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REPUBLIC OF THE PHI LIPPINESDEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARYMANILA

7 January 1988

Series

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SUBJECT: Submission ofPersonne~ ManagementReport~ and OtherDocuments, _and Updatingof 201 Files ofPersonnef----

DEPARTMENT Q

~O.

'\,TO ALL Undersecretaries

Assistant SecretariesBureau DirectorsRegional DirectorsProject ManagersDistrict and City Engineers, andOther Officials ConcernedThis Department

In order to maintain complete and up-to-datepersonnel records, and as ready data for a computer-based Personnel Information System, it is herebydirected that the following be submitted to thisOffice (Attention: Personnel Division, Administrativeand Manpower Managem~nt Service):

1. DPWH Quarterly Personnel ManagementReports, to be made on the attached Form.

Instructions for accomplishing theForm are printed on its overleaf. Theaccomplished Form shall be submitted notlater than the 15th day of eachsucceeding quarter, and the firstReport shall be for the second quarterof this year.

2. Copies of the semi-annual StatisticalReport on Government Personnel, submittedto the Civil Service Commission.

3. Copies of the Quarterly Survey onEmployment and Compensation in theNational Government, submitted to theBureau of Census and Statistics.

4. Copies of appointments issued underdelegated authority, whether permanent,temporary, contractual or casual,including reappointments incident to

the 1987-1988 reorganization of thisDepartment, together with the duly accomplishedPersonal Data Sheets (CS Form 212) .

For ready reference, and as required underthe Civil Service Law and Rules, the followingdocuments shall be retained and filed in the 201Files of Personnel:

a) Copies of appointments, including thefollowing supporting documents -

1. Duly accomplished Personal Data Sheet(CS Form 212)

2. Report of Rating (CSC/Board/Bar eligibility)3. Civil Service Form 203 (Certification)4. Position Description Form (BCCSC Form

No.1)5. CSC authority for appointment of persons

who are 57 years old or more, or forreinstatement of retired employees

6. Police/NBI clearance7. Medical Certificate (CS Form 211)8. Personnel Selection Board Resolution9. Approved retirement/resignation/death

certificate of previous incumbent ofposition

10. Approved request for transfer/clearance

b) Oath of Officec) Certification re assumption of dutyd) Birth certificatee) College diploma/school credentials (for

new employees)f) Certificates of Training/Accomplishmentsg) Awards and Citationsh) Transfers, details~ and designationsi) Change of name and civil statusj) Notices of Salary Adjustmentk) Records ,of Administrative/Criminal cases1) Statements of Assets and Liabilitiesm) Performance Ratings (current year)n) Leave records0) GSIS Membership

This Memorandum Circular shall take effectimmediately.