Data Entry With Numbers

8/12/2019 Data Entry With Numbers

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o Right-click the cell and click Format Cells... In the Format property page of the FormatCells dialog box, in the Category list, click Text and click OK


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tical Learning: Entering a Numeric Value as Text

en the Grier Summer Camp3.xlsx workbook and click the Employment Application1 ifcessary to activate it

ck Cell B32 and type '1.

ss Enter

ck Cell B38, type '2.and press Enter

ck Cell B44, type '3.and press Enter

ories of Numeric Values

uction


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tioned already, Microsoft Excel provides support for various types of

s. This is not just about allowing different types of numbers into cells.

plication has default mechanisms to recognize a type of number and

mes format it appropriately. Still, because it is just a machine-drivenr, it can present results you do not want or even did not intend. You

n work on the cells and make them apply the settings you want.tely, Microsoft Excel provides all the tools you would need. You can

e your own knowledge of computer applications to perform some of therations.

rate the various uses of numbers, we will use this section as our introduction to the

of transaction analysis of accounting. To have an idea of the design of the worksheet we

you should take a look at our article ontransaction analysis.

rs

ger a number that does not have a decimal part. Microsoft Excel supports small to very

mbers. To use an integer, click a cell and type it. If the number is greater that 999, youply enter it. If you want such a number to be easily readable and use the thousand

or, you can enter it with that character. The thousand separator in the US English is theas it can be verified in the Regional Options from Control Panel. It is represented in the

ouping Symbol combo box:
http://www.functionx.com/excel/accounting/transactions.htmhttp://www.functionx.com/excel/accounting/transactions.htmhttp://www.functionx.com/excel/accounting/transactions.htmhttp://www.functionx.com/excel/accounting/transactions.htm


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ay the number with the thousand separator, use it when entering the number.

ollowing workbook, the company College Park Auto Park starts with a budget of $18,000.

lready entered in the worksheet in the Cash account as an asset for 18,000. To balanceation, the capital of the company is recorded as 18,000.

tical Learning: Introducing Numeric Data Entry

en the CPAR1.xlsx workbook

e company purchases two large garbage cans for the shop, a medium garbage can for thece, a box of toilet paper, hand soap and lotion for the restroom, four towels, and printing

per. The company spends 320. This amount is recorded in the Supplies account but the

sh decreases for the same amount.

ck Cell C7 and type -320ck Cell G7 and type +320

e company subscribes to various magazines that the customers will read while waiting. Thener does not yet pay for them but promises to pay in a few days. The company gets the

s by fax for those subscriptions. The total amount of the subscriptions is 120. Since the

ount has not yet been paid (but will be paid), the Accounts Payable receives an increase of0 and the Capital account decreases by the same amount.ck Cell K10 and type +120


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ck Cell M10 and type -120

ul Jeffreys takes 350 from the cashier for personal use. As a result, the Cash accountcreases by that amount and the Capital decreases by the same amount.

ck Cell C13 and type -350


e company pays the magazines subscription for the total amount owed. As a result, thesh account decreases by 120 and the Accounts Payable decreases by the same amount.ck Cell C15 and type -120

ck Cell K15 and type -120

ss Ctrl + Home

al Numbers

y, a number is referred to as decimal when it is made of two sections separated by a symbol called the dec

nglish, the decimal symbol is the period.

side of the decimal symbol contains one or more digits. If the number on that part is less than 1000, you ca


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. If the number is equal to or greater than 1000, if you want, you can make it display the thousand sepa

the number in a cell, if the number on the left side of the decimal symbol is 0, you can omit it. On the righsymbol, you use digits only.

umber in a cell appears as an integer and you want to convert it to its decimal equivalent:

ck the number. On the Ribbon, click Home. In the Number section, click the arrow of the combo box and selecht-click the number and click Format Cells... In the Number tab of the Format Cells dialog box, in the Categormber and click OK

tical Learning: Entering Decimal Values

e company acquires a tire changer that retails for $1250. The company promises to pay for it in the future (bu

chine is delivered, thus acquired). The Accounts Payable receives an increase of 1250 and the Equipment accincrease of 1250.

ck Cell I8 and type +1,150

ck Cell K8 and type +1,150

e company purchases a computer and an All-In-One printer. The total is 1850. This is recorded in the Equipme

er the Cash account has decreased for the same amount.ck Cell C9 and type -1,700

ck Cell I9 and type +1,700

e company replaces tires and makes many other repairs for various cars. The company makes 2650 on that datomers pay everything they owe. As a result, the Cash and the Capital accounts increase each by that amoun

ck Cell C11 and type +2,650

ck Cell M11 and type +2,650

e company performs a tune-up, installs new brakes, and changes the whole muffler system for Customer Gerten presented with the invoice of 1050, the customer pays 650. The rest would be paid at a later date. As a re

sh account gets 650 (the amount the customer actually paid). The Capital account gets 1050 (the full amount

tomer was supposed to pay). The Accounts Receivable gets the balance (1050 - 650 = 400) that will be paid ure.ck Cell C12 and type +650

ck Cell E12 and type +400

ck Cell M12 and type +1,050

e company performs tune-up and changes the brakes for various customers. The company makes $1750 on th

sh account increases by 1500 and the Capital also increases by 1500.ck Cell C14 and type +1,750

ck Cell M14 under the Capital account and type +1,750

rtrude Monay comes to pay her balance. Therefore, the Cash account increases for the amount she pays and

ceivable decreases by the same amount.ck Cell C16 and type +400

ck Cell E16 and type -400

e company pays the rent for 2250, pays a guy who came to help at the shop for 350, pays the electric bill for

ans that the cash flow decreases by that total. Each expense is subtracted from the Capital account (you mus

pense on its own line as a negative value in the Capital column).ck Cell C17 and type -2,820


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ck Cell M17 and type -2,250



ss Ctrl + Home

e CPAR1.xlsx workbook should still be opened

ck the Repair Invoice tab


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er the following information:

voice #: 1001

me: Gertrude Monay

ake: Honda


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odel: Accord

ar: 2002

ve the workbook

cy Values

cy value is a number that displays with the symbol that represents a monetary value. In US English, this sy

see in the Customize Regional Options from the Control Panel:

r a number as currency for US English, click the cell, type $ followed by the number. You can enter the n

or as a decimal value. After entering the number, Microsoft Excel would convert it to currency.

ert the value of a cell to currency:

ck the cell. On the Ribbon, click Home. In the Number section, click the arrow of the combo box and click Currcounting

ck the cell. On the Ribbon, click Home. In the Number section, click the Accounting Number Format button

ht-click the cell and click Format Cells... In the Categories list of the Number property page of the Format Celx, click Currency and click OK

ult, if you are using a computer where the US English version of Microsoft Windows is installed, the $ is co


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y. If you want to use a different currency, click the cell. On the Ribbon, click Home. In the Number section, cl

tton and select from the list:

tical Learning: Entering Currency Values

er the following information (remember to type the $:

rt # Part Name Unit Price Qty

59073 Air Filter $20.15 1

91536 Fuel Filter $50.85 1

05884 Spark Plugs $4.15 4

b Performed Rate

eplaced the air filter, the fuel filter, and the spark

ugs

$50

djusted the valves $125

ve the workbook


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tage Values

he most commonly used type of number in a spreadsheet displays as a percentage value. To enter a percen

pe the number followed by the % symbol. To convert a number to a percentage:

ck the cell. On the Ribbon, click Home. In the Number section, click the arrow of the combo box and select Pe

ck the cell. On the Ribbon, click Home. In the Number section, click the Percent Style button

ht-click the cell and click Format Cells... In the Categories list of the Number property page of the Format Celx, click Percentage and click OK

tical Learning: Entering Data Into Cells

ck Cell J33

pe 5.75%and press Ctrl + Home


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Documents

Data Entry With Numbers