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For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009 Deming Public Schools Construction Report March 2009 From the Superintendent Harvielee Moore This is the third “DPS Public Information Bulletin” intended to give you information on Deming Public Schools’ goal to provide a quality education conducive to the success of all students. It is very important to us that we communicate with our parents and community members the facts about the efforts of our staff and students. The Board of Education of Deming Public Schools is committed to safe, modern schools for our students. Since 2004, when I became Superintendent, district efforts to meet the Board of Education goal to provide quality schools for the students of Luna County have resulted in building and opening three new schools, Bataan Elementary, Red Mountain Middle and Ruben S. Torres Elementary. Memorial Elementary has been completely renovated, inside and out. We have replaced the roof at Chaparral Elementary and have improved parking for parents, community and staff at Bell Elementary. A fourth new school, Columbus Elementary, is nearing completion and is scheduled to open at the end of July 2009. These projects resulted from the support of many including: the voters of Luna County, DPS Board of Education, City, County and Village elected officials; New Mexico State Legislature, Public School Capital Outlay Council, Public School Facilities Authority, and DPS staff, architects, engineers, maintenance and leadership teams. Your on-going support of Deming Public Schools is appreciated. It is important to us that you understand the changes occurring in today’s education and the challenges facing us every day. If you have an unanswered question or require additional information about this bulletin, please contact Brian Michael Dunnihoo, Director of Facilities and Construction Management, at [email protected] or 575-546-8841. From the President of the DPS Board of Education David McSherry Look around your neighborhood, or any area with a concentration of houses and buildings. You will most likely see a variety of building shapes, sizes, ages, and uses. Yet each of these homes, businesses, churches, and schools serves our community and its needs. Their owners are proud of them and keep them up to the best of their ability. Even though each type of building may require a different method of upkeep, we perform the required maintenance needed to extend the life of the building. Maintenance can take up a good portion of our budget, and replacement is expensive. Eventually, though, any building will become partially or fully obsolete due to a combination of wear and tear, technological advances, and even social and legal advances. At some point in time, the owners of any building are faced with the financial and personal decision of whether to renovate or replace it. Do we move out of the “starter” home to a new house or fix up what we have, do we renovate our beloved old church or crank up the enchilada dinners for a new building fund, do we keep the old store that grandpa built or build new out on the freeway exit. Either way, there must be funding for this, either through savings or a financial windfall. At Deming Public Schools, we have a great maintenance department. For years, they have kept our buildings in service and in great shape. They have done this with a small crew and the limited funding our district has for maintenance. In NM public education is funded by the State government and the citizens of each district. Classroom education is funded almost entirely with State funds, construction of schools is funded through a combination of State and district funding, and maintenance is funded mostly by local funding. After exhausting the small amount of local maintenance money available each year, additional maintenance spending robs directly from classroom funding. There is very little opportunity to “save up” funding for new school construction. In fact, a few years ago, the State actually reached out and took back money from many districts’ savings. For a district to build a new school, it must take advantage of any and all financial windfalls. The State of NM has come up with a method to manage the construction and maintenance of all State public school buildings in cooperation with each school district. This management method, put in place through the PSFA, the Public Schools Facilities Authority, is based on the need to give each student in New Mexico a safe and educationally adequate school while maximizing the value received for the public funding. Over 700 schools are spread out across the 89 school districts, from Animas to Albuquerque to Aztec, Santa Fe to San Jon, Dexter to Deming. Some schools are old, and some not so old, and they come in all shapes and sizes. Now all are managed in a consistent manner through a partnership between each district and the State. The State has, through the foresight of those who manage its resources, some funding dedicated to school building construction. This provides districts truly in need of construction funding the very “windfall” of funding needed to build new schools or renovate old ones. In the Deming Public School District, the Office of Construction Management oversees the management of all construction projects from conception to completion. This department knows the needs of our district, works through the State regulations and requirements, coordinates with the contractors, and delivers the district a high quality finished project that meets our needs. This professional approach to building schools has maximized the value received by the citizens of our district and our State. From the Office of Construction Management Deming Public Schools has seen a tremendous amount of construction over the past five years. The construction program followed the District’s five-year Facility Master Plan and addressed issues at every school. The District built four new schools and completely remodeled another. We replaced roofs, increased parking, upgraded playground equipment and built new athletic fields. The majority of the funding came from State grants. None of this could have happened without the cooperation and support of a great many people. The District staff worked closely with the Public Schools Facility Authority, architects and engineers to complete these projects. All of these groups of people worked very well together to provide improved facilities for our students. We were also fortunate to work with so many Principals and Administrators that kept their schools running efficiently in the midst of construction. Our thanks go out to these leaders for their patience and support. Mission Statement The mission of the Office of Construction Managem tion within the district. The measure of success is to: (1) Produce a quality product, (2) Delivered on time, (3) Within budget, and (4) With no lost time injuries. Producing quality construction projects requires accurate plans and specifications; knowledgeable contractors and the proper materials for the job. Completing a project in the time allotted is accomplished through good communication and close coordination with everyone involved. Bringing a project in on budget is accomplished by avoiding unnecessary changes and delays in the schedule. Keeping a project free of lost time injuries requires risk assessment, strict adherence to safety standards and constant attention to detail. Brian Michael Dunnihoo ent is to oversee construc

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Page 1: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Deming Public Schools Construction Report

March 2009 From the Superintendent Harvielee Moore

This is the third “DPS Public Information Bulletin” intended to give you information on Deming Public Schools’ goal to provide a quality education conducive to the success of all students. It is very important to us that we communicate with our parents and community members the facts about the efforts of our staff and students. The Board of Education of Deming Public Schools is committed to safe, modern schools for our students. Since 2004, when I became Superintendent, district efforts to meet the Board of Education goal to provide quality schools for the students of Luna County have resulted in building and opening three new schools, Bataan Elementary, Red Mountain Middle and Ruben S. Torres Elementary. Memorial Elementary has been completely renovated, inside and out. We have replaced the roof at Chaparral Elementary and have

improved parking for parents, community and staff at Bell Elementary. A fourth new school, Columbus Elementary, is nearing completion and is scheduled to open at the end of July 2009. These projects resulted from the support of many including: the voters of Luna County, DPS Board of Education, City, County and Village elected officials; New Mexico State Legislature, Public School Capital Outlay Council, Public School Facilities Authority, and DPS staff, architects, engineers, maintenance and leadership teams. Your on-going support of Deming Public Schools is appreciated. It is important to us that you understand the changes occurring in today’s education and the challenges facing us every day. If you have an unanswered question or require additional information about this bulletin, please contact Brian Michael Dunnihoo, Director of Facilities and Construction Management, at [email protected] or 575-546-8841. From the President of the DPS Board of Education David McSherry

Look around your neighborhood, or any area with a concentration of houses and buildings. You will most likely see a variety of building shapes, sizes, ages, and uses. Yet each of these homes, businesses, churches, and schools serves our community and its needs. Their owners are proud of them and keep them up to the best of their ability. Even though each type of building may require a different method of upkeep, we perform the required maintenance needed to extend the life of the building. Maintenance can take up a good portion of our budget, and replacement is expensive. Eventually, though, any building will become partially or fully obsolete due to a combination of wear and tear, technological advances, and even social and legal advances. At some point in time, the owners of any building are faced with the financial and personal decision of whether to renovate or replace it. Do we move out of the “starter” home to a new house or fix up what we have, do we renovate our

beloved old church or crank up the enchilada dinners for a new building fund, do we keep the old store that grandpa built or build new out on the freeway exit. Either way, there must be funding for this, either through savings or a financial windfall. At Deming Public Schools, we have a great maintenance department. For years, they have kept our buildings in service and in great shape. They have done this with a small crew and the limited funding our district has for maintenance. In NM public education is funded by the State government and the citizens of each district. Classroom education is funded almost entirely with State funds, construction of schools is funded through a combination of State and district funding, and maintenance is funded mostly by local funding. After exhausting the small amount of local maintenance money available each year, additional maintenance spending robs directly from classroom funding. There is very little opportunity to “save up” funding for new school construction. In fact, a few years ago, the State actually reached out and took back money from many districts’ savings. For a district to build a new school, it must take advantage of any and all financial windfalls. The State of NM has come up with a method to manage the construction and maintenance of all State public school buildings in cooperation with each school district. This management method, put in place through the PSFA, the Public Schools Facilities Authority, is based on the need to give each student in New Mexico a safe and educationally adequate school while maximizing the value received for the public funding. Over 700 schools are spread out across the 89 school districts, from Animas to Albuquerque to Aztec, Santa Fe to San Jon, Dexter to Deming. Some schools are old, and some not so old, and they come in all shapes and sizes. Now all are managed in a consistent manner through a partnership between each district and the State. The State has, through the foresight of those who manage its resources, some funding dedicated to school building construction. This provides districts truly in need of construction funding the very “windfall” of funding needed to build new schools or renovate old ones. In the Deming Public School District, the Office of Construction Management oversees the management of all construction projects from conception to completion. This department knows the needs of our district, works through the State regulations and requirements, coordinates with the contractors, and delivers the district a high quality finished project that meets our needs. This professional approach to building schools has maximized the value received by the citizens of our district and our State. From the Office of Construction Management

Deming Public Schools has seen a tremendous amount of construction over the past five years. The construction program followed the District’s five-year Facility Master Plan and addressed issues at every school. The District built four new schools and completely remodeled another. We replaced roofs, increased parking, upgraded playground equipment and built new athletic fields. The majority of the funding came from State grants. None of this could have happened without the cooperation and support of a great many people. The District staff worked closely with the Public Schools Facility Authority, architects and engineers to complete these projects. All of these groups of people worked very well together to provide improved facilities for our students. We were also fortunate to work with so many Principals and Administrators that kept their schools running efficiently in the midst of construction. Our thanks go out to these leaders for their patience and support.

Mission Statement The mission of the Office of Construction Managem tion within the district. The measure of success is to: (1) Produce a quality product, (2) Delivered on time, (3) Within budget, and (4) With no lost time injuries. Producing quality construction projects requires accurate plans and specifications; knowledgeable contractors and the proper materials for the job. Completing a project in the time allotted is accomplished through good communication and close coordination with everyone involved. Bringing a project in on budget is accomplished by avoiding unnecessary changes and delays in the schedule. Keeping a project free of lost time injuries requires risk assessment, strict adherence to safety standards and constant attention to detail.

Brian Michael Dunnihoo

ent is to oversee construc

Page 2: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

The District contracted with Alley & Associates for architectural design and engineering services. Their services also included project management during construction. They worked closely with the general contractors to ensure compliance with the plans and specifications. Architect and Engineers

The Architect produced quality plans and specifications in a timely manner. They assisted in developing bid packages and publishing them for the District. They developed estimates and worked closely with the District to develop complete and realistic project budgets. Their work in the field was invaluable to the success of the projects. The Architect stayed on top of all the design and construction issues and executed change orders in a timely and efficient manner. They worked very closely with District staff and engineers to resolve issues as quickly as possible. The District worked with a number of excellent contractors, many of them from Luna County. Each of these companies did an outstanding job delivering quality projects that met the needs of the District. Our contractors

took pride in their work and built to code. They consistently passed the Construction Industries Division (CID) and State Fire Marshall (SFM) inspections. They worked diligently to keeps costs within budget and offers suggestions on ways to improve the overall project. With the exception of delays caused by weather or major changes in the scope, the projects stayed on schedule. Our contractors did what it took to accommodate the needs of the District, often working weekends and holidays to avoid disruption to school operations. To our knowledge, none of the contractors reported any lost-time injuries. This is a testimony to their professionalism, diligence and care in keeping the job site safe.

* Myles Kraenzel, Michael Chavez and Benny Ornelas inspecting Deming Intermediate School

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For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Office of Construction Management Brian Michael Dunnihoo Director of Facilities and Construction Management

The District completed projects totaling more than fifty million dollars in the past five years. The District earned a reputation at the state level for excellence in construction management enjoyed by very few school districts. The District staff serves on the State Project Development Advisory Committee and State Adequacy Standards Committee with the New Mexico Public Schools Facility Authority. These committees have made great strides in shaping construction policy that benefits every school district in the state. In the area of fiscal management, the District achieved the unique distinction of having received the highest State capital outlay award several years in a row. In the past five years the District was awarded construction grants in excess of one hundred million dollars. Each year the District receives exemplary reviews on its annual fiscal audits, particularly in the area of construction financing. We recently underwent a State review and financial reconciliation of all major construction projects that

the State participated in funding. That State review concluded that the District’s accounting was clean and consistent with the State grant requirements for each of the projects. The spreadsheet below is a compilation of the budgets for the State projects. Year

Major Construction Projects State Share (Grants) District Share Total Cost Square Foot Size

2004 New Bataan Elementary $5,400,000 $1,200,000 $7,600,000 67,000

2005 New Red Mountain Middle School

$14,200,000 $2,100,000 16,300,000

127,000

2006 Memorial Elementary Remodel

$3,000,000 $1,300,000 $4,300,000 36,280

2007 Chaparral Elementary Roof Replacement

$687,000 $217,000 $904,000 53,108

2008 New Ruben S. Torres Elementary

$8,300,000 $2,900,000 $11,200,000 67,000

2009 New Columbus Elementary $10,000,000 $4,500,000 $14,500,000 69,000

Current Program Costs

$41,587,000 $12,217,000 $54,804,000 419,388

Proposed New Deming High School

$59,600,000 19,200,000 $80,000,000 300,000

Total Construction Program $101,187,000 $31,417,000 $134,804,000 719,388

Construction Costs The cost of construction has more than doubled over the past five years. Given our global economy this trend does not appear to be changing. It basically comes down to supply and demand. The larger international projects offer a greater market for the suppliers and therefore take precedence over smaller domestic projects. Steel and copper from the United States is being marketed more aggressively to nations around the world. Concrete that the United States used to receive from Mexico is being diverted to countries like Dubai and China who have engaged in multi-billion dollar “mega-construction projects”. Add to that mix a limited number of local contractors, and you have “a perfect storm” for increasing construction costs. Complete List of Projects

Maintenance Department Projects Many of the projects listed above were accomplished using Maintenance personnel. Under the leadership of Benny Ornelas and Tom Arenibas, the district maintenance team of carpenters, masons, plumbers and electricians were able to construct many projects that saved the District thousands of dollars.

The following is a list of some of the projects completed by DPS Maintenance: Deming High School: Band Room Remodel, Field House Sidewalk, Handicap Access Ramp Hofacket Mid-High: Small Storage Building (Picture Shown) Deming Middle School: Handicap Access Ramp Ruben S. Torres Elementary School: Sidewalk Additions, Tree Irrigation Project Martin Elementary School: Playground Equipment Relocation Bell Elementary School: School Sign Concrete Pad Bataan Elementary School: Large Storage Building, Tree Irrigation Project My Little School: Bathroom Addition Red Mountain Middle School: Sidewalk Access to Playfield, Bus Staging Area Smith Elementary School: Playground Equipment Relocation Administration Building: Flag Poles Installation Credit Union: Bathroom Addition

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For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Outreach Program The District maintains an aggressive outreach program, regularly interfacing with a construction. STATE LEVEL State Senators and Representatives State Fire Marshall (SFM) - Inspectors Construction Industries Division (CID) - Inspectors NM Department of Transportation (DOT) - Engineers Public School Facility Authority (PSFA) – Entire Staff Public Schools Capital Outlay Council (PSCOC) - Members Cooperative Education Services (CES) - Staff State Engineers Office (OSE) - Staff NM Border Authority - Staff NM Border Patrol - Staff NM Department of Health – Staff

LOCAL LEVEL Village of Columbus: Mayor, Utility Director, Grant AdmiCity of Deming: Mayor, City Administrator, Utility Director and City Engineer County of Luna: County Administrator, Roads Supervisor, Utilities Supervisor Columbus Cooperative: Project Managers and Account Managers PNM New Mexico Service Company: Project Managers and Account Managers SW Regional Soils and Water Conservation District: Project Managers and Staff SW Regional Planning Commission: Project Managers and Staff Deming Fire Department: Fire Chief Deming Police Department: Police Chief and Officers Luna County Sherriff Department: Sherriff and Deputies Sunshine Volunteer Fire Department: Staff

large number of State and local agencies on matters affecting school

nistrator

The District’s outreach program also includes presentations to local civic organizations such as Rotary and Deming Coalition to keep them apprised of our progress with various projects. The District routinely speaks to community groups, PTO meetings and various other community functions. Partnership with City, County and Village

The District maintains strong relationships with the City, County and Village in pursuit of our common interests. We have partnered with these municipalities on a number of projects from the Sewer Extension in Columbus to the Safe Routes to Schools Program with the City. The District is currently working closely with NMDOT and the Village of Columbus on a project to provide a left turn lane on Highway 11 leading to the new school in Columbus.

In the spirit of partnership, the District staff sits on both City and County advisory committees for traffic planning to road improvement. The City and County municipal leaders likewise sit on the District Project Design and Blue Ribbon Planning Committees for school construction.

Our commitment to partnering with the municipalities is underscored by the numerous Memorandums of Understanding and Agreement that we have made together with these organizations in the past couple years. The most recent example of this partnership can be seen in the reutilization of excess portable buildings that were donated to the City, County and Village for their use. The District understands the larger projects have a far-reaching effect on communities and are viewed as community development projects. The District is committed to keeping the municipalities informed and to working closely with them in our construction decisions as they relate to the larger community. Partnership with Local Businesses Local business leaders continue to partner with the District to find solutions for building needs. Our thanks go out to these business leaders for their commitment to Deming Public Schools.

NEW SCHOOLS Deming Public Schools has been fortunate to receive sizable capital improvement (construction) awards from the State to repair and replace our old schools over the past five years. Our construction program started in earnest in 2004 with the construction of the first new elementary school in over 38 years. Bataan Elementary is an innovative prototype design that offers features not found in other schools. It is designed to be as safe, secure and energy efficient as possible. The centralized courtyard concept offers a secure central gathering area and provides natural lighting to all classrooms. The cement block walls and standing metal seam roof construction ensure a solid building that will last for many decades. The electrical and data communications networks are designed to meet all the demands of the foreseeable future. The geothermal system is considered by most to be the state-of-the-art heating and cooling solution for large buildings in the Southwest. The school is modestly landscaped with water retentive trees and shrubbery indigenous to this arid climate. Both Ruben S. Torres Elementary and Columbus Elementary schools are based on the Bataan prototype design with only minor changes.

New Bataan Elementary School

* DPS briefs Deming

* Frank Milo (Principal) oversees the removal of portables from Memorial Elementary School

* DPS meets with NMDOT, architects and engineers, * Ted Burr meets with Columbus Mayor Espinosa, Village and County officials on road and sewer extension project

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For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

New Bataan Elementary School

New Ruben S. Torres Elementary School

This school is very similar to Bataan but also incorporates some new features such playground equipment area. The District added a row a trees on the perimeter of the school that wgrown. Our thanks go out to the local Coca-Cola Company for donating the school sign at the entrance.

New Columbus Elementary School (Nearing Completion)

as an outdoor garden classroom and an additional ill serve as a wind break when they are full

Page 6: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

New Columbus Elementary

* Myles Kraenzel (Alley Assoc.) meets with Bob Carson (GenConDonald Black (B&H) meets with Bob and Myles

* Brian Dunnihoo (DPS) inspects building * GenCon, Deming Excavation and Alley Associates meet * Bob Carson works with plans

Columbus Elementary School Current Stage of Construction

), * Benny Ornelas (DPS) meets with Mayor Espinosa (Village of Columbus) and Hector Madrid (Principal), *

New Red Mountain Middle School In 2005 the District began construction of Red Mountain Middle School. This 127,000 square foot facility is the first new middle school built in 49 years and is designed to house 1,000 students. In 2007 the District installed a synthetic turf playfield at the school. In 2008 the State paid (with no local matching funds) to add a full preparation kitchen to the school.

* Benny Ornelas (DPS) and Tom Arenibas (DPS) meet with representatives of Lone Mountain Contracting and Greenhouse on landscaping project, * Students in Gymnasium

Page 7: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Memorial Elementary School Remodel Project In 2006 the District began renovation of Memorial Elementary School. The first phase of that project involved asbestos removal. When the renovation began, it was discovered that the infrastructure (plumbing and electrical) was in worse condition than originally anticipated. The District was forced to go back to the State and request more money as the scope of work grew significantly. Once additional funds were secured, work began to replace the plumbing, electrical and mechanical components of the building. The renovation proceeded in phases alternating between asbestos remediation and renovation. Students and staff moved from portables to renovated facilities as each phase was completed. Funding and phasing drew the project out to almost two years. During this time the staff and students were very patient with the whole process. The final scope of work included a new roof, thermostatically controlled air-conditioned rooms, energy efficient lighting systems; remodeled classrooms, front office and library. The building is equipped with a fire sprinkler system, emergency lighting, exit signage and doors with security hardware.

* Frank Milo (Principal) inspects roof, * Dona Irwin (State Representative), Harvielee Moore (District Superintendent), Rick Holdridge (County Commissioner), and Frank Milo (Principal) at Grand Opening, * Linda Hutto (Tatsch), Brent Flenniken (PSFA), and Frank Milo at weekly meeting * Mark Williams (PSFA) tours project

Page 8: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Chaparral Elementary School Roof Replacement Project

In 2007 the District replaced the roof at Chaparral Elementary School. The project presented the architect and contractor with a number of challenges. Because the school building had many additions over the years, the roof had been constructed with a number of different underlayment materials. The scope of work changed with each pod the contractor worked on. Never-the-less, the contractor hit the ground running and worked weekends and holidays to keep the project on schedule and to reduce disruption to staff and students. Unlike the roof replacement project at Memorial Elementary in which we were able to relocate students to portables, the project at Chaparral caused some disruption to school operations. In the end, however, the school received a very good roof at a good price.

* Brian Dunnihoo inspects roof, * Cliff Cripes (Crenshaw) discusses roofing issues with the team

* Jason Miller (Alley & Assoc.) meets with Ed Wise (Lone Mountain) and others, * Mark Williams (PSFA) tours the project

Deming High School Project

itect)

* Brian Dunnihoo meets with PSFA staff in Albuquerque to discuss project concerns, * District staff addresses Public Schools Capital Outlay Council (PSCOC) in Santa Fe on the high school application

* Robert Gorrell PSFA Director meets with District staff on High School application, * Lalo Mendoza expounds on problems at DHS to PSFA visiting staff and Rem Alley (Arch

Page 9: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

Due Diligence The District exercised considerable “due-diligence” in its decision to replace the high school. Although the project is on hold, it is important to understand how the District arrived at its decision to replace the high school. The entire process covered a span of over three years and involved countless hours in design and planning. The process involved engineering studies, school board work sessions and briefings to the State. Most of the work happened behind the scenes by architects, engineers, surveyors, project managers, District and community leaders.

* Construction Committee Meeting, Myles Kraenzel (Alley & Associates), Brent Flenniken (PSFA), DPS Superintendent and Staff, and Ruben S. Torres (Board of Education)

The New Mexico State capital improvement program began in earnest in 2001 when the State hired a company (3DI) to conduct an assessment of all the school buildings in New Mexico. From that survey they built a Facility Assessment Database (FAD) of information outlining “facility issues” at each of the schools in the State. Those issues were given a weighted value based on their merit according to a specific set of criteria, and each building was eventually given a ranking number, with the lowest number indicating the school building with the greatest need. Those rankings became known as the New Mexico [School Building] Condition Index (NMCI). Each year districts are required to update the FAD with current information about their buildings, and each year the Public Schools Facility Authority (PSFA) re-ranks the schools. Annually the State tries to fund the top 100 schools with the greatest needs. As these schools are funded, the remaining schools move up the list to be considered for State matching funds. In 2005 we reported to the State on the condition of the mechanical, electrical, plumbing and roof systems at the high school. We also reported on the high school’s space needs based on enrollment and the existence of “portable” buildings being used for classrooms. The PSFA came to Deming to verify these conditions. They toured the facilities, climbed on roofs, looked in mechanical rooms and listened to stories about systems that failed on a regular basis or roofs that leaked every time it rained. In addition they took measurements of all the areas under consideration. Nothing was left to speculation or biased interpretation. The on-site assessments involved teams of people and extensive documentation to validate the condition of these systems. These efforts were the beginning of a process that would prove to take several years to complete. The District’s initial plan was to repair the building systems (plumbing, electrical, roof, etc.). When the District assessed the cost of repair, it became clear that it would be more cost effective to replace them. This started the discussions on replacing the building altogether. The District looked at building at the existing location and determined that the disruption to classes and concern for student safety made the existing site less than desirable. In addition, the architects and engineers made it clear the District needed considerably more space to build the new facilities and emphasized the problems with the existing infrastructure. At this point, the District looked for another place to construct the school. Eventually the District located a parcel of land large enough to accommodate the needs of a high school. Given the benefits of building at a new location and the disadvantages of trying to make a new school fit at the existing location, the decision was made to move the school to a new site.

* Damaged ceiling tiles from roof leaks, * Security issues with non functioning doors

* Flooded parking lot, *Deteriorated roof surface

The following is a list of the major activities associated with the project: • Building Assessment Survey by Independent Consultant 3DI • Facility Assessment Database Surveys by PSFA and DPS • On-site Surveys with PSFA and DPS Representatives • Several Site Visits from PSFA and PSCOC Representatives • Three Annual Applications to PSFA/PSCOC by District Staff • Facility Master Plan Update by State Recognized Consultant • Maintenance Master Plan Update by District Staff • Growth and Enrollment Study by State Recognized Consultant • Fatal Flaw Study of New Site by Licensed Professional Engineer • Fatal Flaw Study of Existing Site by Licensed Professional Engineer • Feasibility Study of New Site by Licensed Professional Engineer • Feasibility Study of Existing Site by Licensed Professional Engineer • Bond Campaign Briefings to over 52 Community and School Groups by DPS Staff • Bond Election and Post Bond Election Analysis by Independent Consultant • Post Bond Election Surveys by Independent Consultant • Coordination Meetings with the City and County between Engineers, Staff and Leadership • Side-by-side Comparison Studies by District Staff, Architect and Engineer • School Board Work Sessions with Presentations by Staff, Architects and Consultants • Education Specifications Workgroup lasting 16 weeks and involving over twenty Community and Staff Individuals * Aerial view of Deming High School, Hofacket, and Deming Intermediate School

Summary Remarks The District has spent the last five years working to improve the facilities for our teachers and students. Buildings programs are not intended to be an end in themselves but rather a part of a larger goal to provide better working and learning environments for the 742 school employees and 5,400 students that occupy these buildings every day. The District believes these employees and

* Harvielee Moore speaks to Columbus Elementary staff

Page 10: Deming Public Schools Accountability Reportdemingis.sharpschool.net/UserFiles/Servers/Server_939083/File/Documents... · From the Office of Construction Management Deming Public Schools

For more information: www.demingps.org DPS Public Information Bulletin #3 February 26, 2009

students deserve the best we can give them. The School Board and Superintendent had the vision to pursue funds to improve these buildings while funding was available from the State. The District leadership knew that State funding would not always be available to do the kind of work that was needed to replace our older buildings. But like their predecessors over fifty years ago (when most of our schools were first built), they understood that our teachers and students deserve the best that we can provide them. As it turns out, their insights were correct. The windfall of funding we have seen from the State over the past several years has largely come to an end. The State is looking to build much smaller projects in the near future. The District will continue to make improvements to our facilities as our budget allows. The projects, however, are expected to be smaller in scope and may take longer to accomplish. The District recognizes the growing importance of using the skills of our entire staff to reduce operating costs and to extend our construction dollars in every way possible. The Director of Facilities and Construction Management is Brian Michael Dunnihoo. He is a Licensed General Contractor with three decades of construction experience. He came to the District after spending twenty years with the US Army Corps of Engineers. He holds a Masters Degree and has been working and living in Deming for the past eight years. Mr. Dunnihoo can be reached for questions and comments concerning our District construction program at the following address and phone numbers.

Deming Public Schools Board of Education

David McSherry, President Anne Keeler, Vice-President Bayne Anderson, Secretary Ruben S. Torres, Member

Dr. Andy Hernandez, Member

Deming Public Schools Administrative Team

Cabinet

Harvielee Moore, Superintendent

Mary Lou Cameron, Associate Superintendent of Support Services and Community Resources Nancy Patterson, Associate Superintendent of Human Resources

Ted Burr, Associate Superintendent of Finance Dana Irby, Associate Superintendent of Instructional Services

Directors

Mike Ellis, Director of Activities & Athletics Dianna Peterson, Director of Accounting Teri Trejo, Director of Accountability and Assessment Benny Ornelas, Director of Maintenance

Mike Chavez, Director of Bilingual Education Ginger Jones, Director of Nutrition Services Javier Milo, Director of Federal Programs Ragena Blankenship, Director of Technology Beth Boggs, Director of Special Education Ray Trejo, Director of Transportation

Brian Michael Dunnihoo, Director of Facilities & Construction Management

Schools

My Little School (3-4 yr olds)

Elizabeth Boggs, Principal

905 S Zinc Deming, NM 88030

(575) 543-1014

Chaparral Elementary (K-5) Denise Wilkin, Principal

1400 E Holly Deming, NM 88030

(575) 546-2047

Ruben S. Torres Elementary (K-5) Vicki Chavez & Patricia Gonzales,

Co-Principals 1910 8th St NW

Deming, NM 88030 (575) 544-2723

Deming High School (9-12)

Janean Garney, Principal

1100 S Nickel Deming, NM 88030

(575) 546-2678 Bataan Elementary (K-5)

Deborah Robertson, Principal

2200 Hwy 418 SW Deming, NM 88030

(575) 544-0900

Columbus Elementary (K-6) Hector Madrid, Principal

P.O. Box 210 Columbus, NM 88029

(575) 531-2710

Deming Intermediate (6) Denise Ruttle, Principal

500 W Ash Deming, NM 88030

(575) 546-6560

Bell Elementary (K-5) Marlene Padrón,

Principal 1000 E Maple

Deming, NM 88030 (575) 546-9712

Memorial Elementary (K-5) Frank Milo, Principal

1000 S Tenth Deming, NM 88030

(575) 546-2502

Red Mountain Middle (7-8) Robin Parnell, Principal

2100 Hwy 418 SW Deming, NM 88030

(575) 546-0668

Brian Michael Dunnihoo, Director501 West Florida, Deming, NM 88030

Cell Phone: 575 494-5981

Office Phone: 575 546-8841 x 1060

Office Fax: 575 546-6786

E-mail: [email protected] UH