Daktronics SharePoint Use – May, 2008 MNSPUG. Introductions IT Information Selection Environment Platform Lessons Learned Questions Agenda

Daktronics SharePoint Use– May, 2008 MNSPUG

• Introductions• IT Information• Selection• Environment• Platform• Lessons Learned• Questions

Agenda

• Murray Coble, IT Communications, Intranet Product Manager

• Daktronics, Inc.• Brookings, South Dakota• 3500 employees• $433 million in revenue in FY07• 15-25% revenue growth, year after year• Publicly traded -- DAKT

Introductions

• “To be the world leader at informing and entertaining people through dynamic visual and audio communication.”

• Video Displays• Scoreboards• Electronic Message Centers• Sound Systems• Hoist Systems• Creative Content

Daktronics

• Microsoft Technologies• SQL • .NET• Active Directory • Office• Exchange• BizTalk

• Distributed User Base• Over 45 remote offices in 8 countries

• About 2600 network users

IT Information

• Driving Factors• Enterprise Content Management• IT Philosophy• Vendor stability

• Key Requirements• Integration• URL accessibility• Fast, property-based searching

SharePoint Selection

• Process• Defined requirements in early 2005• Attended AIIM national conference • Attended 2005 MSFT PDC• SPS 2003 pilot project with Quilogy• Tested MOSS beta 2, trained with

Mindsharp• Made recommendations to business• Made decision• Implemented MOSS

SharePoint Selection

• Medium-sized farm• 2 Web Front End servers, running

Search• 1 Index server• Clustered SQL• Application server for Excel Services

and Forms Server

SharePoint Environment

• Staff• Product Manager• System Administrator• .NET developers• Enterprise Content Manager• Leverage existing DBAs and server

team• Business analysts and project managers• User interface and graphic designers

SharePoint Environment

• Document Management• Web Content Management• Intranet• Search• Collaboration

SharePoint as a Platform

• Migrated 800,000+ documents• Document Center Site Collections

Document Management

• Second Search Center• Property searches

Document Management

• Results page configuration

• Custom column types• Source File upload tool

Document Management

• Metadata Updater

• Integration• Sales project tracking• Customer lookup• Contract project sites• Windchill PLM

Document Management

• Future Plans• Scanner to SharePoint• Lifecycle management• Records management• Centralized upload tool• Search enhancements• Workflow

Document Management

• Waited for ECM Selection• End users were skeptical• SharePoint pilot project• Presentation by Inetium• Approved by stakeholders

Web Content Management

• Rewriting www.daktronics.com on SharePoint

• Worked with Inetium on envisioning, branding, and development

• Content management is ready• Content is being built• Scheduled for Fall, 2008 release


http://www.daktronics.com/

• Reuse of content• Consistent tagging• Page-aware aggregation web parts


• Photo Gallery


• Tab control with web part zones• Advanced configurations options for

content creators and administrators


• Future Plans• Content sharing intranet/website• Knowledge base• Portals• E-Commerce• Translation management efficiency• Mobile Viewing


• Intranet homepage• News feature stories• Employee search• Corporate calendar• Department Information

Intranet Portal

• Applications• Regional Office Information• Dispatch calendar• Contract Sites

Intranet Portal

• Future• All informational pages• Branding• More Robust News• Corporate Slide Library• Encyclopedia (wiki)• Product Information• Competitor Information• Possible platform for every web

application

Intranet Portal

• Enterprise Search• Documents Search• Future Plans

• Data from all Information Systems• BDC

Search

• Team sites, project sites, department sites• Sites Directory• Wikis

• Projects• Manuals• Initiatives

Collaboration

• Business Intelligence• InfoPath, Forms Server, Workflow• Business Data Catalog in Search• Extranets

Future Initiatives

• Frequent Training• Site Owners• End Users

• Open Labs• Monthly User Groups• SharePoint Resources site• User adoption is average

Training and User Adoption

• Be judicious about what documents go into SharePoint

• Build a significant amount of SharePoint content before the initial release

• Over-plan for user adoption and training• Have a plan for branding and naming

Lessons Learned/Tips

• Create a buzz, but set realistic expectations

• Identify and build content managers• Strategize for ad hoc collaboration• Develop an internal champion(s)• Do not expect a culture change overnight

Lessons Learned/Tips

• So why is SharePoint the right platform for Daktronics?• It is a great product• Extendable• Further leverage our investment in

Microsoft technologies• Total cost of ownership• Strong partner and user community• Uses and builds on existing skill sets

• State of constant evolution

Closing