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Created by Cola Benefits Office 1
USC Leave Policies
Presented by Dora WoodrowBenefits ManagerSchool of Medicine
2
Qualifications for Paid Leave
Employee must be in a qualified benefits eligible position
Research grant employees must be eligible for earned leave in accordance with the grant agreement
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Types of Qualified Paid Leave
Annual Sick Holiday Other Leave with pay
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Annual Leave
http://hr.sc.edu/policies/hr103.pdf
Accrual 1 - 10 years: 15 days a calendar year =
9.38 hours a month 11 years plus: an additional 1 ¼ day
increase for each year Usage
May use up to 30 days of annual leave in a calendar year
Department approval required
5
Annual Leave
Carry-over Maximum 45 days will be carried forward
to the next year (at the end of the calendar year)
Donation to Leave Pool Maximum of ½ of your accrued leave
each year May not be designated to a specific
individual
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Sick leave
http://hr.sc.edu/policies/hr106.pdf
Accrual 15 days per calendar year = 9.38 hours a
month
Usage May use up to 10 days of sick leave to care for
an immediate family member Sick Leave in excess of 10 days requires HR
approval Leave taken pursuant to this policy may qualify
as FMLA leave and, if so, will run concurrently.
7
Sick Leave
Carry-over Maximum 180 days will be carried
forward to the next year (at the end of the calendar year)
Donation to Leave Pool Maximum of ½ of your accrued leave
each year May not be designated to a specific
individual
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Paid Holiday
http://hr.sc.edu/policies/hr115.pdf 12 paid holidays
Observance of paid holiday may differ within School of Medicine departments (Check with HR for observance schedule)
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Other Leave with Pay
http://hr.sc.edu/policies/hr109.pdf Military Disaster services Blood/Bone Marrow/Organ Donations Court (Jury) Leave Bereavement Other
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Military Leave with Pay
http://hr.sc.edu/policies/hr109.pdf For National Guard or Reserve Armed
Forces called to active duty 15 days: Active Duty Training Additional 30 days: For Emergency
deployment purposes Long Term Military Leave
May use 45 days of annual leave May use 90 days of sick leave Used annually
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Military Leave with Pay
http://hr.sc.edu/policies/hr109.pdf
Long Term Military Leave (Up to 5 years)
Must be part of Operation Enduring Freedom or Operation Noble Eagle
May use 45 days of annual leave each year
May use 90 days of sick leave each year Must be returned to active payroll status
each year
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Disaster Services
http://hr.sc.edu/policies/hr109.pdf
For American Red Cross Volunteers May use 10 days as paid leave per
calendar year Requires HR approval
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Blood Donations
http://hr.sc.edu/policies/hr109.pdf
Employees are permitted to donate blood during normal working hours without being charged leave.
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Bone Marrow Donation
http://hr.sc.edu/policies/hr109.pdf Employees may use up to 40 hours of
leave with pay to donate Bone Marrow
May require physician/medical documentation and certification
Requires HR approval
15
Organ Donation
http://hr.sc.edu/policies/hr109.pdf Employees may use up to 30 days of
leave with pay
May require physician/medical documentation and certification
Requires HR approval
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Court (Jury) Leave
http://hr.sc.edu/policies/hr109.pdf Employee summoned to court or jury
duty will be granted leave with pay
Important: See policy for additional requirements and qualifications
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Bereavement Leave
http://hr.sc.edu/policies/hr109.pdf Employee is granted up to 3 days
with pay for death of an immediate family member
Important: See policy for definition of immediate family member and additional requirements.
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Other Paid Leave
Please refer to leave policy
http://hr.sc.edu/policies/hr109.pdf
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Family Medical Leave Act (FMLA)
http://hr.sc.edu/policies/hr107.pdf Eligibility
Must have been employed with the University for a minimum of 12 consecutive months
Worked at least 1,250 hours Qualification
Serious health condition Self Immediate Family Member
Your Spouse, Your Dependent Child, or Your Parents
Birth or adoption of child
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Family Medical Leave Act (FMLA)
http://hr.sc.edu/policies/hr107.pdf Entitlement
12 weeks per calendar year 26 weeks for injuries and/or illness
related to military service
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FMLA Forms
http://hr.sc.edu/forms.html P-83 Application for Leave P-75 Application for Disability
Leave Family FMLA Certification
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Leave Pool Transfer
http://hr.sc.edu/policies/hr110.pdf Eligibility
Must in a qualified benefits eligible position Qualification
Must have a medical emergency that would result in a leave without pay status for a minimum of 30 days
Must exhausted all earned sick/annual leave
Not for Birth or adoption of child or Workers Compensation
Requires HR approval
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Eligibility for LWOP
Employee must be in a qualified benefits eligible position
Research grant employees must be eligible for earned leave in accordance with the grant agreement
LWOP has implications for benefits
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Types of Leave without Pay
Medical Educational/Sabbatical Personal
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Medical LWOP
http://hr.sc.edu/policies/hr112.pdf When an employee exhausts all
earned leave Personal illness or injury
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Educational and Sabbatical LWOP
http://hr.sc.edu/policies/hr121.pdf Permanent employees of the
University of South Carolina are eligible to request educational leave
Requires HR approval Sabbatical Leave: refer to faculty
manual
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Personal LWOP
http://hr.sc.edu/policies/hr112.pdf Written request for more than ten
days of personal leave without pay
Requires HR approval
Less than 10 days must be reported through ITAMS
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What are Your Questions?