Data Resources Data Resources for for
Student Affairs Student Affairs ProfessionalsProfessionals
May 15, 2012May 15, 2012
Presented byPresented by
Carol LivingstoneCarol LivingstoneAssociate Provost for Management Associate Provost for Management
InformationInformation333-3551333-3551
[email protected]@illinois.edu
•To better manage your program
•To know what others know about your program
•To respond to inquiries – campus-wide and local
•To avoid reinventing the wheel
Why be data-savvy?Why be data-savvy?
•Walk through some of the Management Information web sites & other sites
•Understand the value of the data for the management of your program
Our Goals for TodayOur Goals for Today
Set a bookmark today:Set a bookmark today:
http://www.dmi.illinois.http://www.dmi.illinois.eduedu
Departments and Executive Departments and Executive OfficersOfficers
•Department addresses & phones
•Staff directories
•Department URLs
•Executive officers and other roles in each department
Departments and Executive Departments and Executive Officers –Officers –Staff RolesStaff Roles
•Executive officer
•Business manager
•Academic advisor
•Academic & Staff HR Contacts
•Affirmative action & EEO officer
• …..
Student Enrollment Student Enrollment ReportsReports
“Official 10-day” enrollments
•Final Statistical Abstract: campus totals, use for general information about campus.
•Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency
Student Enrollment Student Enrollment ReportsReports
• Understanding demographic changes on campus or in a unit
• Planning for survey samples
• Grant proposals:
institutional characteristics
Typical uses
Campus ProfileCampus Profile
• Budgets & expenditures• FTE and headcount staff• Student enrollment, qualifications, retention, graduation rates• Course enrollments & IUs• much, much more!much, much more!
Ten years of data summarized by department, college, and campus:
Campus Profile – Campus Profile – some important metricssome important metrics
• Budgets, expenditures, space by unit
• Faculty, staff FTE
• Student demographics
• Applications, Accepts, Enrollments
• Enrollment trends
• Degrees, Terms to degree
Campus Profile Campus Profile Types of Reports AvailableTypes of Reports Available
Standard ProfileStandard Profile
• One unit per page
•Most commonly used items
Campus ProfileCampus Profile Types of Reports Available Types of Reports Available
Strategic ProfileStrategic Profile
• One unit per page
• Two sets of Metrics
Campus-wide & Unit-specific
• Three kinds of Charts
Dashboard, Campus-wide Chart, Unit-Specific Chart
Campus ProfileCampus Profile Types of Reports Available Types of Reports Available
Custom Reports -- You select:Custom Reports -- You select:
• Units
• Items
Proposal Data SystemProposal Data SystemAll proposals submitted from 1997
•Title, PI, co-investigators
•$ Requested and $ awarded
•Select by unit, agency, investigator
Common DatasetCommon Dataset• A standard set of questions focused
on the new undergraduate student experience
• Link to a website maintained by U of Florida with other school’s responses
• Extremely useful for benchmarking
Special Reports/SamplesSpecial Reports/Samples• Special reports as needed
e.g. Illinois Promise retention/graduation rates
• Survey services – random samplesSimple or stratified
• Targeted Mailing lists (fees apply)
Databases outside of DMIDatabases outside of DMI
Decision Support data warehouse• Standard reports: Eddie
• Business Objects: drag & drop create reports
Planning & Budgeting• IPEDS: enrollments, degrees, faculty
• Campus databook: Retention, new student characteristics
• Underrepresented report – minorities & disabled students
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