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Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
DATA MANAGEMENT PLANNING –DMPTUULI
WORKSHOP
• Go to www.dmptuuli.fi
• If you have an account please log in and start creating or editing your DMP
• If you do not have a DMPTuuli account, click on ‘Create account’ and register for a new account
• In Tuuli you will find a number of templates for different funders and institutions
• In Tuuli you will find generic and specific guides to help you answer the DMP questions
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
DMP REVIEW SERVICE
• DataSupport DMP review service
• Send your DMP draft to [email protected]
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
• Research Data Management Guide http://libraryguides.helsinki.fi/rdm
• Might be handy to keep the page open in another window while outlining a DMP with Tuuli
RDM RESEARCH GUIDE
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
• FSD’s Data Management Guidelines• http://www.fsd.uta.fi/aineistonhallinta/en/
• Might be handy to keep the page open in another window while outlining a DMP with Tuuli
FINNISH SOCIAL SCIENCE DATA ARCHIVE & THEIR DATA MANAGEMENT GUIDELINES
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
DATA MANAGEMENT PLAN (DMP)
• Avoid redundancy/overlapping with the research plan;in RP refer to DMP and vice versa
• DMP complements the plan:
‒ Description of the research material, its significance, collection and acquisition, and (re)use are described in the research plan
(part related to the project execution)
‒ Material and data management, storing, share, rights and ownership issues aredescribed in the DMP (part related to the technical details)
• Length 1-2 pages
• Even if the research project does not produce any data, the DMP must be returned with a clear statement of the situation
• DMP has to follow the AoF’s guidelines; answer questions which are applicable
• If some set of questions is not applicable, justify why!
- Aki Salo (Suomen Akatemia): Aineistonhallintasuunnitelmat Akatemian hakemuksissa
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
DATA MANAGEMENT PLAN (DMP)
ACADEMY OF FINLAND’S2019 TEMPLATE WITH QUESTIONS
Read all questions first!
= outline a general plan/idea for your DMP
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
A GOOD DMP? /TIPS
• Section 1: General description of data
• What data will be collected, produced or reused? What file formats will the data be in? Also give a rough estimate of the size of the data produced or collected.
• Here, outline a structure which is followed throughout the whole DMP
= describe/list all datasets and material which are discussed later in the plan, e.g.
A) Data collected by yourself
various locations; raw, non-catalogued private collections
various types
B) Data reused in your project
ready-made dataset in an archive
remember to cite the original creator or collector in your work!
C) Data produced during your projectnotebooks, research diaries, field notes, comments, annotations, coding, and so on
register a PID for your datasets so you can be cited!
D) Managerial documents agreements, contracts etc.
• Can be presented in a table together with file formats to save space! (see next slide)
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
Data type File
format
Sensitivity Owner Metadata
Documenti
on
Storage during
project
Publishing Long-term
archiving
Questionaire
forms
Paper
forms
yes PI Readme.txt Locked filing
cabinets in PI office
No, metadata
opened in
Zenodo
Discarded 2 years
after project ends
Videos .mpeg,
.mp4
yes PI Readme.txt Group folder (P) No, metadata
opened in
Zenodo
Discarded 2 years
after project ends
Audio
recordings
.wav, .flac yes PI Readme.txt Group folder (P) FSD FSD
transcriptions .docx that
is saved
as a .txt
file for
long term
storage
yes PI Readme.txt Group folder (P) FSD FSD
photographs .tiff No The
National
archives of
Finland
Readme.txt The National
Archives of Finland
No The National
Archives of
Finland
Measurements .xls
.csv
No PI Readme.txt Group folder (P) Publishing
In PLOSone
(figshare)
Zenodo
Dryad
Programme
codes
.xml
ASCII
no PI GitLab &
readme.txt
GitLab & Group
folder (P)
GitHub
Via supplement
in the article
no
Example of datasets
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
A GOOD DMP? /TIPS
• Section 2: Ethics and legal compliance
• How will ethical issues be managed? How will ownership, copyright and Intellectual Property Right (IPR) issues be managed?
• Who owns your data?
• Who has usage rights to your data?
• Who has the right to issue re-use of your data?
• Make agreements with your collaborators and organization in time!
• Researchers have to make an agreement on the transfer of rights to the Univ of Helsinki ifoutside funding e.g. from the Academy of Finland or the EU
• How informing research participants is handled?
• Is your data sensitive?
• How sensitive data is handled?
• Can it be anonymised?
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
A GOOD DMP? /TIPS
• Section 3: Documentation and quality
• How will the data be documented? How will the consistency and quality of data be controlled and documented?
• How do you describe your data in a way that it can be…
• found,
• accessed,
• linked, merged or integrated with other similar data (interoperability),
• resused,
by you or by someone else in the future?
• Metadata = data about your data = description of your data
• Metadata can be opened e.g. in Research Data Finder Etsin (https://etsin.avointiede.fi/en/)
• How do you ensure no data will be lost if converted into another format?
• How do you ensure your data maintains the original information of your source?
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
A GOOD DMP? /TIPS
• Section 4: Storage and back up
• How will the data be stored and backed up? How will you control access to keep the data secure?
• During the active phase of your project
• Describe how you will keep your data secured – and share it safely with your collegues
• Describe the management of all your data and material (see no. 5)
• Suitable storage solutions discussed more thoroughly by IT
• Section 5: Data sharing and long-term preservation
• How, when, where and to whom will the data be made available? How and where will data with long-term value be made available?
• After the research project
• Which part of your material and data could be reused in the future? (Valuable material)
• Persistent identifiers (e.g. doi, urn) for those sets that can be set openly available;Ensures findability and citability of your data
• Favour archives with a certificate for long-term preservation(e.g. DSA-certified)
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
A GOOD DMP? /TIPS
• Section 6: Data management responsibilities and resources
• Who will be responsible for specific tasks of data management during the research project life cycle? Estimate also the resources (e.g. financial, time and effort) required for data management.
• Some of the responsibilities have already been described in the previous answers. You can refer to them or summarise all responsibilities with an estimation of the resources needed.
• Estimate the need to hire expert help to manage, preserve and share the data.
• Consider the additional computational facilities and resources that need to be accessed, and what the associated costs will amount to.
• Remember to specify your data management costs in the budget, according to funder requirement
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
HELP AND SUPPORT
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
• University of Helsinki Research Data Policy
• Defines high-level principles regarding the collection, storing, use, and management of research
data
• http://www.helsinki.fi/kirjasto/en/get-help/management-research-data/research-data-policy/
• University of Helsinki DataSupport: [email protected]; tel. 02 941 23000 (in
September)
• Researchers are offered tools, services, and training regarding the management, use, access to,
and sharing of research data
• Via DataSupport researchers can reach the data management specialists at the Helsinki
University Library, IT Services, Central Archives, Research Affairs, Personnel Services, and Legal
Affairs
UNIVERSITY OF HELSINKI:RESEARCH DATA POLICY AND SUPPORT
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
• University of Helsinki DMP archive in Zenodohttps://zenodo.org/communities/uh_dmp/
• FAIR principleshttps://www.force11.org/group/fairgroup/fairprinciples
• Five star datahttp://5stardata.info/en/
• Guidance for choosing cloud serviceshttps://wiki.eduuni.fi/display/pilviohje/Pilviohje
• Jyrki Hakapää (Academy of Finland) on Open Sciencehttps://www.youtube.com/watch?v=Bvg3CNsBeWo
FURTHER READING
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
https://elomake.helsinki.fi/lomakkeet/81574/lomake.html
WE NEED YOUR HELP –GIVE US FEEDBACK!
THANK YOU!
Research Data Management Planning Workshops
Helsinki University Library, City Center Campus
Spring 2019
