county of ventura · This SMMP guides the purchasing of the following categories of materials: 1. General Purchases • Office paper • Office equipment • Furniture and furnishings

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GENERAL SERVICES AGENCY Hall of Administration 800 South Victoria Avenue, L#1000 Ventura, CA 93009 (805) 654-3700

Paul S. Grossgold Director county of ventura

General Services Agency Vanguard Building

Sustainable Materials Management Policy November 27, 2009

The County of Ventura is committed to environmental stewardship in all aspects of facility operations and maintenance. Whenever feasible given financial, technical, and ecological constraints, the County will purchase equipment, supplies, and materials to minimize impacts on the natural environment. This Sustainable Materials Management Policy (SMMP) is intended to provide operational guidance for the realization of that commitment as it relates to the product purchasing at the Vanguard Building, 1400 Vanguard Drive, Oxnard, CA. Scope This SMMP applies to all purchases made by the Human Services Agency, Probation Agency, General Services Agency, vendors and service providers at the Vanguard Building and for the associated building site and grounds. Performance Goals The County has established the following materials purchasing goals for the Vanguard Building:

Material Description Compliance Goals Sustainability Criteria

Office Products 30% Salvaged/Recycled/Rapidly-Renewable/FSC Wood/Locally Produced

Office Paper 100% Recycled/Rapidly-Renewable/FSC Wood/Locally Produced

Office Equipment 50% Salvaged/Recycled/Rapidly-Renewable/FSC Wood/Locally Produced

Furniture and Furnishings 70% Salvaged/Recycled/Rapidly-Renewable/FSC Wood/Locally Produced

Building Materials 15% Salvaged/Recycled/Rapidly-Renewable/FSC Wood/Locally Produced

Adhesives and Sealants 25% Either less VOC than SCAQMD limits or meet BAAQMD requirements

Paints and Coatings 75% VOC and Chemical Component limits of Green Seal's Standard GS-11

Carpet and Carpet Cushions 100% Approved by CRI Green Label Testing Program

Panels and Agrifiber Products 5% No added urea-formaldehyde resins

Cleaning Products 65% Green Seal GS-37 approved or CCR VOC limits or EPA Procument Guidelines

General Services Agency Vanguard Building Sustainable Materials Management Policy November 27, 2009

G:\common\LEED\Vanguard\Sustainable Materials Managment Policy Final.doc Page 2 of 23

Time Period This SMMP is effective as of November 27, 2009 and will be considered effective for the next five years, or until supplanted/revised by an alternative policy. Performance relating to the goals established in this SMMP will be assessed by careful tracking and analysis of product purchasing based on dollar amounts. GSA Maintenance will be responsible for tracking all purchases within the Vanguard Building. All purchasing amounts and program goals will be reviewed at the Vanguard Building Committee meeting every four (4) months. Purchasing Guidelines The guidelines below are intended to educate the Vanguard Building occupants on the importance and value of adhering to the SMMP as well as facilitating such purchases and the tracking thereof. Relevant Purchasing Activities This SMMP guides the purchasing of the following categories of materials:

1. General Purchases

• Office paper

• Office equipment

• Furniture and furnishings

• Building materials 2. Potential IAQ Contaminating Purchases

• Adhesives and sealants

• Paint and coatings

• Carpet and carpet cushions

• Composite panels and agrifiber products 3. Cleaning Products

• Cleaning products

• Disposable janitorial paper products

• Trash bags



Product Purchase Requirements

Purchases will be evaluated to determine their ability to meet one or more of the following sustainability criteria:

• Contains at least 70% salvaged material from off-site or outside the organization.

• Contains at least 70% salvaged from on-site through an internal organization materials & equipment reuse program.

• Contains at least 10% post-consumer or 20% post-industrial material.

• Contains at least 50% rapidly renewable materials.

• Is Forest Stewardship Council (FSC) certified wood.

• Contains at least 50% materials harvested and processed or extracted and processed within 500 miles of the project.

Salvaged Material (Off-Site or On-Site) Criteria: Item contains at least 70% salvaged material from off-site or outside the organization OR contains at least 70% salvaged material from on-site through an internal organization materials and equipment reuse program. Definition: Salvaged materials are essentially any materials, objects or equipment that have been purchased or otherwise acquired for reuse. Salvaged materials may range from interior fittings like molding, doors and lighting fixtures to furniture. The essential condition is that the item was diverted from disposal after a reasonable use in another context or environment. In many situations, ‘salvaged’ may simply mean ‘used’. Environmental Benefits: The use of salvaged materials reduces both the disposal of still-useful and functional items as well as the resource use required to produce new replacements for those items. A salvaged desk is one which isn’t taking up landfill space and avoids the inputs of raw materials and energy required to construct and deliver a new one. Metrics: Salvaged material is quantified in dollar amounts; the amount should represent the cost of the item were it to be purchased new, effectively the cost had a new item been purchased rather than the salvaged item. Note that salvaged material is not simply old items that remain in use; it is items that might otherwise have been disposed of but were re-circulated. Materials will generally not ‘contain 70% salvaged material’, in fact, they are more likely to be 100% salvaged or not at all.



Recycled Material Criteria: Item contains at least 10% post-consumer or 20% post-industrial material. Definition: Recycled content materials are those which employ previously used resources for a second (or more) application. ‘Post-consumer’ material is material which has been collected after disposal from consumer or end-use purposes. ‘Post-industrial’ material is collected from waste generated by industrial processes. Percentage content is measured on a volume or weight basis. Environmental Benefits: The use of recycled content materials reduces the resources and energy required to create new products, as well as reducing the volume of waste disposed of in landfills or other contexts. Metrics: Recycled content material is quantified in dollar amounts, the cost of the item upon purchase. Rapidly Renewable Material Criteria: Item contains at least 50% rapidly renewable materials. Definition: Rapidly renewable materials are those which, when sustainably managed, replenish themselves substantially faster than traditional materials. Rapidly renewable materials are often made from bamboo, cork, wool, or similar sources. Environmental Benefits: The use of rapidly renewable materials reduces the impacts of resource harvesting/extraction by limiting the land required to produce materials as well as the inputs (biological, industrial, temporal) required to produce them. Sustainably harvested bamboo, for example, can provide more wood per acre at a lower input cost/volume than traditional wood products. Metrics: Rapidly renewable content material is quantified in dollar amounts; the cost of the item upon purchase. Forest Stewardship Council Certified Wood Criteria: Item consists of Forest Stewardship Council (FSC) certified wood. Definition: The Forest Stewardship Council is a non-profit organization which certifies wood based on a set of ecological criteria intended to ensure the preservation of forest habitat/biodiversity values, and reduce soil erosion impacts and water pollution impacts from timber harvesting activities. FSC certified wood is clearly identified as such.



Environmental Benefits: The use of FSC certified wood ensures that the wood has been grown and harvested in an environmentally responsible manner. Traditional forestry practices for timber and paper products is highly damaging to habitat as well as having intense impacts on soils and waterways. FSC certifies only wood products which have been grown and harvested using techniques that minimize these impacts. Metrics: FSC wood is quantified in dollar amounts; the cost of the item upon purchase. FSC certification is the only certification that currently complies with this policy. Products which are not FSC-certified but claim compliance with FSC standards must provide third-party documentation of comprehensive compliance with FSC standards. Local/Regionally Produced Materials Criteria: Item contains at least 50% materials harvested and processed or extracted and processed within 500 miles of the project. Definition: Locally or regionally produced materials are those harvested and processed or extracted and processed reasonably close to their final use. The intent of this requirement is to reward purchases that do not require distant shipping or movement of products across many miles. Note that ‘harvested and processed’ or ‘extracted and processed’ should be understood to mean that the entire production cycle takes place within the 500-mile radius. An item extracted nearby but shipped overseas for assembly does not qualify. Environmental Benefits: Locally produced materials require substantially fewer energy resources to travel from extraction/harvest point to end use. In addition, these products support local and regional economies. Metrics: Local/regional materials are quantified in dollar amounts; the cost of the item upon purchase. Documentation should clearly evidence that the product production cycle took place entirely within the 500 mile radius. See Attachment 1 for a map showing the 500 mile radius from Oxnard, California. Potential IAQ Contaminating Products

This section outlines sustainability criteria for the purchase of materials which may have an impact on indoor air quality. A. Adhesives and Sealants Adhesives and sealants must have a VOC content equal to or less then the current VOC content of South Coast Air Quality Management District (SCAQMD) Rule #1168.



Sealants used as fillers will meet or exceed the requirements of the Bay Area Air Quality Management District Regulation 8, Rule 51. Table 1: South Coast Rule #1168 VOC Limits –Architectural Adhesives

Application

VOC Limit

(g/L) Application

VOC Limit

(g/L)

Indoor carpet adhesives 50 Carpet pad adhesives 50

Outdoor carpet adhesives 150 Wood Flooring adhesives 100

Rubber floor adhesives 60 Subfloor adhesives 50

Ceramic tile adhesives 65 VCT and asphalt tile 50

Drywall and panel adhesives

50 Cove base adhesives 50

Multipurpose construction 70 Structural glazing 100

Table 2: South Coast Rule #1168 VOC limits –Specialty Applications

Application

VOC Limit

(g/L) Application

VOC Limit

(g/L)

PVC welding 285 CPVC welding 270

ABS welding 400 Plastic cement welding 250

Adhesive primer for plastic 250 Contact adhesive 80

Special purpose contact adhesive

250

Structural wood member adhesive

140

Sheet applied rubber lining 850 Top and trim adhesive 250

Table 3: South Coast Rule #1168 VOC limits –Substrate-Specific Applications*

Application

VOC Limit

(g/L) Application

VOC Limit

(g/L)

Metal to metal 30 Plastic foams 50

Porous material (except wood)

50 Wood 30

Fiberglass 80

* If an adhesive is used to bond dissimilar substrates together, the adhesive with the highest VOC content must fall within the policy guidelines.



Regulation 8: Organic Compounds, Rule 54: Adhesive and Sealant Products (July 2002) Bay Area Air Quality Management District (BAAQMD) http://www.baaqmd.gov (415) 749-5000, is a California regulatory agency that develops and enforces air pollution regulations in its seven-county jurisdiction. Table 4 summarizes Regulation 8, Rule 51, Limits on VOC for sealants and sealant primers. An electric copy of this standard can be found at: http://www.baaqmd.gov/dst/regulations/rg0851.pdf Table 4: Bay Area Air Quality Management District Regulation 8, Rule 51

Sealant VOC Limit

(g/L) Sealant Primer

VOC Limit

(g/L)

Architectural 250 Architectural- nonporous 250

Other 420 Architectural – porous 775

Other 750

B. Paints and Coatings Paints and Coatings VOC content will not exceed the VOC and chemical component limits of Green Seal’s Standard GS-11 requirements. Table 5: Green Seal GS-11 VOC limits

Paint VOC Limit (g/L)

Interior non-flat 150

Interior flat 50

C and D. Carpet and Carpet Cushions All carpet and carpet cushions will meet the VOC requirements of the Carpet and Rug Institute (CRI) Green Label Testing Program. CRI is a trade organization that established the Green Label Testing program to identify low VOC emitting carpet for consumers. This policy also encourages that all carpet be purchased and installed as carpet tiles versus broadloom installation. Carpet tiles save money and natural resources by minimizing installation waste, and through minimizing carpet replacement costs. High traffic areas or tiles that are damaged or dirty can be easily replaced versus replacing the whole area of carpet, when one small carpet section must be replaced. The Carpet and Rug Institute (CRI), www.carpet-rug.com , (800)-882-8846.



Table 6: CRI Green Label Plus and Green Label Emission Limits for Carpet/Carpet Cushions

CRI Green Label Plus limits for compounds in Carpets

Limit (mg/m2)hr CRI Green Label limits for

compounds in Carpet Cushions

Limit (mg/m2)hr

Total VOC 0.5 Total VOC 1.00

4-PC 0.05 BHT 0.30

Formaldehyde 0.05 Formaldehyde 0.05

Styrene 0.4 4-PC 0.05

E. Composite panels and agrifiber products

Composite panels and agrifibers products used at the Vanguard Building will contain no added urea-formaldehyde resins. According to the US Environmental Protection Agency “Formaldehyde, a colorless, pungent-smelling gas, can cause watery eyes, burning sensations in the eyes and throat, nausea, and difficulty in breathing in some humans exposed at elevated levels, above 0.1 parts per million. High concentrations may trigger attacks in people with asthma. There is evidence that some people can develop sensitivity to formaldehyde. It has also been shown to cause cancer in animals and may cause cancer in humans. Health effects include eye, nose, and throat irritation; wheezing and coughing; fatigue; skin rash; and severe allergic reactions. http://www.epa.gov/iaq/formalde.html . Materials that meet the above criteria include wheat-board, strawboard and sunflower board.

Cleaning Products

This section outlines sustainability criteria for cleaning products, disposable janitorial paper products, and trash bag liners for the Vanguard Building.

Cleaning Products

• All general-purpose, bathroom and glass cleaners should be Green Seal 37 certified. A list of Green Seal certified products can be found at: http://www.greenseal.org

• All cleaning products not covered in the Green Seal 37 category, such as carpet cleaners, floor finishes or strippers, should comply with the California Code of Regulation maximum allowable VOC levels.

• All hand soap must not contain any antimicrobial agents.



Disposable Janitorial Paper Products

Paper products including paper towels, toilet paper and toilet seat covers should meet the minimum requirements of the U.S. EPA Comprehensive Procurement Guidelines, www.epa.gov/cpg .

• Bathroom tissue should have at a minimum 20% post-consumer recycled content or have at least 50% content from a rapidly renewable source.

• Paper towels should have at a minimum 40% post-consumer recycled content or have at least 50% content from a rapidly renewable source.

• Toilet seat covers should have at a minimum 20% post-consumer recycled content or have at least 50% content from a rapidly renewable source.

• Trash bags should have at a minimum 10% post-consumer recycled content or have at least 50% content from a rapidly renewable source.

Programs and Procedures The following lists the programs and procedures that are in place to ensure compliance with this policy. County of Ventura, Green Procurement Policy. “It is the policy of the County of Ventura to purchase and use recycled products, whenever possible, to the extent that such use does not negatively impact the health, safety or operational efficiency. The list of materials, products and supplies shall include, but not be limited to, business office products, compost, fuels, mulch, rubberized asphalt, and other items.” See Attachment 2 for a copy of the Green Procurement Policy. Salvaged Material/County Surplus Program Contact: Maintenance Dispatch, (805)654-3878 Surplus furniture and other salvaged products are placed on the County’s Public Surplus website, http://www.publicsurplus.com/sms/browse/home , for use by other County Agencies or school districts, at no cost, or for sale to the public. Office paper, recycled paper products and office supplies The Green Procurement Policy authorizes a 10% price preference for qualified recycled paper products and office supplies, if necessary. Most paper products and office supplies are purchased through Staples.com which identifies each product by labeling it as being recycled; complies with the EPA’s Comprehensive Procurement Guidelines (CPG); Environmentally Preferable Purchasing (EPP); meets Green Seal standards; or is Environmentally Friendly by meeting the CPG or EPP guidelines.



Copier Paper Copier paper is provided through the copier lease contract by Canon Copiers. The paper that Canon provides contains 30% post-consumer fiber. Copier toner cartridges Contact: Veronica, (805) 383-7871, x315 Performance Plus Copier toner cartridges are ordered through Performance Plus. Spent cartridges are picked up on delivery of the new cartridge and are recycled for use. Office equipment Whenever possible, office equipment, such as computers, flat screens, printers, faxes and refrigerators should utilize recycled products and be ENERGY STAR rated. Furniture and furnishings The vast majority of the furniture in the Vanguard Building is HermanMiller Action Office System and the filing and storage systems are HermanMiller Meridian Filing and Storage Systems. The Action Office furniture line is 34% pre-consumer recycled content and 6% post-consumer recycled content. The Meridian product line is 24% post-consumer recycled content and 5% pre-consumer recycled content. Building materials It is the policy of the County of Ventura, General Services Agency, that anytime building materials are purchased for use in the Vanguard Building, they should meet the performance criteria as described in this policy document. Adhesives and sealants It is the policy of the County of Ventura, General Services Agency, that adhesives and sealants purchased for use in the Vanguard Building, should meet the performance criteria as described in this policy document. Paint and coatings The interior paints primarily used in the Vanguard Building conform to Green Seal Standard GS-11. Carpet and carpet cushions Carpet in the Vanguard building is exclusively Lees Faculty IV Modular, Style #DK163. This carpet meets the VOC requirements of the Carpet and Rug Institute (CRI) Green Label Testing Program.



Composite panels and agrifiber products It is the policy of the County of Ventura, General Services Agency, that anytime composite panels and agrifibers products are purchased for use in the Vanguard Building, they should meet the performance criteria as described in this policy document.

Cleaning Products The cleaning products primarily used at the Vanguard Building are shown in Attachment 4. Disposable janitorial paper products The disposable janitorial paper products used at the Vanguard Building are shown in Attachment 4.



Responsible Individuals At the Vanguard Building, the successful operation of the SMMP and responsibility for complying with this policy and the achievement of program goals rest with the following individuals:

Purchasing Category

Name Agency Contact

Office Products Mickey Moodhard

Rocio Castillo

Human Services

Probation

(805) 477-5415

(805) 385-8618

Office Equipment Mickey Moodhard

Rocio Castillo

Human Services

Probation

(805) 477-5415

(805) 385-8618

Furniture & Furnishings

Paul Woolson GSA, Projects (805) 654-3705

Building Materials

Ray Moreno

Bill Lawrence GSA Maintenance

(805) 650-4061

(805) 654-3878

Adhesives and Sealants

Renato Fernandez GSA Maintenance (805) 650-4019

Paints and Coatings

Ray Moreno GSA Maintenance (805) 650-4061

Panels and agrifiber products

Ray Moreno GSA Maintenance (805) 650-4061

Cleaning Products


Disposable Janitorial Paper Products




Attachment 1



Attachment 2



Attachment 2



Attachment 2



Attachment 2



Attachment 2



Attachment 2



Attachment 2

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County of Ventura

General Services Agency Maintenance Division

Vanguard Building Building Materials Product Inventory

Item Product Description Manufacturer Category

1 Adhesive Caulk Kwik Seal Adhesive

2 Cove/Base 7200 Roberts Adhesive

3 Hand cleaner Gojo Body Cleaner

4 Patching Compound Fastset 40 Westpak Cementuous

5 Car Wash Turtle Wax Cleaner

6 Formula 505 ZEP Cleaner

7 Scrubs Hand Sanitizer Wipes ITW Dymon Cleaner

8 Nu-Brite Coil Cleaner Calgon Cleaner

9 Lime Remover Gen Labs - Lime Gone Cleaner

10 CrackShot Spacking Paste DAP Paint

11 Interior latex low sheen pearl white Dunn Edwards Paint

12 Permasheen Dunn Edwards Paint

13 Primer Stain killer Zinsser Paint

14 Orange Peel Spray Texture Homax Paint

15 Sealer/Primer Kilz Paint

16 Dem-Kote Dayton Electric Mfg. Co Paint

17 Dynaflex 230, Latex, Clear DAP Sealant

18 Refrigeration Micro Leak Dectector Big Blue Solution

19 Surface prep Mineral Spirits Klean Strip Solvent

20 Goof Off Remover Goof Off Solvent

Attachment 3



County of Ventura General Services Agency

Custodial Division Paper and Cleaning Inventory

Item # Product Description Manufacturer Category Green

1 Chlorine, Bleach Clorox Chemical

2 Cleaner, Skylight Ramsey Glass Cleaner GS

3 Cleaner, PowerBolt Ramsey All Purpose Degreaser C1

4 H202 Orange Cleanline Multipurpose Cleaner GS

5 Metal Cleaner & Polish Triple S Cleaner

6 Mineral Shock Envirox Reduced Toxicity Cleaner GS

7 Gum Remover Triple S Cleaner

8 Room Deordorizer Ramsey Kill Odor

9 Toilet Seat Covers, DS-5000 Discrete Paper 20% RC

10 100 Pk of Liners, 40x48 Roll Pack Paper

11 1000 Pk Liners, 24x24 Roll Pack Paper

12 250 Pk Liners, 33x40 Roll Pack Paper

13 Bath Tissue, Jumbo Roll Livi Paper RR

14 Bath Tissue, Toilet Roll Livi Paper RR

15 Envirox Multi-fold Towel Wausau Paper GS

16 Head to Toe Soap United Sanitary Soap Non-AB

17 Frequency 256 Ramsey Disinfectant EPP

18 Censor Vandalism Remover Triple S Cleaner

19 Command Air Triple S Odor Neutralizer

20 Boardwalk Ramsey Floor Finish

21 Terra Green Brulin Floor Stripper GS

22 Sunshine Two House Sanitary Neutral Cleaner

23 Maintex Grip Maintex Floor Cleaner

24 Topline Pre-Burnish 3M Floor Conditioner

25 3 in 1 3M Floor Cleaner

Attachment 4



Item # Product Description Manufacturer Category Green

26 Lemon Oil Furniture Polish Wonder Furniture Polish

27 Disinfectant Spray Lysol Disinfectant

28 Lemon Fresh Polish Guardsman Polish

29 Jet Stream Carpet Cleaner Buckeye Extraction Carpet Cleaner

30 Anti-Foam Steam Cleaner Maintex Cleaner

31 Lime Gone GenLabs Lime Scale Remover

32 Trouble Shooter 3M Baseboard Stripper

33 Display Infrequent Maintenance Brulin Floor Cleaner

34 Rely On Hand Spray Dupont Antiseptic Hand Spray

Legend

GS Green Seal

C1 C1 Guidelines

RR Rapidly Renewable

EPP Environmentally Preferred Product

Non-AB Non-Anti-Bacterial

% RC % Recycle Content

Attachment 4

Documents

county of ventura · This SMMP guides the purchasing of the following categories of materials: 1. General Purchases • Office paper • Office equipment • Furniture and furnishings