St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

Creating a RefWorks account

Creating a RefWorks account with an HSE email address

Log onto - https://refworks.proquest.com and click ‘create account’

Creating a RefWorks account without an HSE email address – Please contact your local

HSE library for the HSE Ireland code

Log onto –https://refworks.proquest.com/signup/hse-ireland

Enter your email address and a password to create an account. An activation link will be sent

to your email address.

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

Creating folders

Click on the ‘My Folders’ link on

the left hand side of the screen to

add folders

Once created, folders can be

edited by clicking on the ‘more

options’ icon to the right of the

folder name.

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

How to add references from CINAHL/MEDLINE

Perform a search on either CINAHL or MEDLINE

From the list of results, select the references you want to export into RefWorks by

clicking on Add to folder icon beside each reference

Click on the folder icon at the top of the screen. This will bring you to a

screen listing the references you have selected

Click on the Select / deselect all checkbox

Click on the Export button on the right hand side of the screen

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

At the next screen you need to select ‘Direct Export to Refworks’. Click on Save.

If prompted, select the Proquest Refworks version

Your references will be automatically exported to your ‘last imported’ folder in your Refworks

account. You can move your references from the last imported folder to another folder by

dragging and dropping the references or by using the ‘Assign to folder’ icon on the toolbar

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

How to add references from PubMed

In PubMed https://www.ncbi.nlm.nih.gov/pubmed/ perform a search and select the

references you want to import by clicking on the checkbox on the right hand side of

each record.

Next, select citation manager from the Send to pull down menu and click the create

file button. A maximum of 500 references can be exported at one time.

The records will be saved automatically on your PC as ‘citations.nbib’

Log into your RefWorks account and click on the ‘+’ sign at the top of the screen.

Choose ‘Import References’ from the drop down menu and then drag and drop your

file. Click the Import button on the ‘What is the format of this file?’ text box.

Click OK. Your PubMed references will be imported into the ‘Last imported’ folder.

You can them move them into an alternative folder.

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

How to add references from Google Scholar

To save multiple references from Google Scholar, you need to register for a Google Scholar

account.

From the Google Scholar homepage (https://scholar.google.com) click on ‘Sign in’ on

the top right hand corner of the screen and then ‘create account’

Perform a search from within your Google scholar account

Select the references you want to export by clicking on the star icon at the bottom of

each result

When you have selected all the results, click on the ‘My Library’ icon on the top right hand

corner of the screen, select all of your results and click the export button

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

Choose the ‘RefMan’ option from the drop down menu. The records will be saved

automatically on your PC as ‘citations.ris’

Log into your RefWorks account and click on the ‘+’ sign at the top of the screen.

Choose ‘Import References’ from the drop down menu and then drag and drop your

file. Your Google Scholar references will be imported into the ‘Last imported’ folder.

You can them move them into an alternative folder.

NOTE: If you do not have a Google Scholar account, you can still move

references into RefWorks but they have to be moved individually:

From the Google Scholar homepage (https://scholar.google.com) click on the settings

icon at the top of the screen

At the bottom of the Scholar

Settings page, in Bibliography

Manager select RefWorks (drop-

down menu) in Show links to

import citations into

Click on Save

Search results will now display an Import into RefWorks link

When you click on the ‘Import into RefWorks’ link, the reference is automatically imported

into the last imported folder in your RefWorks account.

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

How to add references from Cochrane Library:

Log onto the Cochrane library www.thecochranelibrary.com and perform a search

Select the references you want to export by clicking on the checkbox on the right

hand side of each record and then ‘Export selected citation(s) OR click on ‘Select all’.

An ‘Export selected citation(s)’ box will open on screen

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

Click on the ‘RIS (Reference Manager) option and download your citations

The records will be saved automatically on your PC as ‘citation-export.ris’

Log into your RefWorks account and click on the ‘+’ sign at the top of the screen.

Choose ‘Import References’ from the drop down menu and then drag and drop your

file. Click the Import button on the ‘What is the format of this file?’ text box.

Click OK. Your Cochrane references will be imported into the ‘Last imported’

folder. You can them move them into an alternative folder.

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

How to create a bibliography:

First choose your folder of references from your RefWorks account

Click on the ‘select all’ button at the top of the screen

Click on the ‘Create bibliography’ icon to create your bibliography

There are numerous styles of bibliography to choose from on RefWorks. RefWorks will

remember the last citation style you used. You can change styles by clicking on the style

name and either searching for a new style or selecting from the displayed list.

The bibliography can be copied into Word by clicking on the ‘Copy to Clipboard’ button and

pasting directly into Word.

You can also link your RefWorks account to your Word documents by downloading the

‘Cite’ tool from RefWorks (see next page)

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

Cite in Microsoft Word

Use cite in Microsoft Word to quickly insert citations into your document.

Once you have logged into your RefWorks account, click on your username on the top right

hand corner to access the ‘Tools’ on the drop down menu. Click on the ‘Download and

Install’ button under the ‘Cite in Microsoft Word’ tool and follow the instructions.

Once installed, a RefWorks tab will appear on your Microsoft Word

Before inserting citations into your document, you will need to select a referencing style for

example ‘Vancouver, ‘Harvard’ etc… from the drop down menu.

To insert a citation into your word document, click on the Insert Citation drop down menu

and click on ‘Insert New’ (make sure your cursor in Word is sitting in the correct place)

St Conal’s Hospital Library, Letterkenny, Co. Donegal 074 9123729

An insert / edit citation box will open with your RefWorks folders listed down the left hand

side – click on the appropriate folder and reference to be inserted – click Ok.

Once your document is complete with all your references inserted, you can create a

bibliography by clicking on the Bibliography Options drop down menu and clicking on the

‘Create Bibliography’ option.

The bibliography will be inserted wherever the cursor is located in Word so make sure that

the cursor is at the end of your document before insertion.

Save your formatted paper.

Notes on Cite for Word

Cite for Word is available for both Mac and Windows (32-bit and 64-bit).

When installing Cite for Word ensure that Word in closed.

Also make sure that you have the latest version of JAVA installed on your PC

https://java.com/en/download/

For Word 2007 install this alternative version of RefWorks

http://download.refworks.com/PQfWInstall32_4.4.1272.exe

Help

Click on the ‘?’ icon on the top right hand corner of the screen to access RefWorks Help