Wedding & Event Planning Services

Meet The Owner

Hi! I am Stephanie Mattern of Soirees by Stephanie. I got started in the events in high school when I was asked to plan our annual blood drive. Immediately I was captivated by the event planning world and I was a natural at it. Glad my obsession of highlighters and post its finally paid off. After 2 years I ended up planning the 2 most successful blood drives in schools history. On top of that I dove into planning all community service events for our high school.

I went to San Jose State University where I received my Bachelors degree in Hospitality, Event Management in 2011. Along with my university degree I received my certified training through Lovegevitys CWEP (Certified Wedding and Event Planning) where I hope to receive my certification in the Fall of 2015.

My experience in event planning and hospitality include an internship and assisting a top event planner in the bay area for 1 year. Working as a registration manager for an event contract company where I have lent my services to big corporations such as Oracle and Aruba Networks. Some of my most interesting experience comes from serving as an events team member at sports teams including the San Francisco 49ers, San Jose Earthquakes, Golden State Warriors and the San Jose Sharks.

I am a pro at timelines, details and DIY as well as keeping the vendors and clients calm. I hope to help you with your event soon!

Q: How long have you been in the industry? A: I have been in this industry for about 4 years now. I have been in events for 8 years and have interned and assisted in weddings more recently.

Q: How many events have you done? A: I have done over 150 events and assisted in over a dozen weddings.

Q: Are you certified? A: I will be professionally certified in the Fall 2015. I also have a bachelors degree in Event Management from San Jose State University.

Q: Can you give me an example of when you had to be a quick-thinker and avert a disaster during a wedding or event that you planned?A: It was an extremely windy day and the escort cards the bride had purchased were made out of lightweight paper and continued to be knocked down. I found mini wooden safety pins to secure them to the string, it not only helped them stay in place but added to some extra character.

Company Summary

Summary: Soirees by Stephanie is a small start-up company that provides weddings, corporate parties, and celebration consulting services to brides, grooms, and other family members. We are a full-service bridal and party consulting group and our goal is to make each event personal and pain free for the client. We are experienced and professional consultants and will use our expertise to help create memorable and stress free events for our customers. We are so excited to be a part of your most memorable moments!

Mission: Soirees by Stephanie strives to provide the most detailed and professional service, assisting and answering all customer concerns, and exceeding expectations in creating a signature event with the clients vision our highest priority.

Objectives: Whether this is our client's wedding or a holiday party, we want every detail of their event to be both a pleasurable and a memorable experience. Therefore we offer a host of packages and services specifically tailored to the needs of each customer. We are confident that this business venture will be a success and we estimate that our net income will increasemodestly by the second year.

Keys to success: The keys to our success are as follows:

1. Service our clients' needs promptly and efficiently.

2. Maintain an excellent working relationships with vendors,

3. Maintain a professional image at all times.

Target market: Small-Medium sized affairs, including corporate in the San Francisco Bay Area.

Marketing Strategies

Social media sites (yelp, twitter, facebook, etc.)

Advertisement through wedding websites (the knot, wedding wire, etc.)

Company website

Business cards

Bridal Fairs

Local vendors

LWPI community-Company brand

Word of mouth

First Meeting Location

My apartment complex has a business center that I am able to rent out for free which will be where I invite brides and prospective clients to meet. If they are a little further then I will be able to come to them and use public spaces such as Starbucks for meet ups.

In the initial meeting we will go to over:

What is important to her on her wedding day?

Bridal Profile Questionnaire

Marriage License Requirements for the State of California

Brides Expectations

Family Expectations

Any Design Visions the Bride may have

Wedding Packages

Preferred Vendors

Engagement Party

Bridal Shower

Gift Registries

Contracts

The Bride will take home with her information on:

Engagement Party Themes and Ideas

Bridal Shower Themes and Ideas

Wedding Themes and Ideas

Soirees by Stephanie Service Packages

Preferred Vendor List

Business Card

Marriage License Requirements

Bridal Party Checklist

Soirees by Stephanie Packages

Premium Wedding Planning Package:

A wedding is an incredibly complex event to orchestrate with zillions of details to think aboutpicking invitations, managing guest lists, locating venues, food, flowers, vendors, etc. The list is endless. Wouldnt it be heaven to only have to worry about showing up and looking gorgeous? Well were here to help make that dream a reality.With our Premium Planning Package we handle everything. Everything! Yes everything! Simply give us your budget, priorities and wish list and well design the most exquisite wedding you can imagine. Of course, it all begins with an in depth consultation to go over your style and establish your vision for the day. Our Premium Planning service offers everything that our Full Planning package offers and more. In addition to handling every little detail, we supervise all vendor meetings, site visits, tastings, dress fittingsas much as you need us, we are there for you.

Included in our Premium Wedding Planning Package: 20 meetings / planning sessions Complete Guest List management (we handle all RSVPs) A personalized wedding planning website that allows you to track progress on your wedding preparations 24/7 Customized budget & planning timeline Wedding design advice and execution Venue and vendor research Assistance with contract negotiation Attending vendor interviews with you as required Etiquette and wedding protocol advice Unlimited telephone and email support Everything included in our Wedding Day Coordination packagePricing for Premium Planning starts at $4,750.00 (Includes complete Day of Coordination)

Full Wedding Planning Package: starts at $3,750 (Includes complete Day of Coordination)

No detail is too small for your big day. Our Full Planning package offers you everything you need to ensure that your wedding is fabulous and gloriously stress-free. After an initial consultation to determine your vision, well help you design the perfect day. Of course well also take care of all the nitty gritty bits, like recommending venues and vendors, negotiating contracts and attending to all the miscellaneous (and dare we say tedious?) tasks that the bride shouldnt be bothered with.

Included in our Full Wedding Planning Package: 10 meetings / planning sessions Customized budget & planning timeline Wedding design advice and execution Venue and vendor research Assistance with contract negotiation Attending vendor interviews with you as required Etiquette and wedding protocol advice Unlimited telephone and email support Everything included in our Wedding Day Coordination package

Partial Wedding Planning Package: starts at $2,500 (Includes complete Day of Coordination)

If youre a Do It Yourselfer, or simply on a budget, our Partial Planning Package is a smart and affordable option. Instead of spending valuable hours searching through endless magazines, websites and calling hundreds of vendors, take advantage of our expertise. After an initial consultation well evaluate your needs, style and budget and come up with a tailor-made package that includes vendors that are reputable and the right fit for you. Of course, we will also stay on board to consult with you throughout the entire planning process to ensure that you dont forget a thing.

Included in our Partial Wedding Planning Package: 5 Meetings/Planning Sessions Customized budget & planning timeline Vendor referrals Unlimited email and phone support

Etiquette and wedding protocol advice

Month of Coordination Package: starts at $1,500

World Class Event Planning specializes in luxury Month of Coordination. 4-6 weeks before your wedding, we step in and help you get organized, line up the details, and take over all of your vendor and venue contact.

We will customize a Month of Package for you. If you need extra help with design, DIY projects, or even venue selection at the beginning of your planning process, we can add these services and many others into a proposal catered to your specific needs. Our main Month of Package is outlined below. Ala carte and design services are available at an hourly rate. We are happy to create a personalized proposal for you, please contact us to get started!

Included in our Month of Coordination Package: Initial consultation Two Meetings-Including One at the wedding venue Gathering and reviewing all your vendor contracts Calling all vendors to confirm details and times of arrival/delivery on wedding day Designing floor plan layouts for ceremony and reception Rehearsal Coordination Coordinate with venue staff to execute all details before and during the wedding day Creating a detailed time-line for entire wedding day schedule Organizing the processional and recessional Offering advice on etiquette and protocol Assuming responsibility for all vendor contact for 1-2 weeks leading up to wedding day Wedding Day Coordination-including, but not limited to: venue set up, vendor and dcor management, transportation management, payment/gratuity distribution, gathering all gifts and valuables and returning them to a designated room or car, ensuring venue is closed according to the contract 10 hours of coordination service on the wedding day Unlimited email and phone contact

Day of Wedding Coordination Package: starts at $750

We make sure everything runs smoothly on your special day. Say hello to your Day Of Wedding Coordinator. This package is designed for couples whod like to do the planning themselves, but want a professional to help them execute all of their hard work when their wedding day finally arrives. Far more than the typical hotel or venue coordinator, our Day Of Coordinator will work with all your vendors, including caterers and venue coordinators, to make sure that your wedding runs beautifully.

Included in our Day of Coordination Package: Two Meetings Gathering and reviewing all your vendor contracts Calling all vendors to confirm details and times of arrival/delivery Rehearsal Coordination Creating a detailed time-line for entire wedding day schedule Organizing the processional and recessional Offering advice on etiquette and protocol Assuming responsibility for all vendor contact for 1 week leading up to wedding day Unlimited email and phone contact

A La Carte

Consulting only: $50 per hour

Wedding Day Emergency Kit: $75

Wedding Budget: $175

Timeline for the Day of the Wedding: $175

Other Wedding Party Planning Service

Engagement Party: $200

Bridal Shower: $200

Bachelorette Party: $200

Rehearsal Dinner: $200

Post Wedding Brunch: $200

Preferred Vendors

Photography

Quianna Marie Photography

Tom Vo Photography

Desserts

Icing on the Cake

Jens Cakes

DJ

Ultimate Sounds

Sound Wave Mobile DJ Service

Officiants

Sealed with a Kiss

Mixed Blessings

Videography

Shaun Pugmire Videos

Lightbulb Videography

Florist

Nicole Ha

Blooming Bouquet

Transportation

Bauers

Corinthian Transportation

Rentals

Williams Party Rental

Designers Touch

Catering

Parsley, Sage, Rosemary & Thyme

Crunch Catering

Day Of Contract Example

______________________________ Understands and appreciates the trust and confidence bestowed upon it by the client in booking _____________as the event date(s). __________________accepts this responsibility and commits to holding the event date(s) reserved, neither considering nor accepting any other obligation that will interfere with our meeting our full commitment to you. This commitment is conditioned upon satisfactory receipt of fees set forth below.

This agreement is entered into on this _________________________ day of _________________________ , by and between ______________________________ , a Business, and ______________________________ , an individual.

DAY OF FEES: _____________________________

50% DUE and payable to reserve wedding/event date. Deposit paid: $______________________________ Balance due one week prior to wedding/event date: $______________________________. Inconsideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged, ______________________________and ______________________________agree to the following:

______________________________promises to provide Day Of services, to include the following:

Initial meeting with the couple to gather information Confirmation with all vendors Conduct Rehearsal up to 2 hours Orchestrate set-up of ceremony and reception locations Help Bride into Gown Assist Bride, Groom and Wedding Party Act as liaison between the wedding party and the vendors (including Photographer) Provide itineraries Provide Day Of check lists and reminders Ensure that the day flows smoothly Bustle wedding gown at reception Distribute tossing items and line-up guests

Handle any last minute emergencies Distribute final payments Day Of Services Contract

Contracts with all vendors will be between the Client and the Vendor. ______________________________will not enter any vendor contracts on behalf of the client.

The undersigned agrees to let ______________________________ know of any changes to the wedding/event and or vendors that they will be using. The undersigned also agrees to immediately notify ______________________________ in the case of a cancellation, the deposit is non-refundable. The undersigned agrees that there will not be another wedding planner/event coordinator working with the undersigned except for ______________________________ .The undersigned agrees to pay a 50% deposit upon signing this agreement and pay the remaining balance one week prior to the set wedding/event date of______________________________.

I understand that I am using ______________________________ to help with my wedding planning. I also understand a 50% deposit is required and final payment is due one week prior to the wedding/event date. I can cancel at any time or change my contract at any time and agree to pay all fees associated with it. I ______________________________and its representatives are not liable for the products or services and warranties of participating vendors. I understand that it is my responsibility to purchase my own wedding insurance, if I desire to do so.

In the event of any dispute or legal action between the parties concerning the enforcement or interpretation of this General Contract, each party shall be responsible for their own attorneys fees.

This agreement is entered into on this ______________ day of ___________________________ , ________________ , in the city of ______________________________ , the County of ______________________________, State of ______________________________ .

Print the name of the client Print the name of the vendor

____________________ _______________________

Signature of the client Signature of the vendor____________________ _____________________

California Marriage License Requirements

Requirements vary as each marriage license bureau in California have their own requirements. It is important that you verify all information with yourSanta Clara marriage license officeorSanta Clara county clerkbefore making any wedding or travel plans.

Santa Clara County Marriage License Office

Santa Clara County Clerk-Recorder70 West Hedding StreetE. Wing, 1st FloorSan Jose, CA 95110(408) 299-56588:00 a.m. - 4:30 p.m. / M - FClosed for holidays.

Call for Appointment:

It is recommended that you call the Santa Clara County Clerk's Office to see if they suggest setting an appointment.

ID and Santa Clara County Residency Requirements:

Santa Clara County requires a picture id such as Drivers License or other valid identification. Some counties recommend bringing certified copies of your birth certificates.

You do not have to be a resident of Santa Clara County to apply for a marriage license there.

Information you need to know before you start filling out the marriage license application:

Where each of your parents were born (city and state)

The names of your parents including your mothers maiden name

Confidential License in Santa Clara County:

If you have lived together as a married couple, you can apply for a confidential license. This means there is no public record of your marriage.

Previous Marriages:

You must show proof of divorce, death or annulment. You need to bring a copy of your final divorce decree if you have divorced within the 90 days through past year (varies by county).

Santa Clara County Waiting Period:

There is no waiting period in Santa Clara County.

How Much a Marriage License Cost?

It will cost you $79 for a public license and $83 for a confidential license.

Other Tests:

Santa Clara County doesn't require blood tests.

Under 18:

If either the bride or groom is under 18, at least one of the minors parents, or legal guardian, must appear with the couple. Certified copies of birth certificates are required. The couple must also schedule an appointment with a counselor and then appear before a California superior court judge.

Name Change:

Getting a marriage license with your new name on it does not mean your name has automatically changed. If you need to change your last name, you can use an onlinemarriage name changekit.

Proxy Marriages:

No, proxy marriages are not legal.

Cousin Marriages:

Yes.

Common Law Marriages:

No.

Same Sex Marriages:

Yes.

Copies of California birth certificates, California death certificates and public California marriage records (for marriage licenses that were issued in California). You may order copies of California vital records through USAVital on an expedited basis.

Competition Data Sheet

Company Name: Twitterpatted Events

Owner/Manager: Amy Frugoli

Type (consulting, planning, etc.): Planning

Address 1:256 East Gish Road

Address 2:

City: San Jose

State: CA

Phone: 408-655-9695

Email: amy@twitterpatedweddings.com

Fax:

Web: twitterpattedweddings.com

Years in business: 8

Weddings per year: 20+

Target Market

Geographic: San Francisco Bay Area

Demographic: All demographics, very out of the box brides

Services Provided: All Wedding Services, consultations, day of, planning, etc

Charges:Vary on packages

Vendors Used: Asiel Design, Michi Catering, Sweet Tooth Confections, Big Fun DJs

Marketing Methods: Word of Mouth and has a sugar truck to get the word out at events of her services

Business Memberships: ACPWC, NACE, WNA: Womens networking alliance, Wish upon a wedding

Bridal Shower Theme Ideas

Recipe for a Happy Marriage Bridal Shower

Guests bring their favorite recipe to fill the brides new cookbook/recipe box

Gifts are to fill the kitchen such as pots, pans and bakeware

Breakfast at Tiffanys Bridal Shower

Guests dress in black dresses and big sunglasses

Decorations will be tiffany blue and elements of diamonds and pearls

French Themed

Use of pinks and blacks for decorations

Food will be lemonade, little sandwiches and pastries

Shower Themed

Use of umbrellas and very girly/bridal

Food will be light beverages and appetizers

Hawaiian Bridal Shower

Use of fresh fruits such as pineapples and mangoes

Light, beachy food such as sushi, ahi poke and fruit kabobs

Bridal Party Checklists

Maid Of Honor:

Helps the bride select bridesmaids attire

Helps address invitations and place cards

Helps the Bride look at different venues

Assists in organizing, and assists in paying for, the Bridal Shower

Organize bridesmaids gift to the bride

Usually gives an individual gift to the couple

Makes sure that all bridesmaids, the flower girl, and the ring bearer are at fittings, rehearsal, and the ceremony on time

Is expected to attend the rehearsal and is included at the rehearsal dinner

Assists Bride with picking out Brides wedding dress

Hosts the Bachelorette Party

Attend as many events as possible, cake tasting, Bridal fitting, florists, etc.

Walks in processional and recessional

Offers first toast to Bride and Groom at wedding

Holds the grooms wedding ring

Helps with the brides gown

Makes sure the brides gown is picture perfect throughout the day

Holds the brides bouquet during the ceremony

Witnesses the signing of the marriage certificate

Keeps the bride on schedule

Takes care of the brides gown and accessories after the reception

Pays for own wedding attire and transportation to the wedding (if there is no transportation provided by the Bride and Groom)

Arranges the brides veil and train before the processional and recessional

Bridesmaids:

Assist the Maid of Honor as requested

Attended as many prenuptial events as possible

Possibly host or co-host the Bachelorette Party or Bridal Shower (optional)

Assist the bride with errands

Contribute to bridesmaids gift to the bride. Usually gives an individual gift to the couple

Arrive at dressing site promptly

Walk in processional and recessional

Possibly participate in receiving line

Dance with ushers and single male guests

Help gather guests for the first dance, cake cutting, and bouquet toss

Participate in bouquet toss, if single

Look after the couples elderly relatives or friends

Pays for own wedding attire and transportation to the wedding (if there is no transportation provided by the Bride and Groom)

Best Man:

Organize a Bachelor party for the groom

Usually gives an individual gift to the couple

Is expected to attend the rehearsal and is included in the rehearsal dinner

Gets the groom dressed and to the ceremony on time

Makes sure the grooms wedding related expenses are prepared (Officiant fee, tips, etc.)

Makes sure the groom has the marriage license with him

Delivers any payment to Officiant, sexton, and ceremony musician (s), as prearranged

Takes care of and holds the brides wedding ring

Makes sure all ushers are properly attired and in place on time

Walks in the recessional

Helps the Ring Bearer, if necessary

Witnesses the signing of the marriage certificate

Drives the bride and groom to reception, if no driver/transportation is provided

Helps welcomes guests at reception

Offers toast to bride and groom at reception

Dances with the bride, maid of honor, mothers, and single female guests

Helps the groom get ready for the honeymoon

Gathers up and takes care of grooms wedding clothes after he changes

Has car ready for the bride and groom to leave the reception of perhaps drives them to their next destination

Groomsmen:

Know the order of seating per tradition such as special guests, grandmothers of the bride and groom, and brides mother last

Remove pew ribbons, one row at a time, after the ceremony

Close windows and check pews for programs or articles left behind after the ceremony

Are prepared to direct guests to the reception side (having extra maps available)

Dance with bridesmaids and other guests at the reception

Look after elderly relatives or friends

Participate in garter ceremony, if there is one, and encourage other single men to participate

Coordinate return of rented apparel with head usher to best man

Pays for own wedding attire and transportation to the wedding (if there is no transportation provided by the Bride and Groom)

Walk to the left side of a male guest

Put the aisle runner in place after guests are seated and before the processional begins

Participate in Bachelor Party for the groom, if there is one

Contribute to the ushers gift to the groom. Usually gives an individual gift to the couple

Expected to attend the rehearsal and the rehearsal dinner

Review any special seating situations with the head usher before the ceremony begins

Greets guests as they arrive

Seat the eldest women first if a group guests arrive simultaneously

Mother of the Bride:

Hosts an engagement party (the brides family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making big planning decisions

Attend and help plan the Rehearsal Dinner

Usually contributes to the wedding budget

Assists bride in putting together the familys guest list

Offers suggestions for special family or ethnic ceremony traditions

May help bride to shop for wedding gown and accessories

Chooses own wedding day outfit (may consult with mother of the groom about formality)

Along with the maid of honor and bridesmaids, may plan and host Bridal Shower

On wedding day help bride to get ready

Walk in recessional with husband following wedding party

Greets guests in receiving line

Helps the Bride get ready on the Big Day

Helps with collecting and organizing RSVPs

May be announced along with husband

Sits in an honored place at parents table

May assist with coordinating vendors

May host a post-wedding brunch

Father of the Bride:

Helps host engagement party if needed

Helps contribute majority of the money to the wedding budget

Rents matching formal wear to the Groom

Walks daughter down the aisle

Gives the bride away during the ceremony

Escort the mother of the bride out following the wedding party

Greets guests in the receiving line

Be part of the Father/Daughter dance

Supports the Mother of the Bride

May be announced with wife at reception

May make a welcoming speech

Sits in an honored place at the parents table

Toasts the newlyweds after the best man makes his

Dances with the bride

May take care of vendor balances at the end of reception

Helps with post wedding brunch the next day

Mother of the Groom:

Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

Attends (first) engagement party if the brides family hosts one

Along with husband, may host an additional engagement party for the grooms side of the family.

Usually contributes to wedding budget

May help couple decide on sites and/ or make other big planning decisions

Helps group to put together familys guest list

Offers suggestions for special family or ethnic ceremony traditions

May help bride shop for her wedding gown

Chooses own wedding day outfit (may consult with mother of the bride about formality)

Along with husband, plans and hosts the rehearsal dinner

Escorted out following the wedding party and the brides parents

Greets guests in the receiving line

May be announced with husband at the reception

Sits in an honored place at the parents table

Does mother-son dance with groom

Attends post wedding brunch (if held)

Father of the Groom:

Attends (first) engagement party, if the brides family hosts one

Along with wife, may contribute to the wedding budget

May help couple decide on sites and/ or make other big planning decisions

Rents own formalwear (after talking with couple to coordinate with wedding party); attends fittings as needed

Along with wife, plans rehearsal dinner

May travel to ceremony with the groom and best man

May escort wife to her sear right before the mother of the bride is seated

Flower Girl:

Dress and accessories should be paid for by her family

Attends the rehearsal although she usually does not the rehearsal dinner

In the processional, walks alone directly before the bride and her father

Often scatters petals from a basket she holds, although this is sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried by the bridesmaids

In the recessional, walks with the ring bearer, directly behind the couple

The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl, to be in charge of checking her appearance and making sure she is present for formal pictures, helping her manage her food at the reception, and escorting her to the ladies room

Ring Bearer:

Attends the rehearsal although he usually does not attend the rehearsal dinner

Carries either the actual rings or a facsimile of the rings (often a practical idea), on a white velvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the right moment.

Walks with the flower girl in the recessional, directly behind the bride and groom

He immediately precedes the flower girls in the processional

The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking his appearance, making sure he is present formal pictures, helping him manage his food at the reception, and escorting him to the mens room.

His attire should be paid for by his family

12 Months Before

Arrange for families to meet

Attend consultation with wedding planner

Complete Wedding Registration Form

Select bridal party and other attendants. (Hint:1 usher per 50 guests)

Finalize wedding date.

Prepare budget.

Book ceremony venue and pay deposit.

Book reception venue and pay deposit.

Determine if venues require proof of liability insurance, and if so , make arrangements

Prepare list of guests to attend

Coordinate engagement party

10 11 Months Before

Determine customs and/or traditions, personalized vows, readings and/ or exchanges you want to include in the ceremony (lighting of unity candle, flowers to mother, etc.)

Meet with wedding officiant

Book caterer

Book musicians for the ceremony and reception (soloist, organist, band or DJ.

Book photographer and videographer

8- 9 Months Before-by Date

Book florist

Book cake designer/baker

Book transportation for wedding and related events

Sign up for premarital counseling, if required or desired

Bride to select and purchase wedding dress, headpiece/veil, shoes, lingerie, and accessories.

Bride select bridesmaid and flower girl dresses and accessories

6- 7 Months Before

Make arrangements to have bridesmaids and flower girl fitted with dresses

Have mothers of Bride and Groom select their dresses

Sign up with a gift registry and select desired gifts

Book calligrapher, if needed

Book rentals such as tents, tables, chairs, linens, china, glassware, cake knife, toasting glasses, candelabras, etc. as required or requested

Send any required deposits to vendors and suppliers

Book honeymoon and update passports, obtain visas and any inoculations required

Reserve rooms for out-of-town guests( if requested)

Review all vendor/supplier contracts

Send Save-the-Date cards

5 Months Before

Order invitations, RSVP cards, thank you cards, etc.

Select and order all flowers

Plan reception including finalizing theme, dcor, etc. Select favors, table centerpieces, decorations, candles, etc.

Finalize ceremony and reception music selections

Provide music requests and lists to all musicians

Finalize wedding invitation list

Have engagement photo taken for use in newspaper wedding announcements, your website, or programs

4 Months Before

Review budget and checklists to ensure everything is on track

Select wedding rings and arrange for engravings

Groom to select and get fitted for tuxedo or alternative formalwear and shoes

Have groomsmen (and ring bearer and ushers, if applicable) fitted for tuxedos or alternative formalwear including shoes

Meet caterer for tasting and review menu options

Order wedding cake and Grooms cake ( if desired)

Arrange for emcee or other speakers (l.e. individuals making toasts) at the reception

Select and arrange with individuals to handle guest book

Select and arrange with individuals to hand out programs

Talk to maid of Honor and Best Man about a bridal shower and bachelor party

Book honeymoon suite for wedding night

Book suite to get ready in on the day of the wedding, if applicable

Arrange for planning of a rehearsal dinner and day after wedding brunch, if desired

3 Months Before

Bride to make all appointments for hair, make-up, and manicure/pedicure

Bride and Groom to get blood tests and/or medical examinations, if required

Provide caterer with food/menu and beverage selections

Plan additional liquor needs, if required

Select any readings (and readers) for the ceremony

Meet with the officiant to review ceremony and finalize vows

Determine what customs and/or traditions you would like to include at the reception, such as formal cake cutting, toasts, etc.

Finalize time and location of rehearsal

Prepare maps, directions, information sheets, and hotel recommendations for out-of-town guests

Prepare wedding program. Wedding weekend itinerary, and wedding day schedule

Obtain wedding invitations

Provide wedding list to calligrapher

Meet with stationer to have invitations, RSVP Cards, thank you cards, itineraries, programs, menus, and any accessories printed

2 Months Before

Pick up and mail out wedding invitations (together with RSVP cards, etc.)

Contact booked venues to confirm arrangements and arrange to pay balances due, as required

Bride and bridesmaids attend follow-up wedding attire fittings

Prepare information and instruction sheets for all members of the bridal party and for all vendors

Prepare guest list for shower and give to Maid of Honor

Prepare guest list for Grooms get together and give to Best Man

Bride to select going away outfit

1 Month Before

Obtain marriage license (within legal time period)

Track gifts received and send out thank you cards

Pick up wedding rings and ensure proper fit

Provide photographer with list of photos to be taken

Provide instructions to videographer

Confirm music lists and arrangements with musicians

Confirm rental requirements and drop-off times

**Receive timeline from Soirees by Stephanie for the day before and the day of the wedding

Pick up any ceremony or reception accessories not provided by the Rental Company or caterer (candles, goblets, ring pillow, guest book, cake knife, etc.)

Purchase gifts for bridal attendants, parents, ushers, and each other

3 Weeks Before

Follow up with guests who have not sent in an RSVP

Prepare seating plan for reception

Prepare name plates/seating cards

Bride to go in for trial hair and make-up appointments and confirm wedding day appointments

Prepare a wedding reception toast/speech

2 Weeks Before

Provide wedding day schedule and instructions to all appropriate vendors

Phone to confirm all arrangements with vendors and suppliers one more time

Bride and bridesmaids pick up their gowns/dresses and all accessories (including veil and/or headpiece, shoes jewelry, etc.

Pick up tickets, itinerary, travelers checks, etc. for honeymoon

Arrange for bridesmaids luncheon and give gifts to attendants

Arrange for groomsmen get together and give gifts to attendants

1 Week Before

Provide caterer with final numbers for reception

Confirm the rehearsal date and time with all members of the bridal party and all others assisting with the wedding (such as officiant, parents, photographer, videographer, musicians, etc.

Plan where wedding gifts that are received on day of wedding are to be dropped off

Prepare envelopes addressed to various vendors to pay final fees

Pack for honeymoon including clothes, toiletries, tickets, passports, visas, maps, guidebooks, travelers checks, money, etc.

Pack their going away outfits, wedding night, and next day clothes and toiletries

2 Days Before

Groom and his attendants pick up tuxedoes/formalwear

Give gifts to parents and each other

Pack all items you need to bring to the wedding ceremony (such as guest book and pen, marriage license, ceremony programs, candles, emergency kit, special ceremony or cultural items, etc.

Drop off all reception favors, table centerpieces, cake knife, toasting goblets, candles, etc. at reception venue so they can be set up prior to reception

Confirm early meeting times with bridal party for the wedding day

Day Before

Attend rehearsal

Hand out wedding schedule, itineraries, and instructions to all members of the bridal party and any others involved with the wedding such as ushers, parents, photographer, videographer, officiate, musicians, etc.

Provide seating details to ushers

Bring ring bearers pillow and provide to individual responsible for the ring bearer

Give Brides ring to Best Man

Give Grooms ring to Maid of Honor

Oversee the decorating of the ceremony and reception venues

Day of Wedding (Prior to Ceremony)

Bring charged cell phone with you for the day

Bring your checklists, schedule, list of vendors and contact information

Make sure Bride and Groom eat

Oversee and coordinate with venue manager, musicians, photographer, videographer, officiate, florist, decorator, and transportation. Bring marriage license, guest book and pen, programs, and candles (set up everything)

Bring emergency kit in case needed

Day of Wedding (Ceremony & After)

Attend and oversee ceremony (including processional, recessional, and receiving line after ceremony)

Provide final payment checks to all ceremony vendors/suppliers

Collect marriage license, candles, guest book and pen, extra programs, and anything left behind after the ceremony

Attend photo taking after ceremony and coordinate with photographer

Day of Wedding (Reception)

Oversee and coordinate with venue manager, caterer, musicians, DJ, cake designer, photographer, videographer, etc.

Coordinate and oversee reception receiving line

Provide final payment checks to all reception vendors/suppliers

Coordinate first dance(s) cake cutting, bouquet throwing, garter toss, etc.

Collect all wedding gifts and cash received at reception and deliver them to predetermined location

After the Wedding

Drop off wedding dress at cleaners

Return Grooms formalwear attire

Arrange for pressing of flowers

Send wedding announcement to the newspaper

Send thank you cards for gifts

Sent out change of address cards

Ensure you get marriage license

Civil Ceremony Data Sheet

Thank you, I look forward to creating memories with you!