Corrigendum 3 to the Request for Proposal (RFP)for providing Video Display Boards, Electronic Score Boards, Perimeter

Advertisement Boards etc.on Rental Basis for the 35th National Games

Tender No: 75/NGOC/2014-15

Date:05/12/2014

The following clarifications/modifications are issued to the RFP. Bidders are advised to read all the terms of this corrigendum.

1. The revised Equipment List (Annexure 6 in the RFP)is attached as Appendix I to this corrigendum.

2. Please use the revised BOQ to submit the financial bid.

3. The necessary power for operating the equipment will be provided by NGS.

4. The Selected Bidder (the “Supplier”) shall provide all drawings, technical manuals, structural drawings etc required for the successful installation and

commissioning of the equipment.

5. The Selected Bidder shall provide and install all cabling required for the equipment commissioning.

6. The Selected Bidder shall provide all accessories including software for ensuring the complete functionality of the equipment.

7. The Selected Bidder shall provide the necessary structures for installing the equipment.

8. The Selected Bidder shall be completely responsible for the operation of the equipment during the 35 th National Games and shall provide adequate

manpower for the same.

9. The equipment should be commissioned 2 days before the start of the competition

10. Storage area for the equipment and general security will be provided by NGS.

11. For Perimeter Advertisement Boards, the content in jpg or similar format will be provided by NGS. The Selected Bidder will be responsible for

converting it into the required format and displaying it.

12. The indicative layout for the Perimeter Advertisement Boards is given in Appendix II as a reference to Bidders. Please note that the layout might

change according to actual requirements.

13. The indicative competition schedule is given as Appendix III.

Appendix I: Revised List of Equipment

Category 1 to Category 17: Video Display Boards

Note: For Indoor boards, the pixel pitch should be 5mm/6mm/7mm. For outdoor boards, the pixel pitch should be 10mm /12mm/16mm.

For Venues in which more than 1 discipline is being held, the actual days of competition will be lesser than the number of days indicated in the

table below. Bidders may refer to Appendix III for understanding the competition schedule.

Category Item Discipline Venue Specification Quantity Days of

Operation Outdoor/Indoor

1 Video Display Boards Athletics University Stadium 9m x 5m 2 5

Outdoor

2 Video Display Boards Aquatics Water Works Pirappancode

6m x 4m 1 7

Outdoor

3 Video Display Boards Kho-Kho &Kabaddi Sreepadam, Attingal 6m x 4m 1 13 Outdoor

4 Video Display Boards Taekwondo & Netball Agricultural College Indoor Stadium

4m x 2.5m 1 13

Indoor

5 Video Display Boards Beach Handball Shanghumugham 6m x 4m 1 5 Outdoor

6 Video Display Boards

Hockey Hockey stadium 4m x 4m 1 11

Outdoor

7

Video Display Boards Canoeing& Kayaking / Rowing

Vembanad Lake, Alappuzha

6m x 4m 1

12

Outdoor Video Display Boards 12

8 Video Display Boards

Archery JNS, Ernakulum 6m x 4m 1 9

Outdoor

9 Video Display Boards

Fencing CIAL Exhibition Center, Ernakulam

4m x 2.5m 1 5

Indoor

10

Video Display Boards Judo

Indoor Stadium, Thrissur

4m x 2.5m 1

13

Indoor Video Display Boards

Weight Lifting

11

Video Display Boards

Boxing Thriprayar Indoor 4m x 2.5m 1

8 Indoor

Video Display Boards 6m x 4m 1 Outdoor

12 Video Display Boards

Football Corporation Stadium 6m x 4m 1 9

Outdoor

13 Video Display Boards

Beach Volleyball Kozhikode Beach 6m x 4m 1 5

Outdoor

14 Video Display Boards

Gymnastics & Handball Jimmy George Indoor Stadium, Thiruvananthapuram

4m x 2.5 m 1 13

Indoor

15 Video Display Boards Badminton & Table

Tennis

Rajiv Gandhi Indoor Stadium, Kadavanthra, Ernakulam

4m x 2.5 m 2

13

Indoor

16 Video Display Boards

Volleyball V K K Menon, Kozhikode

4m x 2.5m 1 5

Indoor

17 Video Display Boards

Basketball & Wrestling Indoor Stadium, Mundayad, Kannur

4m x 2.5m 2 13

Indoor

Category 18 to Category 23: PerimeterAdvertisement Boards

Note:The Expected quantity required is only indicative. The final quantity ordered may increase or decrease, depending on the actual requirements. The

Perimeter Advertisement Boards should be of standard 3 feet height. Bidders should quote the Running FeetRate for each district.

Category Item District Expected Quantity required (Feet)

18 PERIMETER ADVERTISMENT BOARDS Thiruvananthapuram 3000

19 PERIMETER ADVERTISMENT BOARDS Kollam 700

20 PERIMETER ADVERTISMENT BOARDS Ernakulam 900

21 PERIMETER ADVERTISMENT BOARDS Thrissur 650

22 PERIMETER ADVERTISMENT BOARDS Kozhikode 1000

23 PERIMETER ADVERTISMENT BOARDS Kannur 250

Category 24 to 34: Electronic Score Boards

Category Item Discipline Venue Specification Quantity Type

24 Electronic Score Boards Squash Squash Complex, Thiruvananthapuram

Full Electronic Score Board with scoring solution

1 Indoor

25 Electronic Score Boards

Handball Jimmy George Indoor Stadium, Thiruvananthapuram

Full Electronic Score Board with

scoring solution 2 Indoor

26 Electronic Score Boards

Beach Handball Shangumugham Beach, Thiruvananthapuram

Full Electronic Score Board with

scoring solution 1 Outdoor

27 Electronic Score Boards

Kabaddi/ Kho-Kho Sreepadam Stadium, Attingal, Tvpm

Full Electronic Score Board with

scoring solution 2 Outdoor

28 Electronic Score Boards

Netball Indoor Stadium, Agricultural College, Vellayani, Tvpm

Full Electronic Score Board with

scoring solution 2 Indoor

29 Electronic Score Boards

Volleyball VKK Menon Indoor Stadium, Kozhikode

Full Electronic Score Board with

scoring solution 2 Indoor

30 Electronic Score Boards

Beach Volleyball Kozhikode Beach Full Electronic Score Board with

scoring solution 1 Outdoor

31

Electronic Score Boards

Lawn Tennis Tennis Complex, Thiruvananthapuram

Length - 3048 mm (10 Feet), Height - 1219 mm (4 Feet), Construction Modular (1219mm x 610 mm Modules), Number of Characters 70 consisting of: (Formed on Matrix Modules), Operation control Dedicated

2

Outdoor

Category 35: Linear Score Boards

Keyboard with LCD display Or PC interface (Laptop). Compliant with regulations of International Federation.

32

Electronic Score Boards

Hockey New Hockey Stadium, Ashramam, Kollam

Size: 16ft X 8ft . Home Score, Guest Score, and Game Clock digits are 18 inches tall. All other digits are 15 inches tall.

1

Outdoor

33

Electronic Score Boards

Basketball Indoor Stadium, Mundayad, Kannur

Dimensions: 430X270 cm :;Score and time:33cm digits ; period and team fouls:26 cm digits ; penalties:26cm digits; Individual player no. and fouls:16cm digits Wireless control panel included

2

Indoor

34

Electronic Score Boards

Football Corporation Stadium, Thrissur & Corporation Stadium, Kozhikode

Size: 16ft X 8ft . Home Score, Guest Score, and Game Clock digits are 18 inches tall. All other digits are 15 inches tall.

1 + 1

Outdoor

Category Item Specification Quantity

35 Linear Score Boards 20 Feet Length

Actual quantities required will be decided later. Bidders should quote for providing 1 Linear Score Board

For all categories of equipment:

NGS reserves the right to refrain from ordering certain items in the above list of equipment, or to modify the quantities to be procured for each item,

depending on the requirements for the 35th National Games. In case it is decided not to procure certain items, NGS may conduct the financial evaluation

through suitable means after dropping those items.

The Equipment to be supplied against this tender are grouped in to 35 Categories, as shown above. The Bidders may quote for supplying all the items in

the 35 Categories or alternatively select the Category/ (ies) of their choice. For each of the categories selected by the Bidder, the quote should be submitted

for all items under that category, failing which the Bid will not be considered for evaluation under that Category.

PLEASE NOTE: The Selected Bidder will be responsible to ensure that the systems/equipment provided by the Selected Bidder integrate and are

adaptable to any other TSR or Display equipment at the venue.

VENUE EVENT VENUE -1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

30-Jan 31-Jan 01-Feb 02-Feb 03-Feb 04-Feb 05-Feb 06-Feb 07-Feb 08-Feb 09-Feb 10-Feb 11-Feb 12-Feb 13-Feb 14-Feb 15-Feb

Opening Ceremony Karyavattom Stadium *

Closing Ceremony Karyavattom Stadium *

Aquatics Aquatics Complex, Pirappancode A TOM D

Athletics University Stadium, Palayam A TOM D

Gymnastics Jimmy George Indoor Stadium, Vellayambalam A TOM D

Kabaddi Sreepadam Stadium, Attingal A TOM D

Kho Kho Sreepadam Stadium, Attingal A TOM D

Netball Indoor Stadium, Agriculture College, Vellayani A TOM D

Triathlon NH Bypass, Kovalam A TOM D

Taekwondo Indoor Stadium, Agriculture College, Vellayani A TOM D

Tennis Tennis Complex, Kumarapuram A TOM D

Wushu LNCPE Stadium/Karyavattom Stadium A TOM D

Squash Chandrasekharan Nair Stadium, Palayam A TOM D

Cycling LNCPE Velodrome, Karyavattom A TOM D

Handball Jimmy George Indoor Stadium, Vellayambalam A TOM D

Shooting - Rifle/Pistol Shooting Range, Vattiyoorkkavu A TOM D

Beach Handball Shangumugham Beach A TOM D

Hockey New Hockey Stadium, Ashramam A TOM D

Rugby Sevens Lal Bahadur Shastri Corporation Stadium A TOM D

Canoeing & Kayaking Vembanad Lake A TOM D

Rowing Vembanad Lake A TOM D

Archery Jawahar Lal Nehru Stadium, Kaloor A TOM D

Badminton Rajiv Gandhi Indoor Stadium, Kadavanthra A TOM D

Fencing CIAL Convention Center, Nedumbassery A TOM D

Lawn Bowls CIAL Golf Course, Nedumbassery A TOM D

Yachting Munambum Beach A TOM D

Table Tennis Rajiv Gandhi Indoor Stadium, Kadavanthra A TOM D

Football (Women) Corporation Stadium A TOM D

Judo VKN Menon Indoor Stadium A TOM D

Weightlifting VKN Menon Indoor Stadium A TOM D

Boxing Indoor Stadium, Thriprayar A TOM D

Shooting - Trap & Skeet Police Academy Shooting Range A TOM D

Football ( Men) Corporation Stadium & Medical College Stadium A TOM D

Volleyball VKK Menon Indoor Stadium A TOM D

Beach Volleyball Kozhikode Beach A TOM D D

Basketball Indoor Stadium Mundayad A TOM D

Wrestling Indoor Stadium Mundayad A TOM D

ALAPPHUZHA

KOCHI

KANNUR

KOZHIKODE

KOLLAM

TRISSUR

THIRUVANANTHAPURAM

Appendix III: Indicative Competition Schedule (A= Arrival, TOM = Team Officials Meeting, D = Departure)