Creating a MAP to Student Success Through Educational Planning

8/13/2019 Creating a MAP to Student Success Through Educational Planning

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Presented byDr. Audrey Yamagata-Noji, Vice President, Student Services

Dr. George Bradshaw, Dean, Enrollment ManagementMr. Thomas Mauch, Dean, Counseling

Ms. Heidi Lockhart, Director, Career and Transfer ServicesMt. San Antonio College

Creating a

to Student Success Through Educational Planning


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Educational Planning Educational Planning can happen at several stages

o Initially: based mainly on placement test scores

o After first term enrollment: based on more comprehensive information

o Refined: as student becomes clearer on major and goal development

(course of study)

SSSP and MIS Definitionso Abbreviated: what is required to achieve the course of study for initial

enrollment

o Comprehensive: based on the students course of study and the plan to

achieve the goal

Ways to Develop the Education Plano Hard Copy or Electronic

o 1:1 with counselor

o Groups, workshops; classes

o Self-service


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The Need for a Solution toEducational Planning

How to be .

o More efficient

o More consistento More user friendly

o More accurate

o On top of addressing SSSP and MIS


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The Strategy

Look at electronic methodologyo Find a product (DegreeWorks)

Develop an organized approacho Who-what-when-where-how

Understand student needs and behaviorso Pilot with students to determine usefulness and receptivity

Ensure campus buy-ino Getting the key people on board, pointed in the right direction

Create a roll-out plano Marketing (give it a name)

o Student communication/notification; piloting

o Tutorial and Training

Implementation Strategieso Incorporation into the counseling process

o Policies on how to use certain features (can students develop ed plans on theirown?)


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What is MAP?

MAP, which stands for Mountie Academic Plan, isMt. San Antonio Colleges online degree audit

and educational planning tool which uses theDegreeWorks platform.


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Whats in MAP#1

MAP allows students to view their

degree audit worksheet which detailstheir progresscourse by coursetowards their declared degree

objective (associates or certificate ofachievement) at Mt. SAC.


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Whats In MAP#2

MAP allows students to view theirprogress in the CSU generaleducation and/or IGETC patterns

for transfer.


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Whats in MAP #3

MAP allows students to view their

educational plan (developed with theircounselor).


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Whats In MAP #4MAP allows students to track their

CSU, UC, and Mt. SAC degree-applicable and overall GPA along

with CSU transferable, UCtransferable and degree-

applicable units.


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Whats In MAP #5

MAP allows student to run what ifscenarios to see how close they areto completing other degrees andcertificates to compare options.


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How Do Students

Access MAP?Mt. SAC students can accessMAP in 3 easy steps!

1. Log in to their Mt. SAC student portal

2. Go to the Student Tab

3. Click on #43 MAP


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MAP Implementation: The Team1. Build an implementation team of key players.

o A multi-department implementation team was established in 2009 madeup of Admissions and Records, Counseling, IT, Instruction faculty andstaff. This is key!

Mt. SACs team includes the following:o Dean of Counselingo Dean of Enrollment Managemento Dean, Instructiono

Director, Career and Transfer Serviceso Director, Enterprise Application Systemso Assistant Director, Admissions and Recordso Chair, Counselingo Articulation Officero Admissions Evaluatorso Curriculum Specialisto Financial Aid Representativeo Database Administratoro Senior Systems Analyst

o Establish regular meetings to discuss implementation issues, timelines, bugfixes, etc.

MAP I l t ti


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MAP Implementation:

Initial Training and Scribing

IT staff needed training in the new software. Staff designated as scribers (for us it is our admissions

evaluators and articulation officer) need to be trained infeeding (essentially programming) degree information intoMAP.

We hired consultants from SIG (Strata Information Group) toprovide the initial scribe and IT training and to scribe our 2009-10 catalog.

We chose to scribe each catalog from 2009 forward into MAP.This included vetting each catalog, clarifying discrepancieswith the Instruction Office and/or Department Chairs,

reviewing output and making corrections as needed in MAP.


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MAP Implementation:

Course Equivalencies

In order to make MAP robust and useful, courseequivalencies of transfer coursework from our key feederschools needed to be determined by the academic

departments, vetted for clarity, and entered into Banner. Initially an 18 month process: Needed to establish permission

and protocol via Academic Senate; have academicdepartments (faculty) establish equivalencies, and submit forvetting by scribers, and entry into Banner (which feeds MAP).

Equivalency process is ongoing.


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MAP Implementation: Counseling

Initial training of counselors took place in fall 2011. Slowly began using MAP from fall 2011 through fall

2012 to identify issues. Full implementation inJanuary 2013.

Counselors decided that at least initiallyeducational plans must be devised in consultationwith a counselor.

Using Argos reports to determine how manyeducational plans have been developed throughMAP by counselor.

Implications for Student Success Act

Abbreviated vs. comprehensive ed plans
http://www.goodsearch.com//Image.aspx?imgurl=http://maryloukayser.com/wp-content/uploads/2010/01/bigstockphoto_Shake_Hand_121433.jpg&thurl=http://ts1.mm.bing.net/th?id=H.4632505344592004&pid=15.1&H=106&W=160&rurl=http://maryloukayser.com/work-with-mary-lou/&tt=11100000&no=18&name=bigstockphoto_Shake_Hand_121433.jpg&w=2240&h=1488&size=NaN&type=jpeg


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MAP Launch Soft launch occurred in January 2013 with all counselors

using MAP and availability of MAP in student portal. (Nomarketing at this time.) Full launch occurred in late February 2013 at the beginning

with spring 2013 semester. 9,245 ed plan done so far! Large marketing campaign included:

Class schedule ads in winter (its coming) and

spring Flyers and posters on campus Facebook Listserv promotion Student portal announcement Class presentations

Promotion in orientation Presentations to faculty at Flex Day and through

professional development workshops. Interactive presentation to Board of Trustees

S d W ki Ed


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Students Working on EdPlans


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NEW-STUDENT PATHWAYS INTO Mt. SAN ANTONIO COLLEGE

PATHWAY 2Other

1st

-Time

Students

411 Sessions

Financial Aid Assistance

Placement Test Prep

Portal Navigation

Mandatory Assessment

@ High School @ Mt. SAC

PATHWAY 1

Connect 4

Presentations

Admission Applications

Placement Testing (some)

-Cash-4-College (Fin Aid)

-Placement Testing (some)

-Orientation, Counseling,

Ed Planning

Summer Bridge-Basic Skills Courses

-Counseling

-Community Class

-Ed Planning

Step to College-Student Success Course

-Ed Planning

Early Registration

New Student Welcome

Mandatory Orientation,

Counseling & Ed Planning

Ongoing SupportBridge FYEEOPS

DSPSTRiO SSSAANAPISIAspire (Umoja)


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Take Aways for Your Campus A multi-departmental implementation team is crucial.

On-going meetings even after implementation needed. Things to decide:

Staffing---who scribes, leads in each area Funding for staff support---is there any and if so, how best

to utilize Catalog years to scribe

Which students to have utilize (how far back, natives vs.non-natives) To input course equivalencies or not prior to

implementation Issue reporting process Branding of degree audit software

Who has what access (counseling faculty, instructionalfaculty, students, staff, managers, deans)

How students access it, i.e. integrate into student portal(single sign on) or a separate entity


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Board Demonstration and

Student Testimony


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St d t S t


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Student Support(Re)Defined Focused

On my college website, they have adegree works system where I can go

and check all the classes Ive taken.And I keep looking at it when Im a littledown. I think, Oh, Im almost there. So,

its kind of a big motivator. I see mygrades and what Ive accomplishedand it lifts my spirits.

Mt SAC St d t


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Mt. SAC StudentTestimonials

Having an educational plan has

helped me to feel more confidentabout being in college. I am much

calmer and feel like I know where

Im going. I feel less lost.


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The Picture of Success:

Goal-Directed, Supported, On Track


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Questions?

Dr. Audrey Yamagata-NojiVice President, Student Services

(909)[email protected]

Dr. George BradshawDean, Enrollment Management


Mr. Thomas MauchDean, Counseling


Ms. Heidi LockhartDirector, Career & Transfer ServicesMAP Implementation Team Leader


Documents

Creating a MAP to Student Success Through Educational Planning