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Department of Administrative Services. October 1, 2012. Office of Fleet Management Ed Finnegan Director. Providing Value to a Decentralized Fleet . Who are we?. “ State can’t say how many vehicles it has !” AJC headline, circa 2001. - PowerPoint PPT Presentation
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October 1, 2012
Department of Administrative Services
Office of Fleet Management
Ed Finnegan Director
Providing Value to a Decentralized Fleet
Georgia Department of Administrative Services
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Who are we?
• “State can’t say how many vehicles it has!” AJC headline, circa 2001.
• No records of who had what vehicles and what the associated costs were.
• Governor creates the Office of Fleet Management within DOAS.
• “In cooperation with the Office of Planning and Budgets, OFM oversees the purchase, use, utilization, fuel and maintenance of all state owned vehicles.”
Georgia Department of Administrative Services
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Method and Goal• OPB sets the policy and OFM
measures compliance.• One goal: reduce the cost of the
state’s fleet.
Georgia Department of Administrative Services
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Obstacles
Of the 20,000+ vehicles:• 6,077 are 15 yrs or older.• 11,538 are over 10 years old• The average is 9.75 yrs.• 2,350 have more than 200,000 miles
Cost of bringing our fleet into a 7 yr lifecycle?More than $300,000,000.
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How are we structured?
• We are upside down!• Expertise in maintenance is at the agency level.• They know vehicles. We know data.• 160 agencies. 150 fleets from 4300 to 1.• OFM has had 5 past Directors in 10 yrs all trying
to centralize the fleet.• Time to change course.
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Why we think they need us
• For some, they are too small to have a real Fleet Manager.
• For the larger ones, we can drive their costs down with the data we collect.
• We use the power of large #’s to secure better deals on oil changes, tires, body repairs, fuel, etc.
• We offer programs to save them money.
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Fleet Programs• VITAL• ARI Maintenance Program• Wright Express Fuel Card Program• Report My Driving Sticker Program• Auto Physical Damage Program
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ARI Maintenance• “Hard” savings through national discounts and
reductions to estimates = 2x’s the cost of the program.
• “Soft” savings = 4x’s the cost of the program.• Special pricing at Jiffy Lube, Mieneke and
Econo-lube can save the state $1,000,000.• Driver Excellence Program spotlights good
driving habits and efficient fuel use while distributing safety reminders weekly.
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Wright Express Fuel Card• 2/3 of the $72,000,000 is for state vehicles.• Tracks nationwide purchases: time, date,
location, employee, vehicle, type/quantity of fuel.
• Strips taxes at point of sale.• Purchase alerts and profiles stop/limit sales.• Provides real-time price comparisons.
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WEXOnline® > Tool Kit > Fuel Price Mapping
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How we communicate our value.
• Quarterly Snapshots-stats about their business.
• Weekly Blasts-reminders of ongoing projects, new product information and success stories from the agencies.
• The Forum- message board. Connects fleet managers to ARI experts, to OFM staff and to Each Other.
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The Big Picture Risk, Safety, and Fleet Must Be Connected.• If you self-insure, the benefits will be
immediate.• If you use the marketplace, the savings will be
just as real.• We have two programs that support this theory: Report My Driving and Auto Physical Damage.
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Report My Driving
• Identifies poor habits and trends.• Provides complaint-specific training.• Provides a library of training material to
all state employees.• Puts a supervisor in the car with every
employee.• In 3 years, claims have been reduced by
38%.• Savings of approximately $4,000,000.
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Auto Physical Damage Coverage
• 11,000 state vehicles on the program.
• Provides a finite expense for all accidents.
• Cuts downtime.• Manages losses.• Manages condition of Fleet.
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Questions & Answers
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Good Intentions?• Want to “green” up your Fleet?• What would that cost?• Electric, Propane, or CNG?• Is their funding available?• Is this really feasible?• Where do you start?
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Right Here! The Committee for Clean Vehicles in Georgia • Provides the structure to get started.• Provides the technical expertise.• Provides the financial opportunities.• Provides safety and education material.• Provides a feasibility study. It’s a one stop shop for Going Green!
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A Unified Strategic Public/Private Partnership
TECHNICAL
FINANCE
PROJECTS
MEMBERSHIP
LEGISLATION
EDUCATION/ SAFETY
COMMITTEE FOR CLEAN VEHICLES IN GEORGIA
STEERING COMMITTEE
A Unified Strategic Public/Private Partnership
COMMITTEE FOR CLEAN VEHICLES IN GEORGIA
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We’re New.• So new, that our site is under
construction.• Contact
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