Lesson 4.

Clicking on “Create STAR Suggestions” will open the form allowing you to enter your cost saving idea. Learn more about this feature in Lesson 5. Clicking on “Logout” will return you to the Polaris Supplier Information System.

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Lesson 2: STAR System Tour

You will also see four links that provide different “Views” of your projects.

These “views” provide you an organized way to manage your projects and are described in detail in Lesson 3.

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Lesson 3

Viewing STAR Suggestions

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Lesson 3: Viewing STAR Suggestions

Clicking on “View All STAR Suggestions” will display ALL of your projects, regardless of the current phase and status.

There are four unique “views” of your Company’s STAR Projects. “View Submitted STAR Suggestions” is the default view. It’s easy to change the view – simply click on the link that gives you the data you are looking for. The four options are:

Clicking on “View Drafted STAR Suggestions” will display only your projects that are saved as Drafts; which means you created the project, but didn’t finish and submit it. Think of it as “work-in-progress”.

Clicking on “View Submitted STAR Suggestions” will display only the projects that you created and submitted. Projects remain at a “Submitted” status while the Phase progresses from 0-5. Your Polaris buyer is responsible for managing your submitted projects. He/She will enter the dates each phase is complete and you will see those updates immediately.

Clicking on “View Phase 6 (Complete) STAR Suggestions” will display only the projects that have been implemented.

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Each “view” displays the following data:

• ProjectID is the unique identifier for your suggestions. It is system-generated based on the first five digits of your Supplier Number - sequential number. Clicking on the ProjectID will open the project in view/read-only mode.

• Date Project Entered is the date the project was created and saved for the first time.• Project Owner (Buyer) is the Lead Buyer responsible for managing the project.• Current Phase is a number ranging from -1 through 7. The phases & status’ are described in the Overview of Changes section of this guide. • Status is a word description of the phase.• Options lists “edit” & “delete” functions for projects in a Draft status only. Once a project is submitted or complete, it can only be maintained by the Lead Buyer.

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In all of the “views”, you have the ability to expand or contract one or all of the projects in the STAR Listing.

Simply click on “Expand All” to expand all projects in the list to display Item #, Item Description and Current Cost.

Simply click on the “Expand” box next to a Project to display Item #, Item Description and Current Cost for a single project. Remove the checkmark to contract a single project.

Simply click on “Contract All” to contract all projects in the list to display Project level details only.Polaris’ goal was to create a site that was robust enough to meet aggressive cost savings goals; yet operated in a user-friendly format. We are confident that once you start using this system, you will find it easy to navigate and useful in managing your cost-savings projects.

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By clicking on the ProjectID, the project is opened in view/read-only mode. When viewing a project, you will see the same sections of data that are available when you create a STAR Suggestion (Refer to Lesson 5):

• Supplier Information• Project Information• Item Information• Project Roll-up• File Attachment

Plus, one additional section is available when in “view” mode: Project Status

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Project Status section:

All of the fields in this section are read-only. Current Phase: Auto-populated based on the completed phase datesPhase #0-7 Dates: Entered by the buyer when phase is complete; updates Current Phase Target Completion Date: The original date the project was anticipated to be completeRevised Target Completion Date: The current tentative date the project should be completeConfidence Level: Indicator of how likely the suggestion will be implementedProject Cancelled/Denied: “Yes” identifies a cancelled projectReason for Project Cancelled/Denied: Explanation of why project can’t be implemented

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Lesson 4

Searching STAR Suggestions

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Lesson 4: Searching STAR Suggestions

Once logged into the STAR System (Lesson 1), click on the link titled “Search STAR Suggestions”.

One of the many benefits of the online STAR System is the “Search” functionality available.

Do you only want to see a list of completed projects between specific dates?

What about submitted projects assigned to a specific buyer?

We thought you would! So, we built-in flexible search capabilities that can provide you with a subset of your projects refined in a way that meets your needs.

Do you want a list of projects created from a specific person at your company?

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The Search criteria box will open.

You are able to search by a variety of criteria. Simply enter in the field or fields that you want to use to refine your search.

And click on the “Search” button.

The “Cancel” button returns you to the homepage of the STAR System.

The “Reset Values” button clears out the fields.

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The Search Results are displayed. Clicking on the ProjectID opens the project in View mode. If the project is valid for Editing or Deleting, those functions are listed under Options.

“Home” returns you to the Polaris Supplier Information System, but doesn’t end your STAR session.

The criteria used for the search is displayed.

“Search Again” returns you to a blank Search box.

“STAR Listing” returns you to the STAR System Homepage.“Logout” ends your STAR session and returns you to the Polaris Supplier Information System.

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Lesson 5

Creating STAR Suggestions

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Lesson 5: Creating STAR Suggestions

Creating STAR Suggestions is as easy as 1-2-3! #1: Login to the STAR System (following the instructions in Lesson 1) #2: Click on the link titled “Create STAR Suggestion” to open a blank form

#3: Fill out the blank STAR Suggestion form and Submit Project

Let’s look at the Suggestion form in more detail…

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A few helpful tips about the Form:• All required fields are clearly identified with “*” next to them• If a field is grayed-out, the system will do the work for you by

auto-populating the field• By scrolling to the bottom of the form, you will see that you

have three options:The form doesn’t need to be completely filled out, just save as a draft and finish it at your convenience. The Buyer can’t view the project yet.

Cancels you out of the form and returns you to the default view of Viewing all Submitted STAR Suggestions. Any data entered is not saved.

All required fields on the form must be filled out and all data must pass system edit checks. The project is then moved to a status 0 (Submitted). An email is sent to the Project Owner (Buyer) notifying them of your suggestion. Once you Submit Project, you can no longer edit it. You are able to view the project as it progresses through the phases.

! Remember: Once you click on “Submit Project”, you can’t make changes to the project. Take time to carefully review your data before submitting.

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A few helpful tips about Projects:

• Projects must be marked as a Savings or Avoidance Project• Projects require at least one valid item and can have several

items• Data at the project-level is organized into different sections:

– Supplier Information– Project Information– Item Information– Project Roll-up– File Attachment

Let’s take a look at each section in more detail…

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Supplier Information section:

Annual Purchases: Auto-populatedSuggestion Submitted By: Enter your first and last nameTitle: Enter your job title within your organizationPhone Number: Enter your phone number including area codeEmail: Enter your email address in a valid formatAdditional Contacts (Email): Enter up to four email addresses of others in

your organization – they will receive an email notifying them when the project is submitted

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Project Information section:

Date Project Entered: Auto-populated when saved for the first timeProjectID: Auto-populated when saved for the first time Savings or Avoidance: Select value from drop-down listCost Change Only: For Savings only, select value from drop-down listProject Owner (Buyer): Select value from drop-down listOffshore Sourcing: Select value from drop-down listPart/System Type: Select value from drop-down listProject Description: Enter details such as Present Method and

Suggested Improvement

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Item Information section:

Item Number: Auto-populated from the item-level detailsItem Description: Auto-populated from the item-level details Current Cost: Auto-populated from the item-level detailsOption: Option to Delete an item you have addedAdd Item: Click on “Add Item” to open the Add Item form.

! Remember: A Project must have at least one item; potentially enabling cost reduction ideas to be tracked to the model level.

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Add Item form:Savings/Avoidance: Auto-populated from the Project Information

sectionCurrent Part Number: Enter Current Part # (Your company must

be identified as the vendor for this item in the Polaris system)

Current Part Description: Auto-populatedCurrent Cost: Auto-populated Check box: Select if appropriateNew Part Number: Enter if Check Box isn’t selected, else auto-

populated (If the new part doesn’t have a # yet, enter MISC)New Part Description: Auto-populatedProduct Group: Auto-populated Supplier Quote/Estimate: Enter proposed priceValidate Link: Click to have the system auto-populate the

shaded fields

Potential Savings/Avoidance Per Piece: (Current Cost) – (Supplier Quote Estimate)

Current Calendar Year Usage: EAU within cal year

EAU: Auto-populated Potential Annual Savings/Avoidance: (Potential Savings/Avoidance Per Piece) * EAUPercent Savings/Avoidance: (Potential Savings/Avoidance Per

Piece)/(Current Cost)Tooling: Enter tooling $s requiredSpecial Expenses: Enter add’l expenses

outside of a labor change

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If you scroll to the bottom of the Add Item form, you will see three options:

This will initiate an edit check of the data you entered and once passed, it will save the item to the project and return you to the Project Page.

Saves the item and opens a blank Add Item form to add another item, without having to go back to the Project Page.

This cancels out of the Add Item form and returns you to the Project Page. Item information is NOT saved.

! Tip: If you have a suggestion that involves a large number of items and entering each one isn’t feasible, please contact your Buyer to discuss the best way to have it entered. Ideally, we want to track cost-saving data at the item level, but understand that in some rare cases, it won’t be possible.

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Project Roll-Up section:

All of the fields in this section are auto-populated based on the item level data.

Potential Annual Sav/Avoidance: Sum of Potential Sav/Avoidance Per Piece * EAU for all items

Current Cal Year Sav/Avoidance: Sum of Potential Sav/Avoidance Per Piece * Current Calendar Year Usage for all items on project

Next Year Cal Sav/Avoidance: Sum of Potential Annual Sav/Avoidance - Current Calendar Year Sav/Avoidance for all items

Sum of Tooling: Sum of Tooling for all items on projectSum of Special Expenses: Sum of Special Expenses for all items on project

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File Attachment section:

Click on “Add Attachment” to add a document that provides additional explanation, test results, etc. The file can be any file format/extension.

Click on “Browse…” and select the file you want to attach and click on “Open”; the file path will appear in the “File Name” field. Enter the “Description” and click on “Save”. Once the file is attached, you have the Option to Edit or Delete it. Repeat the steps to add additional files.

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Wrap-Up

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Additional References

The complete Supplier STAR Program Manual is available on the Polaris Supplier Information System under Supplier Policies and Procedures.

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Support/Contact Info

• Questions regarding a specific suggestion should be directed to the Project Owner (Buyer) of the project. Their email address can be found online when viewing the project.

• Please direct all password and technical questions to [email protected]

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You have officially been introduced to the new online STAR System. Hopefully, you are as excited about our investment as we are.


“Relentless focus on productivity to fuel our growth.”

-Growth Initiative from “The Chart”

As Polaris continues to grow into a leaner, stronger company, suppliers who work closely with us, especially on achieving our quality and cost reduction goals, will flourish as well.

Thank you, in advance, for your commitment and involvement in

the STAR Program.

Documents

Copyright © 2006 S trategies T oward A nnual R eductions System Training Guide for Suppliers Polaris Industries presents: Published: September 2006 Updated: