Creating an Account and

Using Universal Job Match

In this hand-out we will take you through setting up an account with UJM and show you some of the functionality If you haven’t already, create an email account using the

“Creating An Email Account With Outlook” hand-out and if possible also have a copy of your CV on the computer you

are currently using.

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Contents Lesson 1: Accessing The Website & Creating An Account ................................... 3

Lesson 2: Verifying Your Account ............................................................... 6

Lesson 3: The Navigation Bar .................................................................... 7

Lesson 4: Uploading Your CV .................................................................... 9

Lesson 5: Searching For a Job on Universal Job Match? .................................... 11

Lesson 6: Finding a Job ......................................................................... 13

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Lesson 1: Accessing The Website & Creating An Account

1. Open your internet

browser and type

www.gov.uk/jobsearch into the address bar and hit the “Enter” key.

2. Once the page loads, scroll down

and then click on the link that

says “Register With Universal

Jobmatch”.

3. On the next page enter

your details in the

appropriate boxes

(ENSURE THAT YOUR

PASSWORD IS

SOMETHING YOU CAN

REMEMBER EASILY) and

then click the

“Submit” button,

4. IMPORTANT: On the next page you will be given your own Government Gateway

User ID. Please note this down somewhere safe as you will need it to access your

account from now on.

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5. Once you have noted this User ID

down, check the box that says “I have

made a note of my User ID” and click

on the “Return To Universal Jobmatch” link.

6. Once the page loads enter your personal details into the appropriate text boxes.

7. In the box below where it says “Skills I want to

be matched against” start typing a skill relevant

to you and you will see that a list of options will

appear below it. (For example, type “Computer”

will bring up the list shown in the image to the

right). Click on the appropriate option and then click the “Add” button.

Another box will appear

below where you can

repeat the procedure until

you have added all of your relevant skills. Pick the closest possible option that you

find in the list – sometimes you may not be able to find your skill at all. If this

happens just move onto your next skill.

8. Finally, check all four of

the boxes at the bottom of

the page and click “Create

Account”.

9. The next page asks you to fill a short

Equality Questionnaire – this is for

statistics.

You can choose “Prefer not to complete

questionnaire” if you like.

Make your choice by clicking into the

correct checkboxes and then click “Save

and Continue” when you have finished.

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10. You will see the confirmation of account page.

Click “Continue” to proceed.

11. You will now be taken to the Home page where you can see a summary of all the

activities that relate to your job searches.

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Lesson 2: Verifying Your Account

1. It is very important that you verify your account shortly after you create it. You

have been sent an email to the address you registered your account with. Access

your email account, open the email from gateway.confirmation@gateway.gov.uk

and then click on the link shown below

Your web browser will open which will display the following. Click

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Lesson 3: The Navigation Bar

1. Across the top of every page on the Universal Jobmatch site you will be able

to access a Navigation Bar.

From here you can visit the different pages of your UJM account. Here is a

summary of what can be found under each header. Click on each one to

investigate.

Home:

Summary of all your activities on UJM with the following sub headers:

Alerts – Any relevant notifications will appear here

Messages – Messages received from potential employers

Saved Jobs – Any jobs you have saved but are yet to apply for

Recommended Jobs – Jobs that match your profile

Saved Searches –Searches you have conducted and chosen to store

CV – Your uploaded CVs

Application History – A list of jobs you have applied for via UJM

Activity History – A record of your UJM activities (you can add to this by using the text box).

Profile: Your basic contact details and Job preferences. If you need to change anything such as your email address you can do it here.

CV: Your current CVs are up loaded into this section. You can have up to 5 CVs but only one CV can be made Public (visible to employers) at any time.

There is also a CV writing function in this section which makes your CV available in Universal Job Match only. We suggest that a better option is to create your CV using Microsoft Word and upload a copy to UJM. Your CV will then also be available for use with e-mail job applications and other on-line jobsites. Further instructions are provided in our document - Introduction to Microsoft Word.

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Cover Letter Library:

This function allows you write and save up to 5 Cover Letters. There is a template letter to get you started and you can choose to print the completed letter, or copy and paste sections for inclusion in on-line job applications.

Alternatively, you can create Cover Letters using Microsoft Word and then copy and paste them here. Jobs: A list of all the jobs posted on UJM. You can narrow down the choices using boxes at the top of the page. Messages: Messages you may have received form employers. Applications: Details of any applications for jobs you have made through UJM.

Activity History:

The Activity History allows you to record all the steps you have taken towards finding work, this may include training activities such as attending Digital Skills Academy. To use the Activity History just place the mouse arrow into the text in the box and click. You will then be able to overwrite the existing text. It is handy to use this box to record some job applications as not all the applications on UJM are recorded by the site.

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Lesson 4: Uploading Your CV

Before starting this step make sure you have an electronic copy of your CV stored on the desktop of your computer. If not ask your tutor for assistance.

1. Click on the link for the CV section of your account.

2. Click on “Upload CV”

3. Give your CV a title such as “My CV”.

Click on the button for “Public - I want

employers to find my CV”

4. Scroll down the page and

click on “Browse”

5. When the dialogue box

opens click on “Desktop”

and scroll down to your

CV file. Click on it once

and then click “Open”

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6. Click “Upload CV”

7. Once completed you should see

this message

8. Click on the link for

the CV section of

your account again.

You should see your CV in the “Saved CVs” section. You can repeat this lesson if

you have more than one CV to upload (i.e. You have different CVs created for

different job applications)

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Enter the type of

job you are looking

for i.e. Catering (A

list of possibilities

may appear)

Enter the City or

Area that you are

looking for work in.

Leave this box

blank unless you

are looking for a

very specific job.

Lesson 5: Searching For a Job on Universal Job Match?

1. To find the type of job you are looking for on UJM you can use the Job

Search boxes.

2. Click Search to produce a list of possible jobs based on your Search

Criteria.

3. The Search Criteria can be adjusted to help you get the ideal job and

location.

Example:

The Search Criteria will look something like this:

Title: Catering

City: Edinburgh

Distance: 20 miles

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It’s a good Idea to save a search using the

Save this search button

4. When you save a search you must give

it a name and then you can make

changes to it using the boxes

provided.

5. When you save a search you can

choose to have job alerts sent to you

by Email Daily or Weekly. You will

have to sign in to your Email website

in order to see these alerts.

6. Email Alerts will include any new jobs

that have been posted since your last

search.

7. When you choose to save the search you can make some changes to your

Search Criteria and store the search so that you can run it again from your

Home area.

8. Each time you run a saved search you will be able to view a list of the most

recent jobs available in the “Home” tab.

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Lesson 6: Finding a Job

1. When you run a search you will be given a list of jobs that match your

criteria. You can view a description and details about a job by clicking on

the Job Title.

2. As the mouse arrow passes over the Job Title the Title will turn orange,

click to access the description and to find out how to apply.

Note: Some of the Jobs will not have an apply button, in this case you will have to

look for a phone number or Email address. If there is only and Email address you

will have to send an Email to the company with your C.V attached.

WARNING!

Unless there is a definite Apply button for a job you will have to use the Activity

History box to record the fact that you sent an Email or phoned the employer to

apply for a vacancy. Make a note of the Job ID from the Job Summary box so you

can enter this in the Activity History.

Look for the Apply button and

click to apply. You will either be

taken to a page where you can

send your CV or to an External

website where you can complete

the application.

You can Save jobs to apply later if need be by clicking

Save. Saved jobs are stored in the Home area of your

UJM account.

You can add a reason why you

found the job unsuitable by

using the options here and

clicking the Submit button.