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City of Greenwood

Senator Ed Wilkinson Community Pavilion

1050 Bell Park Rd ~ www.greenwoodar.org _____________________________________________________________________________

Application to use this venue shall be made on a prescribed form obtainable from the

Greenwood Parks Department, located at 30 Bell Road.

Please contact City Hall for scheduling of events (479) 996-2742 or 322-8531

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BRIDAL PACKAGE

Friday and Saturday All Day: $1,200.00

***FINAL PAYMENT DUE 30 DAYS PRIOR TO EVENT***

Please note your possession of the building for 2 days omits the Parks Department from cleaning between

Friday and Saturday.

Rates:

Weekend Rates: (Friday-Saturday) Weekday Rates: (Sunday thru Thursday)

Per Hour: $75.00 (2 hour minimum) Per Hour: $25.00 (2 hour minimum)

Full Day: $750.00 (7 a.m.-midnight) Full Day: $250.00 (7 a.m.-midnight)

$25 .00 for each additional hour after a full day rental

Deposit: $275.00 (As of January 1, 2020) ( NOT INCLUDED IN RENTAL FEE )

**All deposit refunds will be processed on the 15th & 30th of each month through the Finance

Department**

$200.00 of the fee will be returned based on satisfactory inspection of the building & premises.

Directions: Turn off Hwy 71 onto 10 Spur and go 3.1 miles to the Greenwood Town Square. Make a left

onto North Main Street. Go 1.1 mile and turn left on Bell Park Rd. The Pavilion is 0.5 mile on the left hand

side of the road.

An audio/visual system is included in your rental of the pavilion.

Table & Chair Information: Approximately (200) Chairs (4) 8 ft. Long Tables (37) 60” Round Tables

Tables and Chairs are provided with your rental.

Non-profit group receiving A&P funding … $75 cleaning fee; Non-profit group (no A&P funding) weekday… $75 cleaning fee + $25/hour.

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Policies & Procedures for Reservation & Use

*Failure to follow ALL Policies and Procedures will result in the LOSS of security deposit!

1. A security deposit of $275.00 is required to reserve the date and time for your event. Full rental fee is due

30 days prior to the event. (Rental fee will be retained if event is cancelled less than 30 days prior to the

event.)

2. Only applicants age 21 and older will be considered for approval.

3. Parking is allowed only in designated parking spaces. Driving or parking vehicles on the grass is strictly

prohibited and will result in loss of security deposit and may result in a fine.

4. No drugs, alcohol, or tobacco products are allowed in or around the facility; evidence of alcohol/drugs

consumed on premises will result in a loss of your deposit.

5. The individual renting the facility is responsible for clean-up following the event. Failure to clean up will

result in the loss of the security deposit. Trash is to be bagged and disposed of in the dumpster provided at

the end of the drive.

6. Decorations- All decorations are subject to the approval of the Parks Director. Use of adhesives, tapes,

staples, push-pins, nails, glitter, etc. on city property is strictly prohibited.

7. Tossing of confetti, rice, birdseed, silk or plastic flowers, and other materials are prohibited. Only live flower

petals are allowed to be strewn on public park grounds.

8. Fog machines are strictly prohibited, and will set off the fire alarm causing a disruption for any planned

event!

9. Bubble machines are strictly prohibited inside of the facility. You may use a machine outside of the pavilion.

10. All visible signs of decorations must be removed and properly disposed of immediately after event.

11. All bags of trash must be properly disposed of prior to leaving the facility.

12. Do not sit or stand on tables. Do not stand on the chairs. Tables & chairs are not to be removed from the

facility.

13. Sink and food serving area is available. No raw materials (food/trash, etc.) may be dumped into sink.

Cooking is NOT allowed inside the facility. Grills may not be brought into facility.

14. Damages in excess of the security deposit will be billed to the renting party. Payment will be due 10 days

after billing.

15. Please ensure that all doors/exits, including restrooms are locked, when your event is over.

Note: The entire facility is monitored by video cameras, with the exception of the restrooms and the table/chair

storage room.

*A walkthrough of the facility is required prior to scheduled event & possession of the pavilion. *A 4-digit code will be set on event day for unlocking and locking of the venue.

Keep page 1 and 2 for your

reference.

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City of Greenwood Ed Wilkinson Community Pavilion

Rental Application

The City of Greenwood assumes no responsibility, financial or otherwise, for personal items, judgments, expenses, or

accidents/injuries sustained by individuals while using facilities. Neglecting to return the facility to its original condition

may result, at minimum, in forfeiture of security deposit. Any theft or damage will be the financial responsibility of the

individual/group renting the facility.

Name of Applicant or Organization:______________________________________________________

Type of Event:_______________________________________________________________________

Date(s) Using Pavilion:__________________________ Hours Using Pavilion- From:_____________To:______________

Date(s) Using Pavilion: __________________________Hours Using Pavilion- From:_____________To:______________

□ Check here to select the 2 day Bridal Package All Decorating time must be considered in rental hours.

Rental Fee Amount $______________ Deposit $_____________ Total $_________________ Key #_______________

***Parking is allowed only in designated parking spaces. Driving or parking vehicles on the grass is strictly prohibited

and will result in loss of security deposit and may result in a fine.

*By signing the rental agreement, I have read all the policies; accept full responsibility for all damages .Notice of any

violations may forfeit entire deposit. In addition, you will be responsible for any additional charges due to damage and or

clean up fees.

Signature of Applicant:___________________________________________ Date:_____________________________

Phone #: ____________________________________Email:________________________________________________

Driver’s License Number:_____________________________________________________________________________

Payment Date Receipt/Check # Amount: Balance:

Payment Date Receipt/Check # Amount: Balance:

Payment Date Receipt/Check # Amount: Balance:

Payment Date Receipt/Check # Amount: Balance:

**Name & Mailing Address for which the Deposit REFUND needs to be returned to** -This Information is vital to receiving your refund check-

**ALL deposit REFUNDS will be processed on the 15th and 30th of each month through the Finance Department.

___________________________________________________________

___________________________________________________________

___________________________________________________________

Approval of Deposit by Parks Director: ________________________________Amount: ___________________

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Maximum of 3 lines per bricks with a maximum of 15 characters per line (count each space as a character)

Mail to: Bell Park Foundation, Inc. P.O. Box 1144, Greenwood, AR 72936.

Brick Campaign COMMEMORATE your event in Bell Park by adding your name to the promenade above the

amphitheater. Purchase a brick, a quarter, or an entire section of the promenade. The proceeds

will be used to pay for amphitheater seating and signage for the vista points.

The Bell Park Foundation, Inc. was established

in 2011 to support and continue developing

Bell Park. The corporation is a qualified

501 c(3) nonprofit organization.

We are hoping that you will help us complete

this project, one brick at a time.

Bell Park Foundation, The Inc. is a tax-exempt organization under IRS code 501c(3), tax id#45-18671 15.

This letter will serve as your receipt. No goods or services were provided by the Bell Park Foundation,

Inc. in return for the contribution.

I would like to contribute to the Bell Park Foundation, Inc. by purchasing the following:

( __ ) Brick - for the contribution of $100

( __ ) Concrete Block (1/4th section approximate 1’4” x 2”) - for the contribution of $1,500

( __ ) Concrete Block (entire section approximate 4’ x 4’) – for the contribution of $5,000

Contact Information – Name, address, email address, phone#:

Maximum of 3 lines per bri with a maximum of 15 characters per line (count each

space as a character)

BRICK TEXT

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