County Test Coordinators

County Technology Coordinators

WRITING ASSESSMENT

TRAINING

January 16, 2007January 16, 2007

West Virginia Board of Education Policy 2340, West Virginia

Measures of Academic Progress (WV-MAP)

Sandra Starr, Coordinator

Office of Assessment and Accountability

§126-14-3. Definitions (pp. 1-8)

Revisions includeclarification of existing definitions, i.e.

Examineradditions of definitions necessary to

update assessment expansions and revisions to testing security

deletions of obsolete definitions

§126-14-4. Program Regulations (pp. 8-10)

Revisions include Further clarifications of existing assessment

program regulations, i.e. private and parochial, Building Level Coordinator

additions of regulations for programs new to WV-MAP, i.e. APTA

deletions of regulations for inactive programs, i.e. Alternate Assessment

§126-14-5. Administration Regulations (pp. 10-12)

Revisions include clarification ofexisting assessment administration

regulationsExaminer (5.3.3 on p. 11)Building Level Coordinator (5.3.5 on p.

11)breach protocol (5.4.1. on p. 12)

§126-14-6. Reporting Regulations(pp. 12-13)

Revisions includeclarification of existing languageaddition of CD, DVD, Web-based, or

other digital media reporting options

§126-14-7. Test Security (pp. 14-16)

Revisions include clarifications of existing language, security

procedures, test administrators’ and Examiners’ roles

additions of Building Level Coordinator (7.4.1 on p. 14) and breach protocol (7.7 on p. 15)

changes to all existing and/or additions of Secure Materials and Test Security Agreements

§126-14-8 Investigation of Alleged Breach of Testing Security/Copyright

Infringement (pp. 16-18)

Revisions include clarification ofinvestigation process/proceduresactionable behaviors

Appendix ATesting Code of Ethics

No major revisionsAddition of test preparation practices

Appendix BCounty Test Coordinator's Secure

Materials and Test Procedures Agreement

Format change to document itselfAddition of Building Level CoordinatorClarification of responsibilities, i.e.

trainings

Appendix CPrincipal's Secure Materials and Test

Procedures Agreement

Format change to document itselfAddition of Building Level Coordinator

(#14)Clarification of responsibilities, i.e.

trainings

Appendix DBuilding Level Coordinator's/Assistant

Building Level Coordinator’s Secure Materials and Test Procedures Agreement

(Other than Principal)

New agreementResponsibilities same as Principal’s

except document states that BLC reports to/responsible to/when assigned by Principal

Appendix EExaminer’s/Proctor’s/Scribe’s Secure

Materials and Test Procedures Agreement

Format change to document itself Additions of specific testing situations

(IEP/504/LEP, on-line, APTA) Clarification of responsibilities, i.e. trainings

Appendix FCounty/School Personnel Secure

Materials Agreement

New agreement Clarifies responsibilities for personnel

handling but not administering secure test materials

Requires training but not in test administration

Appendix GVerification of Training for Principals,

Building Level Coordinators, County/School, RESA Personnel (Examiners/Proctors

/Scribes/Other School Personnel)

New document Use/File each time a training is conducted ONLY proof of training

Questions?

Thank you!

You may access Policy 2340 at http://wvde.state.wv.us/policies/p2340.doc

West Virginia Writing AssessmentGrades 4, 7 and 10

Sandra Foster, Coordinator

Jason Perdue, Coordinator

Notebook 2006 Results (Tab 2)

4th, 7th, and 10th Grades

2007 –Grades 7 and 10 – Online (Tab 3) Testing Window VanGuard 3.1 Installation and Important Dates County Testing Windows Administration Manual

2007 – Grade 4 -- Handwritten (Tab 4) Administration Manual

Writing Roadmap 2.0 (Tab 5) Quick Reference Administrator Guide Quick Reference Teacher Guide

Parent Guides (back pocket) 4th Grade 7th & 10th Grades

2006 Administration

45,000 seventh and tenth grade students assessed

Four-week testing windowTimely delivery of

results/reports

2006 Challenges -- Schools

Bandwidth – connectivityNumber of labs/computersComputer classes in labsSecurity updates and patches

Windows 2000/XPDeep Freeze and Fortress

2006 Responses

POSITIVE Word processed Untimed Reports Turn around

time

NEGATIVE Connectivity Losing essays

Moving on. . .

2007

GENERAL GUIDELINES4th 7th and 10th

Administered to all studentsexcluding APTA students

Appropriate Secure Materials and Test Procedures Agreements must be on file

No time limit Acceptable Use of the Internet Form must

be on file (7th and 10th)

Irregularities Resulting in Investigations:

Inadequate training CTCs, Principals/Building Level Coordinators, Examiners

Mishandling of testing materials Trained examiners/staff

Assisting students with content with typing/word processing with errors

Copying or keeping testing materials photocopies rough drafts

2007 Online Writing Assessment

Grades 7 and 10

(Tab 3)

2007 Testing Window

10th GradeFebruary 26 – March 9, 2007

7th GradeMarch 12 – March 23, 2007

Installing VanGuard 3.1INSTALLATION:

Close open windows Go to VanGuard website http://vanguard.vantage

.com/vanguardv3.1.exe Save file to desktop Double click on the vanguard 3.1.exe icon on desktop Follow the WinZip Self-Extractor - vanguard v3.1.exe instructions

REGISTRATION CODE: 6666612345

EXIT PASSWORD: 1ctb

http://writing.k12.wv.us/ “Related Documents”

Important Dates -- WVDE and CTCsDelivery of Student WVEIS File File to CTCs

January 9 – 12, 2007 Corrected file posted to Writing Assessment

WebsiteJanuary 17, 2007

Delivery of Usernames/Passwords Cards to CTCs

February 9 – 12, 2007 Cards to schools

February 12 – 23, 2007

2007 Testing Window

Follow county’s schedule

Conduct make-up sessions during county’s testing window

Updating Student Information

Student information must be updated online

Schools are expected to make all additions, deletions, and updates using the Writing Assessment Website:

http://writing.k12.wv.us/

Choose one of the two options or close the webpage

Directions for Administering the Online Writing Assessment

PowerPoint and Script(pp. 17 – 23)

Enter through VanGuard Directed to the Writing Roadmap login

page Log in using unique user name and

password Work on a secured desktop Access to a writer’s checklist and the

WV rubric

VanGuard Log In

Student Log-in Screen

Student Main Menu

Prompt Selection

Return To Class Listing

Prompt Confirmation

Instruction Screen

Checklist

SAVE

West Virginia Rubric

Essay Submission

SAVE

West Virginia > Barbour Elementary > Student: Brenda West

Post Submission Confirmation Screen

  12/21/04 3:59 PMAssignment Date:

  12/21/04 3:59 PMReport Date:

Barbour CountyCounty:SevenStudent Grade

Kennedy Middle SchoolSchool:123456789Student Number:

JoAnne EddeTeacherBrenda WestStudent Name:

Prompt Name: Grade 7, Informative/Expository, A Good Deed

Nonscorable Essays

1. Too Short

2. Off Topic

3. Repetitious

4. Insufficient Development

5. Unknown Words

6. Bad Syntax/Incoherent

7. Copied Question

Frequently Asked Questions

Q. Why can’t my student logon?

Q. What if a student is listed in the wrong school/county?Q. What if a student cannot write an essay?Q. What if there are no essay units available? Q. What if the system says that a student is not in a class?

Inform school administrators of dates and testing schedules

Provide trainingSigning of appropriate Secure Materials

and Test Procedures Agreement

Prepare school packets Serve as contact with Office of

Assessment and Accountability

Responsibilities of the County Test Coordinator:

Responsibilities of the County Test Coordinator:

Provide Information to schools/parents/students

Distribute Parent Guides Train Examiners Deliver manuals/materials Deliver student usernames and passwords Inform Office of Assessment and

Accountability of testing irregularities Participate in WVDE investigations

Insure that computers are in good working orderSecurity updates/patches

Install/update VanGuard security Insure students have on file

Acceptable Use of the Internet Form

Responsibilities of the County Technology Coordinator:

Responsibilities of the Principal/Building Level Coordinator:

Be trained prior to test administration Have on file appropriate documentationInform examiners/students/parents

Parent Guides/Letters

Schedule according to county windowSchedule labs/classes

Responsibilities of the Principal/Building Level Coordinator:

Train examinersObtain signatures for the appropriate

Secure Materials and Test Procedures Agreement

Distribute manuals/materials Prepare class rosters Deliver materials

Username and password cardsScratch paper/pencils

Responsibilities of the Principal/Building Level Coordinator:

Check computersMonitor for irregularitiesCollect and destroy rough drafts

Characteristics of the Examiner

Competent Comfortable with technology Positive attitude Effective atmosphere

Responsibility of the Examiner

Meet the criteria for administering WV-MAP

Follow test administration procedures

Prepare students prior to testingReview manualBecome familiar with directions

Responsibilities of the Examiner

Demonstrate the process via the PowerPoint presentation

Check usernames with rosterMonitor during testingEnter exiting password – 1ctbCollect rough drafts – deliver to

principal

Accommodations

IEPs Section 504 PlansLEP Students

Request for Additional Accommodationsfor Students with IEPs, Section 504 Plans, or

LEP Students

Requested by county personnelReceived by February 23

Transcribing -- Directions for Scribes

Meet Examiner criteriaFollow guidelinesComplete Scribe Verification

Form

Students -- Not in Daily Attendance

Home-SchooledHomeboundAlternative SchoolsPrivate/Parochial Schools

2007 Writing Assessment Grade 4

(Tab 4)

2007 Testing Window

4th GradeFebruary 26 – March 2, 2007

Student Answer Sheets

Delivered to Principal/Building Level Coordinator Day of testing

Delivered to County Test Coordinators March 9, 2007

Standards Committee Members select sample papers

March 12 – 16, 2007

Delivered to Office of Assessment and Accountability

March 23, 2007

GENERAL GUIDELINES

All county schools test on same day Not a timed assessment Secure prompt No teacher-prepared graphic organizers No copying of essays Destroy scratch paper and rough drafts

Responsibilities of the 4th Grade Examiner

Become familiar with directions/manual Prepare students prior to testing session Follow prepared script Monitor during testing Collect rough drafts – deliver to principal

Responsibilities of the 4th Grade Examiner

Complete answer sheets that are not pre-slugged

Prepare answer sheets for scoring and delivery to Charleston

Complete (if necessary)Scribe Verification Form Irregularity Form

Transcribing -- Directions for Scribes

Meet Examiner criteriaFollow guidelinesComplete Scribe Verification

FormIEP/504LEPShort Term Medical Condition

Writing Roadmap 2.0

UpdatesQuick Reference Administrator

GuideQuick Reference Teacher Guide

Writing Roadmap 2.0

Transferring StudentsSearch by WVEISSearch by student name

Writing Roadmap 2.0 Support/Contact Information

CTB/McGraw-Hill Technical Support Staff866-282-2250

WVDE Office of Assessment and Accountability304-558-2546

Sandra Foster, CoordinatorJason Perdue, CoordinatorKris Smith, Secretary

Support/Contact Information

West Virginia Department of Education

Office of Assessment and Accountability

Brenda West, Asst. Director

Sandra Foster, Coordinator

Jason Perdue, Coordinator

304-558-2546

Support/Contact Information

CTB/McGraw-Hill Online Support Kimberly Block

Online Program Manager ( 831-393-6238) Marci Krause

Online Support Manager (866-282-2250)

CTB/McGraw-Hill Product Information Lynn Hunley

Sr. Evaluation Consultant (704-896-1778)

KEY WEB ADDRESSESKEY WEB ADDRESSES

http://wvde.state.wv.us/West Virginia Department of Education

http://osa.k12.wv.us Office of Assessment and Accountability

http://writing.k12.wv.us Writing Assessment

http://www.ctb.com CTB/McGraw-Hill

http://www.writingroadmap2.com Writing Roadmap 2.0