COUNCILLOR INFORMATION BULLETIN · 9.30am VIP Morning Tea - Lunar New Year Festival Landmark Hotel, West Parade, Eastwood 10.30am Lunar New Year Eastwood Plaza, Rowe Street, Eastwood

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 31 January 2013 - Issue 4/13

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE

Item Page

1 INVITATION - LUNAR NEW YEAR .................................................................. 4

2 WORKSHOP - RESOURCE STRATEGY - 9 FEBRUARY 2013 - UPDATED ........................................................................................................ 6

3 WORKSHOP - COUNCIL STRUCTURE - Thursday 7 February 2013 ........... 9

4 TRANSPORT MANAGEMENT ASSOCIATION - QUARTERLY UPDATE ......................................................................................................... 10

5 COMMUNITY CONSULTATION MEETING FOR THE QUARRY ROAD SHOPS PUBLIC DOMAIN RENEWAL ........................................................... 11

6 SAGER PLACE PUBLIC DOMAIN UPGRADE CONSULTATION ................. 12

7 WASTE EDUCATION AND COMMUNICATIONS.......................................... 13

8 OUTLOOK INVITATIONS TO COUNCILLORS.............................................. 24

9 COMMUNITY COUNCIL MEETINGS ............................................................ 25

10 PARTNERSHIP WITH MEADOWBANK COLLEGE RENEWED ................... 26

11 POP UP PROJECT - Now Open .................................................................... 31

12 SCHOOL HOLIDAY FUN @ THE LIBRARIES ............................................... 33

CONFIDENTIAL ITEMS

13 MAX POTENTIAL PROGRAM - Advice of Nominations from City of Ryde Staff ...................................................................................................... 34

Councillor Information Bulletin Page 2

31 January 2013 - Issue 4/13

SATURDAY 2 FEBRUARY 2013

9.15am for 9.30am

Workshop – Resource Strategy Next Generation Room 3. 504 Victoria Rd, Ryde – Postponed

SUNDAY, 3 FEBRUARY 2013

10.00am Livvi’s Place Opening

Yamble Reserve Contact: Fiona Morrison, Section Manager

Open Space Planning and Assets – 9952 8056

TUESDAY, 5 FEBRUARY 2013

4.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5 Committee Room 2

4.30pm Works and Community Committee


6.30pm Dinner

Civic Centre, Level 6 Supper Room 7.30pm Public Workshop - Ryde LEP

Civic Centre, Level 5, Room 2

THURSDAY, 7 FEBRUARY 2013

10.00am Information Session - Joint Regional

Planning Panel Congo Room, Christies Conference Centre, 100 Walker Street and 56 Berry Street North Sydney

Contact: Dominic Johnson, Group Manager Environment & Planning – 9952 8190

2.00pm Workshop - Joint Regional Planning

Panel Congo Room, Christies Conference Centre, 100 Walker Street and 56 Berry Street North Sydney


6.30pm Workshop - Council Structure

Civic Centre, Level 5, Room 2

SATURDAY, 9 FEBRUARY 2013

9.15am for 9.30am

Workshop - Resource Strategy Next Generation Room 3. 504 Victoria Rd, Ryde

SUNDAY, 10 FEBRUARY 2013

11.00am Lunar New Year – Cooking

Competition Eastwood Plaza and Shopping Precinct

Contact: Courtney Long - Team Manager Event Development - 9952 8385

MONDAY, 11 FEBRUARY 2013

6.30pm Sager Place Public Domain Upgrade

Consultation Civic Centre, Level 5, Room 3


5.30pm Workshop – 2013-17 Four Year

Delivery Plan (1) – Rates Structure, Fees and Charges Civic Centre, Level 5 Committee Room 2

6.30pm Dinner

Civic Centre, Level 5 Committee Room 3

7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers


6.00pm Community Consultation – Quarry Rd



6.00pm NSROC Ordinary Meeting

North Sydney Council




9.30am Eastwood Library Reopening

Celebrations Eastwood library. Cnr Hillview Road and West Parade, Eastwood

MONDAY, 18 FEBRUARY 2013

6.00pm Sport & Recreation Advisory

Committee Civic Centre, Level 5 Committee Room 2

Contact Simon James, Section Manager Sport & Recreation – 9952 8092 Chair: Councillor Laxale


4.00pm Planning and Environment Committee


4.30pm Works and Community Committee


6.30pm Dinner

Civic Centre, Level 6 Supper Room 7.30pm Workshop - General Managers

Performance Objectives Civic Centre, Level 5, Room 2

8.30pm Workshop - Denistone East Bowling

Club and Ryde Bowling Club Civic Centre, Level 5, Room 2

WEDNESDAY, 20 FEBRUARY 2013

6.00pm Heritage Advisory Committee


Contact: Lexie Mcadonald, Team Leader Strategic Planning – 9952 8059 Chair: The Mayor, Councillor Petch


7.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street, Ryde Contact: Courtney Long - Team Manager

Event Development - 9952 8385 SATURDAY, 23 FEBRUARY 2013

9.30am VIP Morning Tea - Lunar New Year

Festival Landmark Hotel, West Parade, Eastwood

10.30am Lunar New Year

Eastwood Plaza, Rowe Street, Eastwood

Contact: Courtney Long - Team Manager Event Development - 9952 8385

MONDAY, 25 FEBRUARY 2013 6.00pm Bicycle Advisory Committee


Contact: Harry Muker, Section Manager – Traffic/Transport & Development Management – 9952 8116 Chair: Councillor Perram


5.30pm Workshop - 2013-17 Four Year

Delivery Plan (2) - Base Budget Civic Centre, Level 5, Room 2

6.30pm Dinner

Civic Centre, Level 5, Room 3 7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers


4.00pm Macquarie Park Forum

Civic Centre, Level 5, Room 2 Contact: John Brown, Place Manager –

9952 8185 Chair: Councillor Pickering



1 INVITATION - LUNAR NEW YEAR

This year marks the 5th Anniversary of the Eastwood Lunar New Year Celebrations. Councillors are invited Celebrate the Year of the Snake at the below events:

Cooking Competition – Our popular Lunar New Year Cooking Competition returns. Crave

local cooks compete for the kitchen crown!

Date: Sunday 10 February 2013

Time: 11.00am – 2.00pm

Venue: Eastwood Plaza and Shopping Precinct

Lunar New Year – Our program of Lunar New Year Festivities at Eastwood will culminate with a grand celebration day featuring spectacular lion dances, martial arts, musical entertainment, food stalls, competitions and firecrackers.

Date: Saturday 23 February 2013

Time: Starting at 10.30am

Venue: Eastwood Plaza and Shopping Precinct

VIP Morning Tea – Invitation from the Lunar New Year Committee

Date: Saturday 23 February 2013

Time: 9.30 to 10.30am

Venue: The Landmark Hotel, West Parade, Eastwood

RSVP: For catering purposes please RSVP by 15 February 2013 by email to Trina Mosley [email protected].

If you require further information please contact the Events Team via the Councillor Helpdesk.

Contact:

Name: Danielle Dickson

Position: Group Manager – Community Life

Contact No: 9952 8061

1 Lunar New Year Invitation


ITEM 1 (continued) ATTACHMENT 1




2 WORKSHOP - RESOURCE STRATEGY - 9 FEBRUARY 2013 - UPDATED

Note: Councillors are advised that the Mayor has instructed the General Manager to reschedule the Resource Strategy Workshop scheduled for 2 February 2013 to 9 February 2013.

An email to this effect has been forwarded by the Mayor.

The agenda and documentation for 2 February 2013 Resource Strategy Workshop (now postponed to 9 February 2013) was distributed with last weeks CIB.

The agenda and documentation for the following Workshop (date to be determined) is attached.

Details of the 9 February workshop are as follows: Time: 9.15 am for 9.30 am start Venue: Next Generation, Room 3. 504 Victoria Rd, Ryde

Parking is available at the venue Meals and refreshments will be provided

Pre-reading material will be available through BoardVantage. Hard copies of pre-reading documents, The Workforce Plan and the Long Term Financial Plan, are attached under separate cover.

Contact:

Name: Councillors Helpdesk


1 Agenda (date to be determined) - RESOURCE STRATEGY WORKSHOP




Subject: Councillor Workshop – Resource Strategy (2)

File: D13/5911

Venue: Next Generation, 504 Victoria Rd, Ryde

Room 3

Date: To be determined

Time: 9.30am – 5.00pm

Invitees: Councillors

The Mayor, Clr Petch

Clr Chung

Clr Etmekdjian

Clr Laxale

Clr Li

Clr Maggio

Clr Pendleton

Clr Perram

Clr Pickering

Clr Salvestro-Martin

Clr Simon

Clr Yedelian

City of Ryde staff

John Neish – General Manager

Dominic Johnson – Group Manager Environment and Planning

Danielle Dickson – Group Manager Community Life

Roy Newsome – Group Manager Corporate Services

George Dedes – Acting Group Manager Public Works

Angela Jones-Blayney – Manager Communications and Media

Beki Boulet – Manager Strategy and Organisation Development

Melissa Attia – Manager Human Resources

John Todd – Chief Financial Officer

Shane Sullivan – Manager Governance




DAY 2

9.15 am Arrival

9.30 am Welcome John Neish

9.45 am Overview of our Workforce Plan

- Clarification of workforce plan priorities

Beki Boulet

10.15 am Councillor interactive session and discussion:

- Are there any other workforce priorities to be included?

- Ranking of the workforce priorities

Beki Boulet

10.45 am Morning Tea Break

11.10 am Continue Councillor interactive session and discussion:

- Where do you want the workforce to be over the next 4 and 10 years?

Beki Boulet

12.30 pm LUNCH

1.30 pm Linking our Assets and Workforce planning to the Long-term Financial Plan

Roy Newsome

3.00 pm Afternoon Tea

3.20 pm Continue: Linking our Assets and Workforce planning to the Long-term Financial Plan

Roy Newsome

4.45 pm Conclusion of Day 2

- Where to from here?

John Neish

5.00 pm End

Pre-reading Material available on Board Vantage

City of Ryde Workforce Plan

City of Ryde Long-Term Financial Plan



3 WORKSHOP - COUNCIL STRUCTURE - Thursday 7 February 2013

Councillors are reminded that as resolved by Council a workshop to review the organisational structure of Council has been scheduled for Thursday, 7 February 2013.

Details of the workshop are as follows: Time: 6.30 pm – 8.30 pm

Venue: Civic Centre, Level 5, Room 2

In attendance will be the General Manager and a minute taker.

An invitation to Councillors has been sent through Outlook.

Documentation explaining the structural principles and the roles and functions of our current structure will be provided to Councillors prior to the workshop.

Contact:

Name: Councillors Helpdesk




4 TRANSPORT MANAGEMENT ASSOCIATION - QUARTERLY UPDATE

The Transport Management Association (TMA) is a partnership between the State Government, the business community of Macquarie Park and City of Ryde (CoR). The TMA is governed by a Board of Management comprising representatives of the business community, institutions, Transport for NSW (TfNSW) and CoR.

The focus of the Board’s attention since the previous report (1 November 2012) has been the development of administrative structures and the finalising of the funding agreements.

The Board appointed Bartels Business Lawyers to provide independent legal advice regarding technical aspects of the funding agreements. Following further negotiations, the funding agreements were considered to be in an acceptable form and should proceed in good faith.

On 21 January 2013 the funding agreement between the TMA and TfNSW, as well as the funding agreement between the TMA and CoR were signed. Coinciding with this date, public indemnity insurance was arranged to provide legal protection for the TMA and its Board members.

TfNSW and CoR will both contribute $750,000 over three years to establish and operate the TMA. The funding was considered and agreed as part of the four year delivery plan under the City of Prosperity Outcome. The business community will also contribute a similar amount; its contribution is expected to ramp up over time as businesses join the Association as financial members.

CoR’s financial contribution will be funded from the Macquarie Park Special Levy.

The next step will be to officially launch the TMA. It is anticipated that a media release and social event will be arranged in cooperation with the Office of the Minister for Transport, the TMA and CoR.

Contact:

Name: Dominic Johnson

Position: Group Manager – Environment and Planning




5 COMMUNITY CONSULTATION MEETING FOR THE QUARRY ROAD SHOPS PUBLIC DOMAIN RENEWAL

The Quarry Road Shops have been identified for an upgrade of the public domain as part of the Neighbourhood Centres Renewal program.

The Quarry Road Shops are a convenient place for the local community to shop. The City of Ryde is planning public domain improvements to make the streetscape more functional and attractive. These may include improved footpaths, street tree planting and street furniture.

We are seeking the local community’s comments and ideas on improving the centre and a community consultation meeting will be held for this purpose.

The details of the meeting are:

WHEN 6.00 pm til 7.30 pm Thursday, 14 February 2013

WHERE Meeting Room 3 Level 5

Ryde Civic Centre

Information gathered at this meeting will be used to prepare design options for this public domain upgrade.

Contact:






6 SAGER PLACE PUBLIC DOMAIN UPGRADE CONSULTATION

The Sager Place shopping centre has been identified for an upgrade of the public domain as part of the Neighbourhood Centres Renewal program.

The Sager Place shopping centre is a convenient place for the local community to shop. The City of Ryde is planning public domain improvements to make the streetscape more functional and attractive. These may include improved footpaths, street tree planting and street furniture.

We are seeking the local community’s comments and ideas on improving the centre and a community consultation meeting will be held for this purpose.

The details of the meeting are:

WHEN 6.30 pm til 8 pm Monday, 11 February 2013

WHERE Meeting Room 3 Level 5 Ryde Civic Centre

Information gathered at this meeting will be used to prepare design options for this public domain upgrade.

Contact:






7 WASTE EDUCATION AND COMMUNICATIONS

ATTACHED for your information is the Waste Education and Communications Update.

Contact:

Name: George Dedes

Position: A/Group Manager – Public Works


1 Waste Education and Communications 10 Pages

































8 OUTLOOK INVITATIONS TO COUNCILLORS

At its meeting on 27 November 2012, Council resolved to communicate appointments with Councillors through electronic calendars.

In accordance with the Council resolution, staff have been sending invitations to Councillors through Outlook. This has been done to date for Council Meetings and Workshops through to the middle of April.

At its meeting on 11 December 2012, Council resolved that where four or more Councillors indicate they will attend a workshop, that the workshop be held.

Councillors are advised that unfortunately, to date, we have received very few responses to Outlook invitations from Councillors and would encourage all Councillors to respond to these invitations, either accepting or declining. In accordance with Council’s resolution, the invitations through electronic calendars are now the endorsed method for communicating appointments.

In the short term, Councillors are advised that staff will be sending updates through Outlook in order to seek acceptance or refusal to the invitations from each Councillor.

In addition, in the CIB of 17 January 2013, Councillors were advised that details of each Advisory Committee meeting will go in the CIB Calendar with Outlook invitations only being sent to Councillors on each specific Committee. This is due to the large number of invitations which will be going out for each Advisory Committee meeting for the year.

Councillors were requested that if you wish to receive ALL Advisory Committee Meeting

Outlook invitations for your information, to please advise the Councillor Help Desk for this to be arranged.

If any Councillor would like to seek clarification about Outlook and how to respond to invitations, they are encouraged to contact the HelpDesk.

Contact:

Name: Councillors HelpDesk




9 COMMUNITY COUNCIL MEETINGS

At its meeting on 11 December 2012, Council resolved as follows:

1. That Council conduct three Community Council Meetings in 2013 at the venues as detailed in the report as follows with the dates to be confirmed by staff:

(a) East Ward in March or April 2013;

(b) Central Ward in June or July 2013;

(c) West Ward in October or November 2013.

2. That the format of the meetings shall be a General Purpose Committee to be known as Community Council Meetings.

Councillors are advised that as per the Council resolution, the Community Council Meetings for 2013 will be held as follows:-

East Ward

Date: Tuesday, 16 April 2013

Venue: North Ryde School of Arts Community Centre, 201 Cox’s Road, North Ryde

Time: 7.30pm

Central Ward

Date: Tuesday, 18 June 2013

Venue: Shepherds Bay Community Centre, 3A Bay Drive, Meadowbank

Time: 7.30pm

West Ward

Date: Tuesday, 5 November 2013

Venue: West Ryde Community Hall, 3-5 Anthony Road, West Ryde

Time: 7.30pm

Councillors are advised that invitations to the Community Council Meetings will be sent out to all Councillors through Outlook shortly.

Contact:

Name: Councillors HelpDesk




10 PARTNERSHIP WITH MEADOWBANK COLLEGE RENEWED

The City of Ryde and Meadowbank College have renewed their partnership to provide the See Street Gallery to local artists at costs recovery prices. The initiative facilitates access to affordable, professional space for community groups and cultural entrepreneurs to show and sell their work, allowing them to develop and prosper. Last year, the partnership ran for the first time as a pilot and was very successful. The Australian Chinese Painting Society and Australian Society of Calligraphers each held a two week exhibition. Over 1000 people attended the exhibitions and many works were sold. The initiative with See Street Gallery was run as part of a broader partnership program facilitated and promoted by City of Ryde; The Spring Exhibition Program. The Program

included exhibitions hosted by the City of Ryde Art Society in Coxes Road Hall and Willandra House as well as exhibitions held at Brush Farm House. The Arts Development Framework (2009 – 2012), the Cultural Spaces and Place Plan (2011) and consultation as part of the 2021 Community Strategic Plan identified a strong societal and economic desire for the City of Ryde to facilitate access to community creative spaces, such as galleries, school halls and other associated infrastructure. The partnership with Meadowbank College is part of a wider focus to develop the arts sector. This focus has been progressed through the partnership exhibition program and the Pop Up Project (partnership with retail sector), provision of cultural grants and a number of other initiatives as ATTACHED.

Contact:




1 2012 Community Culture Expanding Perspectives















11 POP UP PROJECT - Now Open

City of Ryde’s first Pop Up Project shop – “merge contemporary artspace” – was opened by the Mayor at a launch last Thursday night at the Macquarie Centre. Over 40 people filled the space with Councillors, our General Manager, Macquarie Centre Management, Ryde Macquarie Park Chamber of Commerce President, artists and passers-by enjoying the festivities. Pop Up Project is a joint venture between the Council and Macquarie Centre supporting our creative community by turning unused retail shops into temporary, low-cost, innovative spaces where emerging artists can exhibit, sell and share their work. “Merge contemporary” offers an eclectic mix of unique, handmade pieces – including jewelry, photography, paintings, sculpture, light installations and lots more – at affordable prices. The Pop Up Project concepts works by Council facilitating a partnership with a retail shop owner who needs a short term use for their store. Council then seeks an artist through a transparent Expression of Interest process. The partnership is then extended to the winning artist who contributes to the cost of providing the space (operating costs) but doesn’t pay rent on a short (3 month) contract. This provides the cultural entrepreneur with the space to grow professionally and get a chance to establish themselves as a retailer. The shopping centre wins by cultivating a new, unique and local business and the community wins by experiencing art and culture on their doorstep. This Pop Up concept has been successful in many places around Australia and Merge Contemporary Artspace is the City of Ryde’s first Pop Up Project. It is hoped that more shop owners with unused retail spaces will join the initiative in the coming months.

Contact:




1 2012-11 Pop Up Project






12 SCHOOL HOLIDAY FUN @ THE LIBRARIES

City of Ryde libraries played host to hundreds of budding pirates and ninjas during the summer school holidays, where a wide range of themed activities helped families keep their children’s minds and bodies active over the break. Over 350 youngsters attended 20 activities held across the library service, with older kids enjoying pirate and ninja cooking classes and Brazilian jiu-jitsu workshops, where they rose to the challenge of trying something new in a friendly environment. The youths thoroughly enjoyed learning about this martial art and wrestling in the library without being told to be quiet – in a controlled lesson, of course! The always popular pyjama story time attracted children of all ages who were thrilled by hilarious staff renditions of pirate and ninja stories, games and songs. Our younger patrons had a ball making finger puppets, pirate telescopes and hunting for treasure. The warmer than usual weather kept the libraries busy, with locals opting to escape the heat and make use of the free WiFi and facilities at our Ryde branch in particular. The range of comfortable seats, tables for study and easily browsed books proved a popular drawcard for the community on hot days.

Contact:


Position: Group Manager - Community Life




CONFIDENTIAL ITEMS

13 MAX POTENTIAL PROGRAM - Advice of Nominations from City of Ryde Staff

Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (a) personnel matters concerning particular individuals (other than councillors).

Documents

COUNCILLOR INFORMATION BULLETIN · 9.30am VIP Morning Tea - Lunar New Year Festival Landmark Hotel, West Parade, Eastwood 10.30am Lunar New Year Eastwood Plaza, Rowe Street, Eastwood