Santa Rosa School Board

Data Processing Services

Data Processing Mission:Data Processing Mission:

•Provide and maintain modern administrative computer services for the schools and school board departments.

•Support the hardware and some of the software needs of Instructional Technology.

•Support and maintain the district wide area network.

•Provide and maintain modern administrative computer services for the schools and school board departments.

•Support the hardware and some of the software needs of Instructional Technology.

•Support and maintain the district wide area network.

DP is organized into four sections:

•Student Services

•Administrative Services

•Network and Operations

•Technical Support

Robert LandDP Manager

Student SystemDon Ellis

Admin SystemsTom Turman

Technical SupportChuck Welch

Network & Ops.John Garlock

Tonya Farish

Alicia Hout

Jeroel Lashley

Mickey Brown

Malcom Steel

Larry Byrd

Michelle Ingram

Bill Pitman

Technicians Ronnie Wade

l

Paul Lyon

Brian Reese

Jane Mitchell

Technician Supervisor - Chuck Welch

Gulf Breeze - David Polke

Holley Navarre – Martin Mina

Pace area - John Larsen

Milton area - Earl Gillespie, Liberty Daniels, Mario Cranford

North Santa Rosa - Charles Cook

Technician School Assignment

John Larsen – PHS, SSDI, SSDP, PRE,SMS Earl Gillespie – AMS, BAC, EME, BagdadCharlie Cook – CHS, CES, MES, JES, JHS, Stop Camp, Stewart St. Admin. Mario Cranford – MHS, KMS, Hobbs, BES, LVT, SRAMartin Mina – NHS, HNP, HNI, HNM, WNP, WNIDavid Polke – OBE, WBM, GBE, GBM, GBHLiberty Daniels – RES, TRJ, Warehouse, RMA’sKaren Harris – TRJ, JHS, HNM, Hobbs, SMS, LVT, SRA, CHS, Stop Camp,

PDC North, SRJFGayea Deason – PHS, MHS, NHS, GBM, GBH, WBM, AMS,PDC South Mary Hammac – Bagdad, EME, PRE, RES, BHE, JES, CES, BREDiana Hooker – SSDI, SSDP, GBE, HNP, WNP, OBE, HNI, WNI

Technical Support Services Provided

Computer/Server HardwareComputer/Server Software Network Switch EquipmentNetwork Software, Instructional and AdministrativeNetwork LAN/WAN ConnectionsInternet Filters and BypassesDistrict Email and WebmailTerminal Service ApplicationsAnti-Virus, Anti-Spam and Content Filtering

Computer Reports•Report Cards

•Grade Distribution

•Honor Rolls

•GPA

•Failure List

•Student Schedule

•Withdrawal Reports

•Discipline Reports

•FTE Reports

•Labels

School Level Reports

313 reports are currently available to be submitted from schools.

Class RostersAttendance ReportsESE ReportsFASTER RequestFile DownloadsMaster Schedule

Personnel562Payroll 222

Purchasing85Finance 309

Other 332

562562

2222228585

309309

332332

Financial Information•Budgets

•Accounts Payable

•Purchase Orders

Human resources•Personnel

•Payroll

•Fixed Assets

Cost Reporting•Pull Student Data

•Pull Expenditure Data

•Print Reports

Internal Funds•Post Revenue

•Post Expenditures

•District Reports

Approval is required for those forms that are passed between two or more work locations or between one work location and the public.

Objectives:•Efficiency of data collection

•Elimination of forms

•Simplify and improve forms

•Minimize duplication

Excelsior

Food Service

Library System

Transportation

SEMS Substitute calling

A3 Academic Improvement Plan

ESE – S4 - IEP system

TURNLEAF – Test Data

Network Line Cost – Yearly

After E-Rate

• Metro Ethernet BellSouth 20 sites –$170,598.33

•Internet Services 12 MB Trillion –$26,442.00

•Wireless Telecommunications from Trillion – $113,826.86

•Total $310,867.19

• Is available from all schools

• Is filtered for student protection

• District Home Page www.santarosa.k12.fl.us

1. Links to schools and departments

2. Has links for district policy and procedures

District Technology Plan

Located on the District home page under Operational Documents.Includes a list of Computer Software and Hardware that has been tested and approved for purchase.Procedures for acquiring new technology.Forms for requesting approval to acquire new Technology.Hardware and Software Standards.Acceptable Policy Use Forms.Data and ITV cabling Standards.Email guidelines.Addendum 01- The Telecommunications Plan Policies and Procedures.

•E-Mail Systems Administrator - Brian Reese

•Accounts are set up for all administrators, teachers and staff that need this service

•Has greatly improved communications

•Provides a method to transfer files and documents

•2,600 accounts

DP Technical Support Website

Link from our District Home Page “DP Technical Support”Main Links are on the left hand side of the page and Frequently Asked Questions are on the right.You will find both Hardware and Software information here.List of Approved software.You will find “how to” instructions and helpful hints.You can even do a search for a specific word or phrase.If you don’t see what you are looking for, let us know and we will try to add it.

Microsoft Office•Word

•Excel

•Access

•Outlook E-mail

•Windows XP

What is Total Cost of Ownership(TCO)?

TCO considers the total cost of a PC system over the entire life cycle of the system which is usually five years. For a Windows PC in an administrative environment the average cost are as follows:

Hardware & Op Sys 2376 24%Technical Support 1089 11%Administration 954 10%End-User Operations 3453 35%Network Support 2111 21%Total 9983

A best-practices management program can reduce the TCO of the base Windows XP environment by as much as 26 percent

•Standard computers

•Standard operating systems

•Standard application systems (Microsoft Office)

•Network management technology

•Centralized administration

Computer Workstation, Server and Laptop Purchases

Gateway Computers – Workstations, Servers and Laptops are purchased off an existing bid for Volusia County Schools.Latest approved configurations and pricing are located on our TSA Website.A cost savings alternative to new systems is the purchase of Refurbished Dell Workstations. All pricing, Bid and Contact information is on the TSA Website under Purchasing Computers.

School Grades 2007: What is Measured

Additional requirements applied AFTER a school’s points are calculated:• Adequate Progress for Lowest 25%—required to earn grade based on calculated points. If a school

does not meet this requirement, the school’s grade is lowered one letter grade.

• Participation Requirement (Percent Tested)—required to earn grade based on calculated points. Schools must test at least 95% of their students to earn an “A”, at least 90% to earn any other grade.

Revised School Grading Scale

The school grading scale was adjusted in 2006-07 to account for the addition of the Science and Math Lowest 25 Percent components, adding 200 points to the scale and requiring 115 more points to earn an A-F.

< 395< 280 F

395 to 434280 to 319 D

435 to 494320 to 379 C

495 to 524380 to 409 B

525+410+ A800 Point Scale600 Point ScaleGrade

Adequate Progress of Low 25% in Reading and Math

• A school with enough points to earn an “A” must show adequate progress of the low 25% in both reading and math for the current year or the grade will be lowered to a “B”.

• A school with enough points to earn a “B” must show adequate progress of the low 25% in both reading and math for either the current or previous year or the grade will be lowered to a “C”.

• A school with enough points to earn a “C” must show adequate progress of the low 25% in both reading and math for either the current or previous year or the grade will be lowered to a “D”.

Adequate Progress of Low 25% in Reading and Math

“B” “C” or “C” “D”NoNoYesNo

“B” “C” or “C” “D”NoNoNoYes

“B” “C” or “C” “D”YesNoNoNo

“B” “C” or “C” “D”NoYesNoNo

Stays a “B” or “C”YesYesNoYes

Stays a “B” or “C”YesYesYesNo

Stays a “B” or “C”NoYesYesYes

Stays a “B” or “C”YesNoYesYes

Stays a “B” or “C”YesNoYesNo

Stays a “B” or “C”NoYesNoYes

ResultPrevious Year

Current Year

Previous Year

Current Year

<=50% in Math<=50% in ReadingSome possible scenarios for schools with points equivalent to “B” or “C”

Who is not Eligible for School Grades?

Students reported in Survey 3 but not reported in Survey 2 data submissionsStudents promoted or demoted out of grades 3 through 10Students withdrawn before FCAT testing

Excluded for all grading if after Survey 3 and before FCAT Reading/Math test

All schools with at least 30 eligible students (enrolled in the same school for October and February FTE counts) with valid FCAT scores in both Reading and Mathematics for both the current year and previous year will receive a school grade.

Who are Excluded from AYP Calculations?

Retained Grade 10 students who have passed the FCAT reading and/or mathematics are excluded from calculations for the subject passedAll students withdrawn after Survey 3 and prior to FCAT Testing All students promoted or demoted out of the FCAT testing range after Survey 3 and prior to FCAT testing

School Grade and AYPData Review

11th and 12th Grade RetakesPrior year Data CorrectionsCurrent year Survey 2-3 matchAssessment Data Corrections - June

Survey Periods

February

Survey 3October

Survey 2

June Survey 4

July Survey 1

December Survey 9

Survey Periods

February

Survey 3October

Survey 2

June Survey 4

July Survey 1

December Survey 9

Survey 5

WDIS Fall

WDIS Winter

WDIS Summer

Jul Oct Dec Feb Jun Aug

_________________________________________ 1 2 9 3 4 5

Student Demographic Information A A S A A A

Student Course Schedule A A S A A

Teacher Course A A S A A

School Environmental Safety Incident S S S S

Exceptional Student Program S S

Exceptional Student S S S S S S

Federal/State Indicator Status S

Responsible Instructor S

Student End of Year Status A

Student Discipline/Referral Action S

Teacher Course S

Vocational Student Course Schedule S

Federal/State Compensatory Project S

Limited English Proficiency S

Dropout Prevention S

Student Course Transcript Information S

Student Attendance S

DJJ Entry S

DJJ Exit S

Student Transportation S S S

Title I Supplemental S S

Student Reporting Formats

Student Course 145,702 Teacher Course 9,000 Federal State Indicators 25,401 Execptional Student 4,797 Execptional Student Program 6,509 Limited English Proficiency 183 Prior School Status 27,518 Discipline 1,176 School Safety 96 Student Transport 15,544

2006-07 Survey 2 Records

Name five applications that are supported by Data Processing?

Gateway StudentAccounts PayablePurchase OrdersPersonnelPayrollFixed Assets

WarehouseCost ReportingInternal fundsE-Mail