CORE Oklahoma

CORE Oklahoma

The Office of State Finance

CORE

HCM Forum

June 14, 2011

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CORE Oklahoma__________________________________________________

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CORE Oklahoma

April Story

HR Director

Oklahoma State & Education Employees

Group Insurance Board

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CORE Oklahoma

EEO & Affirmative Action

• Cleanup• Dates• Contacts

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CORE Oklahoma

Alan Binegar

HRMS Administrator

The Office of State Finance – ISD CORE

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CORE Oklahoma

Employees Not Paid Since…

• Run the query: GO_PY_NOT_PAID_SINCE_PROMPT

• Review results to determine if terminations should be entered, or if additional follow up is needed with employees.

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CORE Oklahoma

Employees Not Paid Since 2009

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Agency Count

039 2

040 2

065 1

131 1

185 1

199 2

219 18

220 2

270 38

290 2

306 1

320 1

340 5

350 1

353 10

369 3

Agency Count

390 1

452 4

516 1

548 11

566 4

610 2

620 5

650 3

677 33

678 2

740 1

755 3

800 2

830 4

880 4

CORE Oklahoma

Drivers License Data

• Can provide an interface to load in existing data from legacy systems

• Added a process to generate a file to send to DPS to validate Drivers Licenses.

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CORE Oklahoma

Department 0000000 Pins – NOT Valid

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CORE Oklahoma

Agencies with Department 0000000 Pins

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Agency Dept 000000 PINs

007 10

025 39

039 114

049 7

055 1

065 14

160 48

185 9

199 1

219 1

285 1

300 4

306 3

308 19

309 8

310 2

Agency Dept 000000 PINs

326 1

340 296

350 6

355 7

369 1

400 125

410 4

430 10

450 4

510 1

557 1

625 12

629 1

715 1

740 14

807 10

CORE Oklahoma

Carol Barton

HCM Coordinator &

Production Support Lead

The Office of State Finance – ISD CORE

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CORE Oklahoma

Workers Comp Reports

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CORE Oklahoma


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CORE Oklahoma


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CORE Oklahoma


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CORE Oklahoma


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CORE Oklahoma

Fiscal Year Changes

• Evening of June 30, 2011 – Department of Human Services. This process must be run prior to running July 15, 2011 pay cycle.

• Evening of July 6, 2011 – All Agencies having Bi-Weekly Payrolls. This process must be run prior to running ‘B01’ or ‘C26’ pay cycles which pay on the 15th of July 2011.

• Evenings of July 18th and 19th 2011 – All Monthly Anticipatory Agencies. Do not begin processing M01 until July 20st.

NOTE: As soon as all On and Off-Cycle payroll processes are completed for the June pay period, please notify CORE by creating a Help Desk Case asking for the case to be Assigned to the HCM Payroll group. This will enable the CORE team to try and schedule the agency’s FY Combo Code Conversion Process earlier. Once we have loaded your FY12 Combo Codes, you will be able to start processing your FY12 Payrolls.

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CORE Oklahoma

Garnishments

• When setting up Garnishments on the “Garnishment Spec Data 1” Tab it is imperative that you uniquely identify each Garnishment ID number.

• A good rule of thumb would be to start with your three digit agency number with two digits following.

• An example would be: 09001; 09002; 09003

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CORE Oklahoma

Garnishments

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CORE Oklahoma

Lisa Raihl

Accounting & Reporting Analyst

The Office of State Finance – Division of Central Accounting and Reporting

(DCAR)

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CORE Oklahoma

Top 3 Mistakes That Result in a Payroll Overpayment

• HR/Payroll receives termination paperwork too late

• HR/Payroll isn’t told about leaves of absence

• The incorrect pay rate is used

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CORE Oklahoma

What do all three of these problems have in common?

Lack of communication with other departments within the organization

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CORE Oklahoma

Options to help prevent these mistakes?

Hound department heads to give HR/Payroll the information

• May not be very effective or change much

Send an email just before processing payroll for the period, asking if there were any changes that impact the checks

• Be specific, list items that could result in an overpayment

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CORE Oklahoma

Options to help prevent these mistakes?

Utilize self service options• Employee Self Service, Manager Self Service

Streamline business processes• Decreases time it takes HR/Payroll to get the

information

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CORE Oklahoma

DCAR Newsletter Items

• Changes in Fees for SoonerSave Deferred Savings Plan

• Change in State Share of Oklahoma Public Employees Retirement System

• Change in Employer Contribution Rate for Justices and Judges Retirement System

• Change in Federal Matching Contribution for Teachers Retirement System

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CORE Oklahoma


• Schedule of FY-2012 Pay Periods• Employee Travel Checks and Direct Deposit • HB2177 - Voluntary Buyout Reimbursement

Extension• HB1207 – Amended Biweekly Conversion Bank

Hour Sources

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CORE Oklahoma


• New PeopleSoft HCM Query for 633xxx account reconciliations

• SoonerSave Contributions to Employee Accounts• Fiscal Year Funding Changes on PS Payroll• FY Combo Code Conversion Schedule

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CORE Oklahoma

DCAR Newsletter

http://www.ok.gov/OSF/Comptroller/DCAR_Newsletters.html

Questions?

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http://www.ok.gov/OSF/Comptroller/DCAR_Newsletters.html

Next HCM Forum

• Wednesday, July 20th, 2011

• Suggestions for Topics?– Please submit a Help Desk Case and the Team will

address topic in the next HCM Forum

CORE Oklahoma

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CORE Oklahoma

Thank You!

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Documents

CORE Oklahoma