Curriculum Management Training Manual Contents

Curriculum Management

Training and Procedure Manual

A Training Manual for University of Colorado Denver – Downtown Course Coordinators

Last Edited 4/13/2017

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Contents 1. Curriculum Management Rules and Contact Information…..page 1

2. How to Schedule a Class…..page 3 3. How to Schedule an Advertised Section or Independent Study‐Type Class…..page 11 4. How to Combine Classes…..page 19 5. Editing Scheduled Classes – Decision Flowcharts…..page 25 6. How to Cancel Classes…..page 28 7. How to Cancel and Reschedule (Rebuild) Classes…..page 35 8. How to Navigate Course Inventory (Course Catalog) in CU‐SIS…..page 36 9. How to Fill Out a Course Proposal Form…..page 45 10. How to Request CU‐SIS Access for New Faculty or TA…..page 61 11. How to Run a PS Query in CU‐SIS…..page 64 12. How to Run a Curriculum Management Report…..page 66

13. How to Enter Student‐specific Permission to Enroll…..page 73 14. Section Numbers…..page 75 15. Session Codes…..page 76 16. Understanding Requisites…..page 77

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Important Rules to Remember

While all the rules and procedures listed in this training document are important, many, and varied, those

identified below carry cross‐departmental and student impacts.*

1. New classes must always be scheduled in Schedule New Course (and never in Maintain Schedule of

Classes)

2. Never cancel combined classes. Instead, you may request the class be cancelled through a form on the

Curriculum Management Website.

3. Never re‐activate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique

section in addition to the cancelled class.

4. Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).

5. Enrollment capacity cannot exceed the capacity of the room.

6. Never permission students into a 900 section (only 901 or higher).

*Failure to follow the procedures in this training document may result in loss of system access. For support, questions,

or training, contact the Curriculum Manager in the Registrar's Office.

Contacts: A complete list of Curriculum Management staff and course coordinators is located on the Curriculum Management website: Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management Training documents are located on the Curriculum Management website: Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management

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Schedule a Class Action: Schedule a Class (not an advertised section or independent study‐type class)

CU‐SIS Location:

Main Menu > Curriculum Management > Schedule of Classes > Schedule New Course

******Never schedule new classes in Maintain Schedule of Classes 1. Look up the class 2. Identify if you need to add a row first before beginning. If the class number is "0" and the section number is blank, a new row isn't required:

If the class number is present, you will need to add a new row before beginning:

3. Schedule according to the procedure below. To schedule a unique class (either an advertised section, enrollment

section, or both), skip to the "Schedule an Independent Study/Thesis/Internship" section of this training manual.

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Tabs Used:

Fields Used:

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FIELD How to complete this field

SESSION

Choose the correct session using the Session Code Calendar, available on the Curriculum Management Website. DMV/DCV should only be used if your dates do not match any of the other session code dates and are the only session codes we are allowed to edit dates for. DCV requires a meeting pattern. If selecting an intensive session, edit the dates.

CLASS SECTION

Enter a section number that hasn't already been used for another section of this class this term. Section numbers must align with the Section Number Conventions listed on the CM website and must align with the campus and instruction mode.

COMPONENT

Enter the appropriate component (components are created and maintained in Course Inventory located at Curriculum Management>Course Catalog>Course Catalog. If you don't see the component you need when scheduling a class, contact the Curriculum Manager).

CLASS TYPE

Choose ENROLL unless scheduling a linked lecture+lab or similar set‐up. NON‐ENROLL is used for the lab/recitation when linked.

ASSOCIATED CLASS

Every section needs a unique number, unless it is a linked lecture+lab or similar set‐up. Linked classes must share the same number. *You will need to pay attention to this field because the system will always default to "1". "1" is fine to use if there is only one section of a class for a given term. For courses with more than one section, increase the number by 1 for each additional section.

CAMPUS

DC (Main Campus) or EXSTD (Extended Studies). This largely has to do with where the tuition goes. Most undergrad courses will be DC.

LOCATION

DC if meeting in person at the Main Campus or if online. DC for Extended Studies if meeting in person at the Main Campus or online, or choose the appropriate location from the table (available on the Curriculum Management Website).

INSTRUCTION MODE

Choose appropriate instruction mode. Make sure section number matches instruction mode. Section Number Conventions are listed on the CM website. If in doubt, ask.

START/END DATE

Will auto‐populate with the correct dates when selecting the SESSION. Do not change these dates unless using DMV or DCV session code.

SCHEDULE PRINT

Check the box to allow the class to appear in Class Search for easy enrollment. Leave unchecked if you don’t want it visible (hidden sections, thesis, dissertations, independent study).

STUDENT‐SPECIFIC PERMISSIONS

Check this box to enable student‐specific permissions to be used (you will be unable to issue permission numbers if this box is blank).

EXCLUDE TERM ROLL

For schools/colleges/units that participate in term roll, check this box to prevent the section from rolling (being copied) to next year's term (example, Spring 2016 copies to Spring 2017, Summer 2016 copies to Summer 2017, Fall 2016 copies to Fall 2017)

COURSE TOPIC ID

Only for “topics” courses or First‐year seminars. Select existing topic or submit a Class Section Form to create a new topic.

PRINT TOPIC IN SCHEDULE

This box defaults to checked. A blank box prevents the topic from appearing in class search/student's class schedule.

CLASS ATTRIBUTE

Add appropriate attributes as necessary (CU Succeed, Combined Section, etc.)

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FIELD How to complete this field FACILITY ID

Enter proprietary rooming info here. Refer to the Rooming Schedule before adding anything here. Approximately a month prior to registration opening, all rooming must be requested through the Rooming Coordinator (including proprietary rooms).

MEETING PATTERN

What day(s) does the class meet? Ex. MWF Use pre‐set pattern from magnifying glass whenever possible, otherwise manually select the days by checking the boxes. BLANK if online.

START/END DATE

What time of day does class start/end? For classes that do not have the same meeting pattern each week, you will need to add a row by clicking the plus (+) sign and create each pattern as separate rows *DMV/DCV session‐ Dates need to match/fall within the date range on the Basic Data tab.

INSTRUCTOR/TA

Enter instructor/TA's 9‐digit ID or find them by name by clicking the magnifying glass

INSTRUCTOR/TA ROLE

Select the appropriate role. Primary Instructor – Only 1 primary is allowed per section. Secondary Instructor TA

PRINT INSTRUCTOR IN CLASS SCHEDULE

Select the appropriate choice to show or hide the instructor/TA when students search for this class/enroll

GRADE ACCESS

Select the appropriate grade access Primary Instructor – Post Secondary Instructor – Grade TA – Grade or blank

INSTRUCTOR WORKLOAD %

One instructor= 100% Two or more instructors= appropriate percentage for each equaling 100% total TA's= 0%

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FIELD How to complete this field DEPARTMENT CONSENT TO REGISTER

Department consent prevents students from registering without permission

ROOM CAPACITY Enter appropriate room capacity based upon projected enrollment capacity

ENROLLMENT CAPACITY

Should always match the room capacity (except for MSU Pooled sections where 10% applies). Must not exceed the room capacity

WAITLIST CAPACITY

Enter a number if you would like a waitlist *MSU Pooled cannot have a waitlist

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FIELD How to complete this fieldNOTE NBR Select/enter a pre‐built note number

FREE FORMAT TEXT Enter additional information about this section Add a row if more than one note is needed. Cannot have both a Note Nbr and a Free Format Text on the same row.

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FIELD How to complete this fieldPROVIDER FOR AUTHENTICATION To turn Canvas access on, choose CANVAS

LMS EXTRACT FILE TYPE To turn Canvas access on, choose XML V1.1 (Canvas)

FYI's:

1) Variable credit classes: If you have a variable credit class that you need to set at a fixed amount of units, please submit a Class Section Form immediately before students enroll. If students enroll before the credits are fixed, the section has to be cancelled and the students have to re‐enroll. Examples of variable credit classes: Special Topics, Master's Thesis/Reports, Independent Study, etc.

2) Combined Sections: If you need to make any meeting pattern or instructor changes to combined sections, you

must use "Schedule Class Meetings" (Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings).

3) Never reactivate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique section in

addition to the cancelled class.

4) Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).

5) Enrollment capacity cannot exceed the capacity of the room.

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Schedule an Independent Study/Thesis/Internship or other similar class

Action:

Schedule a unique class (either an advertised section, enrollment section, or both)

CU‐SIS Location:

Main Menu > Curriculum Management > Schedule of Classes > Schedule New Course

1. Look up the class 2. Identify if you need to add a row first before beginning.

If the class number is "0" and the section number is blank, a new row isn't required:

If the class number is present, you will need to add a new row before beginning:

3. Schedule according to the procedure below.

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Tabs Used:

Fields Used:

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SESSION

Choose the correct session using the Session Code Calendar, available on the Curriculum Management Website. DMV/DCV should only be used if your dates do not match any of the other session code dates and are the only session codes we are allowed to edit dates for. DCV requires a meeting pattern. If selecting an intensive session, edit the dates.

CLASS SECTION

Advertised Section: 900/950Enrollment Section: 901/951 or higher Enter a section number that hasn't already been used for another section of this class this term. Section numbers must align with the Section Number Conventions listed on the CM website and must align with the campus and instruction mode.

COMPONENT

Enter the appropriate component (components are created and maintained in Course Inventory located at Curriculum Management>Course Catalog>Course Catalog. If you don't see the component you need when scheduling a class, contact the Curriculum Manager).

CLASS TYPE Choose ENROLL unless scheduling a linked lecture+lab or similar set‐up. NON‐ENROLL is used for the lab/recitation when linked.

ASSOCIATED CLASS

Every section needs a unique number, unless it is a linked lecture+lab or similar set‐up. Linked classes must share the same number. *You will need to pay attention to this field because the system will always default to "1". "1" is fine to use if there is only one section of a class for a given term. For courses with more than one section, increase the number by 1 for each additional section.

CAMPUS DC (Main Campus) or EXSTD (Extended Studies). This largely has to do with where the tuition goes. Most undergrad courses will be DC.

LOCATION

Use INDIVIDUAL unless there is a set meeting pattern If there is a set meeting pattern: DC if meeting in person at the Main Campus or if online. DC for Extended Studies if meeting in person at the Main Campus or online, or choose the appropriate location from the table (available on the Curriculum Management Website).

INSTRUCTION MODE

IS (Independent Study) unless there is a set meeting pattern Make sure section number matches instruction mode. Section Number Conventions are listed on the CM website. If in doubt, ask.

START/END DATE Will auto‐populate with the correct dates when selecting the SESSION. Do not change these dates unless using DMV or DCV session code.

SCHEDULE PRINT

Check the box to allow the class to appear in Class Search for easy enrollment. Leave unchecked if you don’t want it visible (hidden sections, thesis, dissertations, independent study).

STUDENT‐SPECIFIC PERMISSIONS Check this box to enable student‐specific permissions to be used (you will be unable to issue permission numbers if this box is blank).

EXCLUDE TERM ROLL

For schools/colleges/units that participate in term roll, check this box to prevent the section from rolling (being copied) to next year's term (example, Spring 2016 copies to Spring 2017, Summer 2016 copies to Summer 2017, Fall 2016 copies to Fall 2017)

COURSE TOPIC ID Only for “topics” courses or First‐year seminars. Select existing topic or submit a Class Section Form to create a new topic.

PRINT TOPIC IN SCHEDULE This box defaults to checked. A blank box prevents the topic from appearing in class search/student's class schedule.

CLASS ATTRIBUTE Add appropriate attributes as necessary (CU Succeed, Combined Section, etc.)

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FACILITY ID

Enter proprietary rooming info here. Refer to the Rooming Schedule before adding anything here. Approximately a month prior to registration opening, all rooming must be requested through the Rooming Coordinator (including proprietary rooms).

MEETING PATTERN

BLANK unless meeting in person or hybrid. What day(s) does the class meet? Ex. MWF Use pre‐set pattern from magnifying glass whenever possible, otherwise manually select the days by checking the boxes.

START/END DATE

What time of day does class start/end? For classes that do not have the same meeting pattern each week, you will need to add a row by clicking the plus (+) sign and create each pattern as separate rows *DMV/DCV session‐ Dates need to match/fall within the date range on the Basic Data tab.

INSTRUCTOR/TA Enter instructor/TA's 9‐digit ID or find them by name by clicking the magnifying glass

INSTRUCTOR/TA ROLE

Select the appropriate role. Primary Instructor – Only 1 primary is allowed per section. Secondary Instructor TA

PRINT INSTRUCTOR IN CLASS SCHEDULE Select the appropriate choice to show or hide the instructor/TA when students search for this class/enroll

GRADE ACCESS

Select the appropriate grade access Primary Instructor – Post Secondary Instructor – Grade TA – Grade or blank

INSTRUCTOR WORKLOAD %

One instructor= 100% Two or more instructors= appropriate percentage for each equaling 100% total TA's= 0%

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FIELD How to complete this field CLASS STATUS Active

ADD CONSENT

Advertised Section: Department Consent (prevents students from registering without permission) Enrollment Section: Department Consent (prevents students from registering without permission)

ROOM CAPACITY Enter appropriate room capacity based upon projected enrollment capacity

ENROLLMENT CAPACITY Advertised Section: 1 (best practice) Enrollment Section: Should always match the room capacity

WAITLIST CAPACITY Enter a number if you would like a waitlist

AUTO ENROLL FROM WAIT LIST Defaults to checked. If this box in blank, students will not roll in from the wait list

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FIELD How to complete this field NOTE NBR Select/enter a pre‐built note number

FREE FORMAT TEXT Enter additional information about this section

Add a row if more than one note is needed. Cannot have both a Note Nbr and a Free Format Text on the same row.

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PROVIDER FOR AUTHENTICATION Advertised Section: BLANK Enrollment Section: To turn Canvas access on, choose CANVAS

LMS EXTRACT FILE TYPE Advertised Section: BLANK Enrollment Section: To turn Canvas access on, choose XML V1.1 (Canvas)

FYI's:

1) Variable credit classes: If you have a variable credit class that you need to set at a fixed amount of units, please submit a Class Section Form immediately before students enroll. If students enroll before the credits are fixed, the section has to be cancelled and the students have to re‐enroll. Examples of variable credit classes: Special Topics, Master's Thesis/Reports, Independent Study, etc.

2) Combined Sections: If you need to make any meeting pattern or instructor changes to combined sections, you must use "Schedule Class Meetings" (Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings).

3) Never reactivate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique section in addition to the cancelled class.

4) Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).

5) Enrollment capacity cannot exceed the capacity of the room.

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How to Combine Sections

A combined section is a combination of two or more classes taught in the same space with shared meeting pattern and

instructor(s).

Rules:

The course content/learning objectives should be identical. Usually, combined sections consist of cross‐listed

courses and/or topics courses which share identical topics.

Must be in the same session (session codes must match).

The room capacity needs to be the same for each combined class.

A sponsor class attribute is required. Only one of the classes can be the sponsor. All other classes must be non‐

sponsor classes. You must indicate this on the Basic Data tab for each class.

When combining with other schools/colleges, the Sponsor does the combining and course coordinators will

need to communicate clearly regarding enrollment capacity and instructors.

Step by step instructions:

1. Schedule the classes first, enter the COMB class attributes, and write down the 5‐digit class number (CRN).

Whenever possible, it is best to leave the Meetings Tab BLANK and add the information after combining the

sections.

2. Navigate to: Curriculum Management>Combined Sections>Combined Section Table

3. Enter the term and click "Search"

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4. Select the session code from the available options.

CU DENVER

Session Code Description Alt Description

DCA First Four Wks (Den Cont Ed) D‐CE1st 4

DCB Second Four Wks (Den Cont Ed) D‐CE 2nd 4

DCE First Five Wks (Den Cont Ed) D‐CE 1st 5

DCF Second Five Wks (Den Cont Ed) D‐CE 2nd 5

DCG Third Five Wks (Den Cont Ed) D‐CE 3rd 5

DCH First Eight Wks (Den Cont Ed) D‐CE 1st 8

DCI Second Eight Wks (Den Cont Ed) D‐CE 2nd 8

DCR Regular Semester (Den Cont Ed) D‐CE Reglr

DCV Intensive (Den Cont Ed) D‐CE Intsv

DCY Maymester (Den Cont Ed) D‐CE May

DMA First Four Wks (Den) D‐1st4 Wks

DMB Second Four Wks (Den) D‐2nd4 Wks

DME First Five Wks (Den) D‐1st 5

DMF Second Five Wks (Den) D‐2nd 5

DMG Third Five Wks (Den) D‐3rd 5

DMH First Eight Wks (Den) D‐1st 8

DMI Second Eight Wks (Den) D‐2nd 8

DMR Regular Semester (Den) D‐Regular

DMV Intensive (Den) D‐Intnsv

DMY Maymester (Den) D‐Maymstr

5. The table will appear. Click on the first "+" sign to create a new row.

6. A blank row will appear. It will already have a Combined Sections ID.

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7. Type in a Description and Short Description. The description must contain course information to identify the

combined classes.

Description Format: Subject Code, Course Number, and Section Number*

Short Description Format: School/College code and initials.*

*You may notice some formatted differently since classes copy over from term to term and since trainers may

have varied in the past, however please use this format.

8. Scroll all the way to the bottom of the screen and click "Save".

9. Locate the row you just created and click on "View Combined Sections".

10. Choose the combination type.

Cross Subject = the classes do not share the same subject code

Within Subject = the classes have the same subject code

Both = when at least two of the classes share a subject code and at least one does not

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11. Enter the room capacity (the same capacity that is listed on the individual classes).

12. Enter the enrollment capacity and waitlist capacity. The number entered here is what controls enrollment. Once

this cap is reached no additional students will be able to enroll, even if the individual class enrollment caps still

show available seats.

If you don't need to control enrollment for the individual classes, then the enrollment capacity can be

the same for each combined class, and that same number would be entered here.

If needing to control enrollment in the individual classes (maybe you want to limit the number of

undergraduate students permitted, for example), then unique enrollment capacities can be used for

each combined class, as long as they all total up to the number you enter here.

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13. Enter the 5‐digit class number (CRN) for each combined class, or search using the magnifying glass. Click "+" to

add each additional class.

14. Click "Save".

15. If everything went correctly, a "saved" message will temporarily appear in top right of the screen.

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If you receive an error message, it's because something on the meetings tabs of the individual classes does not

match. This happens when a class may have been scheduled earlier on and has something entered on the

meetings tabs which isn't matching up across all of the classes you are trying to combine.

The fastest and easiest way to fix this error:

Copy down your facility ID, meeting pattern (being sure to look for multiple meeting patterns), and all

instructor information, and then DELETE it from each class you're trying to combine. Be sure to "save"

after each class's meeting pattern information has been removed.

Exit out of the "Identify Combined Sections and then go back in again. Re‐enter the room capacity,

enrollment capacity, waitlist capacity, and class information, and "save".

Navigate to: Curriculum Management > Schedule of Classes > Schedule Class Meetings

Pull up one of the classes and add the meeting pattern information back in. Save.

This will update the meetings tab on all of the combined classes.

16. Navigate to: Curriculum Management > Schedule of Classes > Schedule Class Meetings

Pull up one of the classes and add the meeting pattern information in. Save.

This will update the meetings tab on all of the combined classes.

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Class Section Cancellation Guide

1. Confirm that the class isn’t part of a combined section.

*To check if a section is part of a combined section,

look the class up in

Curriculum Management > Schedule of Classes >

Maintain Schedule of Classes.

Then, locate the correct

section number (use

arrows if more than one

section is built).

If the class is combined, a

blue “Combined Section”

hyperlink will appear on

the Meetings Tab and the

Enrollment Control Tab.

The “Combined Section” text will only appear if a section is combined.

If the class is combined, you must submit a Class Section form for the Registrar’s Office to cancel the class.

If the class is not part of a combined section, proceed to Step 2.

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2. Identify if the class has a

DENPOOLMET class attribute.

In Curriculum Management >

Schedule of Classes > Maintain

Schedule of Classes on the Basic

Data Tab look for a DENPOOLMET

class attribute.

If more than 2 attributes exist, click

on View All.

If you see the DENPOOLMET

attribute, you will need to submit a

Cancelled Class Alert Form prior to

cancelling. Proceed to Step 3

before submitting the form.

3. Identify if the class has been roomed (prior to

optimization)

In Curriculum Management >

Schedule of Classes >

Maintain Schedule of Classes

on the Meetings Tab look for

a Facility ID.

Example of class that has been

roomed:

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Example of class that has NOT been

roomed:

If the field is populated (roomed)

and optimization hasn’t occurred

yet, you can proceed to the next

step.

If the field is populated and it is

past the optimization date (refer

to the Production Calendar on

the CM Website and/or the

Classroom Calendar from the

Rooming Coordinator), you will

need to submit a Cancelled Class

Alert Form prior to cancelling.

‐‐This will alert the Rooming

Coordinator that the room is available for use.

Proceed to Step 4.

4. If the class has a DENPOOLMET attribute AND/OR is roomed, complete this step.

Otherwise, skip and proceed to Step 5. Submit a Cancelled Class Alert Form, accessible at www.ucdenver.edu/registrar Faculty & Staff

> Curriculum Management > Forms.

Log in with your University Credentials.

See example on the next page.

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Use the sample below to fill out and submit the alert, then proceed to Step 5.

Cancelled

Class Alert

Form

Example:

This is what your email

confirmation will look like:

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5. Identify if students are enrolled. Pull up the Class Roster by going to Curriculum Management > Class Roster > Class Roster.

If students are enrolled, it

looks like this:

If there is no enrollment, it

looks like this:

If students are enrolled,

proceed to the next step.

If there is no enrollment, skip ahead to Step 7.

6. Notify Students. To notify students, pull up the Class Roster by going to Curriculum Management > Class Roster > Class Roster.

From the dropdown, you will notify Enrolled students and also Waiting students (screenshot below only

shows “enrolled” but if a student is waitlisted, then “waiting” is also be an option from the dropdown).

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NOTE: Do not choose “ALL” from the dropdown. Doing so would include students who have already

dropped the class. Dropped students do not need to be notified about the section being cancelled.

After making your selection, click on “Notify All Students” at the bottom of the screen.

This brings you to an email form.

Optional: Add the instructor/department chair to either the CC or BCC field

Put the class information in the Subject line

Add Message Text to alert students that the class is cancelled (and perhaps the reason why)

Then click “Send Notification” and

proceed to the next step.

A copy will automatically be sent to your University email address.

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7. Cancel the class. In Curriculum Management > Schedule of Classes > Maintain Schedule of Classes, go to the “Enrollment Control Tab.”

What a class looks like prior to cancelling:

A) If students are enrolled, check “Cancel if Student Enrolled”. If not, leave blank.

B) Change Class Status to “Cancelled Section” and change Enrollment Capacity

and Wait List Capacity to 0 (zero).

C) Click “Cancel Class” and wait until the button greys out. The cancel date will

appear.

You’re done! Congratulations!

Class Status

is ACTIVE

2 students

are enrolled

A

B

B

C

2 students are enrolled, so

select this box.

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Cancel and Rebuild a Class

If you have determined that a class needs to be cancelled and rebuilt, follow the procedure below (see the

"Decision Flowchart: I need to edit a scheduled class" section of this training manual).

1. Schedule the new section in CU‐SIS using the "How to Schedule a Class" procedure. Do not reactivate a

cancelled class or type over an existing class. You will need to add a new row so you do not lose the

history in CU‐SIS.

2. Use a unique section number.

3. Cancel the class using the "How to Cancel Classes in CU‐SIS" procedure.

4. Do not delete classes. This causes a class to be "orphaned" in the system and causes complex negative

impacts. If you accidentally delete a class, email the Curriculum Manager in the Registrar's Office.

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Navigating Course Inventory in CU‐SIS

Course Inventory is where the catalog of courses is stored and maintained. It is also known as "catalog‐level" (where the

schedule of classes pulls its data from), or just "course catalog".

To view courses in Course Inventory:

Navigate to: Curriculum Management > Course Catalog > Course Catalog

Always select "include history"

Search by subject code and catalog number, or by 6‐digit course ID

If more than one appears and the course ID matches on all, click on any of them to view the course

If more than one appears and there are different course ID's, choose the active course by clicking and returning

to search until you find the "active" course (identified by "status" on the Catalog Data tab)

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Pertinent Fields on "Catalog Data" tab:

Make sure you are viewing the correct row by effective date

Effective date really means "effective term", and are entered as follows:

01/01/YEAR = Spring Term 05/01/YEAR = Summer Term 08/01/YEAR = Fall Term

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(Continued on next page)

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Pertinent Fields on "Offerings" tab:

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Pertinent Fields on "Components" tab:

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Filling out a Course Proposal Form: A How To Guide

1. Access the form on the Curriculum Management website under "Forms":

https://ucdenverdata.formstack.com/forms/sso_reg_course_proposal_form

2. Log in using your Passport (Single Sign‐On) Username and Password.

3. Complete the rest of the form. The necessary fields will auto‐populate based upon your

selections. Items with a red asterisk are mandatory. See guide below.

4. Submit

5. You will receive a copy of your submission to your University email. NOTE: You are not finished

yet.

6. (optional step) Print to PDF and save a local copy.

7. Forward the email to the Associate Dean or Course Proposal Form "signature authority", not

exceeding 10 attachments per email.

8. Associate Dean or Course Proposal Form "signature authority" must forward the form with

"approval" in the body of the email to demonstrate their approval. NOTE: This is the only way

the form can be processed.

9. Curriculum Manager in the Office of the Registrar will reply when processed.

Page 1: Create a New Course

Page 10: Revise a Course

Page 19: Deactivate a Course

ACTION REQUEST: CREATE A NEW COURSE

School/College Information

Select the School/College/Program responsible for this course

You may only submit forms for your own school/college/program

Effective Term This is the first term the course is available for scheduling with the requested edits in place

Must be within 3 terms

Request Type

Create a New Course Request to create a new course in the student information system

Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number

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remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.

Is this a cross‐listed course?

A cross‐listed course is a course taught under more than one prefix. Students choose which prefix in which to enroll.

Cross‐listed courses must share identical titles, course descriptions, and credit hours.

Max Hours displayed for each cross‐listed class is the total number of hours allowed for all courses completed within a particular cross‐listed group.

The other courses in the cross‐listed group:

Select one:

Exist and need to be updated as part of this request

Are new and need to be created

Both choices will enable the appropriate fields to complete the task selected.

List all courses in this cross‐listed group

Provide the full list of all courses in the cross‐listed group.

Course Information

Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College

4‐Digit Course Number The course number of the new course. See below.

Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.

Denver Reserved Numbers (see section below)

0001‐0999 Non‐Credit

1000‐1999 Freshman level

2000‐2999 Sophomore level

3000‐3999 Junior level course

4000‐4999 Senior level course

5000‐6999 First level graduate course and represents students working toward their Master’s Degree

7999‐8999 Second level graduate course and represents students working toward a Ph.D.

*Contact the department course coordinator to see if a number is available

Reserved Course Numbers for Specific Course Types

Course Type Reserved Numbers

First Year Experience/ 1111

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Freshman Seminar

Internship (ELC) 1939, 2939, 3939, 4939, 5939, 6939

Internship (Department) 1840‐1849, 2840‐2849, 3840‐3849, 4840‐4849,5840‐5849, 6840‐6849

Candidate for Degree 5940

Practicum or Field Experience/Study

1910‐1919, 2910‐2919, 3910‐3919, 4910‐4919, 5910‐5919, 6910‐6919

Reading Courses 5920‐5929, 6920‐6929, 7920‐7929, 8920‐8929

Thesis 5950‐5929, 6950‐6959, 7950‐7959

Project/Report 1960‐1969, 2960‐2969, 3960‐3969, 4960‐4969,5960‐5969, 6960‐6969, 7960‐7969

Dissertation 7990‐7999, 8990‐8999 Topics Courses Any other number not listed above as reserved

(varies by department)

Course Title (short) Limited to 29 characters, including spaces; will print on transcripts. The following guidelines apply:

Limited to 29 characters; will print on transcript

Article words should not be used (e.g. the, a, an)

Use roman numeral convention for sequential courses

Special Topics Courses must specify "Special Topics" in the title. Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.

1111 courses must be titled "First‐Year Seminar"

Course Title (long) Limited to 140 characters, including spaces. The following guidelines apply:

Limited to 140 characters

All words will be unabbreviated

Article, conjunctions and preposition words may be used

Course Description Please limit to approximately 40 words not including before requisites, cross‐listings, notes, etc. Should include an overview of the course content but not be as detailed as a course syllabus.

Credit Hours/CEU's:

Fixed credit = not editable at the section level Variable credit = editable at the section level within the min/max parameters prior to enrollment

Repeatability Identifies how many times a course can be repeated in a student’s career. Yes = authorizes students to enroll in a course more than once No= students may only successfully complete the course once

Allow multiple enrollment in the same term

Yes = permits students to register for more than one section of the course in the same term. Useful for special topics courses. No = students may repeat the course but not enroll in more than one section per term.

Total credit hours/CEU's allowed for all repeats

Enter the maximum cumulative credits/CEU's allowed for a course

Default Grading Method Letter = all undergraduate courses (A, A‐, B+, B, B‐, C+, C, C‐, D+, D, D‐, F)

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Pass/Fail = P grade is not included in the GPA; the F grade is included; students are only permitted a certain number pass/fail hours credited toward a bachelor’s degree. Study abroad and internships should be pass/fail. Consult with appropriate Associate Dean for specific school/college guidelines. Non‐Credit = indicates registration on a no‐credit basis (only assigned to non‐credit courses). Letter w/IP = In Progress (only assigned to thesis/dissertation at the graduate level).

Course Component(s)

May select one or more.

The default course type will auto‐populate when scheduling a class.

Contact hours must adhere to the CDHE policy:

BASE CONTACT HOUR. The faculty Base Contact Hour represents a standard measurement of consumption of faculty resources by students. It consists of the number of scheduled minutes of instructional activity involving direct contact of faculty with students in a given term utilizing a particular method of instruction. The standard measurement for a faculty Base Contact Hour except for the instructional activities listed in Table II is: Semester system term: One Base Contact Hour = a minimum of 750 minutes. This translates to a MINIMUM of fifteen 50‐minute hours per semester. See table below.

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Guidelines for selecting components:

Type Definition

Dissertation

A dissertation, an original investigation showing mature scholarship and critical judgment, demonstrating knowledge of research tools and methods, required for graduation at the doctoral degree level. Thesis and dissertation credits should correlate with the scope and level of research or written work

Field Studies Instructional activities conducted by faculty and designed to supplement individual course work

Independent Study

Student projects or other required activities with minimal faculty associated direction where a student is formally enrolledduring a period of independent study instruction in pursuit of a CCDE‐approved degree program.

Internships

Credit hours for placement in business and industry environments that offer degree‐seeking students professional level experience and responsibility. To qualify for state support, the internship should be well supervised and carefully structured (i.e., based on learning objectives that are related to the student’s academic discipline and established in cooperationwith the student, employer, and faculty advisor)

Laboratory Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice

Lecture Formal presentation/communication by faculty

Main Lab section Stand alone lab focused on instructional activities conducted by faculty requiring student participation, experimentation, observation or practice

Practicum Private Instruction

Recitation Two‐way (student and faculty) communication of course materials

Research

Student projects or other required activities with minimal faculty associated direction where a student is formally enrolledduring a period of research in pursuit of a CCDE‐approved degree program.

Seminar

System‐Enforced Requisites

Requisites (prereq/co‐req/restrictions) may be placed on courses to systematically enforce enrollment requirements.

Course requisites are designed to ensure that students have the required minimum background for study of the course content.

Proposers should carefully consider which courses or requirements are logically and reasonably necessary for success in the course.

ALL requirements must be listed for the requisite to function properly.

For revisions to existing requisites, include ALL requirements (otherwise only the revisions you list on the form will be used).

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Prerequisite: A prerequisite is a system‐enforced course(s) that needs to be taken prior to registration for the next course in the designated sequence. Co‐requisite: A co‐requisite is a system‐enforced course(s) that needs to be taken simultaneously with another course. Restriction: A restriction is a system‐enforced condition restricting enrollment to a specific population.

• Example: Restricted to Graduate students only • Example: Restricted to Senior level or higher only • Example: Restricted to Undergrad Chemistry majors

Course Attribute Courses using Continuing Education Units instead of Credit Hours should have "CEU"

Default Enrollment Capacity

Identifies the enrollment capacity that will auto‐populate when scheduling a class. It may be increased or decreased when class sections are created. If left blank, the default enrollment capacity will be 30.

Do you want to add a topic now?

For topics courses only.

Enter the existing topic number or new Topic Title (max 30 characters, including spaces)

Topics may also be added later using a Class Section Form.

Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.

Auto‐update cross‐listed course(s)

If all cross‐listed courses belong to the same school/college/program, changes may be requested for all courses using one form.

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ACTION REQUEST: REVISE A COURSE






Request Type

Revise a Course Update an existing course/reactivate an existing course

Significant change to title and course description requires a new 4‐Digit Course Number

Is this a CU Denver Core course?

Changes to core courses require an acknowledgement (via checkbox) that the CCOC is already aware of the change(s). Do not submit the form unless the CCOC has already been notified.





The other courses in the cross‐listed group:

Select one:

Exist and need to be updated as part of this request

Are new and need to be created

Both choices will enable the appropriate fields to complete the task selected.

List all courses in this cross‐listed group PRIOR

to revision

Provide the full list of all courses in the cross‐listed group. This will enable us to more easily track changes to cross‐listed groups.

Would you like to update all courses in this cross‐

listed group?

Changes to course title, course description, credit hours, and maximum hours (repeatability) must be consistent for all cross‐listed courses. Each school/college/unit is responsible for their own courses. If this cross‐listed group contains any courses outside of your school/college/unit, your form will be held until all have been received by the Office of the Registrar.

Yes = All cross‐listed courses will be updated with a single form. No = Depending on the type of revisions needed, forms may be held until requests have been submitted for all courses in a cross‐listed group.

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Course Being Changed

Current Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College

Current 4‐Digit Course Number

The course number of the existing course

What is changing? Select all changes.

Classes cannot be active/scheduled for the term the revision is requested. (Exceptions detailed below).

Type of Change Is this permitted without cancelling active classes for the effective term?

Course Title No

Course Description Yes, but only if no students are enrolled

Credit Hours/CEU's No

Repeatability Yes, but only if change will not further restrict repeatability

NOTE: A decrease in maximum repeat hours requires a new 4‐Digit Course Number

Add/Update a Requisite

Yes, but only if no students are enrolled or it doesn't further restrict enrollment

Remove a Requisite Yes

Add/Update a Cross‐listing

Yes, but only if no students are enrolled in any of the cross‐listed classes

Remove a Cross‐listing

Yes, but only if no students are enrolled in any of the cross‐listed classes

Subject/Prefix No

4‐Digit Course Number

No

Grading Method No

Component No

Add a Topic Yes

Reactivate N/A NOTE: Significant change to title and course

description requires a new 4‐Digit Course Number

Other Depends on the change.

Course Title (short)

Limited to 29 characters, including spaces; will print on transcripts. The following guidelines apply:

Limited to 29 characters; will print on transcript

Article words should not be used (e.g. the, a, an)

Use roman numeral convention for sequential courses

Special Topics Courses must specify "Special Topics" in the title. Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.

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1111 courses must be titled "First‐Year Seminar"

Course Title (long) Limited to 140 characters, including spaces. The following guidelines apply:

Limited to 55 characters

All words will be unabbreviated

Article, conjunctions and preposition words may be used

Course Description Please limit to approximately 40 words not including before requisites, cross‐listings, notes, etc. Should include an overview of the course content but not be as detailed as a course syllabus.

Credit Hours/CEU's:

Fixed credit = not editable at the section level Variable credit = editable at the section level within the min/max parameters prior to enrollment

Repeatability Identifies how many times a course can be repeated in a student’s career. Yes = authorizes students to enroll in a course more than once No= students may only successfully complete the course once

Allow multiple enrollment in the same term

Yes = permits students to register for more than one section of the course in the same term. Useful for special topics courses. No = students may repeat the course but not enroll in more than one section per term.

Add/Update a Requisite Requisites (prereq/co‐req/restrictions) may be placed on courses to systematically enforce enrollment requirements.

Course requisites are designed to ensure that students have the required minimum background for study of the course content.

Proposers should carefully consider which courses or requirements are logically and reasonably necessary for success in the course.

ALL requirements must be listed for the requisite to function properly.

For revisions to existing requisites, include ALL requirements (otherwise only the revisions you list on the form will be used).

Prerequisite: A prerequisite is a system‐enforced course(s) that needs to be taken prior to registration for the next course in the designated sequence. Co‐requisite: A co‐requisite is a system‐enforced course(s) that needs to be taken simultaneously with another course. Restriction: A restriction is a system‐enforced condition restricting enrollment to a specific population.

• Example: Restricted to Graduate students only • Example: Restricted to Senior level or higher only • Example: Restricted to Undergrad Chemistry majors

Remove a Requisite Removes all system‐enforced requisites from the course

Add/Update a Cross‐listing List the courses being added to the cross‐listing group

Then, list ALL of the courses in the cross‐listed group, including the new additions

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NOTE: If the course you are adding to the cross‐listed group is new and needs to be created, that should be done FIRST with a separate form (Create a New Course).

Remove a Cross‐listing List the courses being removed from the cross‐listing group

Then, list ALL of the courses in the cross‐listed group, excluding the removed courses


4‐Digit Course Number Enter the new number. See below.


Denver Reserved Numbers (see section below)

1000‐1999 Freshman level

2000‐2999 Sophomore level

3000‐3999 Junior level course

4000‐4999 Senior level course

5000‐6999 First level graduate course and represents students working toward their Master’s Degree

7999‐8999 Second level graduate course and represents students working toward a Ph.D.

*Contact the department course coordinator to see if a number is available

Reserved Course Numbers for Specific Course Types

Course Type Reserved Numbers

First Year Experience/ Freshman Seminar

1111

Internship (ELC) 1939, 2939, 3939, 4939, 5939, 6939

Internship (Department) 1840‐1849, 2840‐2849, 3840‐3849, 4840‐4849,5840‐5849, 6840‐6849

Candidate for Degree 5940

Practicum or Field Experience/Study

1910‐1919, 2910‐2919, 3910‐3919, 4910‐4919, 5910‐5919, 6910‐6919

Reading Courses 5920‐5929, 6920‐6929, 7920‐7929, 8920‐8929

Thesis 5950‐5929, 6950‐6959, 7950‐7959

Project/Report 1960‐1969, 2960‐2969, 3960‐3969, 4960‐4969,5960‐5969, 6960‐6969, 7960‐7969

Dissertation 7990‐7999, 8990‐8999 Topics Courses Any other number not listed above as reserved

(varies by department)

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Grading Method Letter = all undergraduate courses (A, A‐, B+, B, B‐, C+, C, C‐, D+, D, D‐, F) Pass/Fail = P grade is not included in the GPA; the F grade is included; students are only permitted a certain number pass/fail hours credited toward a bachelor’s degree. Study abroad and internships should be pass/fail. Consult with appropriate Associate Dean for specific school/college guidelines. Non‐Credit = indicates registration on a no‐credit basis (only assigned to non‐credit courses). Letter w/IP = In Progress (only assigned to thesis/dissertation at the graduate level).

Component May select one or more.

The default course type will auto‐populate when scheduling a class.

Contact hours must adhere to the CDHE policy: BASE CONTACT HOUR. The faculty Base Contact Hour represents a standard measurement of consumption of faculty resources by students. It consists of the number of scheduled minutes of instructional activity involving direct contact of faculty with students in a given term utilizing a particular method of instruction. The standard measurement for a faculty Base Contact Hour except for the instructional activities listed in Table II is: Semester system term: One Base Contact Hour = a minimum of 750 minutes. This translates to a MINIMUM of fifteen 50‐minute hours per semester. See table below.

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Guidelines for selecting components:

Type Definition

Clinical

Conference

Dissertation

A dissertation, an original investigation showing mature scholarship and critical judgment, demonstrating knowledge of research tools and methods, required for graduation at the doctoral degree level. Thesis and dissertation credits should correlate with the scope and level of research or written work

Field Studies Instructional activities conducted by faculty and designed to supplement individual course work

Independent Study

Student projects or other required activities with minimal faculty associated direction where a student is formally enrolled during a period of independent study instruction in pursuit of a CCDE‐approved degree program.

Internships

Credit hours for placement in business and industry environments that offer degree‐seeking students professional level experience and responsibility. To qualify for state support, the internship should be well supervised and carefully structured (i.e., based on learning objectives that are related to the student’s academic discipline and established in cooperation with the student, employer, and faculty advisor)

Laboratory Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice

Lecture Formal presentation/communication by faculty

Main Lab section

Stand alone lab focused on instructional activities conducted by faculty requiring student participation, experimentation, observation or practice

Practicum

Private Instruction

Recitation Two‐way (student and faculty) communication of course materials

Research Student projects or other required activities with minimal faculty associated direction where a student is formally enrolled during a period of research in pursuit of a CCDE‐approved degree program.

Seminar

Add a Topic For topics courses only.

Topics may only be added to courses with "Topics" in the course title, unless topics have been assigned historically.

Enter the existing topic number or new Topic Title (max 30 characters, including spaces)

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Topics may also be added later using a Class Section Form.

Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.

Reactivate Significant change to title and course description requires a new 4‐Digit Course Number

Other Please provide a detailed description of "other" revision(s) needed

ACTION REQUEST: DEACTIVATE A COURSE






Request Type

Deactivate a Course Request to deactivate a course because it will no longer be taught. The following guidelines apply if a course is inactivated:

Submit a new Course Proposal form to ‘reactivate’ this course if it has the exact title and description


Is this a CU Denver Core course?

Changes to core courses require an acknowledgement (via checkbox) that the CCOC is already aware of the change(s). Do not submit the form unless the CCOC has already been notified.





List all courses in this cross‐listed group

Provide the full list of all courses in the cross‐listed group. This will enable us to more easily track changes to cross‐listed groups.

Remove this course as a cross‐listing for the other

Deactivated courses keep the cross‐listing information in the course description, however the remaining active courses need the inactive course removed.

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remaining courses in this group?

Each school/college/unit is responsible for their own courses. If this cross‐listed group contains any courses outside of your school/college/unit, your form will be held until all have been received by the Office of the Registrar.

Yes = All cross‐listed courses will be updated with a single form. No = Selecting "NO" requires a separate form for each course in the cross‐list group. Changes will be put on hold until all forms have been received.

Deactivate a Course


4‐Digit Course Number The course number of the existing course being deactivated

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Requesting CU‐SIS Access for New Faculty

Before new faculty or teaching assistants can be assigned to a class in CU‐SIS, they must appear on the

Instructor/Advisor Table.

1. Have them provide you with their 9‐digit CU‐SIS ID.

If they do not believe they have one, have them complete a Faculty Access Form located at:

http://www.ucdenver.edu/student‐services/resources/Registrar‐dev/faculty‐

staff/SecurityAccess/Pages/default.aspx

(ucdenver.edu/Registrar, then Faculty/Staff Resources, then Security Access)

2. Once you have their ID, navigate to: Curriculum Management > Instructor/Advisor Information >

Instructor/Advisor Table

3. Choose "Include History" and enter the ID. Click "Search".

4. If the fields are blank, then either the form hasn't been submitted, or it hasn't been processed yet.

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5. If the following fields are populated, then the instructor is already on the table. You should be able to add the

instructor/TA to the meetings tab of the class.

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If you are unable to add the instructor at this point, you will need to email [email protected]. Provide the

following information in your email:

Term

Class including subject, 4‐digit course number, section number

Instructor name and 9‐digit ID

Text stating type of assistance needed (unable to add instructor for some reason, etc.)

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Running a PS Query in Campus Solutions:

Main Menu>Reporting Tolls>Query>Query Viewer

If you know what the query begins with, you may search this way. Otherwise, click on Advanced Search.

You can run it from here by clicking on "Excel" or you can save it as a favorite by clicking on "Favorite" if you will

be using it often.

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To run, click on "Excel." A new window/tab will open. Fill in the prompts and click "View Results."

When the report is ready, it will appear at the bottom of the screen. It will also automatically save to your

"Downloads" folder.

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Running Curriculum Management Report

1. Navigate to: Home>Curriculum Management>Schedule of Classes>Curriculum Management Report

2. Enter Run Control ID (see below for instructions on how to create a run control)

3. Enter desired criteria

Note: Lack of appropriate criteria in Class Status area must result in a failed attempt

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4. Hit button: Run

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5. Server Name: Enter PSUNX

6. Hit button: OK

7. Click link: Process Monitor

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8. Hit button: Refresh

Note: Keep hitting until status changes from Queued to Success

9. Click link (bottom of page): Go back to Curriculum Management Report

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10. Click link: Report Manager

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11. Click on tab: Administration

12. Click link: See example below (make sure Pop‐up Blocker is not active)

Note: The report will only work if your criteria produce a result. If you experience a failed search try changing the

criteria

Example: Pop‐up Blocker

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Example: Report

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Enter Student‐Specific Permission to Enroll

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Session Codes Always select the session code that matches the dates of your class.

Starting with DM = Main Campus

Starting with DC = Extended Studies

Never change the class start/end dates on the Basic Data tab unless using one of the following intensive

sessions: DMV or DCV

The session code calendar is located on the Curriculum Management website:

Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management

UnderstandingRequisitesIn Peoplesoft Campus Solutions (CU-SIS)

diekhofa

Text Box

77

What’s a Requisite?Requisite = a system-enforced enrollment requirement that can include one or more of the following:

Prerequisites Specific course(s) completed or “in progress” at the time of

registration (e.g. ENGL 1020 or ENGL 1020 with C- or higher)

Corequisites Specific course to be taken at the same time (e.g. CSCI 1410 taken

same time as CSCI 1411)

Restrictions Registration restricted to a specific population (e.g. Restricted to

MUSC majors or junior standing, etc .)

When can they be changed?

Requisite changes are due 2 weeks prior to the first day of registration (when enrollment shopping carts open)

If a change is really necessary after the deadline has passed, reference the following chart.

How can they be changed?

Catalog/Course Inventory level: Course Proposal Form or Catalog-level Requisite Form

Section level:

Class Section Form

Where can I view requisites?

1. Adjust Class Associations (class section + catalog)

2. Course Catalog/Course Inventory in CU-SIS (catalog level only)

* Pay attention to effective dates

3. Class Search (what students see when enrolling)

Real Scenario #1

After a course proposal form or catalog-requisite form has been processed, how can a course coordinator make sure a requisite has been set up correctly?

Catalog-LevelMain Menu>Curriculum Management> Course Catalog> Course Catalog

1. Include History

2. View the correct row by looking at the effective date

3. Look for the requisite text in the course description

4. Look for the requirement group number on the offerings tab

5. Click on it and make sure it’s been set up correctly

Course Catalog

Real Scenario #2

After a section-level requisite form has been processed, how can a course coordinator make sure a requisite has been set up correctly?

Section-level Main Menu>Curriculum Management> Schedule of Classes> Adjust Class Associations

1. Find the correct section on the Class Components tab

2. Then click on the Class Requisites tab

Adjust Class Associations

Class Search

Only appears if there is a system enforced requisite

No system enforced requisite

Basic StructureEnrollment Requirement Groups

•Basic Level•This is the requisite number applied to a course or a section, which might have other functional elements within it.

Enrollment Requirements

•Mid-level•Where more complex requisite requirements are built, and are later “plugged into” the Enrollment Requirement Group

Enrollment Course List

•Where multiple required courses can be built as a list. These are “plugged into” an Enrollment Requirement, and then “plugged into” an Enrollment Requirement Group.

Academic Advisement > Academic Requirements > Define Requirement Groups

•Deepest level•Where non-level based credit hour requisites and CGPA across subject code requisites are built, which are then “plugged into” the Enrollment Requirement Group.

Enrollment Requirement Groups



Standard Grades

Quality Points

A 4A- 3.7B+ 3.3B 3B- 2.7C+ 2.3C 2C- 1.7D+ 1.3D 1D- 0.7

Testing a Requisite1. Build the requisite in test environment

2. Test enrollment Find a student who fits criteria

Find a student who doesn’t fit criteria

3. Build in live system

Curriculum Coordinators must advise if students have any issues.

What kind of reports are there?The Curriculum Manager can provide the following information:

1. Active Courses in Course Inventory with requisites

2. Active scheduled classes with requisites

3. Active courses with a specific requirement group

Cannot provide a report showing the functionality behind all of the requisites.

Common causes of requisite errors:

Transfer course has a grade of "T" instead of "T" followed by a letter grade (for requisites looking for a minimum grade)

Transfer course is generic 999

Transfer credit is submitted at CU Denver, instead of posted.

Transfer credit not on record

Student's program/plan stack codes do not match what the requisite is enforcing (requisite may not be set up correctly, or student just isn't meeting the requirement)

Effective dating on requisite and/or Program/Plan stack don't match up

Need to know the student ID number, class number/subject code, and course ID.

Functional Limitations

1. UCCS and CUBLD grades

2. Individual class minimum grade within a generic class list

3. Test scores, until CU Denver decides how to implement

4. Student mapping

5. Can be used to allow a specific population to register, but not to block a specific population

6. Population restrictions require exact program/plan/subplan codes

7. No comprehensive reporting

Questions?

Documents

Curriculum Management Training Manual Contents