DATE: TO: FROM - Summer Session New Brunswick€¦ · Office of Summer and Winter Sessions Division of Continuing Studies Rutgers, ... (001-299) 01/16 SAS (300-599) 01/16 SAS (600-999)

Office of Summer and Winter Sessions

Division of Continuing Studies

Rutgers, The State University of New Jersey

Rutgers Lifelong Learning Center (LLC)

3 Rutgers Plaza

New Brunswick, NJ 08901

http://summerwinter.rutgers.edu

[email protected]

Phone: 848-932-7565

Fax: 732-932-1197

DATE: October 1, 2019

TO: Department Chairs, Vice Chairs and Administrative Staff

FROM: Barbara Rusen, Assistant Director, Office of Summer & Winter Sessions

SUBJECT: Summer Session 2020

We are beginning the process of scheduling summer courses. Over the next month (October 7-October 25),

departments can submit and edit course offerings for Summer 2020 via the University’s Course Scheduling

System (CSS). If training is needed for CSS, please contact Amy Brainard in Scheduling at

[email protected]. Once your department has completed entering information in CSS, please

contact our office at [email protected] or 848-932-7565 so that we may review the data submitted.

It is important that deadlines are followed. As required by the W/S instructor union contract, summer

course information must be provided before the winter break.

After Summer Session course offerings have been received and reviewed in CSS, the data will be transferred

to DICES, Summer Session’s Department Interactive Course Editing System, a repository for course and

instructor payroll information.

Departments will propose salary for instructor appointments in DICES from February 12-March 20, 2020.

We will send detailed information to the departments in late January/early February concerning the process.

If you need access to DICES, go to http://dices.rutgers.edu and click on the DICES User Access Form link, fill

out your information, and click submit. If you require assistance or training for DICES, please contact me at

[email protected].

To help schedule your course offerings, please download these documents:

1. Summer Session Production Schedule

2. Department Instructions and Updates (instructions for course scheduling online in CSS, helpful

hints for CSS, DICES information)

3. Summer Session Dates with Section and Session IDs

4. Course Meeting Times

I look forward to working with you in delivering a successful 2020 Summer Session. If you have any

questions, please feel free to contact me at 848-932-4712 or by email at [email protected].

../../2017/Planning/[email protected]

mailto:[email protected]

http://dices.rutgers.edu/

../../2017/Planning/[email protected]


Office of Summer and Winter Session 8/26/19

Summer Session 2020 Production Schedule for Academic Departments

Date Action

October 7- October 25, 2019 CSS is open for departments to enter and review all course information

for Summer Session 2020. Departments will notify appropriate

Summer Session course manager (below) when your CSS review is

complete. Summer Session staff will proof course listings and work

with Scheduling to receive final approval.

Marketing: In an effort to help promote summer course offerings,

departments/instructors can request to have courses featured in various

marketing materials by filling out the Featured Course Request Form,

which can be found at summer.rutgers.edu/facstaff/staff.

October 30, 2019 CSS closed to departments. Any course changes after this date must be

sent to your Summer Session course manager.

November 11, 2019 Last day for Summer Session course managers to proof courses in CSS.

As Summer Session is finished with a department, they will notify the

Scheduling Office.

November 12- December 9, 2019 Scheduling Officer assign class meeting space in CSS.

December 10- December 23, 2019 Summer Session proofing of room assignments in CSS.

January 3, 2020 Last Changes sent to Scheduling

January 6, 2020 CSS data feed to DICES

January 6-17, 2020 Summer Session reviews data feed in DICES. DICES is open to

Departments to add special fees, high school course distinction, and

department contact information. Summer Session managers will review

information entered by departments.

January 21, 2020 Summer Session website goes live. Schedule of Classes (with course

descriptions) go live for Summer 2020 courses.

February 10, 2020 ITACS activates Visiting Student Registration form on Summer Session

website.

February 12 - March 20, 2020 Departments assign instructors and salaries in DICES. Information will

be sent out to departments in early February.

February 17, 2020 Registration for Summer 2020 goes live.

Summer Session information for departments and instructors can be found at www.summer.rutgers.edu/facstaff

Course Management for Summer Sessions Jen

[email protected]

(2-9647)

Sara [email protected]

(2-7548)

Jules [email protected]

(2-9648)

Liana [email protected]

(2-9587)

01/16 SAS (001-299) 01/16 SAS (300-599) 01/16 SAS (600-999) 03 ROTC 05/15 GSE 04/17 SCI 11/16 SEBS 07/08 Mason Gross

13 (UG APP) 10/34 BSPPP 19 SSW 14/16 ENGG 18 GSAPP 77 Nursing (NB) 30/31 Pharm

33 RBS 37/38 SMLR 80/81 CE

http://www.summer.rutgers.edu/

http://www.summer.rutgers.edu/facstaff




Office of Summer and Winter Sessions

Division of Continuing Studies

Rutgers, The State University of New Jersey

Rutgers Lifelong Learning Center (LLC)

3 Rutgers Plaza

New Brunswick, NJ 08901

http://summerwinter.rutgers.edu

[email protected]

Phone: 848-932-7565

Fax: 732-932-1197

Instructions for Scheduling Summer 2020 Classes in CSS

1) To access Summer 2020 courses please visit https://sims.rutgers.edu/fco/

2) The system will be available for course data updates from October 7 through October 25, 2019.

3) CHANGE: Summer Session Courses came over as “N” (not for print) so you will need to

REVIEW and CHANGE this to a “Y” if it is to be displayed in the SOC. Make sure you SAVE the change. Scheduling prepared the term this way so that all departments REVIEW EVERY section for accuracy.

4) Section numbers and Session IDs are assigned by the date the course is offered. Courses are

required to begin and end in the selected section. The “Summer Session 2020 Dates” and “Meeting Times” will guide you in determining the course section number and correlating Session ID.

Example:

Dates Days Section Session ID

5/26 to 6/19 MTWTh A1 (1-5 day and 6-0 evening) 1

7/6 to 8/12 MW H6 (1-5 day and 6-0 evening) 6

0 The numeric digit in the Section # (e.g. A1, H6…) designates the time of day the course is scheduled. Section numbers 1-5 are for courses during the day; 6-0 are for evening courses beginning at 6:00 pm or later. If you are offering Pearson Online Managed courses, please contact your Summer Session course manager for special session/section coding information.

5) When offering an online or hybrid course, you must click on course ‘type,’ selecting ‘online’ or ‘hybrid’ and click on ‘CMS,’ selecting the appropriate online platform (e.g. Canvas, P- Non-Managed Pearson, A-Pearson Managed Program Online Course, S-Sakai, B-Blackboard…) when you are in the edit mode.

6) To accommodate student demand we suggest offering a sufficient number of sections of core curriculum and major requirement courses (often at the 100-200 level) on each campus to reduce unnecessary inter-campus travel by students. Furthermore, upper-level courses for each major should be scheduled on the same campuses.

7) It is important to have a well-balanced distribution of courses throughout the week. This will

give students greater freedom of choice in selecting courses and will reduce congestion during peak periods.

https://sims.rutgers.edu/fco/

8) You can download your department course data into an Excel spreadsheet from the Course

Scheduling System.

HELPFUL HINTS AND UPDATES FOR CSS

CHANGE: Summer Session Courses came over as “N” (not for print) so you will need to REVIEW and CHANGE this to a “Y” if it is to be displayed in the SOC. Make sure you SAVE the change. Scheduling prepared the term this way so that all departments REVIEW EVERY section for accuracy.

You need a NETID and must have completed the ACS User Form to access the course scheduling system. These forms can be found in the Appendix section of the User Guide. If you have problems with access to the system or need training in updating course data, please contact Amy Brainard at the Scheduling Office, [email protected].

You must go into EDIT mode for EVERY section and SAVE even if there are no changes in order to have the section noted as REVIEWED. For courses with multiple sections, it is easier to bring the subject/course up on the screen and use the SUBMIT button at the end of the page if no changes are needed.

If any of the fields such as “Section Note, “Topic Title,” “Cross-listing,” “By Permission of the Instructor/Department” are updated, please DO NOT re-enter the data in the MEMO field. If information applies to ALL SECTIONS of a course and cannot be entered in any of the fields, enter it in the MEMO field only once and indicate that it applies to all sections.

You must enter “Open to Class,” “Open to Major,” or “Class Restrictions” values in numerical sequence. For example: Open to Majors: 119, 377, 497; Open to Class: 1, 2, 3, 4; Class Restriction: 05, 06, 07, 08, NM. An error will appear if not entered correctly.

If the PREREQUISITES/COREQS are already there and correct, DO NOT re-enter them in the MEMO field.

If you do not have a specific instructor assigned yet to a course, leave it blank.

Complete the Enhanced Classroom Request Form ONLY if media equipment is needed. You can check the equipment available by visiting the Enhanced Classroom Support web page at http://cat.rutgers.edu/ecs/

Once you are at the CSS home page, you can access the User Guide that contains detailed explanations on how to navigate the system. You may want to print a copy for quick reference.

If you are changing the section/dates of a course for Summer Session, make sure you select the new date in the “Summer Session Dates” drop down date field while in the edit mode. Also please add a note in the memo field that you have changed the section/date.

If there is a special program fee for the course, please enter that fee in the note section.

The Summer Session section date field will appear on the Schedule of Classes, so there is no need to add the dates to the note section. For special courses that do not run the entire session, however, please add the specific dates in the note section.


http://cat.rutgers.edu/ecs/

DICES INSTRUCTIONS AND UPDATES

When you first log into DICES http://dices.rutgers.edu you will be asked to update your departmental contact information before proceeding to the course information. You must click on “update” or the system will not take you to your courses. This information is important as we use it to stay in touch with you.

Enrollment Patterns Enrollment trends over the past summers provide an indication of the demand for your department’s offerings in general, and for individual courses in particular. Use DICES, Department Tools, to view past session enrollment patterns. Specifically, Report #6 “Current Enrollment by Department’ gives you a list of courses that ran by Dept/Subj. for a specific semester/year. In order to run this report, you must identify/select:

Semester/Year

School

Dept/Subj

Course Descriptions Course descriptions are captured from degree navigator. If you have a description for a special topics course ONLY, please send the description to your Summer Session course manager. We encourage you to use the course synopsis link on CSS and link to your own department’s page if you want to list expanded course descriptions.

While in DICES, please remember to:

check off those courses that would be appropriate for high school students Add any course fee and/or special fees that that student is responsible for Update your department profile Assign instructors and propose salary

All other changes in courses should be e-mailed to your Summer Session course manager. He or she will coordinate with Scheduling to update CSS directly. Do not contact Scheduling directly with changes.

If you have questions about how to make changes in DICES, please contact me at [email protected] or call at 848-932-7565.

http://dices.rutgers.edu/


DATES SESSION ID DATES SESSION ID DATES SESSION ID

DAY EVE DAY EVE DAY EVE

2 July 6-July 17 R1-R5 R6-R0 R

3 July 27 - August 12 S1-S5 S6-S0 D

4 May 26-JUNE 19 A1-A5 A6-A0 1 June 22-July 17 D1-D5 D6-D0 3 July 6-July 31 G1-G5 G6-G0 5

July 20-August 12 J1-J5 J6-J0 H

5

6 May 26-JULY 3 B1-B5 B6-B0 2 June 22-July 31 E1-E5 E6-E0 4 July 6-August 12 H1-H5 H6-H0 6

8 May 26-July 17 C1-C5 C6-C0 A June 22-August 12 F1-F5 F6-F0 E

10 May 26-July 31 V1-V5 V6-V0 T

12 May 26-AUGUST 12 T1-T5 T6-T0

11 May 30-AUGUST 8 SATURDAYS**

13 MAY 14-AUGUST 7 M1-M5 M6-M0 M

13 (77) MAY 18-AUGUST 12 NA-NM ZN-ZZ N

STUDY

ABROAD May 18-AUGUST 12 7

** There will be no classes on Friday, July 3 and Saturday, July 4, 2020

Dates Section Session ID

May 26-July 3 P1-P5 P6-0 8

May 26-July 17 Q1-5 Q6-0 Q

May 26-July 31 U1-5 U6-0 U

Session III July 6-August 12 W1-5 W6-0 W

SUMMER SESSION 2020 DATESMay 26 - August 12

SECTION* SECTION SECTIONNO. OF

WKS.

Session I

Social Work

01 or 03

*The numeric digit in the Section # (e.g.; A1, A6…) designates the time of the day the course is scheduled. Sections numbers 1-5 are during the day; 6-0 are

for evening courses beginning at 6:00 or later.

Session I Session II Session III

J

Summer Session 2020 Contact Hours for Planning Purposes 09/23/2019

Office of Summer & Winter Sessions (848) 932-7565

3 & 4 Credit Courses: 1st Session Days 4 Week Course – ALL CAMPUSES

Credits Times Days Dates Section

3 8:00am-10:55am

MTWTh (15 Classes) 5/26 – 6/19 A 10:00am-12:55pm 1:30pm-4:25pm

6 Week Course – ALL CAMPUSES Credits Times Days Dates Section

3

8:00am-9:50am MTWTh (23 Classes)

5/26 – 7/3 B 10:30am-12:20pm 1:00pm-2:50pm 1:00pm-5:00pm MW OR WF (11 Classes) 1:00pm-4:40pm TTh (12 Classes)

4 8:00am-10:30am

MTWTh (23 Classes) 11:00am-1:30pm 2:00pm-4:30pm


3


5/26 – 7/17 C 10:00am-11:20am 12:00pm-1:20pm 2:00pm-4:55pm MW (15 Classes) 2:00pm-4:45pm TTh (16 Classes)

4

8:00am-9:50am

MTWTh (31 Classes) 10:00am-11:50am 12:00noon-1:50pm


3 8:00am-9:05am

MTWTh (39 Classes) 5/26 – 7/31 V

10:30am-11:35am 1:00pm-2:05pm

12 Week Course – ALL CAMPUSES


3 8:00am-8:55am

MTWTh (46 Classes) 5/26 – 8/12 T

10:00am-10:55am 1:00pm-1:55pm

11 Week Course-SATURDAY– CAC CAMPUS

Credits Times Days Dates Section 3 8:30am-12:55pm Saturday (10 Classes) 5/26 – 8/12 T



3 & 4 Credit Courses: 1st Session Evenings


3 6pm-10:00pm MWF (11 Classes) 5/26 – 6/19 A

6pm-9:40pm TWF (12 Classes) TWTh (12 Classes)


3

6pm-10:00pm MW (11 Classes) 6pm-10:00pm MF (11 Classes) 5/26 – 7/3 B 6pm-9:40pm WF OR TTH (12 Classes)

6pm-8:45pm MWF (16 Classes)

4 6pm-9:35pm MWF (16 Classes)


3 6pm-8:55pm MW (15 Classes) 5/26 – 7/17 C 6pm-8:45pm TTh (16 Classes)

4 6pm-9:50pm MW (15 Classes) 6pm-9:35pm TTh (16 Classes)



3 6pm-8:20pm MW (19 Classes) 5/26 – 7/31 V 6pm-8:10pm TTh (20 Classes)



3 6pm-7:50pm MW (23 Classes) 5/26 – 8/12 T 6pm-7:50pm TTh (23 Classes)




3 & 4 Credit Courses: 2nd Session Days


3 8:00am-10:45am

MTWTh (16 Classes) 6/22-7/17 D 10:00am-12:45pm 1:30pm-4:15pm


3


6/22-7/31 E 10:30am-12:15pm 1:00pm-2:45pm 1:00pm-4:40pm MW (12 Classes) 1:00pm-4:40pm TTh (12 Classes)

4 8:00am-10:25am



3


6/22-8/12 F 10:00am-11:20pm 12:00pm-1:20pm 2:00pm-4:55pm TTh (15 Classes)

2:00pm–4:45pm MW (16 Classes)

4

8:00am-9:50am




3 & 4 Credit Courses: 2nd Session Evenings


3 6pm-9:40pm MWF (12 Classes) 6/22-7/17 D 6pm-9:40pm TWF (12 Classes) 6pm-9:40pm TWTh (12 Classes)


6pm-9:40pm TTh (12 Classes)

3 6pm-9:40pm MW (12 Classes) 6/22-7/31 E 6pm-8:35pm MWF (17 Classes)

4 6pm-9:25pm MWF (17 Classes) 6pm-9:10pm M T Th (18 Classes)


3 6pm-8:55pm TTh (15 Classes) 6/22-8/12 F 6pm-8:45pm MW (16 Classes) 6pm-7:55pm MWF (22 Classes)

4 6pm-9:50pm TTh (15 Classes) 6pm-9:35pm MW (16 Classes) 6pm-8:35pm MWF (22 Classes)



3 & 4 Credit Courses: 3rd Session Days


3 9:30am-12:50pm

MTWThF (13 Classes) 7/27-8/12 S 1:30pm-4:50pm



3 8:00am-10:45am

MTWTh (16 Classes) 7/6-7/31 G 11:00am-1:45pm 2:00pm-4:45pm



3 8:00am-10:55am

MTWTh (15 Classes) 7/20-8/12 J 10:00am-12:55pm 1:30pm-4:25pm


3


7/6-8/12 H 10:30am-12:20pm 1:00pm-2:50pm 1:00pm-5:00pm TTh (11 Classes) 1:00pm-4:40pm MW (12 Classes)

4 8:00am-10:30am




3 & 4 Credit Courses: 3rd Session Evenings


3 6:00pm-9:20pm MTWThF (13 Classes) 7/27-8/12 S


3 6pm-9:40pm MWF (12 Classes) 7/6-7/31 G TWF (12 Classes)

4 6pm-10:50pm MWF (12 Classes) TWF (12 Classes)


3 6:00pm-8:55pm MTWTh (15 Classes) 7/20-8/12 J


3 6pm-9:40pm MW (12 Classes) 7/6-8/12 H 6pm-10:00pm TTh (11 Classes) 6pm-8:35pm MWF (17 Classes)

4 6pm-9:25pm MWF (17 Classes) TWF (17 Classes)



2 Credit Courses: Evening

1st Session


2 6:00pm-9:40pm TTh (8 Classes) 5/26 – 6/19 A


2 6:00pm-8:25pm TTh (12 Classes) 5/26 – 7/3 B 6:00pm-8:40pm MW (11 Classes)

2nd Session


2 6:00pm-9:40pm TTh (8 Classes) 6/22-7/17 D 6:00pm-9:40pm MW (8 Classes)


2 6:00pm-8:25pm TTh (12 Classes) 6/22-7/31 E 6:00pm-8:25pm MW (12 Classes)

3rd Session


2 6:00pm-9:40pm MW (8 Classes) 7/6-7/31 G TTh (8 Classes)


Credits Times Days Dates Section 2 6:00pm-8:25pm MW (12 Classes) 7/6-8/12 H

6:00pm-8:40pm TTh (11 Classes) ** For 2 credit DAY courses, contact your course manager at 848-932-7565 for scheduling options



1.5 Credit Courses: Evening

1st Session


1.5 6:00pm-9:10pm MW (7 Classes) 5/26 – 6/19 A 6:00pm-8:45pm TTh (8 Classes)


1.5 6:00pm-7:45pm TTh (12 Classes) 5/26 – 7/3 B 6:00pm-8:00pm MW (11 Classes)

2nd Session


1.5 6:00pm-8:45pm TTh (8 Classes) 6/22-7/17 D 6:00pm-8:45pm MW (8 Classes)


1.5 6:00pm-7:45pm TTh (12 Classes) 6/22-7/31 E 6:00pm-7:45pm MW (12 Classes)

3rd Session


1.5 6:00pm-8:45pm MW (8 Classes) 7/6-7/31 G TTh (8 Classes)


Credits Times Days Dates Section 1.5 6:00pm-7:45pm MW (12 Classes) 7/6-8/12 H

6:00pm-8:00pm TTh (11 Classes) ** For 1.5 credit DAY courses, contact your course manager at 848-932-7565 for scheduling options

Documents

DATE: TO: FROM - Summer Session New Brunswick€¦ · Office of Summer and Winter Sessions Division of Continuing Studies Rutgers, ... (001-299) 01/16 SAS (300-599) 01/16 SAS (600-999)