Day of Caring 2015Thursday, May 14 & Friday, May 15

Introductions

• Sue Driscoll, Manager- Volunteer Engagement• Jennifer Schulte, Manager-Annual Campaign• Name, Company, # of years participated in Day

of Caring

Day of Caring 2015• Day of Caring is an event that supports United Way’s

mission to bring people together to improve lives and strengthen communities through volunteering

• A day when local businesses partner with nonprofit agencies to make a difference by completing volunteer projects

• A way for more volunteers to advance work in Education, Financial Stability and Health

• Community improvement

Benefits of participating• Introduction to

volunteering• Connects companies to

community needs• Team building opportunity• Employees feel good about

making a difference

UWECI Partnership Responsibilities

• Planning, administration and evaluation functions for Day of Caring

• Media coverage • Recruiting volunteers • Training agencies, company coordinators and

volunteers• Provide best practices and other resources

Agency Partnership Responsibilities

• Accurately represent and describe projects• Provide tools, materials necessary to complete

project when possible• Meet with company coordinator prior to DOC• Obtain liability and photo releases for

volunteers• Report volunteer hours and outcomes• Provide safe environment

Company Partnership Responsibilities

• Designate project leads• Register volunteers through Volunteer Now

site• Meet with agency project lead prior to DOC• Consistent communication to volunteers

Sponsorship Opportunities

• T-shirt Day of Caring sponsor ($500)• Sponsor materials for agency ($ amount cap)

Before the Day of Caring

• Agencies submit projects or their wish list• United Way approves projects and enters

projects online• Create Sneak Peek project list• Company prioritizes • Companies register for projects• UWECI will approve all company/agency

matches.

Register your volunteers

• Email will include date registration will open and the link to register.

• Please register your entire group at once for a project. If you have additional (or fewer) members after signing up, please notify the Agency.

• Please consider the opportunities that match the number of volunteers in your group first

• Small groups registering for larger project may prohibit larger groups from finding projects that will accommodate their size.

Click on the project

Read through the project informationClick on “Register”

Enter the number of volunteersClick save and continue

• Enter the name of your company• Enter your name and contact information in Participant !• DO NOT ADD any additional volunteers. We only need the name and contact information of the

Day of Caring project company coordinator. • Click “complete Registration” at the bottom when completed.

When the project is approved you will receive an email with the name of the agency contact

Connect with Agency

Communication

• You are the Day of Caring Connection to your group– Informed– Interested– Invested

• You are responsible for staying current with the agency and the planning– Maintain communication with the agency

• Rain date or contingency plan (discuss with agency in advance)

Volunteer Comments

• All details were not verified ahead of time by company coordinators, so time was wasted finalizing details

• Make sure that the location details are clearly communicated prior to the event.

• Signing in and completing waivers took a while• Assignment was not clear until that day on how to dress or if

supplies were needed• Provide phone #’s of teammates to improve communications• The communication between the coordinators and

volunteers was outstanding - very friendly and helpful.

Agency Comments

• Not able to connect with company coordinator prior to day

• Company backed out at last minute and left us in a tough position

• Company contacted us directly prior to registering for project, caused confusion

• The volunteer numbers changed a lot. This made planning a challenge

Volunteer T-shirts

• All volunteers receive t-shirt

• April 10 Deadline to submit sizes

• T-shirt pickup Monday, May 11 & Tuesday, May 12, 7:30-4:30 at UWECI

Dates to Remember

• Company registration opens up 4/6• T-shirt size deadline 4/10• Companies register by end of April • Site visits by 5/10• Day of Caring 5/14 & 5/15• Volunteer survey complete by 5/20

Day of Caring

• Share your companies stories• Additional questions or comments

• Company Contact – Jennifer Schulte(319) 398-5372 ext. 811, jschulte@uweci.org

• Agency Contact - Sue Driscoll(319) 398-5372 ext. 822, sdriscoll@uweci.org