Data Resources Data Resources for for

Student Affairs Student Affairs ProfessionalsProfessionals

May 15, 2012May 15, 2012

Presented byPresented by

Carol LivingstoneCarol LivingstoneAssociate Provost for Management Associate Provost for Management

InformationInformation333-3551333-3551

dmi@illinois.edudmi@illinois.edu

•To better manage your program

•To know what others know about your program

•To respond to inquiries – campus-wide and local

•To avoid reinventing the wheel

Why be data-savvy?Why be data-savvy?

•Walk through some of the Management Information web sites & other sites

•Understand the value of the data for the management of your program

Our Goals for TodayOur Goals for Today

Set a bookmark today:Set a bookmark today:

http://www.dmi.illinois.http://www.dmi.illinois.eduedu

Departments and Executive Departments and Executive OfficersOfficers

•Department addresses & phones

•Staff directories

•Department URLs

•Executive officers and other roles in each department

Departments and Executive Departments and Executive Officers –Officers –Staff RolesStaff Roles

•Executive officer

•Business manager

•Academic advisor

•Academic & Staff HR Contacts

•Affirmative action & EEO officer

• …..

Student Enrollment Student Enrollment ReportsReports

“Official 10-day” enrollments

•Final Statistical Abstract: campus totals, use for general information about campus.

•Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency

Student Enrollment Student Enrollment ReportsReports

• Understanding demographic changes on campus or in a unit

• Planning for survey samples

• Grant proposals:

institutional characteristics

Typical uses

Campus ProfileCampus Profile

• Budgets & expenditures• FTE and headcount staff• Student enrollment, qualifications, retention, graduation rates• Course enrollments & IUs• much, much more!much, much more!

Ten years of data summarized by department, college, and campus:

Campus Profile – Campus Profile – some important metricssome important metrics

• Budgets, expenditures, space by unit

• Faculty, staff FTE

• Student demographics

• Applications, Accepts, Enrollments

• Enrollment trends

• Degrees, Terms to degree

Campus Profile Campus Profile Types of Reports AvailableTypes of Reports Available

Standard ProfileStandard Profile

• One unit per page

•Most commonly used items

Campus ProfileCampus Profile Types of Reports Available Types of Reports Available

Strategic ProfileStrategic Profile

• One unit per page

• Two sets of Metrics

Campus-wide & Unit-specific

• Three kinds of Charts

Dashboard, Campus-wide Chart, Unit-Specific Chart

Campus ProfileCampus Profile Types of Reports Available Types of Reports Available

Custom Reports -- You select:Custom Reports -- You select:

• Units

• Items

Proposal Data SystemProposal Data SystemAll proposals submitted from 1997

•Title, PI, co-investigators

•$ Requested and $ awarded

•Select by unit, agency, investigator

Common DatasetCommon Dataset• A standard set of questions focused

on the new undergraduate student experience

• Link to a website maintained by U of Florida with other school’s responses

• Extremely useful for benchmarking

Special Reports/SamplesSpecial Reports/Samples• Special reports as needed

e.g. Illinois Promise retention/graduation rates

• Survey services – random samplesSimple or stratified

• Targeted Mailing lists (fees apply)

Databases outside of DMIDatabases outside of DMI

Decision Support data warehouse• Standard reports: Eddie

• Business Objects: drag & drop create reports

Planning & Budgeting• IPEDS: enrollments, degrees, faculty

• Campus databook: Retention, new student characteristics

• Underrepresented report – minorities & disabled students