• June 2,2009

TO:

FROM:

SUBJECT:

FOR THE COUNCIL MEETING OF JUNE 2, 2009

COUNCIL AGENDA REPORT

City Council .

City Manager ttJ Prepared by: Director of Public Wor~ity Engineer

STREET MAINTENANCE (CHIP SEAL) BID NO. 2010101 CALL FOR BIDS

RECOMMENDATION:

That the City Council give approval to call for bids on the plans and specifications for Street Maintenance (Chip Seal) Bid No. 2010101.

• BACKGROUND:

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This project consists of providing all tools, materials, labor, equipment and incidentals to chip seal and install pavement markings on various City streets in the City of Santa Maria. Chip seal is a preventive maintenance. It represents an important part of the City street maintenance program because it "rejuvenates" the asphalt concrete pavement structure by replacing oil that has evaporated, worn away, or been lost to storm runoff. Extensive research by the Asphalt Institute has found that chip seal adds service life to asphalt concrete pavement, and reduces life-cycle costs by delaying more expensive street maintenance strategies such as asphalt overlays (blankets) and street reconstruction. Put simply, preventive maintenance completed in the first 75 percent of pavement life may cost one dollar per unit; remedial work performed during the last 25 percent of life may cost five to twenty dollars per unit.

The Street Maintenance (Chip Seal) Project addresses street locations in all quadrants of the City, as recommended by the Pavement Management Systern (PMS) (see Attachment 2). This year a majority of the Chip Seal project will be in the southerly portion of the City. Several lengthy arterials recommended for maintenance by the PMS are as follows: Betteravia Road, Skyway Drive, Industrial Parkway, and Fairway Avenue. These arterials are concentrated in the southern portion of the City and so skew the quadrant totals. The City of Santa Maria has had its PMS in place long before it becarne a Federal requirement of the Transportation Enhancement Act. The PMS is a computerized physical inventory and data bank for the condition of our streets. It is designed to improve the efficiency of everyday maintenance management deciSions, provide feedback as to the consequences of decisions, and ensure consistency of decisions made about the street network. The maintenance decisions recommended

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by the PMS factor in elements of physical condition and type of use. Each street has its own maintenance cycle. Consequently, residential streets require maintenance on a • seven to nine year cycle while commercial and industrial streets may be on a four to five year cycle. New streets receive maintenance in the form of a fog seal (paid for by the developer) one year from the date of initial acceptance.

Advances in oil emulsions have been tested in many jurisdictions in recent years. Research by City staff indicates that a change to these oil emulsions will have a beneficial effect on the community. Consequently, the project includes an oil emulsion, which cures in lower temperatures, seals small cracks in the pavement and has greater chip retention characteristics than conventional oil emulsions. This means that the project will be less dependent on weather and will allow the successful contractor to work full days and reduce temperature caused shutdowns. When a contractor has to shut down due to weather, it increases the inconvenience to the neighborhoods and motoring public, and causes problems with notification and posting. The efficiencies created for the contractor may offset the added cost of the new oil emulsion and will certainly reduce public inconvenience.

The City maintenance strategies may provide several consecutive chip seals before an overlay or reconstruction is applied. Therefore, the pavement life can be extended and large expenditures for major maintenance can be minimized.

DISCUSSION:

The project is scheduled as follows:

Council Approval and Call for Bids: Bid Opening: 2:00 p.m., Tuesday Council Award of Contract: Construction Period Allowance:

06/02/09 06/30109 07/21/09 45 CALENDAR DAYS

Pursuant to the provisions of the California Environmental Quality Act (CEQA), it has been determined that this project is categorically exempt Class 1C.

Specifications are available for viewing in the office of the Chief Deputy City Clerk.

Alternatives

The alternative to chip seal is to eliminate street maintenance altogether, or apply asphalt overlay or reconstruction to the roadways in lieu of chip seal. These latter strategies will always be necessary at some point in the life of a pavement; however, eliminating chip seal would cause the pavement to deteriorate faster and would necessitate the more expensive strategies at an earlier point in the pavement life.

Fiscal Considerations

Funds for this budgeted project are provided from Account No.'s 064-011-045-52-40 (Street Rehabilitation) and 065-011-047-52-02 (Annual Street Maintenance-Chip Seal). The funding sources are from State Regional Surface Transportation Grant Funds and Measure D.

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Impact to the Community

The Street Maintenance Chip Seal project will benefit the community by maintaining the City street system in good safe condition, and by reducing life cycle costs for street maintenance. Motorists may experience inconvenience during construction due to the presence of the construction equipment and traffic control efforts. The project includes public notification, such as newspaper advertisement and temporary "No Parking" signs.

These efforts are intended to allow citizens to prepare for the project impacts by adjusting their schedules and following different travel routes during chip seal construction. Motorists will be advised to reduce speeds over newly chip sealed roadways to minimize dislodged chips.

Other Agency Review

None.

HITEHEAD, P.E. Director of Public Works/City Engineer \l>

ATTACHMENTS:

1. 2. 3. 4.

News Release Vicinity Map Quadrant Listing Street Listing

xc Chief Deputy City Clerk Streets and Facilities Manager

S:IEngineennglFRONT DESK\2010 PROJECTSI10-01\1001 CC STAFFRPT CaIiForChip Seal.doc

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iii SANTA¥.1~!;i,~ NEWS RELEASE June 2, 2009

HEADLINE

PROJECT TITLE: STREET MAINTENANCE (CHIP SEAL)

PROJECT DESCRIPTION:

News

This construction project consists of providing all tools, materials, labor, equipment and incidentals to chip seal and install pavement markings on various city streets in the City of Santa Maria as designated in the special provisions, shown on the plans or directed by the Engineer.

The City Council is being asked to call for bids for the above work at its regular meeting of 06/02/09. Bids will be opened at 2:00 p.m. on 06/30/09, and award/advisement/rejection of contract is scheduled for the 07/21/09 Council Meeting. The specifications require that all work be completed within 45 CALENDAR DAYS.

(The City does not wish to publicize the Engineer's Estimate of the project cost since this information may tend to influence the number and nature of bids received.)

SUPPLEMENTARY PRESS RELEASE

On XXIXXIXX bids from -xx- contractors were opened by the City Clerk of the City of Santa Maria as follows:

sxxx,xxx.xx SXXX,XXX.XX

SXXX,XXX.XX

o At its XXlXXIXX meeting, the City Council will consider a staff recommendation to award the contract to the low bidder.

o These bids have been taken under advisement by the City.

o Bid(s) received have been rejected by the City.

Department: Contact Person: Telephone Number: Email Address:

Public Works/Engineering David Beas 925-0951 ext. 225 dbeas@ci.santa-maria.ca.us

S:\Engineenng\FRONT DESK\2010 PROJECTS\10-()1\1001 cc STAFFRPT C8I1For.doc

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- LEGEND CHIP SEAL WITH FOG SEAL APPUCATION PER SPECIFICAnONS

BID No. 2010101 MAINTENANCE

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• ATIACHMENT 2

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CITY OF SANTA MARIA DEPARTMENT OF PUBLIC WORKS

STREET DIVISION

STREET MAINTENANCE (CHIP SEAL) BID NO. 2010/01

QUADRANT AREA TOTALS h· I . h ~ r . n) treets to receive c IP sea Wit 09 sea app Icatlo

I QUADRANT I SQ. YARDS I N/E 81.260 NIW 82.581 S/E 331.618 81W 514.251

TOTAL I 1.009.710 I

ATTACHMENT 3

STREET & PAVEMENT MARKINGS ATTACHMENT CITY OF SANTA MARIA

DEPARTMENT OF PUBLIC WORKS STREET MAINTENANCE (2010 CHIP SEAL)

BID NO. 2010101 BASE BID

STREETS TO RECEIVE CHIP SEAL WITH FOG SEAL APPUCA liON STREET FRoM TO SCRUB BROOM STRIPING & PAVEMENT MARKINGS

11) CROSSWALK REPLACE WITH 1.97S·LF DETAIL 32 PERA20B 4.200·LF DETAIL 39 PER A20D 100' IF DETAll39A PERA20D 114) LEFT TURN ARROW· TYPE IVIL) ARROW PER A24A

A STREET S WFAIRWAYOR W BETTERAVIA RD 12) TYPE IIIIIR) ARROW· RIGHT/STRAIGHT ARROW PERA24A (3) M3S" MPH NUMERALS REPLACE WITH 100' DETAIL 38 PERA20D 12) TYPE III ARROW PER A24A REPLACE WITH 4.200·LF DETAIL 9 PER A20A REPLACE WITH 200' DETAIL 22 PER A20A 11) BIKE LANE SYMBOL A24C

IRPARKORS WFAJRWAYOR SOUTH END (1) MSTOP" STENCIL 'MTH 20' OF LIMIT LINE 2i "35" NUMERAlS PER A24C

11) CROSSWALK 12) RIGHT TURN ARROW· TYPE IV (R) ARROW PER A24A

AIRPARKLNW SKYWAY OR HAGERMANLN 12) LEFT/STRAJGHT ARROW· TYPE 1111 (L) ARROW PERA24A 50' IF DETAIL 23 PER A20A 50' LF DETAIL 38C PER Aloe

AUGUSTACT S W ST ANDREWS W( SOUTH END BRUSH (1) "STOP" STENCIL WITH 20' OF LIMIT LINE

AUTOPARKDR SKYWAY DR 937' N/O SKYWAY OR 11) "STOP" STENCIL WITH 20' OF LIMIT LINE

A~nONWYS WFAIRWAYDR SOUTH END (1) "STOP" STENCIL WITH 20' OF LIMIT LINE

BANYANWfS W ST ANOREVVS Wf 5 OCOTILLO AVE BRUSH 12) "STOP" STENCIL WITH 20' OF LIMIT LINE

BARCELLUS AV E S MlllERST S BLUEBIRD ST (1) "STOP" STENCil 'IJITH 20' OF LIMIT LINE

BARRETTSTW S RAlLROADAV SOAKLEYAV NONE

12) "STOP" STENCIL WITH 20' OF LIMIT LINE 13) "45" NUMERALS PER A24C 11) CROSSWAlKS· ~ITE (1) CROSSWALKS· YELLOW (14) LEFT TURN ARROW· TYPE IV (L) ARROW PER A24A· THERMOPLASTIC 12) RIGHT TURN ARROW· TYPE IV (R) ARROW PER

BATTlES RD E SCOLLEGE OR S BRADLEY RD A24A· THERMDPLASnC .OO·LF DETAIL 37" PER A20C 400'LF DETAIL 23 PER A20A 300'LF DETAIL38C PER A20D 3,480' LF DETAIL 10 PER A20A 1,343'lF DETAIL 33 PERA20B

BAYVIEW DR E CRESTON ST E SEAWARD OR 11) "STOP" STENCIL WITH 20' OF LIMIT LINE

BENWILEY AV S WMAJN ST WCHURCH ST 2) "STOP" STENCIL WITH 20' OF LIMIT LINE

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ROW TRACKS THORNBURG ST

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'MTH 2,640' IF DETAil 10 PERMOA WITH l,P80'lF DETAIL 33 PERA20S 'MTH 120' LF DETAIL 3aC PER A20D WITH 230' LF DETAIL 23 PER A20A

TYPE IV (R) ARROW PER

LINE - THERMOPLASTIC (AT THORNBURG

MPH NUMERAL PER A24C WITH 550' LF DETAIL 3BC PER A20D WITH 2,520' LF DETAIL 10 PERA20A WITH 750' IF DETAIL 33 PER A20B

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DETAIL 25 PER A20D DETAIL SBC pER A20D

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BROKEN BIKELANE DETAIL 39A PER A20D BIKE LANE SYMBOL PER A24C "35" MPH NUMERALS PER A24C

1,960' LF DETAIL 10 PERA20A 1,765' LF DETAIL 278 PER A20B

LEFT TURN ARROW· TYPE IV (L) ARROW PER

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STRAIGHTIRIGHT ARROW AT IJONE!;rrH()RNBURG

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'IF DETAil 32 PER A20B CROSSWALK CROSSWALK • THERMOP~STlC (AT STOWELL)

IRI'PLACE'N'ITH1,a05' IF DETAIL 22 PERA20A

1~~'~~~g~~,WI~~TH~;3~~58~~'~ LF DETAIL 38 PER A20A I( ""XING" PER A24D IRE,PU'CEWITH 180'LF DETAIL 2 PER A20A

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TURN ARROWS· TYPE IV (LI ARROW PER

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IF DETAll39A PER A20D BIKE LANE SYMBOL PER A24C "SIGNAL" "AHEAD" PER A24D

IF DETAil 38 PER A20D 'NITH 840' LF DETAIL 29 PER A20B

IF DeTAIL 22 PER CROSSWALK "",!TEl • THERMOP~STlC

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WITH 200' LF DETAIL 23 PER A20A WITH 100' LF DETAIL 38C PER Aloe

"SLOW' "SCHOOL" "XING" STENCIL PER A24D 00' IF DETAil 23 PER A20A 00' LF DETAIL 21 PER A20A

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IF DETAJl4 PER A20A "40" NUMERALS PER A24C LEFT TURN ARROW - TYPE IV IL) ARROW PER

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IREPU'CEWITH 150' LF DETAIL 3. PERA20D "YIELD" STENCIL PER A24D BIKE LANE SYMBOL PER A24C

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TURN ARROW - lYPE IV (L) ARROW PER

LANE SYMBOL PER A24C DETAIL 39A PER A20D

'IF DETAIL 39 PER A20D MPH NUMERALS PER A24C

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LF DETAIL 2' PER A20A IKt'"U'~~WlTH 1900' LF DETAIL> PERA20A

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BRUSH

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(3) LEFT/STRAIGHT ARROW - TYPE VII IL) ARROW PERA 24A

IRE.PU":;EWlTH 960' LF DETAIL 38 PER A20D IRE:PU.CE WITH 2,2Sa LF DETAIL 12 PER A20A

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BIKE LANE SYMBOL PER A24C "55" MPH NUMERALS PER A24C LEFT TURN ARROW - TYPE IV IL) ARROW PER

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TURN ARROW - TYPE IV (R) ARROW PER WITH THERMOPLASTIC

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1" •• eu,eEVVlTH 875' LF OETAIL 23 PER A20A I 7 PERA20A

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BRUSH

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LF DETAIL. 39 PER A20D LF DETAIL 39A PER A20e

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- THERMOPLASTIC ARROW - TYPE VII (L) ARROW

A24A - THERMOPLASTIC M2S" MPH NUMERALS PER A24C 28' LF LIMIT LINE - THERMOPLASTIC AT

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